SiMON FRASER UNIVERSITY
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MEMORANDUM
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SENATE
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From ?
CHAIRMAN
SENATE GRADUATE STUDIES COMMITTEE
Subject
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REVISED GENERAL REGULATIONS -
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Date ?
DECEMBER 19, 1972
GRADUATE STUDIES
MOTION 1:
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That SGSC 121, being proposed graduate regulations with
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Appendices and an Attachment, be approved.
MOTION 2:
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That SGSC 121 including the Appendices but less the
Attachment be published in the booklet entitled
'General Regulations - Graduate Studies.
MOTION 3: That SGSC 121 less
be published, with
Graduate Calendar.
such things as chai
into references to
Studies.')
the Appendices and the Attachment,
editorial revisions, in the 1973-74
(The editorial changes will involve
iging references to the Appendices
'General Regulations - Graduate
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MOTION 4:
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(Implementation) That the new regulations be distributed
by the Dean of Graduate Studies to all Graduate Program
Committees as soon as possible but in any case before
February 1, 1973. That the booklet, 'General Regulations
- Graduate Studies,' be printed and distributed as soon as
possible; that the distribution include all newly applying
students. That the new regulations take effect as of
February 1, 1973 with the following two exceptions:
a)
no students accepted under the old regulations shall
be penalized by the change over to the new regulations;
b)
no students who have already applied on the basis of
the old regulations be seriously penalized by the
change in regulations.
MOTION 5:
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That, under the constraints of the last clause, other
regulations which have previously passed Senate, where
they are in conflict with SGSC 121 are amended by this
document.
These motions were approved by the Senate Graduate Studies Committee at
its meeting on December 18, 1972.
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ORIGINS OF THIS DOCUMENT
Over a year ago, the Senate Graduate Studies Committee elected a
Drafting Committee to write up new regulations and to review all existing
regulations.
The first document to come out of this Committee to Senate through
the Senate Graduate Studies Committee, was the Special Arrangements document,
passed by Senate June 1972.
The second document was that for the Establishment of New Graduate
Programs, passed by Senate July 1972.
This is the third document. The Committee has asked me to give some
account of how the Committee worked. It was, in the first place, concerned
with principles and secondly with clarity. We started from existing principles
embodied in the regulations and discussed those. In most cases the decision
was to
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stay with existing principles but there are exceptions to this. The'
Committee then started working on wording. The whole document went through
eight complete drafts before being forwarded to the Senate Graduate Studies
Committee. As Chairman I must thank the Committee for the truly monumental
amount of work they put in.
The composition of the Committee was as follows:
R. Jennings ?
Philosophy, replaced in September '72 by
D. Finn ? Philosophy
J. Koepke ?
Psychology
K. Peter ?
PSA
N. Reilly ?
Mathematics
N. Robinson ?
Education
J. Wheatley ?
Dean of Graduate Studies, Chairman of
the Drafting Committee
E. Bonsall ?
Dean of Graduate Studies Office.
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A GUIDE TO THIS DOCUMENT
Immediately following this page, the table of contents for
revised graduate regulations will be found, followed by the proposed
regulations. Attached to them is Appendix A, on the required format for
a thesis, and Apendices B, and C which are abstracted from the regulations
and give pertinent information (who recommends what to whom by when
etc.)
most needed
by faculty. There follows an Attachment, which defines
Graduate Program Committee (a new concept).
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In one way or another, this
whole package is
for action by Senate (see MOTIONS).
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sFollowing the items for action by Senate, there is a fairly
detailed rationale for proposed changes in the regulations. Senators
are advised
to read the proposed revised regulations in conjunction with
the rationale for the revision.
SSC /2/
GENERAL REGULATIONS - GRADUATE STUDIES
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CONTENTS
1. DEGREES OFFERED
2.
ADMINISTRATION OF GRADUATE STUDIES
3. ADMISSION
3.1 General
3.2 Admission to a Master's Program
3.3 Admission to a Doctoral Program
3.4 Admission under 'Special Arrangements'
3.5 Admission as a Qualifying Student
3.6 Admission as a Special Student
3.7 Application for Admission
3.8 Application to Take a Second Master's or Doctoral Degree
4. REGISTRATION
4.1 Date of Entry
4.2 Registration
4.3 Registration in Discontinuous Programs
4.4 Continuity of Registration
5.
ACADEMIC STANDING
5.1 Normal Grading System
5.2 Satisfactory/Unsatisfactory Grading (S/U)
5.3 CGPA Required for Continuation and Graduation
5.4 Graduate Student Retaking a Course
6.
SUPERVISION
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6.1 General
6.2 Supervision of a Qualifying Student
6.3 Senior Supervisor
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6.4 Supervisory Committee
6.5 Change in the Supervisory Committee
7.
RESIDENCE AND COURSE REQUIREMENTS
Master's Students
7.1 Residence Requirement for the Master's Degree
7.2 Course Requirements for the Master's Degree
Doctoral Students
7.3 Residence Requirement for the Doctoral Degree
7.4 Course Requirements for the Doctoral Degree
8.
PROGRESS, WITHDRAWAL AND LEAVE
Both Master's and Doctoral Students
8.1 Progress Evaluation
8.2 Procedures for Review of Unsatisfactory Progress
8.3 Withdrawal From Courses and From the University
8.4 Application to Go On Leave
9.
PREPARATION FOR EXAMINATIONS
Master's Students
9.1 Examining Committee for a Master's Degree Candidate
9.2 Preparation for Examination of Master's Thesis
Doctoià] Students
9.3 Examining Committee for Doctoral Thesis
9.4 Preparation for Examination of Doctoral Thesis
9.5 The Role of an External Examiner
9.6 Notification of Doctoral Thesis Examination
10. EXAMINATION
Both Master's and Doctoral Students
10.1 Thesis Examination
10.2 Classification of the Thesis
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10.3 Recommendation for the Award of Degree
10.4 Submission of Thesis to the Library
Master's Students
10.5 Examination of Extended Essays Submitted in Partial
Fulfilment of Degree Requirements
10.6 Examination of Projects Submitted in Partial Fulfilment
of Degree Requirements
11. PARTIAL PUBLICATION OF THESIS
Both Doctoral and Master's Students
11.1 Partial Copyright License
11.2 Microfilming
11.3 Postponement of Publication
Doctoral Students
11.4 Publication of Doctoral Thesis Abstracts
Both Master's and Doctoral Students
11.5 Publication of the Thesis by the Student
12. MAXIMUM TIME FOR COMPLETION OF THE REQUIREMENTS FOR THE DEGREE
.12.1 Maximum Time for Completion of the Requirements for the
Master's Degree.
12.2 Maximum Time for Completion of the Requirements for the
Doctoral Degree.
13. AWARD OF THE DEGREE
13.1 Application for Graduation
13.2 Award of the Degree
13.3 Transcripts
14.
CONVOCATION CEREMONY
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1. DEGREES OFFERED
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The following are the degree programs currently offered by the University:
Faculty of Arts
Archaeology
? M.A., Ph.D.
Economics & Commerce
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M.A., M.B.A., Ph.D.
English ?
M.A.
Geography
History
Modern Languages
Philosophy
Political Science, Sociology
and Anthropology
Psychology
• ? Faculty of Education
Education
Facult y of Science
M.A., Ph.D.
M.A., Ph.D.
M.A., Ph.D.
M. A.
M.A., Ph.D.
M.A., Ph.D.
M.A. (Education), M.Sc. (Education)
Biological Sciences
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M.Sc., Ph.D.
Chemistry ?
M.Sc., Ph.D
Mathematics ? M.Sc., Ph.D.
Physics ?
M.Sc., Ph.D
Faculty of Interdisciplinary Studies
Communication Studies
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M.A. (Communication Studies)
Kinesiology ?
M.Sc. (Kinesiology)
Inquiries about these programs should be sent to the department
concerned.
It is also possible to apply for work between or outside these
programs at the University under Special Arrangements (see paragraph 3.4).
Inquiries should be sent to the Dean of Graduate Studies.
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2. ADMINISTRATION
OF GRADUATE STUDIES
The Committees responsible for the supervision of graduate students
are the Senate Graduate Studies Committee and its Executive Committee, the
Faculty Graduate Studies Committees, the Graduate Program Committees and the
Supervisory Committees. The functions of these committees in relation to
individual students are as follows:*
Supervisory Committee. The student's Supervisory Committee is
composed of two or more faculty members who help the student define his program
of studies and report on his progress to the Graduate Program Committee. The
Supervisory Committee forms part of the student's final examining committee.
Graduate Program Committee. The Graduate Program Committee in the
area in which the student elects to work is responsible for recommending ad-
mission, reviewing the student's progress and arranging for the supervision
and examination of the student. For most graduate programs, the Graduate
Program Committee is the Departmental Graduate Studies Committee. In the
Faculty of Education, the Graduate Program Committee is the Faculty Graduate
Studies Committee.
Faculty Graduate Studies Committee. This committee makes recommen-
dations to the Senate Graduate Studies Committee on such matters as the awarding
of degrees, the examining committees for Ph.D. candidates, the changes to
established programs and the establishment of new programs.
