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MEMBERS OF SENATE 

?

From ?

ACADEMIC PLANNING COMMITTEE 

Subject

CONTINUING EDUCATION 

?

Date 

?

JANUARY 15, 1973 

MOTION 1: "That Senate approve the following recommendations for the 

future operation and responsibilities of the Division of 

Continuing Education: 

L. That the Division should continue to regard the co- 

ordination of evening and off-campus credit-carrying 

courses, both graduate and undergraduate, as a prime 

responsibility. 

2.

That, in order to carry out this responsibility, the 

Division should be responsible for identifying specific 

• ? 

needs for such credit carrying courses in the lower 

mainland area; for proposing to the appropriate Faculties 

that such needed courses be mounted; for making available 

to appropriate Faculties and/or Departments the resources 

needed to mount such offerings; and for facilitating and 

publicizing any such courses which the University subse- 

quently offers. 

3.

That the Division of Continuing Education should be 

responsible for stimulating non-credit courses of study, 

instruction or education (including workshops) provided 

that the need for them is established and consultation 

with appropriate Departments, if any, has taken place; for 

ensuring that such courses are offered under its auspices 

only after they have been approved by the Senate Committee 

on Continuing Education (standing); for recruiting staff 

for non-academic and non-credit courses and workshops under 

the provisions of the University's appointments policy; for 

scheduling such courses and workshops; and for registering 

students wishing to enrol in them. 

4.

That the Director of the Division of Continuing Education 

should continue to be responsible to the Vice-President, 

Academic." 

MOTION 2: "That Senate approve, in principle, the recommendation of the 

Academic Planning Committee, as set forth in S.73-24, that 

there be established a Senate Committee on Continuing 

Education (standing). This Committee shall be empowered 

and required to approve or not to approve (subject only 

to subsequent ratification by Senate) all those courses 

of study, instruction or education which are proposed to 

be offered, but not for credit, under the auspices of 

Simon Fraser University or any of its Faculties or Depart- 

ments, including Departments other than academic ones." 

MOTION 3: "That Senate approve, as set forth in S.73-24, that the 

structure, composition and terms of reference of the 

Senate Committee on Continuing Education (standing) be 

as follows: 

.

?

Membership: 

V

ice-President, Academic, or his designate (voting) 

?

Chairman; 

Four Senators, one from each of the four Faculties, as desig- 

nated by the individual Deans of the Faculties; 

T, y 

o Senators, elected by Senate; 

Director of Continuing Education (ex-officio, non-voting). 

Terms of Appointment: 

The four Senators who are designated by the Deans of Faculties 

are to be appointed for periods of two years - except that in 

the first instance two members shall be appointed for one year 

and two members for two years. The two Senators elected by 

Senate are to be appointed for periods of two years - except 

that in the first instance one member shall be appointed for 

one year and one member for two years. 

(Periods of office normally commence October 1st and terminate 

September 30th following. The first designations for two year 

Periods shall continue to September 30th, 1975, and for the one 

year periods to September 30th, 1974.) 

min

0 ?

Terms of Reference: 

1.

To fix the time and place of meetings of the Committee 

and to make rules and regulations for governing its 

procedures, including the determination of the quorum 

necessary for the transaction of business. These rules 

and regulations, and any changes to them are to be 

reported to Senate, as are any subsequent modifications 

thereto. 

2.

To approve or not approve recommendations made by the 

Director of Continuing Education on all courses of study, 

instruction and education other than those offered for 

credit. Approval, if given, shall not extend to more than 

one offering of any such course. Any subsequent offer- 

ings must receive the Committees approval. 

3.

To report promptly to Senate each semester, for its 

ratification, as to which non-credit courses of study, 

instruction and education the Committee has approved or 

not approved in the previous semester. Notwithstanding 

this regular obligation, the Committee shall be empowered 

to report to Senate at its discretion and be required to 

report to Senate at the request of Senate." 

SiMON FRASER UNIVERSITY

S7329

MEMORANDUM

I

?

MEMBERS OF SENATE 

?

From

ACADEMIC PLANNING COMMITTEE 

Subject

CONTINUING EDUCATION 

?

Date ? 

JANUARY 15 1973 

The attached paper consists of two sections. One encompasses 

the Academic Planning Committee's general recommendations on the future 

of the Division of Continuing Education. The other consists of a specific 

recommendation, that of establishing a Senate Committee on Continuing 

Education, designed to implement one section of these proposals. For 

procedural reasons these are to be considered in the order: 

I. ? 

SenateCommittee(standing)onContinuingEducation: 

The Academic Planning Committee recommends that there be 

established a Senate Committee (standing) on Continuing Education which 

shall be permitted to approve or not to approve (subject only to subsequent 

ratification by Senate) all those courses of study, instruction or educa- 

tion which are offered under the auspices of Simon Fraser University or any 

of its Faculties or Departments (including departments other than academic 

ones) but which are not offered for credit; and that this Committee have 

the structure, composition and terms of reference specified below. 

RATIONALE: 

Section 54(d) of the Universities Act provides, inter alia, 

that: 

It Is the duty of the Senate and it has power.... 

