S.
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V
ANNUAL ?
REPORT
THE SENATE COMMITTEE ON SCHOLARSHIPS, BURSARIES AND AWARDS
Submission Date: May 18, 1972
Members of Senate Scholarship Committee:
UNRAU, A.
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- Chairman
BANKS, J.
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- Student members
NICHOL, S.
SABOURIN, D.
0
BORDEN, J.
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- Faculty members
DEBO, R.
MALLINSON, T.
RENNIE, R.
TRIVETT, J.
WILLIAMS, W.
CLARKE, D.
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- Secretary (non-voting)
May, 1972
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ANNUAL REPORT
THE SENATE COMMITTEE ON SCHOLARSHIPS, BURSARIES AND AWARDS
I. PREAMBLE
A number of significant changes have transpired in the last
twelve to fourteen months which have and will greatly influence the function
and operation of the Senate Scholarship Committee as well as the Financial
Aid Office insofar as the latter interacts with the Committee. This report
will, as a consequence, include a considerable number of appendices in which
will be found detailed 'descriptions of various items in the event such may
be desired by members of the Senate. In view of the recent adoption by
Senate of the new terms of reference of this Committee, some review of
developments leading to this might be in order.
. 11. REVIEW OF ORGANIZATION AND FUNCTION OF SENATE COMMITTEE ON SCHOLARSHIPS,
BURSARIES AND AWARDS PRIOR TO 71-72
The Senate Scholarship Committee prior to 71-72 assumed responsi-
bility of awarding scholarships, awards and bursaries other than S.F.U.
Athletic and S.F.U. Awards. The general terms of reference of the Senate
Committee which were then in existence are found
in
Appendix 1. Two sep-
arate Presidential Committees, appointed by the President, were generally
responsible for screening and approving candidates or nominees for athletic
awards and university awards. The desirability, or otherwise, of the
existence of the above three separate Committees, only one of which was
directly responsible to Senate, was reviewed by various members of the
individual Committees and others within the University Community. These
various considerations eventually culminated in recommendations (S-216)
that a single Senate Committee be established to encompass the functions
of the three separate committees (see Appendix 2). After further discussions,
another proposal was presented to Senate (S-422, Appendix 3). Senate
accepted the intent of S-422 and requested the then Senate Scholarship
Committee to develop terms of reference consistant with the intent of S-422.
The essence of these deliberations will be summarized in a succeeding
section of this report.
III. INTERIM ORGANIZATION AND FUNCTION OF COMMITTEE IN 71-72
A basic intent of S-422 (Appendix 3) was the amalgamation of
the Senate Scholarship Committee and the Presidential Committees on Athletic
Awards and University Awards. The "interim" Senate Committee on Scholarships,
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III. INTERIM ORGANIZATION AND FUNCTION OF COMMITTEE IN 71-72 (cont'd)
Awards and Bursaries informally subsumed the responsibilities of the two
Presidential Committees and all nominations for University Awards and
Athletic and Recreation Awards were reviewed at scheduled meetings of
the Senate Committee. The membership of the Senate Committee during this
interim period (ca 14 mos.) consisted of:-
a)
three Senate appointees (one full time faculty member from
each of the Faculties of Science, Education and Arts)
b)
three faculty representatives, are elected (or appointed)
by each of the three Faculties of Arts, Education and
Science. As in previous years, the Financial Aid Officer
served as Secretary to the Committee. The Registrar was
an ex-officio member of the Committee.
IV. DEVELOPMENT OF TERMS OF REFERENCE
The interim Senate Scholarship and Awards Committee was charged
by Senate to develop terms of reference for the "amalgamated" committee
and to convey their recommendations to Senate (see Appendix 3). After
numerous deliberations over approximately two semesters, a draft document
was approved and submitted to the Chairman of senate for consideration.
It was subsequently agreed that a significant proportion of the Committee's
draft was concerned with operational procedures and the document was con-
sequently revised to more succinctly reflect and conform to those relevant
sections of the present British Columbia Universities Act. After further
examination of the revised terms of reference, a concise document which
had been approved by the members of the Committee was submitted to Senate
for ratification.
V. SENATE ACCEPTANCE OF TERMS OF REFERENCE OF SENATE COMMITTEE ON SCHOLARSHIPS
The relevant document together with certain recommendations con-
cerning implementation of the suggested terms of reference (see Appendix 4)
was submitted to Senate which considered the same during a scheduled meeting
of that body, April 10, 1972. The terms of reference and recommendations
were accepted without amendment. Senate requested that since an annual
report of the Committee had not been received at the date stipulated in
the newly accepted terms of reference, such a report be submitted for
consideration during the June meeting of Senate. Since it became apparent
that the proposed terms of reference of the enlarged Committee would be
considered during or shortly after the stipulated date for submission of
an annual report, it was deemed advisable, by the Chairman of the "interim
Committee", to submit such a report after imminent acceptance of the
proposed terms of reference.
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VI. PROCEDURES DEVELOPED IN 71-72
As indicated in Section IV, a series of operational procedures
was developed in the course of the interim Committee's discussions relating
to terms of reference. These procedures arose, as might be expected, as
a result of accumulated experience. The Committee has proceeded to implement
some of the newly developed procedures and, needless to say, these procedures
will be under review and modifications introduced where these may be necessary.
a) British Columbia Government Scholarships:
The Department of Education of the Provincial Government allocates
a certain number of 1st, 2nd and 3rd class scholarships to the
provincial universities and colleges. The lower cut-off point for
receipt of a scholarship is, in the case of S.F.U., a G.P.A. of
ca 2.80. The general regulations that are presently in force are
ascribed in
the calendar. Since about one year ago, the univer-
sities have been required to screen applications. (This was done
in past years in Victoria.) Any unused scholarships are returned
to the government. Since a fixed number of 1st, 2nd and 3rd class
scholarships are allocated, some problems arose in fitting these
numbers into G.P.A. breaks. To avoid return of any unused funds
due to a "misfit", the Committee requested from the President,
and received, a special fund ($3,000), a portion of which may be
released in each semester to cover gaps
in
G.P.A. breaks that may
• ?
be encountered. This procedure has worked extremely well in that
full utilization of the provincial scholarships was greatly
facilitated (no scholarships were returned). Appendix 5 (a)
indicates the number of Government Scholarships 'allocated to S.F.U.
in the past year on a semester basis. Some problems are encountered
by students who were enrolled in 2 sem. hr
. courses leaving them
with a possible (probable?) 14 sem. hours, i.e. one hour short of
the required number for scholarship eligibility. This condition
has necessitated enrolment in an additional 2 or 3 hours so that
the student could qualify, but leaving the potential scholarship
candidate with an over-load. This condition applied, in particular,
to some students in science programs. Although it is realized
that semester hour ratings of courses have received due attention
when courses are approved, the various departments and faculties
should pay at least some attention to the above problem.
b.) S.F.U. - Gordon M. Shrum Entrance Scholarships:
The terms of reference and methods of application and allocation
of these scholarships (30 at $300) remained the same. (See Appendix
5 (b) and appropriate section in calendar) Some problems are being
encountered in effectively communicating the availability of these
awards to the graduating high school students. More effective
communication channels are being explored. Although it is pre-
mature to formulate any rigorous conclusions, a preliminary
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investigation of academic records of students in their succeeding
studies at S.F.U. indicates a poor correlation with results they
obtained in the Provincial Government Grade XII scholarship exam-
inations. This investigation will continue and more detailed
results will be made available at a later date, provided that
Provincial Government scholarship examinations are continued.
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c) S.F.U. Open Scholarships: (See Appendix 5 (a)
and appropriate
section in calendarl
As in the previous year, $31,000 was available to be disbursed in
the form of S.F.U. Open Scholarships. The Committee attempted to
"stretch" this fund, in conjunction with the limited number of
private scholarships that are available, in order to recognize
a maximum number of students who had a minimum cum. G.P.A. of
about 2.40, i.e. students in the lower range would receive the
lowest awards, e.g. $75.00. Unfortunately, in order to reach
students at the indicated "lower" levels, it became necessary
to confine the higher awards ($250-$300) to students within a
narrower G.P.A. range, i.e. fewer students received top awards.
The criteria used in the award of S.F.U. Open Scholarships
was modified somewhat in the last year. Previously, the cum.
G.P.A. (4 pt. scale) was utilized. It was noted that in cases
where students encountered difficulty in their first one or
two semesters, it was virtually impossible for such individuals
to elevate their cum. G.P.A. to a competitive level. A program
was developed, the print-out of which would give the fine
Cu.
G.P.A. over the most recent 36 hours, the number of semesters
used to accumulate these hours and notation of any gaps. The
fine point (internal) scale, which incidentally is used in
determining the eligibility of applicants for Provincial Govern-
ment fee abatement scholarships, differentiates between a B-
•
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and B+ which the external 4 point system does not show. The
Committee also envisages a system whereby part-time students
might also be considered periodically for scholarships and
bursaries where particular terms of reference permit. The
number of S.F.U. scholarships awarded is attached to Appendix 5 (a).
d)
Private Scholarships and Awards:
A number of significant additions to the list of private scholar-
ships have been made
in
the last year. The efforts of the Resources
Office in this respect are greatly appreciated. Notable additions
include, among other, six $500 scholarships (spread over two
semester) from B.C. Television, a Labatts Entrance Scholarship
($400) and others. The Committee looks forward to continued
efforts by the appropriate University officials in this particular
area. Favorable results of the anniversary fund drive would,
without saying, be extremely desirable. A list, together with
terms of reference, of private scholarships tenable at S.F.U.
may be found in the calendar. (Appendix 5(a))
e)
University Awards:
Although the S.F.U. Awards are unique, the administration of these
is probably the most involved and difficult. This fact should by
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no means be interpreted as a suggestion that they be discontinued,
on the contrary, it is envisaged that the procedures for making
such awards and qualifications of candidates would become more
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e)
University Awards (cont'd)
sophisticated. To this end, new procedures have been instituted
these are described in Appendix 6 and a sample nomination/
application form is attached. The number of awards made in each
of the semesters is attached to Appendix 5(a).
f)
Athletic Awards:
The terms of reference for Athletic Awards were modified - see
Appendix 7. The Committee insisted that some recognition of
outstanding female athletes in a least a limited sports area
must be recognized. It is admitted that the number and the
amount of funds diverted to this end is a token effort and we
recommend that this area be significantly expanded. Such an
expansion should not under normal circumstances occur at the
expense of other presently successful programs. The number of
awards made in each semester and each sports area is attached
to Appendix 5 (a).
g)
Institution of Recreation Awards:
As a result of concern expressed by various individual members
• ?
(and groups) of the University community regarding the apparent
inadequacy or narrowness of the sports and recreational program,
an investigation of this aspect of S.F.U. activities was authorized.
Based on the conclusions of this study (these were communicated
to the Chairman of the Senate Scholarship Committee at an early
and convenient date) the Committee recommended to the Administrative
Vice-President, who assumed responsibility of the development of
the athletic and recreational area, that recreation awards be
established - see Appendix 8. A modest budget ($3,500) was
allocated to this end. Terms of reference for these awards are
described in Appendix 7. The number of recreational awards allotted
in the first year is attached to Appendix 5(a).
h)
Graduate Scholarships and Awards:
The members of the Committee would be pleased to see an increase
in the number of S.F.U. graduate scholarships and awards presently
available. Needless to say, the Committee members were pleased
to note the success of this program and anticipate that through
the continued efforts of the Dean of Graduate Studies, this program
will be significantly expanded. The Senate Scholarship Committee
is the final screening body in the selection of candidates for
ten annual scholarships presently available. The general character-
istics and qualifications which the Committee considers are des-
cribed in Appendix 9. The first ten available scholarships were,
. needless to say, all awarded. Many highly qualified candidates
could not be considered because of the limited number of awards
available. A greater number of available scholarships would be
very desirable, particularly at a time when other sources are
for the time being becoming more restricted.
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i) Bursaries: S.F.U. Bursaries
Bursaries are, by definition, an educational non-repayable grant.
Ordinarily, the prime criteria for such awards is demonstrated
financial need. The pressure of such funds is, as might be
anticipated, a function of the general financial "health" of the
particular region (province) and, in general, the nation. Present
conditions are such that
.
a. great "demand" exists for financial
assistance. The type of application required for consideration
for such assistance is attached as Appendix 5 (c). A summary of
the funds dispersed is found in Appendix 5 (c).