Senate Graduate Studies Committee and its Executive Committee. This
Committee has the final authority on admissions and the administration of Senate
Regulations which concern graduate work at the University. Applications to work
• *(This footnote is not for publication.) These statements are not, and are not
intended to be, legal terms of reference of these committees: they are merely
descriptive outlines for student information. The Attachment defines Graduate
Program Committee.
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under Special Arrangements go before this committee.
The administrative officers of the University who are responsible
for the supervision of graduate students are the Assistant Registrar for
Graduate Studies and the Dean of Graduate Studies.
Assistant Registrar for Graduate Studies. The Assistant Registrar
is responsible for the registration of students, the collection of fees,
maintenance of records, and other administrative duties.
The Dean of Graduate Studies. The Dean is responsible for the
general supervision of graduate work at the University and is Chairman of
the Senate Graduate Studies Committee and its Executive Committee.
The Dean of Graduate Studies, the Assistant Registrar, and the
Chairmen of Graduate Program Committees are available to students for consul-
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tat Ion.
3. ADMISSION
3.1 General
A student may seek admission to the University to either a Master's
or Doctoral program. A student who is not qualified to enter a Master's or a
Doctoral program may seek admission to the University as a Qualifying Student
under 3.5.
Before applying for admission, the student should write to the Chair-
man of the Graduate Program Committee in the department in which he wishes to
study to Inquire about special admission requirements for that program.
3.2 Admission to a Master's Program
The minimum University requirements for admission to a Master's
Program are as follows:
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a. a Bachelor's Degree with a Cumulative Grade Point Average of at
least 3.0 from a recognized University, or the equivalent;
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b. submitted evidence, usually in the form of references from
qualified referees, of the student's ability to undertake
advanced work in his area of interest.
In exceptional
circumstances, a student may be admitted with lower formal
qualifications than in a. above but with professional experience of signi-
ficance to his proposed area of research.
In addition, the student must satisfy any further requirements set
by .
the Graduate Program Committee in his area of interest. If his native
language is not English, he may be required to satisfy the University and
his Graduate Program Committee as to his command of English.
3.3 Admission to a Doctoral Program
The minimum University requirements for admission to a Doctoral
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Program are as follows:
a. either (i) a Bachelor's Degree with a Cumulative Grade Point
Average of at least 3.5 from a recognized University,
or the equivalent; or
(ii)
a Master's Degree from a recognized University, or
the equivalent; or
(iii)
at least two semesters in a Master's Program at this
University with a Cumulative Grade Point Average of
at least 3.5 in nine semester hours of course work.
b. submitted evidence, usually in the form of letters of reference
from qualified referees, of the student's ability to undertake
substantial research in his area of interest.
In addition, the student must satisfy any further requirements set
by the Graduate Program Committee in his area of interest. If his native
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language is not English, he may be required to satisfy the University and his
Graduate Program Committee as to his command of English.
3.4 Admission under 'Special Arrangements'
Exceptionally able applicants who wish to work for a Master's or
Doctoral Degree outside or between existing programs at the University may
apply to work under Special Arrangements. A student applying for Special
Arrangements must have a well developed plan of studies in an area which can
be shown to have internal coherence and academic merit and in which the
University has appropriate expertise and interests among its faculty members.
Graduate Students applying or working under Special Arrangements
are required to conform to Senate Regulations for Graduate Students. However,
there are additional regulations which concern only students applying or working
under Special Arrangements. Inquiries about these regulations should be sent
to the Dean of Graduate Studies at least one semester before the semester in
which the student wishes to enter the University.
3.5 Admission as a Qualifying Student
A Qualifying Student will normally be working either to improve his
Cumulative Grade Point Average in order to meet the minimum University requirement
or to make up deficiencies in his background to satisfy the Graduate Program
Committee in his area of interest. An applicant may be recommended for admission
as a Qualifying Student when it is expected that with no more than 30 semester
hours of specified courses he can fulfil admission requirements for a Master's or
a Doctoral Degree program. A Qualifying Student who has completed his make-up
work may then apply under 3.2 or 3.3 for admission to a Master's or Doctoral.
Program.
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The minimum University requirements for admission as a Qualifying
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Student are as follows:
a. a Bachelor's Degree, or the equivalent;
b. submitted evidence, usually in the form of references from
qualified referees, of academic ability.
3.6 Admission as a Special Student
A Special Student at the graduate level is a person who normally
has at least a Bachelor's Degree, or the equivalent, and who wishes to take
specified courses but is not seeking a degree from this University. Permission
Is required from the instructor in each course. No credit will be given towards
any degree offered by the University for courses taken as a Special Student
except, under unusual circumstances, on petition to the Senate Graduate Studies
Committee. Application may be made through the Graduate Program Committee in
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the department in which the student wishes to work or through the Dean of
Graduate Studies.
3.7 Application for Admission
Application forms may be obtained from the Registrar's Office or from
any Graduate Program Committee. The completed forms should normally be returned
to the Assistant Registrar for Graduate Studies. All students are advised to
make formal application at least three months before the semester in which they
wish to register. A complete record of the applicant's previous university work
will be required at this time, as well as letters of reference.
Admission is by resolution of the Senate Graduate Studies Committee
on the recommendation of a Graduate Program Committee or, under special circum-
stances, on the recommendation of the Dean of Graduate Studies. Decisions on
admissions made by the Senate Graduate Studies Committee are final.
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3.8 Application to take a Second Master's or Doctoral Degree
Students who have a Master's or a Doctoral degree cal. apply to take
a second Master's or Doctoral degree under the following constraints:
a.
No course work taken for the first degree shall count towards.
the second;
b.
None of the research done for the first degree shall be used
for the second degree;
c.
None of the time spent in residence for the first degree shall
count towards the residence for the second degree.
4. REGISTRATION
4.1 Date of Entry
University Regulations permit a graduate student to start his program
is
at the beginning of any semester. However, some programs require students to
start in a specific semester.
4.2 Registration
All students should arrive on campus one week before the beginning of
classes in each semester. Registration takes place during that week. The course
or thesis work for which the student registers must have the approval of his
Graduate Program Committee and of his Senior Supervisor once the Senior Supervisor
is appointed. Students who are going on leave are required to register.
4.3 Registration in Discontinuous Programs
Students who are enrolled in programs which are designed to be dis-
continuous are not required to go on leave during the semester Dr sessions the
program does not run nor to register during those semesters. However, if they
have to miss one or more of the semesters in the design of their program, the
normal leave regulations apply (see 8.4).
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S4.4 Continuity of Registration
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With the exception of students in discontinuous programs, all students
are required to register in every semester from admission until all requirements
for the degree have been fulfilled. A student permitted to go
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leave shall
register during each semester he is on leave. If a student does not register,
he is considered to have withdrawn from the University. (See 8.2 and 8.4 for
regulations on student withdrawal and leave.)
5. ACADEMIC STANDING
5.1 Normal Grading System
For grading at the graduate level in the University, the following
grades are normally used:
A = 4 points
B - 3points
P = 2 points
F = 0 points
For a student to be allowed to continue in his progran he must main-
tain a Cumulative Grade Point Average (CGPA) of 3.0. The CGPA 1s the cumulative
average of the grade points earned in all the courses accepted towards a Master's
or Doctoral degree at this University.
When a student is working on a thesis, extended essay or project as
part of the requirements for the degree, the notation of IP (In Progress) shall
be entered on his transcript. The IP notation is not a grade and is not used
in calculating the student's CGPA.
In exceptional circumstances, the grade for a course an be deferred.
This shall be entered as 'DE' in the student's record. If the grade is not
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received by the Assistant Registrar for Graduate Studies by the last day for
submitting grades in the next semester, the DE grade will automatically be
converted to an F. When a grade for a course is not deferred End no grade is
received by the Assistant Registrar for Graduate Studies, the rotation 'N' will
be placed on the student's record. For the purposes of calcul,ting the CGPA,
'N' counts 0 points.
5.2 Satisfactory/Unsatisfactory Grading '(S/U)
A department, recommending through the standard channels to Senate,
may, with Senate approval, require that a designated course be graded Satisfactory!
Unsatisfactory (S/U) for all students in the course.
An individual student may request to take a course in his program on
an S/U basis by applying to his Supervisory Committee. If that Committee concurs,
the request will be submitted to the Graduate Program Committee for final
approval. If the course is outside the student's department, the approval of the
other Graduate Program Committee concerned must also be obtained.
Once having registered in a course on any grading baEis, a student may
not change to another grading basis for that course.
None of the student's minimum course work requirement under 7.2 may
be taken S/U. Neither an S nor a U will count in the CGPA, but. the grade re-
ceived shall be recorded on the transcript.
5.3 CGPA Required for Continuation and Graduation
A graduate student is required to maintain a 3.0 CGPL to continue in
his program. A student failing to maintain a CGPA of 3.0 is at.tomatica1ly
dropped from the program and required to withdraw from the University unless
his Supervisory Committee or the Chairman of his Graduate Program Committee
recommends that he be allowed to continue in the program. Suct recommendation
is made to his Graduate Program Committee which, if it concurs, sends it to the
Faculty Graduate Studies Committee for final approval.
