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To . 

?

SENATE ? 

J. N. MUNRO 

SENATOR, FACULTY OF ARTS 

Subject. ?

PROPOSAL FOR SENATE COMMITTEE ON 

?

Date. ? 

APRIL 13, 1.973 

AGENDA AND RULES 

MOTION: ? 

"That the Ad Hoc Committee to Review Senate 

Procedures and Establish Codif:caton be dis- 

charged." 

NOTION: ? 

"That the name of the current Agenda Committee 

be amended to The Senate Committee on Agenda 

. ?

and Rules. 

MOTION: ? 

"That the terms of reference be amended to read: 

1) To advise the Chairman in determining the 

items for the open and closed agenda of Senate. 

2)

To recommend to Senate rules and procedures for 

the conduct of its business." 

MOTION: ? 

"That Senate instruct the Senate Committee on Agenda 

and Rules to recommend to the August 1973 meeting of 

Senate rules and procedures for the conduct of its 

business. In preparing its recommendation, the 

Committee should: 

a) bear in mind Senate'e current and precedent pro- 

cedural experience and the charge to the now 

defunct Ad Hoc Committee to Review Senate Procedures 

S

and Eetabii. Codificat.on; and 

• ? 

b) exemie tho desirability of all Senate Committees 

presenting znua1 reporto to Senate and the appro- 

•

?

priate dis 

p

oeiion o such reports." 

O ?

SiMON FRASER UNIVERSITY

S-

73-641

MEMORANDUM

To ............ ........ Senate Agenda Committee 

?

From ?

Mtinro 

Senator, Faculty of Arts 

PROPOSAL FOR SENATE COMMITTEE 

?

April 13, 1973 

Subject ........ ... ONA&ENDAANB...RULES................................................Date......... 

Following my notice of motion at the April 2, 1973 meeting of Senate 

I would like to propose that the following motions be placed on the agenda 

of the next meeting of Senate. 

1.

That the Ad Hoc Committee to Review Senate Procedures and Establish 

Codification be discharged. 

2.

That the name of the current Agenda Committee be amended to "The 

Senate Committee on Agenda and Rules." 

3.

That the terms of reference be amended to read: 

• ? 

(1) To advise the Chairman in determining the items for the 

open and closed agenda of Senate. 

(2) To recommend to Senate rules and procedures for the conduct 

of its business. 

4.

That Senate instruct the Senate Committee on Agenda and Rules to 

recommend to the August 1973 meeting of Senate rules and procedures 

for the conduct of its business. In preparing its recommendation, 

the Committee should: 

(a)

bear in mind Senate's current and precedent procedural 

experience and the charge to the now defunct Ad Hoc 

Committee to Review Senate Procedures and Establish 

Codification; and 

(b)

examine the desirability of all Senate Committees. 

presenting annual reports to Senate and the appropriate 

disposition of such reports. 

The justification for these motions is as follows. 

Motion 1. The Ad Hoc Committee to Review Senate Procedures and Establish 

Codification has failed to carry out its responsibilities, which were assigned 

by Senate on February 3, 1969. 

Subject ?

.......................................................... ?

I ?

Date ?

Apr ? 

13, ? 

1973

Motions 2 and 3. Senate is presently functioning under an incomplete set of 

rules of procedure approved in April, 1966. Many procedural practices have 

been accorded the status of rules through common usage, an undesirable 

situation since it exposes the Chair to procedural challenge and Senate's 

business to. delay and frustration. It is desirable that the responsibility 

for recommending rules to Senate be given to a standing committee, an ad hoc 

committee having failed in the past to discharge these responsibilities, and 

the Senate Agenda Committee seems particularly well-suited for this purpose 

because of the nature of its current responsibilities, which are to be 

continued. 

Motion 4. This motion instructs the new Senate Committee on Agenda and 

Rules to prepare revised rules of procedure for presentation at the August, 

1973 meeting of Senate. The time is short, but it should be sufficient to 

allow a thorough consideration of how Senate should transact its business, 

while still retaining the desirable pressure of urgency that surrounds this 

matter. 

The Committee is also asked to consider the desirability of having all 

Senate committees present annual reports to Senate. At present the only 

required annual reports from Senate committees are those from the Senate 

Committee on Scholarships, Awards, and Bursaries and the Senate Library 

Committee, not to mention, of course, the annual report of the President 

required under Section 59 of the Universities Act. The annual reporting of 

the activities of all Senate committees would provide Senators with a valuable 

picture of how Senate policy is being followed and Senate decisions implemented 

and should improve Senators' knowledge of the functioning and problems of the 

university. Annual reports would also be a valuable exercise for the committees 

themselves, presenting as they would an opportunity for assessment and 

reflection. However, for a system of annual reporting to be effective Senate 

must give direction concerning content and timing and must decide how annual 

reports will be dealt with on the floor of Senate. 