Private Bursaries: The Committee looks forward to a continued
expansion of the number of such bursaries available to S.F.U.
students. Although it is understandable that individual donors
have their particular preferences as to criteria for eligibility,
it has been found that overly narrow criteria greatly increases
the difficulty
in
administering such awards with the result that
rather frequently no awards can be made. The types of private
bursaries (sample application form attached to Appendix 5 (c)
available to S.F.U. students are described in the calendar.
J
)
Proposed Budget (S.F.U. Entrance and Open Scholarships)
The members of the Committee, as a consequence of the nature of
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the year's experience agreed that a reasonable increase in?
financial support should be requested in the area of S.F.U.
Entrance and S.F.U. Open Scholarships. This is reflected in
the proposed budget for the next fiscal year - See Appendix 10.
As Chairman of the Committee, I should like to take this opportunity
to gratefully acknowledge the interest and extensive efforts expended by the
members of the Committee. I strongly feel that the Committee largely
accomplished or reached its objectives in the interim period and we look
forward to new input in the reconstituted Committee. The Committee in general,
and the Chairman in particular, is very much indebted to the various officers
of the Financial Aid Office for invaluable administrative assistance. We
should also wish to express our appreciation to senior members of the Registrar's
Office, the Resources Office, and the President and Vice-Presidents for their
interest and support.
Respectfully submitted.
(A
•
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A.M. Unrau, Chairman
Senate Committee on Scholarships,
Bursaries and Awards
AMlJfww
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L,J
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!ODIMflTV 1
SENATE SIMON FRASER UNIVERSITY
From: The Registrar
Date: February 25, 1966
Subject: A proposal to establish a Senate
Committee for Scholarships,
Bursariês 'and Awards
TYPE:
?
Continuing
PURPOSE: ?
(1) To award University Scholarships and prizes
(2)
To propose candidates for Scholarships and prizes
awarded by the bodies outside the University.
(3)
To review the athletic awards and University awards
proposed by the President's Committee established
for that purpose
(4)
To review the bursaries proposed by the Registrar
(5)
To deal generally with proposals to establish
Scholarships, prizes, awards and bursaries in
the University.
MEMBERSHIP: ?
Two representatives from each of the Faculties of Arts,
Science and Education.
The Registrar
TERMS OF
APPOINTMENT: One representative from each Faculty to be appointed by
the Senate for a term of two years. One representative
from each Faculty to be nominated by the Faculty for a
term of one year. The Chairman to be appointed by the
Senate from among the members.
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9
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10
APPENDIX 2
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S.214
To: ALL MEMBERS OF SENATE
?
From: K.T. Strand,
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Chairman of Senate and
Acting President
Subject: Incorporation of University
Awards, and Athletic Awards
into jurisdiction of Senate
Committee on Scholarships,
Awards and Bursaries.
The purpose of this paper is to set before Senate certain proposals relevant
to University Awards, and Athletic Awards, thereby correcting certain anomalies
which have arisen in the past.
As Senate is aware, there exists a Senate Committee on Scholarships, Awards and
Bursaries, brought into being 4 April 1966. The composition of this Committee,
at present, consists of two representatives from each of the three Faculties,
with the Registrar as Secretary. The terms of reference of the Committee are
as follows:
(1)
To award University Scholarships and Prizes.
(2)
To propose candidates for Scholarships and Prizes awarded
by bodies outside the University.
(3)
To review the Athletic Awards and University Awards proposed
by the President's Committees established for that purpose.
(4)
To review the bursaries proposed by the Registrar.
(5)
To deal generally with proposals to establish Scholarships,
Prizes, Awards, and Bursaries in the University.
Therefore, as of this point in time, there exists both a Senate Committee on
Scholarships, Awards and Bursaries, and two Presidential Committees, one for
University Awards, and one for Athletic Awards with overlapping jurisdictions.
The problem of this overlap has been commented upon by both Chairmen of the
Presidential Committees, and by the Financial Aid Officer, Mr. Nelles, in a
special report to the Acting President, dated 22 January 1969. Certain problems
governing the inter-relationship of the two types of awards were raised by
the Student Affairs Committee in its report to the Acting President dated
18 December 1968.
A consensus of the opinions held by the Chairmen of the Presidential Committees
and the Financial Aid Officer is that they can see little merit in there contin-
uing to be in existence these two Committees, when the terms of reference of
the Senate Committee clearly indicate that this is an area in which it has
jurisdiction. A typical comment is that of Professor E.M. Gibson in the annual
report of the President's Athletic Award Committee Report for the year 1968-1969,
dated 14 February 1969, "The type of committee be changed from its present form
is
.
11
of
Pre.sidentLS C
ommittee to that of a committee or sub-committee of Senate.
W ?
The Committee believes that Athletic Awards are justified as a component of
the Faculty of Education's programme, and therefore are a legitimate subject
of Senate control. The Committee also believes that all University bursaries.
Awards and Scholarships should be the responsibility of one committee and should
have more or less consistent and related budgets and procedures."
The Student's Affairs Committee in its aforementioned report made two specific
recommendations with respect to the interaction of University Awards and Athletic
Awards. After pointing out certain limitations of the present Athletic Awards
programme, such as voluntary participation in non-varsity sports, they went on
to make the following two recommendations:
1. That University Awards be made available to all student extra
curricular activity endeavours, athletic or otherwise, in recognition of strong
participation in the non-academic life of the University.
2. That the term 'Athletic Award' be discontinued in order that the
Physical Development Centre may disburse its funds as it sees fit in the form
of stipends, grants, honoraria, scholarships, etc.
The nature of these two latter recommendations which suggest a detailed examination
of the whole concept of University Awards and Athletic Awards, and their relation-
ship, one to another, only serve to reinforce the area of one Senate Committee
having sole jurisdiction over this area.
It is intended therefore that the two Presidential Committees on Athletic Awards
and University Awards be disbanded at the end of this semester.
It is proposed therefore:
1.
all reference to Presidential Committees be deleted from paragraph (3) of
the terms of reference of the Senate Committee and that this paragraph be
amended to read "To review the proposed Athletic Awards and University Awards."
2.
that paragraph (4) be amended to read "To review the Bursaries proposed by
the Financial Aid Officer."
3.
that the following Faculty member be appointed to the Committee as an
ex-officio voting member: The Director of Athletics.
4.
that the following members of the Administrative Staff be appointed to the
Committee as ex-officio, non-voting members:
(a)
the Resources Officer
(b)
the Awards and Grants Accountant
The rationale for the first proposal has already been set forth in this paper.
The second proposal reflects the existence of a full-time Financial Aid Officer
who handles the day to day operations of student financial assistance. Proposals
3. and 4. are designed to give the Senate Committee increased expertise and specific
knowledge upon which to draw in the performance of its tasks.
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S.M. 8/4/69
that they report back to Senate at the May 5 meeting".
AMENDMENT FAILED
7 in favour
17 opposed
4 abstained
Moved by D. Sullivan, seconded by K. Rieckhoff,
"that the previous question now be put."
MOTION PASSED
17 in favour
3 opposed
6 abstained
Vote was then undertaken on the main motion of K.Burstein, R.Harper.
MOTION PASSED
17 in favour
10 opposed
2 abstained
(b) Scholarships, Awards, Bursaries - Paper S.216
is ?
As the item constituted part of the report of the Chairman, K.Strand
commented.
Moved by K.Okuda, seconded by A.MacKinnon,
"that the four proposals of Paper S.216 be approved."
Moved by S.Wong, seconded by D.Sullivan,
"that the motion be postponed until such time as report
is received from the Senate Committee on Scholarships,
Awards and Bursaries on the whole nature of University
Awards and Athletic Awards, to be reported to Senate at
its June meeting."
Debate was undertaken on the propriety of postponement. S.Wong spoke
in favour of postponement and made reference to a letter from him to K.Strand
dated March 10, 1969. He made further reference to a report submitted
to the President in connection with Athletic Awards with argument that
Senate needs to know the policies of the committees before it can
adequately judge if merging would be appropriate. D.Sullivan spoke in
favour of the motion and wished to see reports from the existing
committees, and to ascertain whether or not the committees support or
reject the submission.
Vote on the motion to postpone was undertaken.
MOTION PASSED
24 in favour
2 abstained
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1.4
APP F'NDIX
3
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SiMON FRASER UNIVERSITY ?
1+
ILI%
(As revised and approved by
MEMORANDUM ?
Senate, November 9 1970)
ALL MEMBERS OF SENATE
?
K. STRAND
To
............. .............
?
.....................................................................................................
.
From
.......................
?
.... ?
........... ?
..... ?
...............................
?
.......................
?
.......
...
PRESIDENT AND CHAIRMAN OF SENATE
INCORPORATION OF UNIVERSITY AWARDS
Subject
.........AND ATHLETIC-AWARDS ... INTO JURISDICTIO
?
Date.........Q
CT Q BE
,
R ........1970
AWARDS AND BURSARIES
The Senate Committee on Scholarships, Awards and Bursaries was
established in April, 1966. The composition of this Committee consists
of two representatives of each of the three faculties, with the Registrar
as secretary. The terms of reference of the Committee are:
1.
To award University Scholarships and prizes.
2.
To propose candidates for scholarships and prizes awarded by
bodies outside the University.
3.
To review the Athletic Awards and University Awards proposed
by the President's Committees established for that purpose.
4.
To review the bursaries proposed by the Registrar.
5.
To deal generally with proposals to establish scholarships,
prizes, awards and bursaries in the University.
There also exist two Presidential Committees - one for University Awards
and one for Athletic Awards. The problem is that the terms of reference
of the two Presidential Committees and the Senate Committee overlap.
These problems have been commented upon by both Chairmen of the Presiden-
tial Committees, and by the former Financial Aid Officer, Mr. Nelles, in
a special report to me dated January 22, 1969. In addition, problems
governing the inter-relationship of the two types of awards were raised
by the ad hoc Student Affairs Committee in its report dated December 16,
1968.
The consensus held by the Chairmen of the two Presidential Committees
and the former and current Financial Aid.Officers is that they see little
merit in the continuance of these two Presidential Committees. They have
suggested the amalgamation of these Committees with the Senate Committee
on Scholarships, Awards and Bursaries. I concur.
I propose, therefore, that the terms of reference of the Senate
Committee on Scholarships, Awards and Bursaries be amended to read:
1.
To award University scholarships and prizes.
2.
To propose candidates for scholarships and prizes awarded by
bodies outside the University.
3.
To review the bursaries proposed by the Financial Aid Officer.
4.
To award proposed Athletic Awards.
5.
To award proposed University Awards.
6.
To deal generally with proposals to establish scholarships,
prizes, awards and bursaries in the University.
15
27 October, 1970
S
To: All Members of Senate
? From: ?
K. Strand.
Subject: Incorporation of University
Awards and Athletic Awards into
Jurisdiction of Senate Committee on
Scholarships, Awards and Bursaries
The Senate Committee on Scholarships, Awards and Bursaries
was established in April, 1966. The composition of this Committee
consists of two representatives of each of the three faculties, with the
Registrar as secretary. The terms of reference of the Committee are:
1.
To award University Scholarships and prizes.
2.
To propose candidates for scholarships and prizes awarded
by bodies outside the University.
• ? 3. ?
To review the Athletic Awards and University Awards proposed
by the President's Committees established for that purpose.
4.
To review the bursaries proposed by the Registrar.
5.
To deal generally with proposab to establish scholarships,
prizes, awards and bursaries in the University.
There also exist two Presidential Committees - one for University Awards
and one for Athletic Awards. The problem is that the terms of reference of
the two Presidential Committees and the Senate Committee overlap.
These problems have been commented upon by both Chairmen of the Presidential
Committees, and by the former Financial Aid Officer, Mr. Nelles, in a
special report to me dated January 22, 1969. In addition, problems
governing the inter-relationship of the two types of awards were raised by
the ad hoc Student Affairs Committee in its report dated December 1.6, 1968.
0
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The consensus held by the Chairmen of the two Presidential Committees
and the former and current Financial Aid Officers is that they see little
merit in the continuance of these two Presidential Committees. They have suggested
the amalgamation of these Committees with the Senate Committee on Scholarships,
16
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I propose, therefore, that the terms of reference of the Senate
Committee on Scholarships, Awards and Bursaries be amended to read:
1.
To award University scholarships and prizes.
2.
To propose candidates for scholarships and prizes awarded
bybodies outside the University.
3.
To review the bursaries proposed by the Financial Aid Officer.
4.
To award proposed Athletic Awards.
5.
To award proposed University Awards.