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Under no circumstances will a student whose CGPA is below 3.0 be
awarded a graduate degree.
5.4 Graduate Students Retaking a Course
A graduate student may retake a course under the following condi-
tions:
a.
When the same numbered course covers different mteria1 in
different semesters (many Special Topics and DirEcted Readings
courses are of this nature).
b.
When he wishes to improve his grade and he has the permission
of his Graduate Program Committee.
Under a., both grades are recorded on the student's transcript, the grade and
the semester hours credit for both Iterations of the course are used for the
calculation of the CGPA and towards the semester hours required for the degree.
Under b., both grades are recorded on the student's transcript with the notation
that the course was retaken to improve his grade. However, only the better
grade is used in calculating the student's CGPA and the semester hours credit
for the course are used only once towards the requirements for the degree.
A student must indicate at the time of registration under which of
the two conditions he is retaking a given course. The correctness of this
indication must be certified by the Chairman of the Graduate Prgram Committee.
6. SUPERVISIONS
6.1 General
When a graduate student has been admitted, the Graduate Program
Committee will exercise general supervision and counselling for the student
through the Chairman of the Graduate Program Committee or a fac'ilty member
designated by the Chairman, until a Senior Supervisor has been appointed.
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6.2 Supervision of a Qualifying Student
A Qualifying Student comes under the general supervision of his
Graduate Program Committee exercised through the Chairman of that Committee
or a faculty member designated by the Chairman.
6.3 Senior Supervisor
In consultation with the graduate student, the Graduate Program
Committee will appoint a Senior Supervisor as soon as possible after his
admission to the graduate program. This appointment shall be made no later
than the beginning of the third semester after the student's admission. The
Senior Supervisor is the person principally responsible for supervising the
student throughout his degree program. A Senior Supervisor must hold the
rank of Assistant Professor or above.
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If the Senior Supervisor is planning to be off-campus for any length
of time, he shall arrange for proper supervision of the student during his
absence. The Graduate Program Committee and the Dean of Graduate Studies shall
be informed in writing of any such arrangement.
6.4 Supervisory Committee
In consultation with the graduate student, the Senior Supervisor
shall recommend a Supervisory Committee composed of himself and at least one
other faculty member. This recommendation shall be made as soo as possible
after the Senior Supervisor is appointed but in no case later than the middle
of the third semester after the student's admission. The composition of the
Supervisory Committee, of which the Senior Supervisor is Chairmin, shall be
approved by the Graduate Program Committee and sent to the Dean of Graduate
Studies for final approval. It shall be sent to the Faculty Graduate Studies
S
. Committee for information.
The Supervisory Committee is responsible for helping :he student
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sdevelop a program of study leading to a degree and reporting or.. the progress
of the student's work. The Committee, in consultation with th€ student, will
design the student's program of studies which will include the area of research
and those courses that the student will be required to take. The Committee
shall be available for consultation while the student is workir.g on his thesis,
extended essays or project.
6.5 Change in the Supervisory Committee
Continuity of supervision is important in all graduate work. As a
consequence, a change in Supervisory Committee, especially a cliange in Senior
Supervisor, can be made only on the basis of strong reasons.
A request for a change in the Supervisory Committee may come from the
student, any member of the Supervisory Committee or any member of the Graduate
Program Committee. It shall be sent to the Graduate Program Conmittee accompanied
by the reasons, in writing, for the proposed change. If the Graduate Program
Committee concurs in the request it shall be sent to the Dean cf Graduate Studies
for final approval.
7. RESIDENCE AND COURSE REQUIREMENTS
Master's Students
7.1 Residence Requirement for the Master's Degree
The aim of the residence requirement is that a student should spend
a period of time in contact with faculty members and with other students at the
University. To this end a student shall be registered in an approved program
and undertaking study at this University as a Master's Student for a minimum of
three semesters. Normally this residence requirement will be fulfilled in
consecutive semesters but exceptions to this general rule are permitted for
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students registering in programs which are discontinuous by design (see 4.3)
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and for students who go on leave (see 8.4).
No part of the residence requirement can be waived for work performed
before admission to the University as a Master's Student.
Under exceptional circumstances, a Master's Student itt the University
may apply for residence credit for work to be done off-campus. Such applications
shall be made at least one month before the beginning of the sEtmester in which
the student proposes to work off-campus and shall be approved ly the student's
Supervisory Committee and Graduate Program Committee and shall be sent to the
Senate Graduate Studies Committee for final approval. While doing work off-
campus under these provisions, the student shall maintain normal registration
at this University.
7.2 Course Requirements for the Master's Degree
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Master's candidates are required to complete a minimum of 30 semester
hours work in one of the following ways:
a.
Take a minimum of 12 semester hours of course work and submit an
original thesis.
b.
Take a minimum of 20 semester hours of course work and submit at
least two extended essays, or a project.
According to the requirements of the program in which he is enrolled, a student
may have a choice between these two alternatives or he may not A Graduate
Program Committee may require work in addition to the minimum :equirements,
either on an individual basis or, with Senate ratification, for all students
in its program.
The following constraints apply to the minimum cours work requirement
(whether 12 or 20 semester hours):
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One half of the minimum must be taken at this Univer:;ity.
Up to one half of the minimum may, on the recommendation
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of the Graduate Program Committee and approval of
the Senate Graduate Studies Committee, be transfer
credit from another institution.
None of the minimum may be taken on an S/U basis.
None of the minimum may be courses taken in order to
qualify for admission.
None of the minimum may be undergraduate courses.
A graduate student may apply to take one or more courses at another
university for credit towards a degree at this University. Such applications
shall be made at least one month before the course or courses start and shall
be approved by the student's Supervisory Committee and Graduate! Program Committee
and sent to the Senate Graduate Studies Committee for final approval. No more
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than one half of the minimum course work requirement for the Mister's Degree may
be taken at another university. While taking a course or courEes at another
University under these provisions the student shall maintain rEgistration at
this Univesity.
Doctoral Students
7.3 Residence Requirement for the Doctoral Degree
The aim of the residence requirement is that. students should spend a
period of time in contact with faculty members and with other students at this
University. The following regulations apply:
a.
Doctoral Students entering the program with a Master's Degree
shall be in residence for five semesters.
b.
Doctoral Students entering the program with a Bahelor's Degree
shall be in residence for eight semesters.
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c. Students who have transferred to the Doctoral Degree program
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from a Master's Degree program at this University without
completing a Master's Degree shall be in residence for eight
semesters in the combined programs, at least five of which
must be in the Doctoral Degree program.
While in residence a student shall be registered in an approved program at
this University. Normally, the residence requirement will be fulfilled in
consecutive semesters but exceptions to this general rule are permitted for
students who go on leave (see 8.4).
No part of the residence requirement can be waived for work performed
before admission to the Doctoral Degree program.
Under exceptional circumstances a Doctoral Student at the University
may apply for residence credit for work to be done off-campus. Such applica-
tions shall be made at least one month before the beginning of the semester in
which the student proposes to work off-campus and shall be approved by the
student's Supervisory Committee and Graduate Program Committee and sent to the
Senate Graduate Studies Committee for final approval. While doing work off-
campus under these provisions, the student shall maintain normal registration
at this University.
7.4 Course Requirements for the Doctoral Degree
There are no University course requirements for the Doctoral Degree.
However, a student's Supervisory Committee or the Graduate Prog:ram Committee
under which the student has elected to work may require a student to take
specified courses as part of his degree program.
8. PROGRESS, WITHDRAWAL AND LEAVE
Both Master's and Doctoral Students
8.1 Progress Evaluation
At least once each year, the student's Supervisory Corimittee will
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report on his progress. This report will be sent, in writing, to the Graduate
Program Committee with a copy to the student.
8.2 Procedure for Review of Unsatisfactory Progress
If a student's progress appears to be unsatisfactory, the Supervisory
Committee or the Chairman of the Graduate Program Committee sh.11 make a written
report to the Graduate Program Committee. Should the student's progress be
found to be unsatisfactory by the Graduate Program Committee, the Committee, in
consultation with the Supervisory Committee, if one has been appointed, can
a.
require the student to withdraw, or
b.
inform the student that his progress has not beer., satisfactory
and require him to improve his work in specific vays in a
specified amount of time.
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The student concerned has the right to appear before the Gradutte Program Corn-
mittee when his case is considered and he may submit any materials relevant to
his case. If the student is required to withdraw, he shall be informed in
writing with copies to the Dean of Graduate Studies and the Assistant Registrar
for Graduate Studies. If he is required to improve his work within a specific
amount of time, he shall be informed in writing as to what precisely is re-
quired of him with copies to the Dean of Graduate Studies and the Assistant
Registrar for Graduate Studies.
