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...

SiMON FRASER UNIVERSITY

S,

74-

/20

S

MEMORANDUM

To

NEW

SENATEUNIVERSITIES ?

ACT -

-

From_____________________________________________

SENATE COMMITTEE ON AGENDA AND RULES

?

Subject ?

ELECTIONS TO THE BOARD OF GOVERNORS

?

Date

?

SEPTEMBER 27, 1974

JLJU11UN6

.

..U 6NAT1

MOTION 1

?

"That, subject to approval of appropriate rules covering

nominations, elections, and voting:

a)

the nomination and election of members to the Board

of Governors under the new Universities Act be under-

taken in the Spring 1975, and completed by the end

of April.

b)

the nomination and election of members to the Senate

under the new Universities Act be undertaken in the

Spring 1975, and completed by the end of April.

c)

hereafter the normal date of assumption of office?

?

.

?

in the regular elections to the Board and to Senate

shall be June 1st.

d)

subject to elections to the Board under a) above and

to Senate under b) above, request be made to the

Lieutenant-Governor in Council to fix the date for

the current composition of the Board and of the Senate

as provided in the former Act to be until midnight

May 31, 1975."

MOTION 2

?

"That in the first elections of faculty members to Senate

under the new legislation, members shall be elected for

such periods as shall ensure that thereafter the terms of

office of approximately one third of these memberships

shall terminate each year."

MOTION 3

?

"That, pursuant to the provisions of Sectior. 35(1) the

Dean of Graduate Studies hold membership on Senate, with

such membership adding two to the Faculty members to be

elected, and one to the student members to be elected."

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MOTION 4 ?

(a) "All nominations of candidates for membership on the

Senate or on the Board as faculty members shall be

signed by not less than five members entitled to

vote in the particular election.

(b)

All nominations of candidates for membership on the

Senate or on the Board as students shall be signed

by not less than five students entitled to vote in

the particular election.

(c)

All, nominations of candidates for membership on the

Senate who are to be elected by and from the Convoca-

tion shall be signed by not less than five. members

entitled to vote in the election. Faculty members

may sign nomination papers, may vote, but cannot be

candidates.

(d)

All nominations of candidates for membership on the

Board being elected by and from Full-time employees

of the University who are not faculty members shall

be signed by not less than five members entitled Lo

vote in the particular election.

is ?

(e) All nominations of candidates through the Alumul.

Association with two to be appointed by the Lieutenant-

Governor in Council shall be signed by not less than

five members of the Alumni Association entiled to make

nominations."

MOTION 5 ?

"For the purposes of making nominations: (To be ranked in

order of preference)

Either

(i)

Graduate shall be deemed to refer only to those who

have completed requirements for a degree from Simon

Fraser University,

or

(ii)

Graduate shall be deemed to refer to those who have

completed requirements for a degree from Simon Fraser

University, or those with a recognized degree from

elsewhere who have completed the Professional Develop-

ment Program at SFU,

or

/ (iii) Graduate shall be deemed to refer to those who have

completed requirements for a degree from Simon Fraser

S ?

University or those who have completed the Professional

Development Program at SFU."

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MOTION 6 A

?

?

(To be ranked in order of?

preference, with number choices)

"That for the purposes of nominations and voting in the

elections of students to the Senate and -to the Board:

?

1.

?

'Student' means a person who is presently enrolled at a

university in a credit course or who is designated by

resolution of the Senate as a student; for the purposes

of these elections for undergraduate students it includes

a)

those registered in a credit course or courses

totalling ?

or more credit hours in the semester in

which nominations are due and

?

either

b)

those in good standing who were registered in a

credit course or courses totalling(

,

n)or more credit

hours in either of the immediately previous two

semesters who certify that they are not registered

at another institution, and that they intend to regis-

ter again at Simon Fraser University before missing

three consecutive registrations

?

or

C)

?

those in good standing who were registered in a

credit course or courses totalling (o

..

j) or more

credit hours in the immediately previous semester

who certify that they are not registered at

.

?

another institution, and that they intend to

register again at Simon Fraser University before

missing two consecutive registrations.

d) ?

In the case of a gradute student he/she must be

registered at the University ?

either

(1 a)

as an on campus graduate student

?

or

(1 b)

as an on campus graduate student

or as an "on leave" graduate

student.

?

2. ?

'Student Association' means all full-time students who are

members of the alma mater society or the graduate student

society of a university.