If Senate accepts these changed terms of reference, then the
existing Presidential Committees would be disbanded. The effective date
would be decided by recommendation from the Committee to the President.
I consider that in the case of Items 4
•
and 5, namely Athletic Awards
and University Awards, the criteria that will be used is an administrative
responsibility; therefore in these cases I would expect the Committee
to present to me a recommendation as to criteria that should be applied.
I further propose that the composition of the Senate Committee on
Scholarships, Awards and Bursaries he amended to read:
Chairman ?
to be selected by Senate
Faculty Members
Faculty Member (Arts)
?
Appointed ?
2 years
Faculty Member (Education)
?
by
?
2 years
Faculty Member (Science)
?
Senate
?
2 years
Faculty Member (Arts)
Faculty Member (Education)
Faculty Member (Science)
?
Faculty ?
1 year
?
elects ?
1 year
?
Nominee
?
1 year
I. . .
A,
.
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Student Members
Three student members ) Elected by
One alternate ?
) Student Council
Ex-officio Members
Financial Aid Officer, Secretary - non-voting
Director of Athletics - non-voting
Resources Officer - non-voting
Financial Accountant - non-voting
Comment
The substitution of the Financial Aid Officer for the
Registrar in the terms of reference and in the composition is
• ?
intended to incorporate the existence of a full-time Financial
Aid Officer who handles the administration of student financial
assistance.
The addition of the Director of Athletics, the Resources
Officer and the Financial Accountant as non-voting members is
intended to add specific knowledge to the Committee and to ensure
greater co-ordination.
The addition of three students is intended, to recognize
that students have an important contribution to make in this area.
The present arrangement of Committees will continue until
the new Committee is in place.
18
0 ?
-
3 -
?
S.M. 9(11/70
Paper S.422 - Incorporation of University Awards and Athletic Awards
into Jurisdiction of Senate Committee on Scholarships, Awards and
Bursaries
The Chairman stated that an Item 6 of the proposed terms of reference
for the amalgamation of University Awards and Athletic Awards with the
Senate Committee on Scholarships, Awards and Bursaries had been inadver-
tently omitted, and it should be noted that this Item would read as
originally indicated for Item 5 in the original terms, viz. "To deal
generally with proposals to establish scholarships, prizes, awards and
bursaries in the University." Dr. A. M. Unrau, Chairman of the
Committee, was then asked to join the meeting and to outline the
comments of his Committee on the paper.
Moved by K. Rleckhoff, seconded by D. Birch,
"That the changes to the present regulations as
proposed on pages 2 and 3 of Paper S.422, be
adopted."
Dr. Unrau stated that the Senate Committee supports the general
intent of Paper S.422 with particular
,
reference to the recommended
amalgamation of the Presidential Committees on University and Athletic
. ?
Awards with the Senate Committee on Scholarships, Awards and Bursaries,
but is of the opinion that Items 4 and 5 of the proposed terms of
reference are too vague and could be amended, possibly to read "To
make, after recommendations from appropriate officials, athletic and
university awards." The Committee suggested staggered terms of office
for members to achieve continuity. There had been discussion on the
nature of student involvement. In particular there was no information
on the terms of appointment of the Chairman and from what source he
might come.
Dr. Strand then turned the Chair over to the Vice-President,
Academic, in order that hemight speak on the paper. He stated that
the matter had been pending for some time and that this paper had been
prepared in order to place the question before Senate for resolution.
A number of the points raised by Dr. Unrau would require clarification.
He noted that Items 4 and 5 were deliberately vague, as it was not yet
clear how to best coordinate the administrative and Senate process.
Upon agreement-by-D. Birch, K. Rieckhoff withdrew his motion, and
it was moved by K. Rieckhoff, seconded by D. Birch,
"That the proposal contained in Paper S.422 be
accepted in principle with changes to be made
and implementation to take place following con-
sultation with the Committee."
.
?
?
It was noted that it was intended that the matter be further dis-
cussed at Senate before implementation.
19
- 4 -
?
S.M. 9/11/70
J. Webster enquired whether the proposal was intended to cover
graduate scholarships and the mover indicated this was not intended,
other than as previously in a few limited cases. S. O'Connell
suggested that there be decision on the role of student members
proposed, particularly as pertains in the actual making of awards.
G. Basham stated there was no legal reason why students could not
sit.
Question was called on the rephrased motion, and a vote taken.
MOTION CARRIED
17 in favor
Paper S.423 - Reconsideration in Selection of Department Chairmen as
Outlined in Pa per
S.224.
Moved by K. Rieckhoff, seconded by J. Ellis,
• "That the subject matter of Paper S.224 be
reconsidered, and that the Academic Vice-
President be instructed to come forward to
Senate with a proposal separating the
. question of Departmental Reviews from the
appointment of Chairmen, but in such a way
that the spirit covering the selection of
Departmental Chairmen as outlined in Paper
S.224 is retained."
B. Wilson advised that the matter of appointment of Chairmen had
been under consideration for several weeks and that he was hopeful
after adequate consultation with Departments, that a paper might be
brought to Senate for either the December or the January meeting.
Question was called on the motion to refer, and a vote taken.
MOTION TO REFER CARRIED
19 in favor?
1 opposed
5. REPORTS OF COMMITTEES
a) Academic Planning Committee
1) Paper S.424 - Division of General Studies
Moved by B. Wilson, seconded by H. Harper,
. ?
"That a Division of General Studies be
established with responsibility for adminis-
•tering such multidisciplinary, interdisciplinary
and experimental courses and programs as Senate
and the Board of Governors may from time to time
approve."
20
S
.
.
21
APPPNflTY
L
..
??
March 23, 1972
TERMS OF REFERENCE
A. The Senate Committee on Scholarships, Awards and Bursaries is
charged:
1.
To award fellowships, scholarships, exhibitions, bursaries,
prizes and other awards which are sponsored or administered
by Simon Fraser University.
2.
To propose, when requested, candidates for the receipt of certain
fellowships, scholarships, exhibitions, bursaries, prizes
and other awards which are administered and sponsored by
organizations external to Simon Fraser University.
3.
To
deal generally, on behalf of Senate, with the establishment
or discontinuance of any fellowship, schoership, exhibition,
bursary, prize or other award, including review, modification
and approval of the terms of reference of fellowships, scholar-
ships,-exhibitions, bursaries, prizes and other awards.
4.
To report, in March of each year, to Senate on the procedures
and criteria developed to implement charges (1), (2) and (3)
and actions taken under charges (1), (2) and (3).
B.
?
Composition of the Committee:
1.
The Committee shall consist of nine members, plus a Chairman,
all
of whom shall be voting members.
2.
The Chairman shall be a full-time faculty member appointed by
Senate for a term of three years. The Chairman shall be
eligible for reappointment.
3.
Three of the nine members shall be full-time faculty members,
selected by Senate. The term shall be two years, with appoint-
ment in odd numbered years. Members appointed to the Committee
by Senate shall be eligible for reappointment.
4.
Three of the nine members shall be full-time faculty members
elected one each by and from the Faculties of Arts, of Education
and of Science respectively. The term shall be two years, with
election in even numbered years. Members elected to the Committee
from
the Faculties shall be eligible for re-election.
5.
Three of the nine members shall be students, to be selected by
the Simon Fraser Student Society by means of its choice. However,
there shall be no more than one student from the Faculty of Arts,
•
or
from the Faculty of Education, or from the Faculty of Science.
The term shall be one year. Members selected by the Simon Fraser
Student Society shall be eligible for reappointment.
6.
Appointments of faculty members through elections shall follow
normal rules pertaining to Senate committees
22
S
?
-2-
C.
Non-voting Members:
The Financial Aid Officer shall be a non-voting member of
the Committee, as shall be such other individuals who, in the
Judgment of the Committee, will provide a substantial contribution
not offered by one or more of its members.
D.
Quorum:
The quorum shall consist of five Committee members, one of
whom must be the Chairman, or his designate.
t
\
S
'"I
SiMON FRASER UNIVERSITY
MEMORANDUM
To
?
MEMBERS OF SENATE ?
From
TERMS OF REFERENCE OF THE SENATE
Subject ?
COMMITTEE ON SCHOLARSHIPS, AWARDS
?
Date
AND BURSARIES
K. STRAND
PRESIDENT AND CHAIRMAN OF SENATE
MARCH 23, 1972
?
MOTION: ?
1. ?
"That the terms of reference for the Senate
Committee on Scholarships, Awards and Bursaries,
attached as Appendix B, be adopted."
2. ?
"If recommendation 1 passes, that Senate extend
the appointment of the present three Senate
appointees to September 30, 1973."
EXPLANATORY NOTE
Intent following Motion 2, if approved, for transition purposes
1.
That. the terms of office of the three faculty members pre-
viously appointed by Senate be extended from September 30,
1972 to September 30, 1973, including the Chairmanship under
Dr. Unrau, to provide continuity and to bring elections into
the odd-numbered year as set forth in the paper. Replacement
election for a Faculty of Science representative to be held
now with term to September 30, 1973.
2.
That the terms of office of the three faculty members pre-
viously elected, one each by and from the Faculties of Arts,
of Education, of Science, continue to September 30, 1972, to
provide continuity. Elections to be held in Fall 1972.
3.
That the Student Society select three students to be added to
the Committee immediately, with term of office to September
30, 1973.
0
•
?
S!MON FRASER
MEMORANDUM
UNIVERSITY
?
S72.
q
to
..................
SENAT
..
From
?
K. T. STRAND
PRESIDENT AND
CHAIRMAN OF SENATE
Subject ........
TERMS OF REFERENCE OF THE, SENATE ?
. ?
Date..
MARCH 23, -1972
COMMITTEE ON SCHOLARSHIPS, AWARDS
AR T
ES
Background
Senate, at its meeting of November 9, 1970, after consideration
of Paper S.422, passed the following motion:
"That the proposal contained in Paper S..422
be accepted in principle with changes to be
made and implementation to take place follow-
ing consultation with the Committee."
The minutes of that meeting and Paper S.216 are attached as
Appendix A, record that I stated that certain items were "deliberately
vague as it was not yet clear how to best coordinate the administrative
and Senate process." Since that time, I have identified the issues that
require
clarification as being:
1.
How scholarships, etc.. are established or discontinued;
2. How scholarships, etc. are awarded; and
3.
.
How the budgetary items are determined.
I have
reviewed the statutory requirements of the Universities
Act and the relevant clauses with regard to the Board of Governors and
sections 46(f), (g) and (I).
"46. The management, administration, and
control of the property, revenue, business,
and affairs of the University are vested in
the Board. Without thereby limiting the
general powers conferred upon or vested in
the Board by this Act, the Board has power
"(f) with the approval of Senate, to pro-
vide for the establishment and maintenance
of Faculties and departments with suitable
teaching staff, and for such chairs, fellow-
ships, scholarships, exhibitions, bursaries,
prizes, and courses of instruction in any
subject as may seem meet to the Board and
Senate, except for theology courses intended
2
N
. ? -2-
as training for the ministry of any religion,
and with the approval of the Senate to dis-
continue any Faculty, department, chair,
fellowship, scholarship, exhibition, bursary,
prize, or course of Instruction;
"(g) to prepare annually budgets for operating
and capital expenditure for the University;
"(I) to administer all funds, grants, fees,
and endowments and other assets;"
The relevant clauses with regard to Senate are sections 54(f)
and (g).
"54. It is the duty of Senate and it has power
"(f)
to approve the establishment or dis-
continuance by the Board of any Faculty,
department, course of instruction, chair,
fellowship, scholarship, exhibition, bursary,
or prize;
"(g)
to award fellowships, scholarships,
exhibitions, bursaries, and prizes;"
On the basis of this review, I have concluded:
1.
That establishment or discontinuance of
scholarships, etc. requires both Board
action, under Section 46(f), and Senate
action, under Section 54(f).
2.
That awarding of scholarships, etc. is the
duty of Senate, under Section 54(g).
3.
That budgetary control over scholarships,
etc. which are sponsored and administered
by Simon Fraser University is the res-
ponsibility of the Board under Section
46(g) and (i).
Recommendations
?
1. ?
I recommend that the terms of reference for the Senate
Committee on Scholarships, Awards and Bursaries, attached as Appendix
B, be adopted. (For purposes of comparison, the Committee's present
terms of reference are attached as Appendix C.)
.
?
?
2. ?
If recommendation 1 passes, I recommend that Senate extend
the appointment of the present three Senate appointees to September 30,
1973. At present, terms of all members expire September 30, 1972.
(This recommendation is designed to ensure some continuity and reason-
able efficiency in the transition.)