8.3 Withdrawal from Courses and from the University
Permission of the Senior Supervisor is required to withdraw from a
course. If the Senior Supervisor is not yet appointed, permis1ion of the
Chairman of the Graduate Program Committee is required. If such permission
is granted, a student may withdraw from a course without acadeiiic penalty up
is
to the end of the ninth week of classes in any semester.
.
.
.
- 17 -
A student may withdraw from the University at any time by notifying
the Chairman of his Graduate Program Committee and the Assistant Registrar. for
Graduate Studies.
A student who has withdrawn from the University and who wishes to re-
enter shall apply for admission under the same condition as any other applicant.
8.4 Application to Go On Leave
One constituent of graduate work is that a considerable length of
time is devoted to concentrated work in one particular area of research. It
is therefore desirable that a graduate degree involve several consecutive
semesters of uninterrupted research. However, a student may apply to go on
leave under the following circumstances:
a.
When a situation arises which makes it necessary or desirable
for him to interrupt his work.
b.
When he will make no substantial use of University facilities.
Applications for leave shall be made by the student to his Supervisory Committee
at least two weeks before the beginning of the semester in which he proposes to
go on leave. The Supervisory Committee, if it approves the application, will
send it to the Graduate Program Committee for final approval. Approved applica-
tions shall be sent for information to the Assistant Registrar for Graduate
Studies and the Student Society.
Students on leave are required to register during the normal registra-
tion period for every semester they are on leave. If a student does not
register, he is considered to have withdrawn from the University.
9. PREPARATION FOR EXAMINATIONS
Master's Students
9.1 Examining Committee for a Master's Degree Candidate
Each candidate for a Master's Degree shall be examined on his thesis,
20
- 18 -
extended essays or project. Each Examining Committee shall have the following
minimum composition:
a.
The Chairman of the student's Graduate Program Committee, or his
designate, who shall be a non-voting Chairman of the Examining
Committee. If the Chairman of the Graduate Program Committee is
also on the student's Supervisory Committee, he shall designate a
member of faculty at this University who is not a member of the
student's Supervisory Committee as Chairman.
b.
All members of the student's Supervisory Committee.
c.
A member of faculty at this or another university, or a person
otherwise suitably qualified, who is not a member of the Super-
visory Committee. For those students seeking a degree under
• ?
Special Arrangements, this person shall be from outside the
University.
9.2 Preparation for Examination of Master's Thesis
Preparation for the examination of a Master's thesis shall not take
place until the thesis is substantially complete and in the format laid down
in Appendix A.
At least one month before the proposed date for the thesis examination,
the candidate's Supervisory Committee shall make a recommendation concerning
the date of the thesis examination and the composition of the Examining Committee
in conformity with 9.1. This recommendation, which shall include the thesis
title and an abstract, shall be sent to the Graduate Program Committee for ap-
proval and to the Dean of Graduate Studies for final approval. The Examining
Committee proposal shall reach the Dean of Graduate Studies Office at least two
40 ?
weeks before the examination date.
21
- 19 -
0
??
Unbound copies of the completed thesis shall be given to the Chairman
of the Examining Committee for distribution to that Committee and one copy shall
be made generally available for inspection by interested members of faculty and
students. The completed thesis shall be distributed no later than two weeks
before the examination date and the Chairman of the Examining Committee shall
inform the Dean of Graduate Studies in writing that this has been done.
At least ten days before the examination, the Chairman of the Graduate
Program Committee shall notify the candidate, the Examining Committee, the Dean
or Deans of Faculty concerned, and the Dean of Graduate Studies of the date,
place and time of the thesis examination: this date shall not be earlier than
the originally proposed date. The Dean of Graduate Studies will notify the
University community.
•
?
?
The examination of the thesis shall take place under the regulations
for 'Thesis Examination' given in 10.1.
Doctoral Students
9.3 Examining Committee for Doctoral Thesis
Each candidate for a Doctoral Degree shall be examined on his thesis.
Each Examining Committee shall have the following minimum composition:
a.
The Chairman of the Graduate Program Committee, or his designate,
who shall be a non-voting Chairman of the Examining Committee.
If the Chairman of the Graduate Program Committee is also on the
student's Supervisory Committee, he shall designate a member of
faculty at this University who is not a member of the student's
Supervisory Committee as Chairman.
b.
All members of the student's Supervisory Committee.
c.
?
A member
of faculty
at the
University, or
a person otherwise
suitably
qualified,
who is
not a member of
the student's Super-
22
- 20 -
0 ?
visory Committee.
d. An External Examiner who shall be specifically qualified in
the field of the thesis and not be a member of faculty at this
University.
9.4 Preparation for Examination of Doctoral Thesis
Preparation for the examination of a Doctoral thesis shall not take
place until the thesis is substantially complete and in the format laid down
in, Appendix A.
At least two months before the proposed date for the thesis examination
the candidate's Supervisory Committee shall make a recommendation concerning the
date of the thesis examination and the composition of the Examining Committee in
conformity with 9.3. This recommendation, which shall include the thesis title,
•
?
an abstract of the thesis, and a short biography of the proposed External
Exiner,
shall be sent to the Graduate Program Committee and the Faculty Graduate Studies
Committee for approval, and to the Senate Graduate Studies Committee for final
approval. The Examining Committee proposal must reach the Dean of Graduate
Studies Office at least one month before the examination date. The Dean of
Graduate Studies shall formally invite the External Examiner and Inform him of
the examination date.
Unbound copies of the completed thesis shall be given to the Chairman
of the Examining Committee for distribution to that Committee. A copy of the
thesis shall be made generally available for inspection by interested members
of faculty and students. The com
pleted thesis shall be distributed no later
than one month before the examination date and the Chairman of the Examining
Committee shall inform the Dean of Graduate Studies in writing that this has
0
?
been done.
- 21 -
0 ?
9.5 The Role of an External Examiner
The External Examiner shall be chosen as a distinguished scholar
with particular experience in the field of the thesis research. He should
submit a written report on the thesis to the Dean of Graduate Studies at
least one week prior to the examination. The Report, which should indicate
the general quality of the thesis, shall be sent immediately to the Senior
Supervisor for consideration by the Supervisory Committee.
The External Examiner should be present for the examination of the
candidate. In exceptional circumstances, this may not be possible. In such
cases, application shall be made to the Dean of Graduate Studies for permission
for the External Examiner to examine the candidate in absentia. If such per-
mission is granted, the External Examiner's report should be quite extensive
• ?
and give a specific recommendation as to whether or not the thesis ought to pass,
fail or be subject to extensive revision as under 10.2. This report shall be
given to the other members of the Examining Committee before the examination.
Specific questions raised by the External Examiner in his report shall be
directed to the candidate during the examination.
9.6 Notification of Doctoral Thesis Examination
At least ten days before the proposed examination, the Chairman of
the Graduate Program Committee will notify the candidate, the Examining Committee,
the Dean or Deans of Faculty concerned and the Dean of Graduate Studies of the
date, place and time of the thesis examination: this date shall not be earlier
than the originally proposed date. The Dean of Graduate Studies will notify
the University community.
n
24
- 22 -
.
?
10. EXAMINATIONS
Both Master's and Doctoral Students
10.1 Thesis Examination
The candidate shall give an oral account of the research on which
the thesis is based and defend the thesis itself. The candidate must be
prepared to answer questions on the field of research in which he is working
and related fields.
Thesis examinations are open to the University community. Copies of
the thesis abstract shall be made available to all those attending the examina-
tion. The Chairman of the Examining Committee shall allow proper opportunity
for questions on the thesis to come from persons who are not members of the
Examining Committee but are attending the examination.
.
10.2
?
Classification
of
the Thesis
The thesis
is either passed or failed. ?
However, if the ExaminingCom-
mittee judges that the thesis could pass with additional work, it may defer
making a judgment until this work has been completed. A thesis upon which
judgment is deferred in this way shall come forward for formal re-examination
under 10.1 within a period specified by the Examining Committee; the Examining
Committee may not defer judgment a second time. When a thesis Is passed but
needs minor revisions, these shall be completed to the satisfaction of the
Senior Supervisor before the candidate can be recommended for the degree. The
title of a thesis which passes shall be recorded on the student's transcript.
If the thesis is failed, then the student is required to withdraw from the
University. Decision of the Examining Committee is by simple majority vote.
except that a thesis may not be passed without the concurrence of the External
0 ?
Examiner.
- 23 -
is
10.3 Recommendation for the Award of Degree
When a student has successfully defended his thesis and made any
minor revisions required, the Supervisory Committee shall recommend award of
the degree. This recommendation goes for approval respectively to the Graduate
Program Committee, the Faculty Graduate Studies Committee, the Senate Graduate
Studies Committee and Senate, which has the final authority to award the degree.
10.4 Submission of Thesis to the Library
If the Examining Committee has required minor revisions to a thesis,
these will be completed as soon as possible after the examination and checked
by the Senior Supervisor. Two unbound copies of the final draft of the completed
thesis shall be sent to the Library together with a memorandum from the Senior
Supervisor certifying
that all required revisions have been made. These two
• ?
copies will be bound, catalogued and retained by the Library, one for the
General Collection and one for the University Archives. Graduate Program Com-
mittees may also require not more than two bound copies for departmental files
and these should be submitted for binding at the same time.