I would suggest that the terms of reference of the Ad Hoc Committee 

to Review Senate Procedures and Establish Codification be distributed to 

Senators. 

lh

SENATE COMMITTEE TO REVIEW SENATE PROCEDURES? 

AND ESTABLISH CODIFICATION (AD Hoc) 

TERMS OF REFERENCE 

To formulate and recommend to Senate policies, rules and procedures 

pertaining to 

i)

the ways and means by which Senate shall conduct its business, 

ii)

the duties and obligations of Senators with regard to the conduct 

of such business, and 

iii) 

the enforcement of such policies, rules and procedures as Senate 

may adopt. 

In particular the committee shall formulate and recommend to Senate 

1) Rules regarding the nature and conduct of meetings of Senate including 

but not restricted to 

a) nature and agenda of regular and special meetings;                             

•

b) quorum required for conduct of business; 

•

c) nature and agenda for open and closed meetings; 

•

d) conduct of Senators and observers at meetings, etc. 

2)

Procedures regarding the handling of business by Senate, i.e. the 

flow of business to and from Senate, including but not restricted to 

a) ways and means by which business can be brought onto the agenda 

of Senate meetings; 

b) ways and means by which business can be expedited at Senate 

meetings; 

c) format and requirements for agenda items, motions and minutes to 

be in good form and order, etc. 

3)

Election procedures for Senate and its committees with particular 

reference to the trimester operation. 

4)

All such policies, rules and procedures that are deemed in the view 

of the committee to aid Senate in the efficient and effective discharge 

of its duties as laid down in the Universities Act. 

Approved by Senate February 3, 1969. 

SIMON FRASER UNIVERSITY

-3.

73- 7

MEMORANDUM

0 . ?

.............................N 

ALL MEMBERS OF SEATE 

....................................... 

Subject ?

FACULTY OF EDUCATION VERNON 

PROPOSAL 

From.

H. N. EVANS 

REGISTRAR AND SECRETARY OF SENATE 

Date...

MAY

2, 1973 ? 

.

As requested by the Dean of the Faculty of Education, 

distribution is made of the attached material. 

It is self-explanatory. 

SIMON FRASER UNIVERSITY

LA ?Afl P A P4flIJM

..............................................................................................................

Date

With the concurrence of K. Strand, Chairman of Senate, I am forwarding the

attached motion and rationale for immediate distribution to members of Senate.

At the Senate meeting of May 7th, 1973, it is my intention to move that this Paper

be added to the agenda.

DRB/dr

Attachment

SiMON FRASER UNIVERSITY

MEMORANDUM

MOTION: That the Faculty of Education be authorized to offer

Education 401 and Education 402 in Vernon, B. C. in

the fall semester 1973.

FACULTY OF EDUCATION

RATIONALE: Senate authorization is required for extramural offering of courses.

Specifically, Education 402 is described in the calendar as:

"Reading Period" with the explanation that:

Students return to the University campus for a half-

semester to consolidate the learning of their school

experience and to extend their knowledge of educa-

tional theory. This period is organized into general

sessions of the whole student body, special and

curriculum seminars which reflect student interests

in grade levels and special teaching areas, and

individual study projects.

The essential element of Education 402 is consolidating

learning from the school experience (401) and extending

knowledge of educational theory. Seminars with

- appropriate resource people and access to books are

important elements.

Facilities:

Vernon school district is able to provide suitable

classroom placements for Education 401. The

Education 402 component will require seminar

space of one classroom size and access to a

resource center. We have been assured of free

facilities of this nature both from the school

district and the Vernon campus of the Okanagan

College.

Library:

Okanagan College will provide access to their

own collection and those of all three public

universities.

- Cont'd. -

-2.-

Personnel:

Faculty of Education personnel currently

participate in both in-service and pre-service

teacher education in Vernon. School District

#22 (Vernon) will make available resource

personnel and Faculty Associates will be

appointed in the usual ratio of one Associate

per fifteen students.

Administration:

Administration will be integrated with that of

Education 405 which currently involves a

co-ordinator, two Associates, and several

professors on a part-time basis.

Students:

A feasibility study indicates no shortage of

seriously interested and qualified persons

to enroll. Many of these are not students

who would normally be able to leave the

community for a full year of professional

training.