26
-3-
Rationale
Section A(l) is an amplification of what is presently the
Committee's first charge and a change in its third and fourth charges
to make explicit that Senate's duty, as provided in Section 54(f) of
the Universities
Act, is delegated to the Committee.
Section A(2) is an amplification of what is presently the
Committee's second charge.
Section A(3) is an amplification of what is presently the
Committee's fifth charge and makes explicit that Senate's duty as
provided for in Section 54(g) of the Universities Act is delegated to
the Committee.
Section A(4) is designed to provide Senate with regular annual
reports on how the Committee is meeting its delegated responsibilities.
The operational rules and procedures decided upon by the Committee will
be contained in the annual report normally to be submitted in March.
This clause is intended to give the Committee sufficient flexibility to
develop appropriate procedures and criteria and, at the same time, to
remain accountable to Senate.
Sections B(l) and (2) are unchanged from Paper S.422, except
that in B(2) a specific term of three years is provided for the Chairman.
The purpose of the three year term is to provide continuity to the
Committee.
Sections B(3) and () are also designed to provide continuity
for the Committee and is unchanged from Paper S.422, except that two
year terms are provided for in B(4), rather than one year terms.
Section B(S) is an amplification of a provision in Paper S.422
and is intended:
1.
to recognize that not all students can now be identified
as majoring in the Faculties of Arts, Education and Science,
and
2.
to ensure that all three student members do not come from
one Faculty.
Section C is a simplification of the comparable provision in
Paper S.422.
Section D is the quorum requirement suggested by the Committee.
Attachments.
2
7
SflVON
?
UNIVEI91TY
rii
?
ii' '
r
.r
t
M UNRAIJ, ChAIRMAN
?
From
?
• N. )'VANS
si:1vi'i;
co:11T.TTEfl (.E
SCl10LAR1hIPS
?
REGISTRAR AND SECRETARY OF SENATE
• ?
; A'1) BuJsAi:r.Es
?
0 ?
0
1. AP1'V!tL
01
NEW 'JE11S OF REFERENCE
?
APRIL
17, 1972
REP011
. ..0
SLL1 ?
Date ?
.
I am eiiclos.ng a copy of Paper
8.72-44
with Terms of
Rerence
under
Appendix B approved by Senate. April 10, 1972.
Copy of the
minutes of Senate pertaining
to this item
is a1;o provided
Your attention is drawn to the
motion of
Senate re-
qtctStg
a report to the June meeting of Senate, as follows:
"That thc; Senate Committee on Scholarships,
Awards and Bursaries he charged to report
•
?
to
the June meeting of Senate on the pro-
ccduer and criteria developed to implement
eharges
:L, 2 and 3
and actions taken under
charges 1, 2 and 3
of Appendix B of Paper
S. 72-44
The report should
be
received by the Secretary of
Senate by N.y 18, 1972.
.
2
S
.
S
2
APPENDIX ?
5 (a)
C
C
MI
.
?
FINANCIAL ?
AID ?
FISCAL ?
ALLOCATIONS
The following report consists of a review, of the disbursements
and in a few cases, procedures for those disbursements, of the various types
of assistance awarded to Simon Fraser University students during the past
three semesters; 71-2, 71-3 and 72-1.
I. ?
CANADA STUDENT LOANS
The Financial Aid Office reviews, processes and makes recommendations to
the Department of Student Affairs, Victoria, for all Simon Fraser students
receiving student loans from the province of B.C.* From the following
data you will be able to gain an insight into the enormous amount of work
involved for the Financial Aid Office to make this amount of recommendations.
Since the Provincial Government is depending more and more on the specific
institution in its loan program, the future will certainly hold an increase
in duties required of our office.
Data
. ?
1971-2
Total amount of Student Loans recommended
for Simon Fraser students
?
.......................$261,000
This represents an average of $425 for the
615 recipients
1971-3
Total available to S.F.U. students
?
...............$360,000
This represents' an average of $400 for
the 900 recipients
1972-1
Total available to S.F.U. students, approx . ....... $360,000
Due to change in procedure, we cannot
state accurately the amount of this
semester, although from past experience
we know it is much like the Fall Semester
.
* It is estimated that $35,000-$40,000 is borrowed by non B.C. Residents
through other provinces.
?
/2" ?
31
-2-
I.
CANADA STUDENT LOANS
T 0 1 A L amount of Canada Student Loans
. ?
processed by the Financial Aid Office
during the three semester period
?
...............$980,000
II.
BRITISH COLUMBIA GOVERNMENT BURSARIES
The Financial Aid Office reviews, processes and reconiiiends to Victoria
applicants to receive B.C. Government Bursaries. (This is done according
to the same method and frequently in conjunction with the Canada Student
Loan recommendations.)
Recommendations for the three semesters were as follows:
1971 _2*
Total amount available to S.F.U. Students ..........$16,630
This consists of 128 recipients
1071 _
During the months of July and August the Financial
Aid Office processed approximately 1100 B.C. Gov't
Bursary applications.**
.
?
?
Total amount recommended for S.F.U. Students ........$130,000
?
according to the following breakdown:
115 recipients @ $120 ... $13,800
130 recipients @ $250'... 32,500
210 recipients @ $400 ... 84,000
$130,000
1972-1
During December and January we processed approx.
500 applications with 221 recommended for bursaries.
Total amount recommended for S.F.U. Students .......$69,120
according to the following breakdown:
26 recipients @ $120 ... $ 3,120
80 recipients @ $250 ... 20,000
115 recipients @ $400 ... 46,000
$69,120
* This figure represents the amount of money that was really recommended
.
?
?
during 1971-1 semester. I will include it in our total, however, to
?
more accurately indicate what is taking place under a policy revised
since 1971-2, i.e. student may now apply for a bursary for the summer semester.
** Based on a recent count whereby only 41% of the applications processed
received bursaries -- 179 out of 430 applications counted. ?
/3
32
- 3-.
II.
BRITISH COLUMBIA GOVERNMENT SCHOLARSHIPS (cont'd)
T 0 1 A L amount of B.C. Bursaries available
to Simon Fraser students in the past
?
fiscal year ?
.....................................$215,750
III.
BRITISH COLUMBIA GOVERNMENT SCHOLARSHIPS
The Financial Aid Office awards government scholarships to the top 17%
of the students who apply.* The amount of the scholarship varies from 3/4
to 1/3 of the fees depending on the student's G.P.A. These monies may be
applied to the student's next full time semester as long as it is within
9 months of the date awarded.
Awards for the past fiscal year are as follows:
1971-2
192 awards @ $161 ... $30,912
231 awards @ $107 ... 24,717
?
228 awards @ $ 71 ...
?
16,188 ?
...................$74,817
1971-3
65 awards @ $161 ... $10,465?
?
77 awards @ $107 ...
?
8,239
•
?
79 awards @ $ 71 ...
?
5,609 ...................$24,313
1079_i
183 awards @ $161 ... $29,463
222 awards 0 $107 ... 23,754
?
220 awards @ $ 71 ...
?
15,620 ?
...................$68,837
1 0 1 A L amount awarded through B.C.
?
Government Scholarships ?
..........................$167,967
IV.
S.F.U. OPEN SCHOLARSHIPS
As in No. III, these scholarships are awarded to undergraduates at S.F.U.
who have demonstrated good academic standing in the preceding semesters.
Unlike the B.C. Government Scholarships, these monies are taken from the
General University Operating Budget.
1971-2
- 305 applicants, 254 rejections, 51 recipients**
- 51 recipients received a total of ................$5,750
- this averages $112 per recipient
•
* There is a lower limit which scholarships cannot be awarded below. Under
• ?
normal circumstances, however, the top 17% are above this limit.
** Since the funds are quite limitedinthis areathe G.P.A.remains quite
high. This accounts for the large percentage o'rejections. -Approx.
72% over the 3 semesters.
33
-4-
IV.
S.F.U. OPEN SCHOLARSHIPS (cont'd)
. ?
1971-3
- 234 applicants, 142 rejections, 92 recipients
- 92 recipients received a total of ...............$11,730
- this averages $127 per recipient
1
Al')
?
1
-
442 applicants, 329 rejections, 113 recipients
- 113 recipients received a total of ..............$15,678
- this averages $138 per recipient
1 0 1 A L amount awarded during the three semesters .... $33,158
The remaining balance from the original $40,000 budget was disbursed as
either Regional College and/or Gordon Shrum Entrance Scholarships.
T 01 A L amount disbursed ?
.............................$40,000
V.
S.F.U. BURSARIES -- see attachment
VI. ATHLETIC AWARDS
These awards are disbursed each semester upon the recommendation from
the Department of Athletics.
1 All ?
')
-
6 recommended
- 4 recipients received a total of .................$
?
787
•
1 All
?
13
-
63 recipients received a total of ...............$12,480
according to the following breakdown:
15 recipients @$112 ... $i;680
48 recipients @ $225 ... 10,800
$12,480
1 Al')
-
63 recipients received a total of ...............$12,484
according to the following breakdown:
7 recipients @ $112 ... $
?
784
48 recipients @ $225 ... 10,800
8 recipients @ $112.50.
?
900
$12,484
1 0 1 A L amount awarded through Athletic Awards . ......$25,751
/5-
IME
VII. RECREATION AWARDS
. ?
1972-1
- A fund of $3,000 was established for recreation,
a $500 special fund also established.
1 Q
72
_1
-
21 recommended, 1 rejection, 20 recipients
- 20 recipients received a total of ...............$2,800
according to the following breakdown:
5 awards @ $224 ... $1,120
15 awards @ $112 ... 1,680
$2,800
- the $500 and $200 was unexpanded.
VIII. UNIVERSITY AWARDS
These awards were made for contribution by the student to the community
and/or university life.
. ?
- 35 applicants
- 26 recipients
- this averages
- 26 recipients
- this averages
1971-2
26 recipients, 9 rejections
received a total of ...............$5,624
$216 per recipient
1971-3
received a total of ...............$3,125
$120 per recipient
1972-1
- 35 applicants, 3 rejections, 32 recipients
- 32 recipients received a total of ...............$4,110
- this averages $128 per recipient
T 0 1 A L amount awarded through University
Awards for three semesters
?
........................$12,859
IX.
?
GRADUATE SCHOLARSHIPS
Each semester a varied number of these scholarships are awarded. Once
awarded, a student received during the 3 semesters 1971-2, 1971-3, 1972-1,
the following awards were made:
.
?
- 20 awards @ $1,265 ... $25,300
- Committee 10 @ $1,265. 12,650
T 0 T A I Graduate Scholarships awarded ................$37,950
35
6
X. ?
PRIVATE FUNDS
IS
?
Beside the above accounts, the Financial Aid Office administered numerous
Private Scholarships, Awards and Prizes. Attached you will find a detailed
list of the names of the awards and their amounts. Below please find a
rough guideline of the various categories and the amounts given each year.
1. Private Scholarships ?
.................$13,600
2,
?
Entrance Scholarships
?
................9,700
3.
Athletic Scholarships ?
.................
4,ioo
4. Private Bursaries
?
.............. . .....
?
1,880
5.
Endowment Bursaries
?
..................*
6.
S.F.U. Bursaries - amount applied
for and recommended ...............7,200
7.
Graduate financial aid ..............1,850
8.
Numerous prizes and awards
.......... .
1 01 A L
?
...........$38,330
XI. ?
EXTERNAL AWARDS -- not administered by S.F.U.
* figure cannot be determined.
/7 ?
36
-7-
0 ?
SUMMARY OF PRECEDING PAGES
AWARDS, LOANS, SCHOLARSHIPS, BURSARIES ADMINISTERED OVER
1971-2, 1971-3 and 1972-1
1.
Canada Student Loan ........$980,000
2. B.C. Government Bursaries
?
215,750
3.
B.C. Government Scholarships
?
167,967
4.
S.F.U. Open Scholarships ?
40,000
5.
S.F.U. Bursaries ...........328,792
6.
Athletic Awards ............25,751
7.
Recreation Awards ..........2,800
8.
University Awards ..........12,859
9.
Graduate Scholarships ?
37,950
Private funds ..............38,330
TOTAL
?
...........$l85ol99
37
.
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APPENDIX
?
5 ( b )
.
.
0
GORDON M. SHRUM ENTRANCE SCHOLARSHIPS
A maximum of thirty scholarships of $300.00 each will
be offered annually to highly qualified students entering University
after high school graduation. Students must proceed to enrol in a
full course load in their first semester of attendance at Simon
Fraser.