When the Library representative of the Dean of Graduate Studies has
checked the thesis and accepted the format, he will notify the Registrar and a
copy of the notification will be sent to the candidate. No degree will be
approved by Senate until the Registrar has been so notified.
Master's Students
10.5 Examination of Extended Essays Submitted in Partial Fulfilment of Degree
Requirements
Examination for an extended essay shall be as for the examination of
a Master's thesis. The extended essays of a successful candidate shall be
deposited in the Library in the same format as for a thesis (see Appendix A).
26
- 24 -
S
?
10.6 Examination of Projects Submitted in Partial Fulfilment of Degree
quirements
Examination of projects shall be as for the examination of theses
with the following exceptions: when the project is either live, taped
, or
filmed, only one presentation is required for examination, and only one
recording is required for deposition in the Library. The one copy deposited
in the Library shall be the property of the University. The student shall
have the right to copy the original, and the right to borrow it for external
showing at the discretion of the Librarian.
11. PARTIAL PUBLICATION OF THESIS
Both Master's and Doctoral Students
When the thesis is submitted to the Library the student shall
S ?
authorize the copying and publication of the thesis as follows:
11.1 Partial Copyright License
Except as noted in 11.3, the student shall sign a partial Copyright
License which grants to the University the right to lend the thesis to users
of the Library, and to make partial or single copies for such users. Multiple
copying is not permitted without written permission from the author except
that, if the author is unobtainable, the Dean of Graduate Studies may give
this permission.
11.2 Microfilming
Except as noted in 11.3, the student shall sign an agreement form
authorizing the National Library to microfilm the thesis and to sell microfilm
copies on request.
11.3 Postponement of Publication
S
The thesis can be withheld from circulation and from copying for a
period of six months from the date of defence of the thesis in order to protect
C)
- 25 -
.
?
patentable material, pending application, or where immediate commercial publica-
tion is in view. In unusual cases this period might be extended for a further
six months. At the time of the thesis defence, a Thesis Withholding Document
requesting and authorizing such delay shall be signed by the student, the
Senior Supervisor, and the Dean of Graduate Studies. The officia1 copies of
the thesis and all pertinent forms shall be deposited in the Library along
with the Withholding Document. A copy of the thesis shall not be sent to the
National Library during the restricted period but the Abstract of the doctoral
thesis shall be sent to Dissertation Abstracts International with the period
of restriction duly noted.
Doctoral Students
11.4
Publication
of Doctoral Thesis Abstracts
is
Doctoral Students shall sign an agreement form authorizing University
Microfilms to publish the thesis abstract in Dissertation Abstracts International.
Master's and Doctoral Students
11.5 Publication of the Thesis by the Student
None of the clauses above preclude the student from publishing the
thesis in any form at any time.
12. MAXIMUM TIME FOR COMPLETION OF THE REQUIREMENTS FOR THE DEGREE
12.1 Maximum Time for the Completion of the Requirements for the Master's Degree
A student shall complete all of the requirements for a Master's Degree
within five calendar years of his first semester of enrolment as a Master's
Student.
12.2 Maximum Time for the Completion of the Requirements for the Doctoral Degree
A student shall complete all the requirements for a Doctoral Degree
within eight calendar years of his first semester of enrolment as a Doctoral
Student.
S
13. AWARD OF THE DEGREE
13.1 Application for Graduation
Every candidate for a graduate degree is responsible for applying
for graduation on forms available from the Registrar's Office.
13.2 Award of the Degree
Award of the degree is by resolution of Senate.
13.3 Transcripts
Certified official transcripts of the student's graduate academic
record may be obtained from the Registrar's Office. Only individually signed
copies with the University seal are valid.
14. CONVOCATION CEREMONY
Convocation occurs annually in May. A student may have his degree
5 ?
conferred at the convocation ceremony following award of the degree by Senate.
.
29
I.
?
INDEX
r
Section
Administration of Graduate
Studies . . . . . . . . . . . .
?
2.
Admission to a Doctoral Program . ?
........... ?
3,3
Admission to
a
Master's Program . . . . . . . . . . . . .
?
3.2 ?
Admission as a Qualifying Student ............3.5
Admission as
a Special
Student ?
.............3.6 ?
Admission under 'Special Arrangements"
..........3.4
Application for
Admission . . . .............
?
3.7 ?
Application for
Graduation ......... . ........ 13.1
Application to Co On Leave ?
....... . . . . . . . .
?
8.4
Application to take a Second Master's or Doctoral Degree . 3.8
Award of the Degree . . . . . . . . . . . . . . . . 13.2 & 10.3
Change in the Supervisory Committee . . . . . . . . . . .
?
6.5 ?
Classification
of the Thesis . . .............10.2
Continuity of Registration ?
...............4.4
?
C
onvocation Ceremony .
........... .......14.
Course Requirements for-the Doctoral Degree .......7.4
Course Requirements for the Master's Degree .......7.2
Discontinuous Programs ?
................
?
4.3
Examination of Doctoral Thesis
?
...... ,
?
.
?
9,4 & 10.1
Examination of Master's Thesis
?
..........9.2 & 10.1
Examination of Extended Essays
Submitted in Partial
Fulfillment of Degree
Requirements . ?
....... 10.5
30
.
Examination
of Projects Submitted in Partial
Fulfillment of
Degree
Requirements . . . ?
..... 10.6
Examining
Committee for the Doctoral Thesis .......9.3
Examining
Committee for the Master's Degree Candidate . .
?
9.1
Extended Essays
?
. . . . . .• . . . . . . . . . 10.5, 9.1 & 7.2
?
External Examiner . . . . . . . . . . . . . . . . .
9.5 & 10.2
CPA Required for Continuation and Graduation . . . . . . . . 5.3
Grading System . . . . .. .. . . . . . . . . . . . 5.1.& 5.2
Graduate--Students Retaking a Course . . ... . . • . . . .
?
5.4
L
eave ?
. . . . . , . . . , ................8.4
?
Maximum Time for
Completion of the Requirements for
the Doctoral Degree ....
.............
12.2
Maximum Time for Completion of the Requirements for
• ?
the Master's Degree
.............
?
. ?
12.1
Microfilming the thesis . .... ........ .
?
. ?
11.2
Normal Grading System .
?
...... . .
?
. ?
.
?
.
?
5.1
Notification of Doctoral Thesis Examination . . . . . . .
?
9.6 ?
Notification of Master's Thesis Examination . ......9.2
On Leave . . , • • . . . . . .....
?
8.4
Partial Copyright License ......
?
11.1
Postponement of Publication of Thesis
11.3
Preparation for. Examination of Doctoral
Thesis Examination 9.6
Preparation for Examination of Master's
Thesis Examination 9.2
Procedure for Review of Unsatisfactory
p rogress . . . . .
?
8.2
Progress Evaluation . . . . . . .
?
. . . . . . . . . .
?
8.1
.
3;
Projects
?
• ?
•
?
. ?
. ?
. ?
. ?
. ?
. ?
.
10.6
& 9.1, 7.2
Publication ?
of the thesis
by
the Student ?
........
11.5
Publication
of Doctoral Thesis Abstracts
?
. ?
......
11.4
Qualifying Student
?
.
?
.
?
. ?
. ?
. ?
...........
3.5 & 6.2
Recommendation for the Award of the Degree .
?
. . ?
. ?
10.3
R
egistration ?
. ?
. ?
. ?
. ?
..........
?
. . ?
. ?
4.2
Registration in Discontinuous Programs
..........
4.3
Residence Requirement
for the Doctoral Degree
?
.
.
?
.
?
7.3
Residence Requirement for the Master's Degree
?
. . ?
. ?
7.1
Retaking
a Course
?
. ?
. ?
. ?
. ?
. ?
. ?
. ?
.
?
.
?
.
?
. ?
. . ?
. ?
5.4
Review of Unsatisfactory
Progress ?
. ?
. ?
. ?
. . ?
. ?
8.2
Role of the External Examiner
?
. . . ?
. ?
.
?
. .
?
. ?
9.5
Satisfactory/Unsatisfactory
Grading (S/U)
?
. ?
.
.
?
.
?
5.2
Second
Master's or
Doctoral
Degree
?
. ?
. ?
.
. ?
. ?
3.8
Senior Supervisor
?
.
?
. ?
• ? . ?
. ?
. . ?
.
?
6.3
Special Arrangements
...........
3.4
Special Student
?
..........
3.6
Submission of Thesis to Library
?
. ?
. ?
.
?
.
?
. ?
. ?
. ?
. . ?
. ?
. ?
. ?
.
?
10.4
Supervision of a Qualifying Student
?
o..........
6.2
Supervisory Committee
?
. ?
. ?
. ?
...........
6.4 & 6.5
Thesis Examination
?
.
?
. ?
. ?
.......
. ?
. ?
. ?
10.1
Transcripts ?
. ?
. ?
. ?
. ?
. ?
. ?
. ?
. ?
. ?
.............
13.3
Unsatisfactory Progress
?
