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SENATE 

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•L N. EVANS 

FOR INFORMATION 

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SECRETARY OF SENATE 

SENATE COMMITTEE ON SCHOLARSHIPS, 

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Date 

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MARCH 20, 1973 

AWARDS AND BURSARIES - BACKGROUND 

At the Senate meeting of March 5, 1973, Senator Brown requested 

from the Chairman of Senate that background information be distributed to 

all Senators on the incorporation of University awards and athletic awards 

into jurisdiction of the Senate Committee on Scholarships, Awards and 

Bursaries - by distributing Paper S.216, dated March 11, 1969, considered 

by Senate April 8, 1969. 

As that paper provides limited information only, on the recommen- 

dation of the Senate Agenda Committee it was agreed that a more complete 

summary would be provided for information. 

A summary review was included in the report of the Senate Committee 

on Scholarships, Awards and Bursaries, dated May 18, 1972, considered by 

Senate June 5, 1972, Paper S.72-74. Copies should be available in most 

University departments. Copies are available in the Library. Copies are 

available to Senators from the Secretary of Senate on request. The attached 

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papers give the general summary provided last year, without the individual 

Su'pOrting papers aid iinutc. The notes below identify actions referred 

to in the summary. 

(a)

Appendix 1 - Original Senate Committee for Scholarships, Awards and 

Bursaries - February 25, 1966 (and separate Presidential Committees for 

Athletic Awards and for University Awards). 

(b)

Recommendation for a single committee - Incorporation of University 

Awards and Athletic Awards into Jurisdiction of Senate Committee on 

Scholarships, Awards and Bursaries, S.216, dated March 11, 1969, con- 

sidered by Senate April 8., 1969 - with final motion by Senate to 

postpone the recommendations made. 

(c)

Further recommendations for a single committee - Incorporation of 

University Awards and Athletic Awards into Jurisdiction of Senate 

Committee on Scholarships, Awards and Bursaries, S.422, dated October 

27, 1970, considered by Senate November 9, 1970, with approval in 

principle. 

(d)

Interim organization and functions assumed in 1971-72 (Item 3 of the 

attached). 

(e)

The development of new terms of reference, and a change of membership 

for the Senate Committee on Scholarships, Awards and Bursaries, S.72-44 

dated March 23, 

1972, approved by Senate April 10, 1972. 

May, 1972 

ANNUAL ? 

REPORT 

THE SENATE COMMITTEE ON SCHOLARSHIPS, BURSARIES AND AWARDS 

I. PREAMBLE 

A number of significant changes have transpired in the 1ast 

twelve to fourteen months which have and will greatly influence the function 

and operation of the Senate Scholarship Committee as well as the Financial 

Aid Office insofar as the latter interacts with the Committee. This report 

will, as a consequence, include a considerable number of appendices inwhich 

will be found detailed descriptions of various items in the event such may 

be desired by members of the Senate. In view of the recent adoption by 

Senate of the new terms of reference of this Committee, some review of 

developments leading to this might be in order. 

. 11. REVIEW OF ORGANIZATION AND FUNCTION OF SENATE COMMITTEE ON SCHOLARSHIPS, 

-i\D 

AwArc 

The Senate Scholarship Committee prior to 71-72 assumed responsi- 

bility of awarding scholarships, awards and bursaries other than S.F.U. 

Athletic and S.F.U. Awards. The general terms of reference of the Senate 

Committee which were then in existence are found in Appendix 1. Two sep- 

arate Presidential Committees, appointed by the President, were generally 

responsible for screening and approving candidates or nominees for athletic 

awards and university awards. The desirability, or otherwise, of the 

existence of the above three separate Committees, only one of which was 

directly responsible to Senate, was reviewed by various members of the 

individual Committees and others within the University Community. These 

various considerations eventually culminated in recommendations (S-216) 

that a single Senate Committee be established to encompass the functions 

of the three separate committees (see Appendix 2). After further discussions, 

another proposal was presented to Senate (S-422, Appendix 3). Senate 

accepted the intent of S-422 and requested the then Senate Scholarship 

Committee to develop terms of reference consistant with the intent of 

S-422. 

The essence of these deliberations will be summarized in a succeeding 

section of this report. 

III. INTERIM ORGANIZATION AND FUNCTION OF COMMITTEE IN 71-72 

A basic intent of S-422 (Appendix 3) was the amalgamation of 

the Senate Scholarship Committee and the Presidential Committees on Athletic 

Awards and University Awards. The "interim" Senate Committee on Scholarships, 

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III. INTERIM ORGANIZATION AND FUNCTION OF COMMITTEE IN 71-72 (cont'd) 

Awards and Bursaries informally subsumed the responsibilities of the two 

Presidential Committees and all nominations for University Awards and 

Athletic and Recreation Awards were reviewed at scheduled meetings of 

the Senate Committee. The membership of the Senate Committee during this 

interim period (Ca 14 mos.) consisted of:- 

a)

three Senate appointees (one full time faculty member from 

each of the Faculties of Science, Education and Arts) 

b)

three faculty representatives, are elected (or appointed) 

by each of the three Faculties of Arts, Education and 

Science. As in previous years, the Financial Aid Officer 

served as Secretary to the Committee. The Registrar was 

an ex-officio member of the Committee. 

IV. DEVELOPMENT OF TERMS OF REFERENCE 

The interim Senate Scholarship and Awards Committee was charged 

by Senate to develop terms of reference for the "amalgamated" committee 

and to convey their recommendations to Senate (see Appendix 3). After 

numerous deliberations over approximately two semesters, a draft document 

was approved and submitted to the Chairman of senate for consideration. 

It was subsequently agreed that a. significant proportion of the Committee's 

draft was concerned with operational procedures and the document was con- 

sequently revised to more succinctly reflect and conform to those relevant 

sections of the present British Columbia Universities Act. After further 

examination of the revised terms of reference, a concise document which 

had been approved by the members of the Committee was submitted to Senate 

for ratification. 

V. SENATE ACCEPTANCE OF TERMS OF REFERENCE OF SENATE COMMITTEE ON SCHOLARSHIPS, 

BURSARIES AND AWARDS 

The relevant document together with certain recommendations con- 

cerning implementation of the suggested terms of reference (see Appendix 4) 

was submitted to Senate which considered the same during a scheduled meeting 

of that body, April 10, 1972. The terms of reference and recommendations 

were accepted without amendment. Senate requested that since an annual 

report of the Committee had not been received at the date stipulated in 

the newly accepted terms of reference, such a report be submitted for 

consideration during the June meeting of Senate. Since it became apparent 

that the proposed terms of reference of the enlarged Corianittee would be 

considered during or shortly after the stipulated date for submission of 

an annual report, it was deemed advisable, by the Chairman of the "interim 

Committee", to submit such a report after imminent acceptance of the 

proposed terms of reference. 

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