These scholarships will be offered to students who have
obtained the highest standings in the British Columbia Government
Grade 12 Scholarship Examinations or Grade 13 Examinations.
They will be tenable in the first semester of study at
. ?
Simon Fraser University which may occur in the Fall, Spring or
Sumer Semester. Ordinarily Entrance Scholarships will be available
to students who are proceeding with University studies within one
year of high school graduation.
Application forms may be obtained from your high school
principal and should be returned to Financial Aid Office, Simon
Fraser University, Burnaby 2, B.C., before August 1st. All appli-
cants will be notified before September registration.
C
.
4.
SIMON FRASER UNIVERSITY
Burnaby 2, British Columbia
Telephone: 291-3224
AN APPLICATION FOR A
C
.
GORDON SHRUM ENTRANCE SCHOLARSHIP
Last Date for Submission -
?
gst1
Mr.
Miss
Mrs. ?
(Surname) ?
(Given Names)
Address:
Social Insurance No.:
?
I
?
I I 1-i I
?
1-I I I 1
Name of High School:
PLEASE FORWARD A TRANSCRIPT OF YOUR BRITISH COLUMBIA GOVERNMENT SCHOLARSHIP
EXAMINATION RESULTS BEFORE AUGUST 15.
Please indicate the first semester in which you intend to enrol at Simon
Fraser University.
Spring Semester
?
Summer Semester ?
Fall Semester
January
?
May ?
September
Year ?
Year ?
Year
SIGNATURE
?
DATE
THIS APPLICATION IS VALID ONLY UPON SUCCESSFUL APPLICATION FOR ADMISSION TO
SIMON FRASER UNIVERSITY IN THE SEMESTER INDICATED ABOVE.
.
49
.
GORDON M. SHRUM ENTRANCE SCHOLARSHIPS
A maximum of thirty scholarships of $300 each
will be offered annually to highly qualified students
entering University after high school graduation.
Students must proceed to enrol in a full course load
in their first semester of attendance at Simon Fraser.
These scholarships will be offered to students
who have obtained the highest standings in the British
Columbia Government Grade 12 Scholarship Examinations
or Grade 13 Examinations.
They will be tenable in the first semester of
study at Simon Fraser University which may occur In
the Fall, Spring or Summer Semester. Ordinarily,
. ?
Entrance Scholarships will be available to students
who are proceeding with University studies within
one year of high school graduation.
Application forms may be obtained from your
High School principal and should be returned to
Financial Aid Office, Simon Fraser University,
Burnaby 2, B.C., before August 1st.
50
APPENDIX ?
5(c)
C
.
.
5
SIMON ?
F R A S E R ?
B U R S A R I ES
n
Each semester, Simon Fraser provides many of its students with
a considerable amount of money through its bursary program. The majority
of this money is disbursed at the beginning of each semester with a smaller
amount being disbursed in the form of emergency bursaries during the course
of the semester. Below you will find an account of the money we have dis-
bursed and the number of recipients over the past three semesters, followed
by a description of the regulations, requirements and criteria used in
disbursing the money.
I. ?
EXPENDITURES
1971-2
A. Initial Disbursements
- 658 applicants, 573 recipients, 85 rejections
?
- 573 recipients received a total of
?
............$67,659
- this averages $118 per recipient
B. Additional bursaries during the semester
?
- 181 recipients received a total of
?
............17,452
• ?
- this averages $96 per recipient
?
Semester total
?
............$85,111
1071
A. Initial Disbursements
- 813 applicants, 672 recipients, 141 rejections
?
- 672 recipients received a total of
?
............$88,944
- this averages $132 per recipient
B.
Additional bursaries during the semester
?
- 289 recipients received a total of
?
............21 ,727
- this averages $75 per recipient
?
Semester total
?
............$110,671
.
/2
52
.
* ?
S.F.U. Bursaries
?
-2-
I.
?
EXPENDITURES (cont'd)
1
Q72_
1
A.
Initial Disbursements
-
1331 applicants, 1239 recipients, 92 rejections
- 1239 recipients received a total of ?
............$97,907
?
- this averages $79 per recipient
B.
Additional bursaries during the semester
- 350 recipients received a total of
?
............35,103
?
- this averages $100 per recipient
$133,010
*Total amount disbursed ?
$328,792
II.
?
REGULATIONS, REQUIREMENTS AND CRITERIA
In order to efficiently administer the large number of bursary
applications we receive each semester, we must under our present facilities,
use a more impersonal approach than we normally would desire to put into
operation.
Under the present procedures, each bursary *application is scored
according to a predetermined point system. Under this system, a varied
number of points (subsequently transferred into dollar amounts) are given
for the various responses as put down by the student within his application.
Since this procedure classifies everybody into one category, it, therefore,
does not take into consideration the applicant as an individual. To attempt
to overcome some of the inconsistencies and injustices that result in disbursing
the funds according to this procedure, we have recently introduced a second
stage which is explained below.
After the points are totalled on the application, it is given to
the Assistant Financial Aid Officer. This individual then makes a subjective
decision on the final amount to be awarded. This decision is made by taking
into account the amount awarded by the "point system" and a combination of
any of the following factors.
A.
Major Factors - these are the most important factors in
determining whether or not the student
will receive a bursary.
B.
Minor Factors - these are more important in determining
what specific amount the bursary should
be, but if a combination of one or more
of these minor factors gives an indication
that the student has not fulfilled his
duty in regards to the major factors, his
bursary application may be rejected.
* Since there was $24,000 returned, or reduced from this disbursement,
this brings It down to our allowable budget.
53
S.F.U. Bursaries
?
- 3 -
II. ?
REGULATIONS, REQUIREMENTS AND CRITERIA (coht'd)
A. MAJOR FACTORS
1.
The applicant must meet two academic qualifications, i.e. he must
have a minimum of 2.0 G.P.A. in his last semester/year and must
register in 12 hours to negotiate his bursary.
2.
What is the extent of the student's need? Since we are not in the
position to be the major source of funds for any one particular
student, the applicant's need should not be unreasonable in this
connection.
3.
By what methods and to what extent have the students financed them-
selves for the present and past semesters? This involves the general
factors such as student loans, part time employment, savings and
parental contribution.
4.
Has the student conducted his financial life in the best interest
to himself as a student with limited income? A general look at
his expenditure patterns will be done in this factor.
B. MINOR FACTORS
1.
If the student resides with his parents and/or has not substantiated
financial independence, his parental income will be a factor in the
amount awarded.
2.
If the student is married -- how many dependents does he have; what
is his or his spouse's annual income; are his expenses reasonable?
3.
Mode of transportation, if he owns or drives a car -- year, make
and date of purchase are considered.
4.
If the student works part time, his wage and hours per week are
considered.
5.
To what extent has the student financed his education through
student and/or private loans.
6.
A careful analysis of his budget in the light of normal expenses
and his indicated income.
7.
A close look at any other factors the student may have placed in
the miscellaneous section.
Inthe case of an a
p
plicant that is rejected by the Assistant
Financial Aid Officer, theapplication is reviewed upon consultation with
the Financial Aid Officer, and in some cases, with the Chairman of the
Senate Committee on Scholarships, Bursaries and Awards.
.
Interface
Address (1)
Reg.Address
Parental
Approval
Comi ttee
Interview
SECTION A
NAME:
PRESENT
ADDRESS:
STUDENT NO.:
?
-
?
AGE: -
SOCIAL INSURANCE NO.:
I I I 1-1 1 1 U I 1 1
F.A.O. USE ONLY
S.F.U.
BURSARY
.
APPLICATION
1.
Please insert the amount you still lack for next semester's
educational expenses. This figure will be as a result of
your calculations on page 2, Section B, Part III. $________
2. Student Accomodations; applicant lives
with parents
E]
by self Dshares/boards
Ej
with spouse
3. Applicant has achieved financial independence, yes
J
no
a) If yes, explain the reason and on what basis in Section C,
page 3.
b)
If no, please have parents/guardian complete the following:
Relationship
Name
Address
Gross Annul
Income
Father/
Guardian
Mother[
Guardian
No. of dependents per last income tax return.
Parental Social
?
Parental
I
n
s u
ra
n ce No.:
?
Signature
4.
To be completed by married students:
Name of spouse:
?
Spouse's Occupation________
Nn.of dependents:
?
Annual Gross Income $_____
5.
Normal transportation
Involves:
is
Total S.F.U. Bursaries
Income tax return
1.
S.I.#
2.
#of depend.
3.
Recorded
income ?
$_______
Income tax return
1.
S.I.#
2.
#of depend.
3.
Income ?
$_______
hitch-hiking ?
0
bus or ride with others
0
Drive a car
0
Year & Make
Date of purchase ___________
Value as of that date $____
____
Amount still owing
?
$
Motor Vehicle Branch
1.
S.I.# above
2.
Licence
3.
Registration
4.
Insurance
6. Will you have a part-time Job during the next semester?
Yes
M
No
?
Hours per week
Same and address of Employer
55
7. a) Total Canada Student Loans to date
?
$______
Nane
and address of the Bank at which you
negotiated your last Canada Student Loan.
b) Amount of any other loans taken out for educational
purposes. ?
$_____
If so, please explain the circumstances on a separate
sheet of paper. Include name and address of lender.
C.S.L. Interface
S.L#
Bank Transit
Schedule I
Schedule II
ADproval
Committee
SECTION
BUDGET
Part 'I
?
Income
Part II
?
Expenses
a)
Savings
$_____
?
a)
Basic Tuition fee
b)
Scholarships
-B.C. Government
b)
Books & Stationery
-S.F.U. Open
-Other
c)
Transportation
-Bus
fare
c)
Bursaries
-B.C. Government
-Own, car
•
-Other
d)
Loan
-Other (specify)___________
-C.S.L.
-Other
d)
Board & Lodging
e)
Net income of spouse
-parents
$
?
f)
Part-time job
-own home
(Anticipated earnings)
-student residence
g)
Payment from government
-rental accomodations
agencies (Social Ins. etc)
e)
Miscellaneous (specify)
h)
Parental contribution
1)
Other (specify)
J)
Total
funds available
$______
?
f.)
Total expenses ?
$______
Part
III
Statement of Need
Total Expenses $________
minus
Total Income $________ equals $________
(Part
II
•
f above) ?
, , ?
(Part I •
3
above) ?
(Estimated Need)
ease forward your Est1mAd Need to Item I on page 1.
56
--
StCTION C
I. This space is provided for you to include any extra information you feel would be
.
helpful
if necessary.)
to us in determining your need., (You may continue on the back of this page
2. List two references who are familiar, with your financial situation. May we contact
these. Individuals? yes
?
no
0
Name
?
Address ?
Phone
.
F.A.O. USE ONLY
SECTION D
1.
High School graduating level
2.
College or University cumulative G.P.A.
(Other than S.F.U,)
3.
S.F.U. Cumulative G.P.A.
4.
Last Semester (or year) G.P.A.
Interface with Director
of Admissions
2.0
SECTION F
T (the applicant) authorize the Senate Committee on Scholarships,
3ursaries and Awards to verify any or all of the above statements
46
Vie' deem necessary. yes
M
no
0
Ti you check yes, please sign here
Interview
requested
0
57
-4-
SECTION F ?
General Instructions
e Financial Aid Office has one main function, that Is, to assist students in financing
heir educational objectives.
Filling in lengthly forms Is not a pleasant exercise; however, in order to maintain
equitable utilization of bursary funds, I must ask you to assist me in this evaluation
by returning a completed application.
J.SFALK
FINANCIAL AID OFFICE
Requirements:
1. A previous semester G.P.A. of 2.0 or greater,
0
2. Recipients must be registered in at least 12 or more hours to utilize
the grant.
Deadline Dates:
?
Fall Semester ?
- ?
between July 1st and July 31st
?
Spring Semester
?
- ?
between November 1st and November 30th
?
Summer Semester ?
- ?
between. March 1st and March 31st
Application to be made at the Financial Aid Office
Directions:
10
Please answer all re1evantquestions. Mark N/A if item is non-applicable.
2.; You may be requested to schedule a personal interview
.
-with Financial Aid
Office Personnel.
0
Approved ?
Review ?
Committee
VALUE$______
58
Zj
S.F.U.
PRIVATE
BURSARY
APPLICATION
NAME:
PRESENT
ADDRESS:
STUDENT NO.:
? - ?
AGE:
SOCIAL INSURANCE NO.:
I
I
I ?
I ?
i.
?