(d) to consider and revise the courses of study, 

Instruction, and education in all Faculties 

and departments of the University, including 

extramural instruction; 

It follows from this that Senate has the responsibility for 

every on-going course of study, instruction and education whether offered 

for credit or otherwise, provided that such study, instruction or educa- 

tion Is under the auspices of Simon Fraser University, or any of its 

Faculties or departments - including departments other than academic 

departments. 

S-2- 

So far Senate has not exercised its powers and duties under this 

section. Yet it plainly is responsible for doing so. It is therefore 

recommended that Senate establish a standing committee which Senate shall 

permit to approve or not to approve all courses of study, instruction or 

education that are not offered for credit. This committee shall be charged 

to report promptly each semester to Senate, for its ratification, on the 

non-credit carrying courses it has, or has not approved in the previous 

semester. Notwithstanding this regular obligation, it shall be empowered 

to report to Senate at its discretion and be required to report to Senate 

at the request of Senate. 

Persons wishing to put forward a non-credit carrying course of 

study, instruction or education must submit their proposal to the Director 

of Continuing Education for transmittal to the standing committee of Senate. 

No such course may be offered without the approval of that committee. 

II.

The Academic Planning Committee makes the following recommendations 

for the future operation and responsibilities of the Division of Continuing 

Education. 

1.

That the Division should continue to regard the coordination 

of evening and off-campus credit-carrying courses, both 

S

graduate and undergraduate, as a prime responsibility. 

2.

That, in order to carry out this responsibility, the 

Division should be responsible for identifying specific 

needs for such credit-carrying courses in the lower main- 

land area; for proposing to the appropriate Faculties 

that such needed courses be mounted; for making available 

to appropriate Faculties and/or departments the resources 

needed to mount such offerings; and for facilitating and 

publicizing any such courses which the University subse- 

quently offers. 

3.

That the Division of Continuing Education should be responsible 

for stimulating non-credit courses of study, instruction or 

education (including workshops) provided that the need for them 

is established and consultation with appropriate departments, 

if any, has taken place; for ensuring that such courses are 

offered under its auspices only after they have been approved 

by the Senate Committee (Standing) on Continuing Education; 

for coordinating and publicizing such courses and workshops; 

for recruiting staff for non-academic and non-credit courses 

and workshops under the provisions of the University's appoint- 

ments policy; for scheduling such courses and workshops; and 

for registering students wishing to enrol in them. 

4. That: the Director of the Division of Continuing Education should 

continue to be responsible to the Vice-President, Academic. 

- 3 - 

0By

By

way of explicating the above recommendations, the Academic 

Committee wishes to make the following points. 

In connection with 2 above it should be noted that Faculties and/or 

departments retain iesponsibility for. organizing credit-carrying courses and 

recruiting persons to teach them. 

In connection with 4 above, it should be noted that the Director of 

the Division of Continuing Education will also need to establish clear lines 

of communication with both the office of the Registrar and the office of the 

Vice-President, University Services, so that non-credit courses and workshops 

can be planned and coordinated with their cooperation. 

Finally, it should be noted that the Academic Planning Committee 

wishes to encourage continued and expanded cooperation between Simon Fraser 

Univorsity and the University of British Columbia in the field of continuing 

education. 

STRI11JRB AND CCMIOSITION OF SENATE Ca+fiiii± (Standing) 

ON CONTINUING EDUCATION. 

AIF&Ai1 

?

Vice-President, Academic, or his designate (voting) 

1.

Four senators: one 

'

from each of the four Faculties 

as designated 

by the Dean of that Faculty. 

2.

Two senators: elected by Senate. 

3.

Director of Continuing Education (ex-officio, 

non-voting) 

TERMS OF APPOIN'TMEN'r 

1. The four senators designated by the Dean of each 

Faculty are to be appointed for periods of two 

years, except that in the first instance two 

members shall be appointed for one year and two 

members for two years. 

. ?

2. The 

appointed 

two senators 

for

periods 

elected 

of two 

by

Senate 

years, 

are

except 

to be 

that 

in the first instance one member shall be 

appointed for one year and one member for two 

years. 

TERM; OF REFER)SICE 

1.

To fix the 

time and 

place of its meetings and to 

make rules and regulations for governing its 

Proceedings, including the determination of the 

quorum necessary for the transaction of business. 

These rules and regulations, and any changes to 

then, are to be reported to Senate, as are any 

subsequent modifications thereto. 

2.

To approve or not approve recommendations 

made by the Director of Continuing Education on 

all courses of study, instruction and education, 

other than those courses of study, instruction 

and education offered for credit. Approval, if 

given, shall not extend to more than one offering 

of any such course. 

Any

subsequent offerings 

must receive the Committee's approval. 

Is ?

3. To report promptly to Senate each semester, for 

its ratification, as to which courses of study, 

/..... 

.

instruction and education the Committee 

has approved or not approved in the 

previous semester. Notwithstanding this 

regular obligation, the Committee shall be 

npowered to report to Senate at its 

discretion and be required to report to 

Senate at 

the

request of 

.

Senate. 

January 15, 1972 