. ?
..........
?
. . ?
. ?
. ?
. ?
.
?
8.2
Withdrawal from Courses and from the University
. ?
. ?
. ?
. ?
.
?
8.3
32
Appendices A - C
?
inclusive
APPENDIX A
Preparation of Graduate Theses
GENERAL
All theses should be clear and consistertin content. Students are
advised to consult:
The Preparation of Term Essays, D. Blakey and A. C. Cooke,
Vancouver 1966 (PE 1408 B5 1966)
Government of Canada Styles Manual for Writers and Editors,
R. Duhamel, Ottawa, Queen's Printer, 1962.
(Z 253 C 277).
Student's Guide for Writing College Papers, Kate L. Turabian,
Chicago, University of Chicago Press, 1963.
(LB 2369 T 82 1963).
•
?
A Manual of Style, Chicago, The University of Chicago Press,
1969 (Z 253 C 57 1969).
The Elements of Style, William Strunk, Jr., New York, The
Macmillan Company, 1959 (FE 1408 S 772 1959).
Dictionary of Modern English Usage, editor Henry Watson
Fowler, Oxford University Press, 1969 (FE 1628 F 65 1965).
The following are guidelines which may be varied in special cases.
Permission for variations may be given by the student's Graduate Program
Committee and should accompany the thesis in memo form with reasons for the
desirability of the variations given.
PAPER
1. A good bond paper of rag content, % x 11 inches, must be used. The
paper should be of 20 pound stock. The University Bookstore or any stationer
0 ?
can supply the names of acceptable brands.
A-i
-2--
0 ?
2. Paper with holes punched is not acceptable, except where the thesis
consists in whole, or in part, of computer printout.
MARGINS
It is important that the margin be not less than 1¼ inches on
the left of each sheet and of not less than 3/4 inch at the other edges.
Everything (including page numbers, illustrations, graphs) must be within
these margins. The pages are trimmed when bound.
TYPING
1.
A thesis should be ordinarily typewritten, using one side of the paper
only and carbon ribbon or a good black cloth ribbon. Pica type is preferable
but elite type may be used; in either case, the entire work must be in
uniform type face and care should be taken to ensure evenness of impression
• ?
and type (especially in the case of a cloth ribbon).
2.
All typing must be double spaced, except for quotations of more than one
sentence, footnotes, tables and bibliography, all of which may be single
spaced.
3.
No interlineations, crossing out of letters or words, strike-overs,
"kor-rec t
type" or extensive erasures are permissible. Mathematical equations,
complex tabular matter, exponents, and other characters not available on
standard typewriters may, at the discretion of the department concerned, be
neatly executed by hand with black ink. Liquid correction fluid such as
"Snopake" is strongly recommended since there is no shadow and reproduction
is clear.
4.
Special care should be taken in duplicating figures (such as charts,
diagrams, drawings, graphs, photographs, maps). While copies of acceptable
0 ?
quality may be obtained through photoduplication, the candidate is advised to
A-2
-3-
consult the Audio Visual Centre for guidance in selecting the most appropriate
means of duplication. Reducation can be used to fit charts within the margins;
large ones can be folded within the margins and affixed to the page.
PAGING
Typewritten consecutive numbers should be used for each page. Arabic
numerals should appear in the same place at the top of the page for the body of
the thesis, including text, inserts, appendices, articles, bibliography, and so
on. Facing pages should be noted as such as it is recommended that they are
lettered "a" and "b" (i.e. pages 2a and 2b would be facing and the typing would
be still only on one side). Small Roman numerals should be used for the
"preliminary pages" (and appear at the bottom of the page).
FORMAT
The order of the pages of the thesis should occur as listed below,
although not every thesis would include all of these items. The Senior Supervisor
oversees preparation of the thesis and checks to see that it is complete and in
good literary form. A consistent style for footnotes must be used throughout
the thesis. The candidate is urged to use a style normally suited to the
discipline concerned.
1. Preliminary Pages
(a) Title Page
The form of the title page must follow the sample attached. It must
give the title, the candidates name in full, the degree expected, the department,
the month and year of the thesis defence. Appearing also on the title page must
be the international copyright indication consisting of three elements on the
same line: the letter "C" enclosed in a circle; the full name of the copyright
owner, and the year of acceptance. The following warning must appear below:
A-3
- 4 -
. ?
All rights reserved. This thesis may not be
reproduced in whole or in part, by photocopy
or other means, without permission of the
author.
(b) Approval
See sample page. The title page is not numbered though technically
it is
(i) 80
this page is (ii).
(c)
Abstract
The abstract is normally under 600 words. NO PAGES CAN SEPARATE (a)
Title Page, (b) Approval, and (c) Abstract.
(d)
Dedication (if any).
(e) Quotation(s) (if any).
Special in significance, usually alone on
page.
(f) Acknowledgment
.
This section,
if included,
should be a brief acknowledgment of
assistance given to the
candidate in
his research and writing.
(g)
Table of Contents
Each thesis must have a table of contents setting forth the principal
topics or subdivisions (including as main divisions, the preliminary pages,
the titles, appendix(ices), bibliography, and index, if any) and the page
numbers on which they occur.
(h)
List of Tables
The tables are numbered consecutively with large (or upper case)
Roman numerals. For each table, the table's number, its exact caption or
title, and the number of the manuscript page on which it appears are given.
(1) List of Figures or Illustrations
If any illustrations, plates, or graphs are used, they are numbered
is
A-4
-5-
0
?
with Arabic numerals and listed separately. If there are several illustrations
of any one kind - for example, maps - there should be a distinct series for
them, numbered separately, and separately listed.
2. Text
(a)
The text, which would preferably begin with an introduction, should outline
the purpose, methods, and scope of the investigation. If the thesis consists
of a lengthy explication de texte, the full play or poem may be typed as pub-
lished (single spaced) facing the narrative (double spaced).
(b)
If illustrations larger than 8
3
1 x 11 inches are used, they should be sub-
mitted flat, mounted on the same paper as the text, and folded to lie within
the stated margins. This ensures edges or folds are not cut when the copy is
trimmed and bound. Items such as illustrations, clippings, and articles may
• ?
be placed within the text when small enough or can be reduced, if legible, to
fit within the margins. Such things as cellophane tape and staples must not
be used in mounting photographs or illustrations. Information on the mounting
of illustrations may be obtained from the Audio Visual Centre.
(c)
Footnotes may be numbered throughout the thesis or throughout each main
division. They may appear at the bottom of the page, at the end of the chapter,
or at the end of the entire text (in the last case they would be called a List
of References. As an alternative see Bibliography.). Footnotes at the bottom
of each page must be set off from the body of the text by a line. A consistent
style for footnotes must be followed throughout. The candidate's Graduate
Program Committee is expected to require him to follow the practice of a style
manual suited to his discipline; he may also wish to consult the appropriate
subject division of the Library.
.
A-5
IMIM
S
?
3. Reference Matter
(a) Appendix(ices)
This section should be continuously paged with the text, although it
may be lettered as well.
(b)
Bibliography (and/or List of References)
The bibliography is a very important part of the thesis, and care
should be given to its preparation. It should be typed single.spaced, with
double spacing between the entries. Journal titles should normally be written
in full, but standard abbreviations may be used (e.g. from World List of
Scientific Periodicals). As in the case of footnotes, the candidate should
follow the style manual required by his department and may wish to consult the
appropriate subject division of the Library. The bibliography is alphabetical
•
?
and paged continuously with the text. The candidate may choose to cite the
literature under headings such as monographs, serials, newspapers, unpublished
works or articles, and letters. If a full bibliography is considered too
lengthy by the Senior Supervisor, then a selected bibliography may be given
instead and so noted. Many submissions will have footnotes (or a List of
References) as well as a bibliography. At the discretion of the Graduate
Program Committee it may be desirable to combine the two by (i) simply referring
to the author (and page) in the text, and the reader can refer to the author in
the bibliography, or by (ii) numbering the bibliography and referring to the
work by number (and adding the page) in the text. Thus it is possible to have
a bibliography but no footnotes (citing literature) or List of Reference. It
is also possible that a List of Reference (and no bibliography) is adequate if
only direct references are cited.
0
?
NOTE: You are strongly advised to consult your Graduate Program Committee and
A-6
-7-
0 ?
follow the style of Bibliography/List of References they recommend in
your discipline.
(c) Printouts
It is preferable that printouts be reduced (providing they remain
legible) to 8½ x 11 inches and that the pages of the printout be numbered
consecutively.
(d)
Articles, Clippings, Maps
If 8
3
1 x 11 inches, the above and similar items are to be numbered
consecutively; if large, folding applies as above (see above under "Text").
These may be placed in or after the text.
ABSTRACT
Each thesis must include an abstract as part of the "preliminary
pages." The abstract is a summary or condensation of the thesis; it states
the problem, the methods of investigation followed, and the general conclusions.
It should not normally exceed 600 words.
APPROVAL (BY EXAMINING COMMITTEE)
The Approval page immediately follows the title page (see sample page).