I
Certain donors tá S.F.1J.
1
s financial aid program have provided specified
grants to be used to assist students in reaching their educational objectives. A
description of these awards can be found on pages 316-318 of the 1971/72 S.F.U.
Calendar.
Since it is necessary to satisfy the conditions described for each grant,
we ask you to assist. us in processing your application bycompleting the following:-
PERSONAL DATA
1.
Number of hours completed towards degree
2.
Faculty
you
are enrolled In
3.
Estimated financial need for this semester --
4.
Please check -- I have subm
i
t
t
e
d
a S.F.U. Bursary application for this semester --
.yes
?
Jno
If you checked
'
no", please re
q
uest a form and submit It together with this
application.
SPECIFIED BURSARIES
I. 1. Name of Bursary ?
-
2.
Explain why you qualify for this particular bursary
3.
List two references who are familiar with your financial situation as well
as your
qualifications
for
this
bursary.
Name
?
Address
?
Phone
5.9
SPECIFIED BURSARIES (cont'd)
1. Name of Bursary
2.
Explain why you qualify for this particular bursary.
3.
List two references who are familiar with your financial situation as well
as your qualifications for this bursary.
Name
?
Address
?
Phone
III. ?
1. Name of Bursary
2.
Explain why you qualify for this particular bursary
3.
List two references who are familiar with your financial situation as well
as your qualifications for this bursary.
Name
?
Address
?
Phone
0
Date
?
Signature of Applicant
60
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April/May/June, 1972
S.F.U.
FINANCIAL ASSISTANCE - GENERAL INFORMATION
The following terms explain the different kinds of financial aid available to
you.
Scholarship
A scholarship is a cash payment, non-repayable, which is made to students
for outstanding academic achievement. Scholarships are competitive and
some have additional requirements such as registration in a particular
program or a particular level of studies.
Bursary
A.bursaryis a non-repayable grant, which is made
to students
proving
financial need and whose academic record is satisfactory.
Award
An award is usually monetary, but ma
y
be in the form of a prize or medal.
Awards are made in recognition of some distinguished inteNéctual, cultural,
social or athletic contribution to University of community life.
Athletic awards are made for outstanding performance in a particular sport.
They are frequently given to students based on performance in secondary
school or college.
Loan
A loan is a sum of money borrowed by a student proving financial need, on
a promise to repay at some specified time.
Each of the above has its own set of regulations. A complete explanation of
such may be found In our Calendar.
I. ?
SCHOLARSHIPS
I will assume in the following discussion that we are considering a
candidate graduating from
a Secondary School seeking scholarships
for entrance to this University.
r
.
70
Page 2
0 ?
I. ?
a) B.C. Government Scholarships
To apply for this Scholarship, a student must write the B.C.
Departmental Examinations administered in June by the Department
of Education. A student must obtain a 70% average or better to
be considered for this Scholarship, which is based on the results
of the Departmental Examinations. Application is made at the
student's high school.
To maintain this Scholarship during attendance at this University,
a student must register In a full course load of studies consist-
ing of 15 or more semester hours, and complete the application form
in
this office before the last day of classes of any semester. This
award covers 3/4, 1/2, or 1/3 of the tuition fees which are $214.00
per semester.
b) Gordon Shrum Entrance Scholarships
To apply for this Scholarship, a student must write the B.C.
Scholarship Examinations administered in June by the Department
of Education. There are 30 scholarships which are awarded to the
top ranking students who submit applications (enclosed). The
scholarship is based on the results of the Departmental Examinations.
10
?
c) Simon Fraser Open Scholarships
After
'a student has completed one semester here, he/she is eligible
to apply for the Simon Fraser Open Scholarship. These awards are
based on an accumulative grade point, and range, from $75.00 to $300.00
per semester. There are also several Private Scholarships which may
be applied for on the same form. A list of these may be found in the
back of the Simon Fraser Calendar.
II. ?
BURSARIES
a) B.C. Government Bursaries
The Province of B.C. has made available a number of bursaries to
aid students
in
their post-secondary education'. These bursaries are
given to students who can demonstrate a financial need (usually in
excess of $300.00) and who have achieved at least a 65% average over
the most recent complete year of study. These bursaries range up to
$200.00 per semester. To qualify, a student must.register in a full
course load of 15 or more 'semester hours. Write our office for
application forms during June of this year.
S
71
.
.
.
Page 3
II. ?
b) Simon Fraser Open Bursaries.
Application forms for these bursaries are available in March for
the Summer Semester, July for the Fall Semester and November for
the Spring Semester. These awards range from $50.00 to $225.00
per semester. To qualify, a student must register in 12 or more
semester hours. A list of the Private Bursaries may be found in
the back of the Calendar.
III, SIMON FRASER UNIVERSITY AWARDS
University Awards are granted in recognition of significant indi-
vidual contributions to the social and cultural development of the
student's High School community. These awards normally range from
$75.00 to $225.00. Ordinarily, a 65% academic average is required
during the period of time in which the contribution was made.
Please write this office for application forms.
IV.
ATHLETIC AND RECREATION AWARDS
Athletic and Recreation Awards are granted in recognition of signi-
ficant contribution to the athletic activities of the University.
Excellence in athletics and recreation shall be the primary criterion
in the selection of suitable candidates. They must show evidence of
athletic training, participation and representation of the University
in
their particular sports area.
Suitable qualifying candidates should be nominated by the Department
of Athletics, Department of Recreation, or they may, within speci-
fied time limits, submit a suitable application to the Financial
Aid Office.
Applications should be submitted by mid-semester, prior to the
semester of utilization.
V.
LOANS
a) Canada Student Loan
The Federal Government has made available to students who could not
otherwise continue post-secondary education, the opportunity of re-
ceiving financial aid through student loans. Students may borrow up
to $500.00 per semester to a total maximum of $5,000.00. Borrowers
must repay the principal and interest in regular monthly instalments
which begin six months after the student ceases to be a full time stu-
dent at a recognized. institution. To apply, a student must complete
the application form (which is the same as the Government Bursary)
and return
it to
this office.
72
Page 3
II. ?
b), Simon Fraser Open Bursaries
Application forms for these bursaries are available-in March for
the Summer Semester, July for the Fall Semester and November for
the Spring Semester. These awards range from $50.00 to $225.00
per semester. To qualify, a student must register in 12 or more
semester hours. A list of the Private Bursaries may be found in
the back of the Calendar.
Illi. SIMON FRASER UNIVERSITY AWARDS
University Awards are granted in recognition of significant indi-
vidual contributions to the social and cultural development of the
student's High School community. These awards normally range from
$75.00 to $225.00. Ordinarily, a 65% academic average is required
during the period of time in which the contribution was made.
Please write this office for application forms.
IV.
ATHLETIC AND RECREATION AWARDS
?
.
Athletic and Recreation Awards are granted in recognition of signi-
ficant contribution to the athletic activities of the University.
is in
In athletics and recreation shall be the primary criterion
in the selection of suitable candidates. They must show evidence of
athletic training, participation and
,representation of the University
in their particular sports area...
Suitable qualifying candidates should be nominated by the Department
of Athletics, Department of Recreation, or they may, within speci-
fied time limits, submit a suitable application to the Financial
Aid Office.
Applications should be submitted by mid-semester, prior to the
semester of utilization.
V. . LOANS
a) Canada Student Loan
The Federal Government has made available to students who could
,
not
otherwise continue
p
ost-se.condary education, the opportunity of re-
ceiving financial aid through student loans. Students mayborrow up
to $500.00 per semester to a total maximum of $5,000.00. Borrowers
must repay the principal and interest in regular monthlyinstaiments
which begin six months after the stuent ceases to be.afulltime stu-
dent at a recognized institution. To apply, a student must complete
the application form (which is the sane as
.
the Government Bursary)
and return it to this office.
72
.
.
74
1PPEF'!DTX 1;
UNIVERSITY
?
AWARDS
S
11Jr)Jv1Durt IU44RDS
1. University
Awards
are
granted
in recoqnition of significant individual
contributions to the aesthetic, social and cultural development of
the 1inversity and its community. Both undergraduate and graduate
students are eligible to apply.
2.
Except in the case of awards given to
graduating students
for activities
during their final semester, candidates must be currently enrolled as
full time ,
students or part time students.
3.
Students must ordinarily have-achieved a
minimum
find Grade
Point Average
of 2.2 during
the semester of their contribution, and must not: be on
acadei'rc
p
robation, or in the case of first semester or transfer students,
possess an equivalent high school or college standing.
4.
Applicauts who are graduate students must be registered for residence
credit in an approved program.
5.
Canclidtes must submit an appropriate application to the Financial
Aid Officer, or be nomi natc:d by a member (or members) of the University
faculty, staff or student body. Individuals nominating a student for
an award must also file the required application with the Financial
5 ?
Aid Office.
?
S
6.
Ordinarily only one intervening semester will he allowed between the
senxster in which the reqisterod student made his contributions and
the sen:ster In which
the. application
is received (by due date) in
tho Financial Aid Office.
7.
Application Dates
for University
Awards:
Fall
Semcster
- between
July 1st and July 31st.
Spring Senester
- between
November 1st and November 30th
Surrier
Semester
- between
March 1st
and March 31st
PROJECT Awrus
University Awards may also be granted to
students for outstanding
projects desi med and intendnd
for
the con chment of the aesthetic social
and ct'i Lur1 environment of Si mon Fraser University. Studnts wi shiig to
apply for is project award niu I: submit to the
Financial
Aid Officer a detailed
sta Lenient describing the project and its estimated costs. For projacts in
progr'.ss , a statemcint indice.ttirç the extent of completion and financial
Comlili tinnt must b i
nd
udod .
?
rauts will be deposited in speci l accounts
and withdrawal or pyiuents shall he uthri ed by the
Financial Aid
OI'1' cen
or his designate. Normally, funds qraot
r d in this cteory may not he used
5 ?
for remuneration of mdi
vi dual student partici
pants o a particular pro3ct
75
S.F.U.
0
UNIVERSITY AWARD
APPLICATION
NAME:
ADDRESS:
STUDENT NUMBER:
SOCIAL INSURANCE NO.:
I ?
I I J ?
I
?
J ?
I..
SIMON FRASER UNIVERSITY AWARDS are designed to encourage the
competent student to take an active part in University affairs. Contribution to
the University, coupled with successful study, is the key consideration. University
Awards are made independently of Scholarships, Bursaries, Loans or other University
prizes.
1. Applications should include:
a)
An outline of the applicant's participation in University affairs
during this semester or the one immediately proceeding this applica-
tion. This outline to be written by the student.
b)
Three references supporting this application. Please utilize the
attached forms for this purpose. At least one facultymember must
be included. Applicants should not submit references for other
applicants.
.
?
2. Contribution under Evaluation:
The Scholarship Committee will consider only those contributions
directly related to the cultural and social development of the
Simon Fraser University Community. These contributions must have
taken place within the semester of application or the one immediately
preceding it.
3.
Faculty in which you
are registered.
4.
Please check one. The applicant is a full time
registered -
Undergraduate
?
Graduate
The applicant
p a
ys
- ?
full fees
?
partial fees
E
5.
List any previous S.F.U. Awards -
I ?
Contribution ?
ISem./Yr. of Contribution
J
Amount
76
-2-
•
??
6. List the references whose letters are being forwarded
?
to the Financial
Aid Office.
a)
Dept. or Office
b)
Dept. or Office
c)
Dept. or Office
Please provide each referee with a copy of the attached sheet "Reference
for a University Award". Referees should send references directly to the
Financial Aid Office.
7. Date
?
Signature
.
?
IMPORTANT INFORMATION FOR ALL APPLICANTS
Applicants and referees are advised that theirstatements should
reflect these criteria. The following should be considered in preparing applica-
tions and references.
Financial need is not a determinant:
this purpose.
Information on Academic Performance:?
receives this independently.
Bursaries and loans are available for
is not required since the Committee
Remunerated or Assigned Activities: (such as financed research, course assignments,
teaching duties, etc.) are not considered, except where contributions are over
and above usual expectations.
Specific Contributions: are considered only once, and must have been made within
this semester or
the semester immediately preceding application.
Academic: A student will ordinarily be considered if he/she successfully completes
atTeast 12 semester hours, and obtained a minimum Fine Grade Point Average
of 2.2 during the semester of his/her contribution. Awards cannot be made to
students who are on academic probation.
77
REFERENCE FOR A UNIVERSITY AWARD
•I. Please read the reverse side of this sheet before completing this reference.
2.
