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EMBERS OF SENATE 

10................................................. 

AMENDMENTS TO GENERAL REGULATIONS 

Subject ?

FOR GRADUATE STUDIES - S.7156 

MOTION: ? 

!That the amendments to sections 5.3, 10.4, 12.0, 

12.1, 12.2, 12.3, 12.4 and 12.5 of the General 

Regulations for Graduate Studies approved by the 

Senate Graduate Studies Committee be approved by 

Senate." 

JOHN M. WEBSTER 

From...............................................................................................

INTERIM DEAN OF GRADUATE STUDIES 

Date ?

APRIL 21, 1.9.7.1 

SiMON FRASER UNIVERSITY

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MEMORANDUM

To

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Members of Senate ? 

From 

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John M.Webster, 

Interim Dean of Graduate Studies 

AMENDMENTS TO GENERAL 

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21 April, 1971 

Subject

....................... .... ........ .....

.REGULATIONSFORGRADUATE ? 

Date.................................................................................................................. 

STUDIES 

MOTION 

The amendments to sections 5.3, 10.4, 12.0, 12.1, 12.2, 12.3, 

MOTION

12.4 

and 12.5 of the General Regulations for Graduate Studies 

approved by the Senate Graduate Studies Committee be approved. 

When the General Regulations for Graduate Studies were 

approved in August 1970, it was on the understanding that in 

the ensuing twelve months some changes would probably be made 

in the light of experience. 

Most of these amendments originate from Departmental and 

Faculty recommendations and are of a relatively minor nature. 

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They are being proposed in order to minimize the procedural 

work associated with a graduate student's passage through th 

University and to eliminate duplication of effort and undue delay. 

The new phrasing of 5.3 and of 12.0 to 12.5 minimizes committee 

approvals and that of 10.4 and 12.4 also clarifies possible 

ambiguities. 

Currently there is confusion regarding the function of 

'On-Leave' status. I believe that the 'On-Leave' status 

permits a student (a) to break from his degree program for one 

or several semesters and/or (b) to obtain a degree over 

several years whilst being fully employed (e.g. a school teacher). 

This type of flexibility is important in the functioning 

of a University in contemporary society, as it is at once realistic and 

practical. However, although such a system is very desirable for 

a Master's type of degree it is essential that if one wishes to 

safeguard the standards and meaning of the Ph.D. degree an extended 

period of intensive study is required. Thus only in exceptional 

circumstances would a student obtain approval for 'On-Leave' status 

during the minimum required residence period. This does not preclude 

the possibility of a student obtaining approval for 'On-Leave' 

status after he has completed the minimum reside ce requments. 

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,ohnM.W1r.' 

md

Interim Dean- 

Graduate Studies. 

SIMON FRASER UNIVERSITY 

.

To: Senate 

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From: Office of the 

Dean of Graduate 

Studies 

Subject: Amendments to the General Regulations 

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Date: April 21, 1971 

for Graduate Studies 

The attached paper has been approved by 

(a) Executive Committee of the Senate Graduate Studies 

Committee at their meeting of 

March 15, 1971 

April 5, 1971 

and by 

is

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meeting 

Senate Graduate Studies Committee at their 

meeting of 

April 13, 1971 

and the Dean of Graduate Studies now submits this paper 

to Senate for its consideration and approval. 

AMENDMENTS TO THE GENERAL REGULATIONS FOR GRADUATE STUDIES APPROVED BY THE SENATE 

GRADUATE STUDIES COMMITTEE AT THEIR MEETING ON APRIL 13, 1971. 

W- 3 Supervisory Committee 

In consultation with the graduate student, the Senior Supervisor will form 

a Supervisory Committee composed of at least two persons, including the Senior 

Supervisor, as soon as possible but not later than the middle of the second 

semester after admission as a Regular Student to the graduate degree program. 