It must state the candidates name, the degree sought, the title of the thesis,
the signature and name of the members of the Examining Committee, and the date
approved and signed. The position and institution (with address) of any
examiner not at Simon Fraser University must also be indicated. Note that the
Chairman is a non-voting member of the Examining Committee and, therefore, is
not required to sign the Certificate of Approval.
NUMBER OF COPIES
The number of copies required will be determined by the candidate's
• ?
Graduate Program Committee. Copies may be made by the offset process or, if
few are needed, clean photocopies will be accepted. (Please note that the
Library prefers to have the original. It is considered a manuscript so clear,
A-7
-8-
41 ?
clean corrections are accepted.)
SUBMISSION TO THE LIBRARY
If the Examining Committee has required minor revisions to a thesis,
these will be completed as soon as possible after the examination and checked
by the Senior Supervisor. Two unbound copies of the final draft of the com-
pleted thesis must be sent to the Library (each in a folder or binder with a
memorandum from the Senior Supervisor certifying that all required revisions
have been made. At the same time, a signed microfilm authorization form for
the National Library and a signed Partial Copyright License (both forms avail-
able from the department and the Library) must be submitted.
Two copies of a tape, film, printout (or any item considered part of the thesis)
must also be submitted and, of course, an extra copy of a doctoral abstract as
stated above. The final date for acceptance of theses by the Library in order
to graduate during a particular semester may be obtained from the University
Graduate Calendar.
MICROFILMING
All theses submitted to the Library in partial fulfilment of the
graduate degree are microfilmed by the National Library. Each student must
complete and sign a microfilm authorization form (obtainable from the department
and the Library). A negative and a positive film is made of each thesis. The
negative is kept by the National Library for use in producing positive copies
for sale. The positive becomes part of its collection for consultation on the
premises or for lending on interlibrary loan. The National Library is not
authorized to publish the thesis in any form other than microfilm. Moreover,
theses are returned to the University after microfilming so that the National
.
A-8
-9-
0 ?
Library does not have copies of theses available for other kinds of reproduction.
The positive copies of the microfilms, as they become available, are listed in
Canadiana, the monthly and annual national bibliography published by the
National Library. Each title appears in its appropriate place in the subject
arrangement but' all are gathered together in the index to Canadiana under the
series heading "Canada. National Library. Canadian theses on microfilm, no. -
The Canadiana entry includes the sale price and the source from which to
purchase a copy of the microfilm, viz, the Cataloguing Division of the National
Library. Theses which the National Library publishes on microfilm include a
copyright statement and are protected in the same way as a published book and
the same rules govern copying without the author's permission.
PARTIAL COPYRIGHT LICENSE
The student must sign a partial Copyright License which grants to the
40
?
University the right to lend the thesis to users of the Library, and to make
partial or single copies for such users. Multiple copying is not permitted
without written permission from the author. If the author is unobtainable,
the Dean of Graduate Studies may give this permission.
PUBLICATION IN DISSERTATION ABSTRACTS INTERNATIONAL
This applies only to doctoral candidates. An extra separate copy of
the abstract of a doctoral thesis including the title, the student's name, and
the Senior Supervisor's name typed at the top must be submitted to the Library.
The Library will forward the thesis abstract to the publishers of Dissertation
Abstracts International (together with their agreement form completed and signed).
The abstract, which should not be more than 600 words, will be printed in
Dissertation Abstracts International, and availability of the thesis in film
.
A-9
- 10 -
0
form at the National Library will be noted. Arrangements can be made at an
additional cost for off-prints at the time of printing. Notations will also
be made by the Library and sent to University Microfilms for publication in
American Doctoral Dissertations.
BINDING
Once the Library is notified that the student's degree has been
granted by Senate, t
sent to the National
the thesis is bound.
two bound copies for
of those copies with
CATALOGUING
he original (when provided) or a copy of the thesis is
Library for microfilming. When returned to the Library,
Graduate Program Committees may require not more than
departmental files. The student can arrange for binding
the Library.
Once bound, the theses are cataloged and classified according to
the Library of Congress classification system. The original (or 'first' copy)
lodges in the University's Archives and the (second) copy is shelved in the
general collection where it is also available for Interlibrary Loan.
.
A-10
(Sample Master's Title Page)
STUDIES IN TRANSLOCATION OF
?
PHOTOSYNTHETIC PRODUCTS IN YOUNG
SOYBEAN PLANTS USING
14
CO
2
& 3H20
by
Robert George Thompson
?
B.Sc., Queen's University,
1964
A THESIS SUBMITTED IN PARTIAL FULFILLMENT OF
THE REQUIREMENTS FOR THE DEGREE OF
MASTER OF SCIENCE
in the Department
of
Biological Sciences
0
ROBERT GEORGE THONPSON
1966 ?
SIMON FRASER UNIVERSITY
June
1966
All rights reserved. This thesis may not
be.
reproduced in
whole or in part, by photocopy
or other means, without permission of the author.
S
A-li
(Sample Doctoral Thesis Title Page)
S
EUROPEAN INFLUENCES ON MODERN HEBREW
?
by
RICHARD JOHN DOE
B.Sc., Dalhousie University, 1964
?
M.Sc., University of Victoria, 1966
5 ?
A DISSERTATION SUBMITTED IN PARTIAL FULFILLMENT
OF THE REQUIREMENTS FOR THE DEGREE OF
DOCTOR OF PHILOSOPHY
in the Department
of
History
() RICHARD JOHN DOE-1968
SIMON FRASER UNIVERSITY
April 1968
All rights reserved. This thesis may not be
reproduced in whole or in part, by photocopy
or other means, without permission of the author.
A-12
(Sample Approval Page)
APPROVAL
Name: ?
Richard John Doe
Degree: Master of Arts
Title of Thesis: European influences on modern Hebrew
Examining Committee:
Chairman: ?
David Williams
John Smith ?
Senior Supervisor
James Bloggs
Diane Small
Gordon P. Geen
• ?
External Examiner
Associate Professor
University of Timbuktoo, Transylvania
Date Approved:
A-13
PARTIAL COPYRIGHT LICENSE
I hereby grant to Simon Fraser University the right to lend my
thesis or dissertation (the title of which is shown below) to users of
the Simon Fraser University Library, and to make partial or single copies
only for such users or in response to a request from the library of any
other university, or other educational institution, on its own behalf or
for one of its users. I further agree that permission for multiple copy-
ing of this thesis for scholarly purposes may be granted by me or the Dean
of Graduate Studies. It is understood that copying or publication of this
thesis for financial gain shall not be allowed without my written permission.
Title of Thesis/Dissertation:
.
Author:
(signature)
(name)
. ?
(date)
A-14
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p
ATTACHMENT
O W ?
DEFINITION AND IMPLEMENTATION OF GRADUATE PROGRAM COMMITTEES
I. Graduate Program Committees within departments are the Departmental
Graduate Studies Committees. The Graduate Program Committee in the
Faculty of Education is the Faculty Graduate Studies Committee.
Other Graduate Program Committees can be established by action of
Senate under S 72-83.
2.
For Graduate Program Committees within departments, the method of
appointment for the Committee and its Chairman, the terms of
office of its members, and the qualifications of its members shall
be as specified in Senate document S-245, as amended by S-294 and S-299.
3.
For students working under Special Arrangements, the Graduate Program
Committee is the Executive Committee of the Senate Graduate Studies
Committee under S. 72-73.
N. B.
The Drafting Committee of the Senate Graduate Studies Coittee
18
presently working on amplified terms of reference for Graduate Program
Committees but is not yet ready to make a recommendation to the Senate
Graduate Studies Committee for transmission to Senate. As these
recommendations are not for inclusion in the Calendar there are not the
same time constraints in this area as there are on the other documents now
before Senate.
0-
At t. 1
RATIONALE FOR PROPOSED CHANGES
0
?
IN GRADUATE REGULATIONS
The aim of this revision of the regulations is three fold:
a)
to make them clearer and more informative (it should be
remembered that often a student's first contact with the
University is through this document)
b)
to cover cases not covered in the previous regulations
c)
to make a few desirable changes of principle, e.g. stiffer
doctoral entrance requirements
Section 1 simply lists the degrees offered at S.F.U. and the places
to which inquiries should be addressed. It is included for the information of
students.
Section 2 gives a brief description of the committees and people at
• ?
the University chiefly responsible for the supervision of graduate students.
The only change from the current situation is the introduction of the concept
of a Graduate Program Committee, on which there is a special Attachment and a
rationale at the end of this rationale. In general, a Graduate Program
Committee has the powers and responsibilities presently associated with a
Departmental Graduate Studies Committee but
a)
it does not have to be a Departmental Graduate Studies
Committee nor does it have to be in a department,
b) the chairman of a Graduate Program Committee, unlike the
chairman of a Departmental Graduate Studies Committee,
does not sit ex officio on the Senate Graduate Studies
Committee.
It is because of the b) condition that it is imperative to have the distinction
0 ?
between the two sorts of committees.
Att .2
-2-
0
??