Student Name
3. In what capacity have you known this student?
4.
If a graduate student, please indicate his equivalent academic program.
Part time ?
Half time ?
Ful-1 time
5. What significant contributions has this student made to merit a University
Award (use additional sheet if necessary).
How would you evaluate this contribution as compared with other students'
contributions with which you are familiar?
Acceptable ?
Fair
?
Good
?
Excellent ?
Outstanding _____
7.
Please elaborate on the above (use additional sheet if necessary).
8. Is this contribution an
extension
of the student's academic program?
Yes ? No
9.
If YES to Question 8, please give details (the Committee needs this information
to assess fairly, the applicant's non-academic contribution).
ate
?
NAME OF REFEREE
DEPARTMENT OR
OFFICE
IMPORTANT INFORMATION FOR ALL APPLICANTS
Applicants and referees are advised that their statements
should reflect these criteria. The following should be considered in
preparing applications and references.
Financial need is not a determinant: Bursaries and loans are available for
this purpose.
Information on Academic Performance: is not required since the Committee
receives this independently.
Remunerated or Assigned Activities: (such as financed research, course
assignments, teaching duties, etc.) are not considered, except where
contributions are over and above usual expectations.
Specific contributions: are considered only once, and must have been made
within this semester or the semester immediately preceding application.
Academic: A student will ordinarily be considered if he/she successfully
completes at least 12 semester hours, and obtained a minimum Fine Grade
Point Average of 2.2 during the semester of his/her contribtuion.
Awards cannot be made to students who are on academic probation.
S
S
79
REFERENCE FOR A UNIVERSITY AWARD
1.
Please read the reverse side of this sheet before completing this reference.
2.
Student Name
3.
In what capacity have you known this student?
4.
If a graduate student, please indicate his equivalent academic program.
Part time
?
Half time ?
Full time
5.
What significant contributions has this student made to merit a University
Award (use additional sheet if necessary).
.. How would you evaluate this contribution as compared with other students'
contributions with which you are familiar?
Acceptable ?
Fair ?
Good
?
Excellent ?
Outstanding -
7.
Please elaborate on the above (use additional sheet if necessary).
8.
Is this contribution an extension of the student's academic program?
Yes ?
No
9.
If YES to Question 8, please give details (the Committee needs this information
to assess fairly the applicant's non-academic contribution).
Sate
?
NAME OF REFEREE
DEPARTMENT OR OFFICE
NMI
im
IMPORTANT INFORMATION FOR ALL APPLICANTS
Applicants and referees are advised that their statements
should reflect these criteria. The following should be considered in
preparing applications and references.
.
Financial need is not a determinant:
this purpose.
Information on Academic Performance:
receives this independently.
Bursaries and loans are available for
is not required since the Committee
.
Remunerated or Assigned Activities: (such as financed research, course
assignments, teaching duties, etc.) are not considered, except where
contributions are over and above usual expectations.
Specific contributions: are considered only once, and must have been made
within this semester or the semester immediately preceding application.
Academic: A student will ordinarily be considered if he/she successfully
completes at least 12 semester hours, and obtained a minimum Fine Grade
Point Average of 2.2 during the semester of his/her contribtuion.
Awards cannot be made to students who are on academic probation.
0
LION
REFERENCE FOR A UNIVERSITY AWARD
1.
Please read the reverse side of this sheet before completing this reference.
.
2.
Student Name
3.
In what capacity have you known this student?
4.
If a graduate student, please indicate his equivalent academic program.
Part time
?
Half time
?
Full time
5.
What significant contributions has this student made to merit a University
Award (use additional sheet if necessary).
6.
How would you evaluate this contribution as compared with other students'
is ?
contributions with which you are familiar?
Acceptable ?
Fair
?
Good ?
Excellent ?
Outstanding
7.
Please elaborate on the above (use additional sheet if necessary).
8.
Is this contribution an extension of the student's academic program?
Yes
9.
If YES to Question 8, please give details (the Committee needs this information
to assess fairly the applicant's non-academic contribution).
sate
?
NAME OF REFEREE
DEPARTMENT OR OFFICE
IMPORTANT INFORMATION FOR ALL APPLICANTS
Applicants and referees are advised that their statements
should reflect these criteria. The following should be considered in
preparing applications and references.
S
Financial need is not a determinant:
this purpose.
Information on Academic Performance:
receives this independently.
Bursaries and loans are available for
is not required since the Committee
Remunerated or Assigned Activities: (such as financed research, course
assignments, teaching duties, etc.) are not considered, except where
contributions are over and above usual expectations.
Specific contributions: are considered only once, and must have been made
within this semester or the semester immediately preceding application.
Academic: A student will ordinarily be considered if he/she successfully
completes at least 12 semester hours, and obtained a minimum Fine Grade
Point Average of 2.2 during the semester of his/her contribtuion.
Awards cannot be made to students who are on academic probation.
S
S
.
0
Wo
APPENDIX 7
ATfLET IC
?
AND
?
k E C R E A T ION
?
AWARDS
1.
Athi
contribution
eLi c and
to
Recreation
the
athletic
Awards
acti
are
vi
grcnteçl
ties of
in
the
recognition
University.
of
Excellence
significant
in
athi ctics and recreation shall be the primary criterion
in
the selection
of su'i tabic candidates. They must show evidence of athletic training
participation and
roprescKation of
the University
in
their particular
sports area.
2.
Candidates must
ordinarily be currently enrolled as full time or part
time students at Simon Fraser University.
Stucnt.s must have uchiev d
a ml nirium fine Grade Point Average of
2.2
in the previous semester and
must not he on academic probation or in the case of a first semester
or transfcr studen L, posne;s
an equivalent high school or college standing.
Kucipicnts must be registered in at least
12 or more credit hours in
ceder io uLilize their awnr"ds.
3.
Sui t.uI)i
C
qualifying
candidates should be
nominated by the
Dcpart:i:nt
of Athletics, DQpartment
of Recreation, or they
may, within specified
ti= limits, submit a suitable appiIcation to the Financial
Aid Officer.
flonni eat
.
i On
s for an award may also he made by a member (or mane rs ) of
the University faculty,
staff
or student body.
4.
Ordinarily only one intervening semester wi
ll
be
semester in which the registered student made his
•
?
the semes'Lo
r i
n which the appi I cati on is received
the Financial Aid Office
5.
Applications should he submitted by ml d-semestc r
of utilization.
cli orcd between the
contri
buti
on and
(by due date) in
prior to the semester
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?
APPENDIX 8
v1J.
A. M. Urrau
.
Senate Committee on
Bursar
.
sandAwards
ub ?
ji;i,1TICAW,1DS ?
.J
Dole.. . . AP1
Pruant
to d cussion (April
5
1971) of our committee on
the
su1ct of athletic award-
"x
the members of
the committee would
'th to
suFjc.t
the following
for
your consideration. I th:inic
that I spe)c for the whole committee that athletic activities
in
L',
variety of forms
.
can add very considerably to the Univer-
ity The conittee in of the opinion that
the
limited program
4
varnity athletics hs been. very
successful. 11owevei, a lack
of
(:1
ba;in :tnii in partiCUlar,
requisite support, In certain
arcs hai; and is becbm:i.ng very
evident and would, if not
co),-roc-Led, detract from
the present programs.
:a,
fhc pant, budgets have been suggested
and submitted
by
the
.
eo:1;u1ttee t)nouh the Financial Aid Officer in the areas of
]3i.u-raries,
University Scholarships, University Awar&s and
at);J.:tic awurcis. Now that the administration
of athletics and
rctiori:l programs has been passed
?
your office, it would
ap)cr that you should be
in
the best position to "fight" for
a;, ' .uate bulget.
Based on recent
and past
experience of
at
let some inmbern of the present committee, we would wish
to m1e the following submission.
The committee would recommend that the
budget
components be:
a) ?
VarLity
athletic program
With some isolated exceptions,
the athletic
awards
budget has been uced and should continue to be
used to support the presently
established varsity
proir<
t
m.
'The eonthlittec recognizes the outstanding
success that the
limited program has
enjoyed and
rceonios that the siipporl,
,
budget (athletic
awarss) is minimal. The
committee, wouldurge that
all
paltolble sources
of outside support be
soD icU;cd throu,h the thiversity Resources
Office
arid
11(L
hors, of the
Athletic Dcpartncnt.
C
?
. . .
.12
89
-2--
0 ?
b) Recreational Program
The committee strongly urges that an account be
established so that outstanding contributors in
the Univers:1.ty recreational program may be
recognized
in the same manner as is being done in the area of'
the varsity
sports program. An initial budget of
$5,000 per annuni is suggested.
c) ?
Extraordinary Athletic Activities
From tino to time, athletes with extraordinary
abilities enroll in the academic prop,'ram t Simon
Fraser University. The
comm:Ltteo feels that such
rtudents should be eligible- to receive an award
It :1.s noteworthy that a number of athletes have
been registered in the past, and preset-it
.
, who have
performed well in their academic program and who
have gained tiati.onal and
international stature in
thcir specialized
area of competition. The corirnittc
would suggest an initial. budget of $1,000 per annum
in this category.
A. M. Unrau
iilg
.
S
90.
S
S
S
91
APPENDIX 9
TERMS OF REFERENCE FOR THE PROPOSED
UNIVERSITY GRADUATE SCHOLARSHIPS
1.
The University Graduate Scholarships are awarded primarily on a basis
of academic standing.
2.
Students who have a Bachelor's degree with a GPA of at least 3.5 (First
Class Honors), or the equivalent, and have satisfactorily completed at
least one semester as a Regular Student in a graduate degree program
(with a CGPA of at least 3.5) at this University may qualify for an
award and are required to make application as under Section 6.
In exceptional circumstances following recommendation of departments, up
to one-fifth of the awards may be made to candidates who do not meet the
requirement of 3.5 GPA on the Bachelor's qualification, but who have
provided substantive evidence of scholarly ability satisfactory to the
5 ?
Awards Committee.
3.
Awards will be made only to Regular Students registered in,a full time
graduate program at this university.
4.
The Scholarships are awards of $3,795.00 (currently these awards are tax
free) for a total of three consecutive semesters and will be paid in three
equal parts at the beginning of each semester in which the student registers.
5.
To ensure equitable distribution of these Scholarships no student may hold
one of these scholarships more than once and the recipient may not hold
another major award (awards of $500.00 per annum) during the period of
tenure of the Scholarship. A recipient of one of these Scholarships will
not be eligible to hold a Teaching Assistantship concurrently.
S
?
. .
.2
S
92
n
-2-
0
6. Application for Scholarships should be made, on the forms available in the
Registrar's Office, to the Chairman of the Departmental Graduate Studies
Committee by the end of the eighth week of the semester prior to the semester
in which the student wishes to accept an award.
7.
The application must be accompanied by a full curriculum vitae, including
an offical transcript, and the names and addresses of three referees at
least one of whom must be from the Department in which the student is doing
the major study.
8.
The applications will be considered by the Departmental Graduate Studies
Committee who will rank them and forward three fully documented recommenda-
tions to the Dean of.Graduate Studies. The applications will be forwarded
to the Senate Committee on Scholarships, Bursaries and Awards for the final
recommendations and awards.
9.
Recipients of awards who withdraw from the graduate degree program before
normal completion of the year will forfeit the remainder of the award.
is
.
93
•
?
SIMO1' FRASER UNIVERSITY
—ii
?
'
M F
IA
OR A ND U
M
Chairmen of the Departmental
?
S. Mahlbcrg,
Assistant
Craduate Studies Coiimit1ees ?
•-••. ?
Dean of Graduate
Studies
UNIVERSITY GRADUATE SChOLARSHIPS ?
26 February, 1971
Subject .................................................
? Date
UNIVERSITY
(;R.ADUATE SC1ZOLARSIII: PS
Pieaie find enclosed application forms anI
Terms
of
Reference
for the University Graduate Scholarships which will cow;nencc in the sucrer
semester of this year.
?
It is regret Led that the application
dead ii ne
is two weeks later than antic i paled for this semester
?
however,
in
the
ensuing semesters
applications will be due
by the end of the eighth week
of the
semester
prior to that in which the s tudnt wishes to accept an award.
PLEASE NOTE that the di tics of the 'Chairman of the Departmental.
(;r;'duate Stud ics Conuait tee in t:his regard are to renew and rank a inax5.um
.. ?
of
three (in some cases, ?
may not
be any) app) i cations from the
?
D.par itnent , and
to forward
Lhcse to the I)ean of CraduaL'e SLud i cv.