The composition of the Supervisory Committee of which the Senior Supervisor 

is Chairman, shall be approved by the Departmental Graduate Studies Committee 

and the Dean of Graduate Studies and distributed to the Faculty Graduate 

Studies Committees for information. The Supervisory Committee is specifically 

responsible for (a) helping the student develop a program of study and (b) aiding 

in the evaluation of the student so as to best meet the requirements of the Depart- 

ment, Faculty and University. 

10.4 Residence 

The Ph.D. Degree requires that a student be registered in an approved program 

and undertaking full-time study at this University as a Regular Student for a 

minimum of five consecutive semesters following completion of the Master's 

degree. At least eight consecutive semesters are required for those students 

who are permitted to proceed from the Bachelor's First Class Honors Degree 

level without completing the Master's Degree. Any modification of this must 

be approved by the Senate Graduate Studies Committee. 

12.0 Examinations 

The number and type of examinations required for the Master's and Doctoral 

programs vary according to the subject and department. At the conclusion 

of the candidate's program, the Supervisory Committee will meet to consider 

the work done by the candidate and to make recommendations to the Departmental 

Graduate Studies Committee and the Departmental Chairman regarding the awarding 

of the degree. In those instances where a thesis forms part of the program 

and where the Supervisory Committee is satisfied that the student is ready to 

conclude the degree program, it will make recommendations regarding the Thesi 

Defence to the Departmental Graduate Studies Committee. 

12.1 Initiation of the Thesis Defence 

At least two months, for a Ph.D. candidate, or one month, for a Master's 

candidate, prior to the proposed date of the Thesis Defence, the Supervisory 

Committee shall recommend to the Departmental Graduate Studies Committee, for 

its approval, a tentative date for the Thesis Defence and the composition of 

the Examining Committee. The thesis title, an abstract of the Thesis and, for 

a Ph.D. candidate, a short biography of the 

.

External Examiner should accompany 

the submission. 

12.2 After approval of the date of the Thesis Defence and composition of the 

Examining Committee, this information shall be transmitted as follows: 

(a)

for the Master's Degree to the Dean of Graduate Studies for approval 

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who will inform the Faculty Graduate Studies Committees and the Senate 

Graduate Studies Committee. 

(b) for the Ph.D. Degree to the Faculty Graduate Studies Committees for 

approval who will transmit it to the Dean of Graduate Studies for 

approval by the Senate Graduate Studies Committee. 

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12.3 Copies of Thesis 

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Unbound copies of the completed thesis must be submitted by the candidate to the 

Departmental Chairman not later than one month before the date of the Thesis 

Defence. These copies will be made available to members of the Examining 

Committee, and, in the case of a Ph.D. candidate, one copy will be sent to the 

Dean of Graduate Studies who will forward it to the External Examiner. 

12.4 Examining Committee 

The approved Examining Committee for the Thesis Defence shall have the following 

minimum composition: 

(a)

Chairman, who shall be the Chairman of the Departmental Graduate Studies 

Committee, or his designate, who shall be non-voting. If the Chairman 

of the Departmental Graduate Studies Committee is also the Senior Supervisor, 

he shall appoint a designate. A designate shall be someone qualified to be 

on the Departmental Graduate Studies Committee, and who is not otherwise re- 

quired to serve on the Examining Committee. 

(b)

External Examiner required for a Ph.D. candidate, who shall not be an employee 

of this University. 

(c)

The Supervisory Committee 

(d)

For a Ph.D. candidate, a professor from this University other than included 

under a. and c. and, for a Master's candidate, a professor not included under 

a. and c. who may be from either this University or outside this University. 

12.5 The Role of the External Examiner in the Ph.D. Examining Committee 

The External Examiner should be chosen as a distinguished scholar with particular 

experience in the field of the thesis research. He shall submit a brief written 

Report on the thesis to the Dean of Graduate Studies at least two weeks prior to 

the Thesis Defence. The Report, which should indicate the general quality of the 

Thesis, will be sent immediately to the Senior Supervisor for consideration by the 

Supervisory Committee. 