Section 3 concerns admission of students. There is the following
change in 3.2 on the admission of Master's Students: that in exceptional
circumstances students who do not have the required 3.0 CPA but who do have
professional experience of significance for the proposed area of research may
be admitted. This has already been ratified for MBA students by Senate and
it is the current practice in the Executive Committee of the Senate Graduate
Studies Committee acting as an admissions committee.
There is also a change in 3.3 on the admission of Doctoral Students:
the net effect is to raise the stated entrance requirements for Doctoral
Students. This, it seemed to the Drafting Committee, is as it should be.
Several Commissions lately have recommended it. In addition, it seemed to
the Drafting Committee that, though some students can reasonably plead that
they made a mess of their bachelor's degree for non-academic reasons, no
student can reasonably plead the same thing for a Master's degree. If Senate
accepts the higher entrance requirements the Dean of Graduate Studies has
undertaken to implement them as follows: he will recommend to the Executive
Committee of the Senate Graduate Studies Committee that
a)
all doctoral applications shall come before him and he will refer
all unclear cases to the Executive Committee, notifying the
department concerned that he has done so,
b)
the referees required of a doctoral candidate seeking admission with
a Master's degree-shall include a written assessment of the research
work done for the Master's degree.
Sections 3.4 and 3.5 apply to the admission of Qualifying Students
and those entering under Special Arrangements. There are no alterations of
• ?
principle from documents Senate has already passed in these sections.
Section 3.6 on Special Students has been changed to more nearly meet
the needs of this category of students. The safeguards now in force against
Att.3
-3-
• ?
Special Student status being used as a back door into programs at the
University are still included.
Section 3.7 on admission procedures has one change to accommodate
the changes in 3.6 and Special Arrangements students, namely that the Dean
of Graduate Studies may recommend admission in special cases.
There are some changes implicit in Section 3 as a whole. The
category of Audit Student has been abolished. The Drafting Committee felt
that the introduction of Satisfactory/Unsatisfactory grading (see Section 5.2)
takes care of the needs the Audit Student category previously took care of.
Another consequence of Section 3 is that the concept of a Regular Student has
been abolished. Instead students, under these regulations, will be Qualifying,
'Waster's, Doctoral or Special Students and no students will be, by implication,
'irregular.'
Equally, there will be no Visiting Students. Students wishing
0
?
to take courses
at this University for a degree at another University can do
so as
Special Students.
Section 4, on Registration, embodies no changes of principle. 4.3,
on registration of students in discontinuous programs, accommodates a current
arrangement
in
the MBA program. There is another program coming forward which,
if it passes Senate, will also require this arrangement.
Section 5.1, on academic standing, contains no changes of principle.
In 5.2 the notion of Satisfactory/Unsatisfactory (S/U) grading is introduced.
The need for this sort of grade is widely felt in the University and is, in
effect, used for all thesis work at the University. Senate should notice,
however, that there are very close checks proposed on the use of the S/U grade:
a) Courses to be given on a compulsory S/U basis must pass Senate
so designated.
.
Att .4
-4-
0 ?
b) None of the minimum course work required by Senate for the
degree may be S/U.
c) No Department need use S/U grading (except in effect on
thesis work) if that is its preference.
However, the introduction of S/U grading allows the abolition of Auditing
courses in a formal way (i.e. recorded on the transcript) which seems
desirable.
The new regulation governing a graduate student retaking a course
(5.4) is slightly different from current practice: previously a student who
retook a course received the average of the two grades where under this
proposal he receives the better grade.
Section 6, on graduate supervision, contains the following two
• ?
changes: 1) On the basis of faculty requests, the dealines for the appoint-
ment of Senior Supervisors and Supervisory Committees have been loosened
somewhat. As this avoids the necessity of appointing 'stand in' Supervisors
before a student knows what he wants to do, it is a sound measure.
2) On the other hand, the regulations as regards the duties of
Senior Supervisors and changes in the Supervisory Committees have been
stiffened considerably. If these regulations pass Senate, these changes
will be reflected in the various documents used for recommending the appoint-
ment of these persons or bodies.
The addition of 6.2 gives the current practice for the supervision
of Qualifying Students recognition in the regulations.
Section 6.4 cuts out the necessity of reporting students' programs
.
?
to Graduate Program Committees. This practice is widely regarded as a
nuisance with no copensating advantages.
Att. 5
.
-5-
Section 7.1 on residence contains only one change: that it is
envisaged that some programs could run discontinuously (discussed under 4.3)..
In all other respects 7.1 represents a minor stiffening of existing require-
ments.
Section 7.2, on course requirements, accommodates the earlier
proposal allowing Satisfactory/Unsatisfactory grading in some courses. In
other respects it represents a minor stiffening of existing regulations.
Senators should notice that the conditions here outlined apply only to the
minimum course requirements set by Senate for all students and are, for
instance, stiffened by excluding the possibility of allowing any undergraduate
courses. Other courses the student may be required to take by his Graduate
Program Committee (and it Is typically the case that Graduate Program Committees
do require additional course work) are under no restriction in this document.
This is entirely deliberate. It allows the supervising committee to design
highly individual programs once the Senate minimum requirements and the Senate-
ratified departmental minimum requirements have been met. The Drafting
Committee takes this as being desirable.
Section 8.1 and 8.2 on student evaluation embody two changes, the
second of which is major.
1)
In the existing regulations a student's progress must be evaluated
once in his progress towards the degree. It is here proposed that he be
evaluated once a year and that he receive a copy of the evaluation in writing.
2)
Section 8.2 lays down a procedure for requiring a student to with-
draw. Already, under existing regulations, and under 5.3 in these regulations,
he may be required to withdraw If his CGPA falls below 3.0. However, 8.3 is
designed for the student who does maintain a CGPA of 3.0 at a minimum level
(e.g. a student who gets nothing but marginal B's) or for the student who is
not making satisfactory progress on his thesis work. Such a student should
At t .6
-6-
be required
to
withdraw for the protection of
both the
student
and University
standards.
As
such a requirement to withdraw
is rather
like a
thesis defence,
though serving the opposite purpose, the student may face the Graduate Program
Committee and may submit work for review by that Committee.
Section 8.3 embodies one change. Previously a student only needed
permission of his instructor to withdraw from a course. The new provision is
that he requires the permission of his Senior Supervisor rather than that of
the instructor.
Section 8.4 contains changes of detail rather than principle. The
Student Society is informed of students going on leave because students on
leave pay no student activity fee, which is unfair if the student is using
Student Society facilities.
Section 9, on preparation for examination, contains no large changes
from existing regulations. One small change is that the deadlines for prepara-
tion of a thesis examination have been loosened somewhat while the methods of
enforcing the new deadlines have been strengthened. The regulations for
External Examiners examining in absentia have been stiffened.
Section 10, on examinations, also contains few changes. However,
additional regulations have been added (10.5 and 10.6) on the examination of
extended essays and projects. The requirement that extended essays be examined
as a thesis is new and clearly desirable. The ambiguity in the present
regulations as to what gets deposited in the Library is cleared up in favor of
depositing all material there.
Section 11, on the release of requirements on thesis material in
the Library, is essentially the embodiment of the recommendations of a tn-
. ?
university library committee. The Librarian has agreed to speak to this
change. However, the recommendations seem merely sensible and have had the
At t . 7
-7-
input of a law librarian, himself an attorney.
There are no changes in the maximum time for completion of the
degree or in the conditions for the award of the degree.
Appendix A was prepared by the Library and embodies provisions
usual for theses. Appendices B and C are merely abstractions from the body
of the regulations for particular purposes.
Rationale for implementation dates (Motion 4)
The reasons for most of Motion 4 are obvious enough. One point
needs remarking. The fast changeover is possible because most substantive
changes in the regulations either concern what committees, faculty members
or officers of the University have to do, not what students have to do or
embody in the regulations what is already current practice.
In addition, many of the new regulations could not be considered
to penalize students in any way, e.g. to have their progress evaluated more
often than presently required should be an advantage, not a penalty.
.
Att. 8
1
RATIONALE FOR GRADUATE PROGRAM COMMITTEES
It is
clear that, in the evolution of Universities, multidisciplinary
work between traditional departments is going to become more common. At
Simon Fraser we already have programs of this nature at the undergraduate
level and, at the graduate leve, some Special Arrangements are of this
nature. As such, the committees with the responsibility for overseeing
student's work at the discipline (or multidiscipline) level should not be
semantically tied to individual departments. The term, Graduate Program
Committee, rather than Departmental Graduate Studies Committee satisfies
this pricniple although both terms may refer to the same group of people.
If the proposal now before Senate passes, the following will be the case.
a.
Every Departmental Graduate Studies Committee will also
• ?
be a Graduate Program Committee
b.
There is the possibility that for some students the
Graduate Program Committee is not a Departmental Graduate
Studies Committee (realized in the case of some
Special Arrangements)
c.
All chairmen of Departmental Graduate Studies Committees
will continue to sit
.
ex officio on the Senate Graduate
Studies Committee but Chairmen of Graduate Program
Committees which are not Departmental Graduate Studies
Committees will not so sit.
Att. 9