Listed below are due dates for the submission of these applidaiioris
1.
Application from
applicant to the Chairman
cf the Depar tinental Graduate Studias Coniii ttee
?
MARCH 10
2.
Applications , reviewed
and ranked, from
the
Chairman
of
the Departmental Graduate Studies
Commit tee to the Dean of Graduate Studies
?
. ?
MARCh15
Would you please make i nforma lion about these awards available
to all eligible graduate students in your Department. Should any
(1lcSt1O0c
arise please contact inc at Local, 6171.
• ? . . ?
.
?
ç ?
• ?
' (' ''"
hci la Mahlberg
Ind
S....
''''
of A,.. :1 cat :i.i a ro av
iJ
nb].
c i
?
the Gcn
'
-a:I Office
94
• ?
•• SIMON
?
PPASFP,
?
w' p
cm
?
Lebruiry 1971
..
SIMON
)I(ASIJ ?
VN1VErSy
GRADUATE SCHOLARSHIPS
Each year ten Graduate
Sc
holarships will be awarded
to
graduate students
registered in a
?
full-Lillie programme at Simon Fraser University.
Th
ese awards,
with
a value of $33975.00 each
?
will be made primarily on
the basis of
academic
standing and will be tenable for three
cons
CCUtVa
semesters.
Per-ms ?
of Reference
?
•.
1. ?
Elipib• ?
Students who satisfy the following conditions
may
qualify for an award:
(a) ?
a Bachelor's degreej
?
a CGPA of at
?
least
3.5 ?
(first
class
Honors), ?
or the equivalent;
(b)
?
compiction of at least one semester as a Regular Student in a
• graduate degree progrm:une
?
(
with
a CCPA of
?
t ?
least
3.5)
at ?
this
University;
(c) ?
in exceptional
c
ircumstancçs
?
students who do not
posses a
CCPA of 3.5 but who can dcmons(:ra0 evidence of outstanding
scholarly ability will, be considered
?
for an award.
2. ?
Ap]ic aion.
?
•
• ,
?
(a)
?
The fo1long deadlines arc in effect each year:
For_award corn-nencing in:
?
Deadline:
Fall Semester
?
. June 30
Spring Semester
?
October 21
Sunmi.'r ?
Semester
?
February
28.
(b) ?
' pp1icat ion
?
fOnhiS,
?
available
?
from ?
the i)cpa2:tmcni ?
or ?
the Office
of the ?
Da n of Cradna te Studies,
inns
t be FLibinittcd
?
to ?
the
Cha i
rum
mm
of thc D'pa rt mont a 1: Graduate Studios Com115
t
Ice of 1h
dcprI):tm!m)t
?
in
?
wh;-Ii ?
thcs t'udcnt ?
is ?
:egisLercd, ?
by ?
thc ?
!cadh
?
.
da
L O;.-m
bv e
?
P_
.0..
Page-2-
(c) Application forms must be accompanied by an official transcript
plus names and addresses of three referees, at least one of which
must be from the dcpartment in which the student is registered.
3. ?
Tcnur' of Award. The regulations regarding tenure of these scholar-
ships are as follows:
(a) the recipient must be a Regular Student registered in a full-time
graduate programme at this University;
• ?
(b) no student may hold one of these Scholarships more than once;
(c)
a recipient may not )aoI4 another major award ($5 0
0.00 or more
per annum) or a Teaching Assistauthip during the period of
•
tenure of the Scholarship;
(d)
a recipient who wit drw from tWo graduate degree rogi:am'ne
before normal, completion of the year will forfeit the remainder
of the award.
?
•:.
4. ?
The duties of the Departmental Graduate Studies Commi
L t e e arc:
,
(a) to review and rank the ipp1icat ion c;
(b) to forward 3 full documented recommendations to the Dean of
Graduate Studies.
5.
?
The final recommendations for awards will be made by the Senate
Committee on Scholarships
)
Awards & Bursaries.
S.
96
S
'')) \
c%:•1'':
U L
4
.(L
I ?
.j..L[
lfS
j
M
UM
s
To ?
.
thai rman. flepartmmta.l.
Graduate Studies
• Co;ruii.t.tce
.
From
.
Dr . A. 1. Unrziu .
Senate Co;ni ttee
on
Schol
arsh
ips,
.I3ur5arics...ufl.d.}:id
.
S.
F.. U..... Graduate.. Schol.arsh I ps
?
D&e
.
Move.ir.be.r
•
)6 ,97
.
The Senate Committee on Scholarships aq3i n
draws
your
attention to general documentation that should acccnnny applica-
tions
for
the very limited number of those awards. As is generally
the case in
lodging applications for grants ci sewhcre , a precise
detailed outline of research
completed cn:I proposed must be supplied.
Publications in
recognized
journals should be çn'o; crly noted and a
reprint may
be enclosed with the appi I ca i;i on . Letters of rofcrence
must he informative and not marely state the appi I cant s abt 1 iti o.s
in
COUISO
work; this type of information is readily available from
their transcript. The Schol arsh i p Commi ttce . n:;tkcs these awards on
the basis of a good academic record at the graduate level and povn
ability to pursue a research
topic. In the, 1 atLor c;se it is partic-
ularily important that, as indicated above, the Went present a well
documented research proposal
/
...-
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.
99
SiMON FRASER UNIVERSITY
MEMORANDUM
I
To_
Subject
DR. K. T. STRAND, PRESIDENT
SIMON FRASER UNIVERSITY
PROPOSAL FOR ADDITIONAL FUNDING FOR
BUDGET.
From
?
DR. A.M. UNRAU, CHAIRMAN
SENATE COMMITTEE ON SCHOLARSHIPS,
IJRSARTF.S AND AWARDS
Date ?
MARCH 13, 1972
?
\
The Senate Committee on Scholarships, Bursaries and Awards has
prepared a revision to the Scholarship system which is now submitted for
your consideration.
BACKGROUND
Certain inadequacies in the Scholarship program have caused the
Committee considerable concern. Faculty members and administrative personnel
have also voiced their interest in this matter. As a result, the Scholar-
ship Committee has prepared the following proposal.
The proposal contains:
a)
An outline describing the budgetary projections.
b)
A rationale behind the proposed increases.
Please note that new criteria would, in certain cases, be written
if the recommendations meet with approval.
I. OUTLINE
A. Present Budget . . . . . . . . .
1
•
?
•
?
• • . . . . . $
40,000
This amount is used as follows:
1.
Gordon Shrum Entrance . . . . . . $9,000
2.
S.F.U. Open Scholarships
(Including Regional College
Entrance) ?
.. ..........3l,000
S
?
. . .2
100
B. Proposal for 1972-73 . . . . . . .. . . . . . . . . . . . $78,000
1. Entrance Scholarships - (Breakdown)
a)
Gordon Shrum Entrance
(for High School applicants)
?
. . . $25,00(l
b)
Regional College Transfers
?
. . .
?
4,000
c)
University Transfers
?
. . .
?
2,000
d)
Early Entrance (from Grade 11) . . .
?
2,000
e)
January high school graduands . . .
?
3,000
f)
Foreign program
? . . .
?
2,000
TOTAL ?
. . . $38,000
2. S.F.U. Open Scholarships - (Breakdown)
Fall Semester ?
.
?
. . . ?
.
?
. $15,000
Spring Semester ?
.
?
. . . ?
. ?
. ?
15,000
Summer Semester ?
. ?
...... .
?
10,000
.TOTAL . ?
. $40,000
Total Requested
?
. . . . ... . . . . . . . $78,000
Increase . of ?
•....,....... ?
38,000
II. RATIONALE
The.Committee feels that in order for S.F.U. to recruit top scholars, a
satisfactory entrance scholarship fund is needed.
Presently, the only scholarhip money available to High School students
entering S.F.U. is the Gordon Shrum Entrance fund.
Though there are 30 such awards, their recruitment value is quite low
due to the fact that awards can only be made in late summer, at which
time most students have decided which University to attend.
Dr. Meakin, Director of Admissions, has commented in a memorandum to
the Financial Aid Office in regard to this subject, Many other univ-
ersities are able to make offers of financial assistance to potential
students much earlier, obviously a very significant factor in deter-
mining which university a student will attend. The University has
already realized that this is the case--the Director of Athletics is
authorized to use athletic awards to attract good athletes. Why
cannot the same technique be used to attract good scholars?"
S
?
. . .
3
101
3
A. UTILIZATION
The Committee would like to budget $25,000 for Entrance Scholar-
ships for High School graduates. This would provide 100 - $250 awards
(subject to change). Since there are approximately 1150 High School
accepts per annum, this would mean that 8.- 9% would be eligible to
receive a scholarship.
1. Regional College - University Transfers - The Committee feels
there should be a special fund set apart for transfer students.
(Annually 300 Regional Transfers and 200 University transfers
are accepted*)
a)
Regional College: It is anticipated that this Fall, and
subsequent years will see an increasing number of Regional
College applicants. As things stand today, monies to cover
our Regional College competition are drawn from Presidential
Contingency funds (i.e. B.C.T.V. Presidential Residual Fund)
If and when the S.F.U. Open Scholarship account becomes
exhausted. A total of $1650 was awarded to Regional College
Entrants in Fall 71-3.
b)
University Transfers: Simon Fraser University does not have
a scholarship program for university transfers.
2. Early Entrance Students - These students are admitted from
. ?
. ?
Grade 11. Though this is a small group, such individuals are
highly desireable as scholars. Since they cannot write Govern-
ment Scholarship examinations, they are ineligible for both
Provincial tuition scholarships and the present S.F.U. Gordon
Shrum Scholarships.
3. January Graduands - It appears that an increasing number of
students are graduating from High School at the end of January.
This year a total of 1578 received diplomas in British Columbia.
S.F.U.*s Summer Semester provides an excellent opportunity
to attract these individuals. (Many of these individuals show
excellent scholastic potential since they complete Grades XI
and XII in 1.1/2 years instead of 2.) It should also be noted
that this type of candidate is not eligible for either the B.C.
Government Scholarship or the present Gordon Shrum Entrance
Scholarship.
?
.
Scholarship exams are given only in June to those candidates
who complete at least 6 subjects--it is highly unlikely that
6 subjects can be completed by the January Graduand, to make
him eligible for the Scholarship competition in June.
* Statistics provided by Dr. D. Meakin, Director of Admissions.
S
?
. .
.4
102
Senate Committee on Scholarships,
Bursaries and Awards
a
I
?
-
4 -
4. Foreign Program - The Financial Aid Office has numerous requests
.
?
from non-Canadians for financial assistance. This area is very
problematic; however, a small start along this road would be
suitable in order to enrich the student body, and enhance S.F.U.'s
international image as well as assist top scholars.
B. S.F.U. OPEN SCHOLARSHIPS
?
. . . . . . . . . . . ?
. . . $40,000
During recent competitions of S.F.U. Open Scholarships, the
Committee has not been able to award all those who indicate
good scholastic achievement.
Members of the Committee would like to be able to recognize those
who achieve a B+ average, that is a 3.2 This is to say the Univer-
sity would attempt to monetarily award any applicant achieving a
cumulative fine G.P.A. of 3.2 in his/her most recent three complete
semesters.
Of the $40,000 set apart for S.F.U. Open Scholarships, $9,000 is
used for Gordon Shrum Entrance leaving $31,000 (or $12,000,
$12,000 and $7,000) for each of the Fall, Spring and Summer
semesters. These amounts are diminished again, when one considers
that part of this allotment must be used for Regional College
Entrance Scholarships.
We recommend that $40,000 be set apart for S.F.U. Open Scholarships
.
?
exclusively. This would allow the Committee to award $15,000
$15,000 and $10,000 for the Fall, Spring and Summer semesters.
SUMMARY
The total requested Is . . . . . . . . . .
?
. . . . . .
?
$78,000
Increase of
?
. . . . ?
. . . . . . . . . . . . . . . . .
?
$38,000
The Committee recommends this proposal be approved for adoption in an effort
to remedy certain inadequacies in the present scholarship system.
cc: Mr. H. Evans, Registrar
Dr. J. Borden, Senate Scholarship Committee
Dr. R. Debo, Senate Scholarship Committee
Dr. T. Mallinson, Senate Scholarship Committee
Dr. U. Meakin, Director of Admissions
Mr. S. Roberts, Vice/Pres. Development
Mr. G. Suart, Vice/Pres. Administration
Dr. W. Williams, Senate Scholarship Committee
Dr. B. Wilson, Vice/Pres. Academic
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