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10 . 

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ALL MEMBERS OF SENATE 

From. 

............. 

K. T. STRAND 

CHAIRMAN OF SENATE 

FEBRUARY 29, 1972 

SENATE MEETINGS 

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MOTION: 1. 

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"That the regulations approved in Senate Paper S.214, March 

26, 1969 be discontinued effective April, 1972." 

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2. ? 

"That provision be made for a limited number of qualified 

observers at the Open Sessions of Senate meetings in accord- 

ance with space available, 

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i)

With the Chairman of Senate to designate the number of 

spaces available for observers 

ii)

With provision that the Chairman of Senate at his dis- 

cretion or on the instructions of Senate may restrict or 

eliminate spaces for observers if in his opinion this is 

required in the interest of Senate procedures; 

iii) 

With provision, at the determination of the Chairman of 

Senate and to the degree he considers necessary, of closed 

circuit audio coverage or/and closed circuit TV coverage 

to other areas of the University; 

iv)

With provision that, at the discretion of the Chairman of 

Senate or on the vote of Senate on simple majority without 

prior notice of motion, observers may be required to leave 

the meeting and/or closed circuit servicing may be discon- 

tinued; 

With the understanding that for the Closed Session of Senate 

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there is no provision for observers or for closed circuit 

servicing." 

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3. ? 

"That the Chairman of Senate be empowered to and expected to take 

any action he deems necessary to ensure normal advancement of the 

ordinary legitimate business of the Senate." 

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To

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ALL MEMBERS OF SENATE 

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K. T. ST RAND 

CHAIRMAN OF SENATE 

SENATE MEETINGS 

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FEBRUARY 29, 1972 

1. Background Information 

For the meeting of Senate held in April 1969 the following 

notice pertaining to Senate appeared, and the principles have con- 

tinued through the meetings to January 1972. With the opening of 

the East Concourse Cafeteria area the Senate meetings have been in 

that area, with audio-closed circuit TV to the non-carpeted area for 

observers. ? 

NOTICE 

"In accordance with the ruling of Senate, the following 

pertain:- 

a) That all observers be excluded from Senate Meetings 

except for the presence of authorized representatives 

of the press which will be allowed while non- 

confidential business is being conducted. 

b)

That during non-confidential parts of all Senate 

Meetings, procedures and deliberations be made 

accessible to the university community through a 

closed-circuit audio system with speakers provided 

in the main student cafeteria and such other areas 

as are, in the view of the Chairman of Senate, 

desirable. 

c)

That if, in the view of the Chairman or a majority 

of Senate, this appears desirable, the audio 

circuits be supplemented by closed-circuit television 

to the same areas as in (b). 

d)

That the Chairman of Senate be required to take all 

necessary steps to rigorously enforce these rules, 

and that in the event that enforcement of these 

rules, in the judgment of the Chairman, would require 

measures less desirable than the closing of Senate 

meetings, he be empowered at his discretion to close 

meetings to the public until such time as he considers 

enforcement of these rules by reasonable means possible. 

The Chairman of Senate has ruled that the audio system be 

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ssupplemented with closed-circuit television. 

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Until further notice, an audio-visual system will provide 

coverage of the proceedings of Senate. Speakers and TV 

monitors will be mounted in the main student cafeteria 

throughout the time Senate is in open session." 

2. Present Situation 

With the provision for more suitable facilities for Senate 

in the new Administration Building, and with the realization over 

many months of the numbers who have shown an interest in observing 

Senate meetings through the closed circuit system, it is appropriate 

that Senate give further consideration to present arrangements. 

The meeting of Senate for March 6, 1972 is scheduled to be 

held in the new Administration Building facilities. In view of the 

small numbers of observers utilizing the audio/closed circuit TV 

coverage I have instructed, in keeping with the authority vested by 

Senate, that only audio coverage be provided to the Cafeteria area 

for the March meeting. At the same time I am recommending to Senate 

that for future meetings arrangements be made to provide for a 

limited number of observers to be in attendance in the Senate room 

if they so desire. Further, the recommendations provide for external 

audio coverage for additional numbers if experience suggests this to 

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be appropriate. 

For the March meeting the Senate Chamber will be set up to 

show Senators the nature of the facilities proposed for following 

meetings for observers. 

3. Recommendations 

1.

That the regulations approved in Senate Paper S.214, March 26, 

1969 be discontinued effective April, 1972. 

2.

That provision be made for a limited number of qualified observers 

at the Open Sessions of Senate meetings in accordance with space 

available, 

i)

With the Chairman of Senate to designate the number of 

spaces available for observers; 

ii)

With provision that the Chairman of Senate at his discretion 

or on the instructions of Senate may restrict or eliminate 

spaces for observers if in his opinion this 

is required in 

the interest of Senate procedures; 

iii) 

With provision, at the determination of the Chairman of 

Senate and to the degree he considers necessary, of closed 

circuit audio coverage or/and closed circuit TV coverage to 

other areas of the University; 

iv)

With provision that, at the discretion of the Chairman 

of Senate or on the vote of Senate on simple majority 

without prior notice of motion, observers may be required 

to leave the meeting and/or closed circuit servicing may 

be discontinued; 

v) With the understanding that for the Closed Session of 

Senate there is no provision for observers or for closed 

circuit servicing. 

That the Chairman of Senate be empowered to and expected to take 

any action he deems necessary to ensure normal advancement of the 

ordinary legitimate business of the Senate. 

Note: The production of a valid Simon Fraser identification 

card normally would fulfil requirements for the owner 

to qualify as an observer at Senate meetings subject 

to space constraints. 

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