For the purposes of these elections for undergraduate

students (including qualifying, special, visiting) in any

given semester 'full-time' shall be deemed to mean regis-

tration in not less than(Q.j)credit hour. For graduate

students it shall be deemed to mean

?

either

(i)

an on campus graduate student

?

or

(ii)

an on campus graduate student or

'on leave' graduate student."

L]

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MOTION 6 B - (To establish principle)

"That a candidate's eligibility to continue to hold

office as a representative of students on the Board

of Governors or on Senate requires the following:

Undergraduates

?

Either

\ (1 a)

?

Must not miss two consecutive

registrations ?

or

(i b) ?

Must not miss three consecutive

registrations

(ii)

Must not register at any other

institution

(iii)

Must not withdraw from the

University or be required to

withdraw from the University.

Graduates ?

Either

is

?

( (i a) ?

Must continue to be registered

at the University as an on-

campus graduate student ?

or

(i b)

?

Must continue to be registered

J

?

?

at the University as an on-

campus graduate student or on

'on leave' status."

.

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MOTION 7 A ?

"That for the purposes of nominations and elections to

the Senate and to the Board of Governors

Either

(i)

All persons holding full-time positions

whether as faculty members or as professional

administrative and support staff shall be

entitled to be candidates and to vote in the

pertinent elections only if the employment

position held is likely to be of a continuing

engagement nature.

or

(ii)

All persons holding full-time positions,

whether as faculty members or as professional

administrative and support staff shall be

entitled to be candidates and to vote in the

pertinent elections regardless of whether or

not the employment position is likely to be

- ?

of a continuing engagement nature."

0

?

MOTION 7 B - (To be selected in keeping with decision made under 7 A above)

"That for the purposes of nominations and elections to

the Senate and to the Board of Governors by and from

faculty members

Either

(i a)

?

Faculty members employed on a full-time basis

in a manner deemed to be of a continuing en-

gagement nature shall be entitled to stand as

candidates and to vote in the pertinent faculty

member elections to Senate and to the Board

or

(i b) ?

Faculty members employed on a full-time basis

shall be entitled to stand as candidates and

to vote in the pertinent faculty member elec-

tions to Senate and to the Board regardless of

whether or not the employment position is

likely to be of a continuing engagement nature.

(ii)

?

This shall include those with appointments as

• described holding the rank of instructor,

lecturer, assistant professor, associate

professor, professor.

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(iii a) ?

It shall not

or (iii b)

?

It shall

?

include visiting instructors, visiting

lecturers, visiting assistant profes-

sors, visiting associate professors,

visiting professors

(iv a)

?

It shall not

or (iv b) ?

It shall ?

include teaching assistants or associates,

associates of the centres, graduate

associates

(v a)

It shall

not

or

(v b)

It

shall

f

include post-doctoral fellows, or those

/

employed full-time funded from external

grants

(vi a) It shall

not

or

(vi b) It

shall

include sessional lecturers

(vii a)

It

shall

not

or (vii b)

It shall

include research associates (see Policy

I

AC9)

(viii a)

It shall not

or (viii b) It

shall

(

include short-term lecturers in Continuing

Education

(ix a )

It shall

not

or

(ix b) It shall

include demonstrators or senior

1

demonstrators

(x a)

It

shall not

or (x b)

It shall

include those Associates in the Faculty

J

of Education (Faculty Associates)

appointed by the Board of Governors on

recommendation of the President under

Academic Policy 20 3 d further described

in 4 b and

5

b.

(xi a)

?

It shall not

or (xi b) ?

It shall

?

include those Associates in the Faculty

J ?

of Education (Faculty Associates) under

Academic Policy 20, other than under 3 d

further described under 4 b and 5 b.

(xii) ?

It shall not include part time persons.

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MOTION 7 C - (To be selected in keeping with decision under 7 A and 7 B

above)

"That for the purposes of nominations and elections to

the Board of Governors by and from full-time employees

of the University who are not faculty members

Either

(i a)

?

All persons holding full-time employment as

professional administrative and support staff

or non-academic staff shall be entitled to be

candidates and to vote in the pertinent

elections only if the employment position held

is likely to be of a continuing engagement nature,

i.e. a regular full-time employee

or

/

?

(i b)

All

persons holding full-time employment who are

/

not

faculty members

shall be entitled to be

•

candidates and

regardless of

to vote in the pertinent elections

whether or not the employment

position

is likely

to be of a continuing engage-

ment

nature

(ii a)

It

shall not

or (ii b)

J

It

shall

visiting

include visiting

lecturers,

instructors,

visiting assis-

tant professors, visiting associate

professors, visiting professors

(iii a)

It

shall not

or ?

(iii b)

J

It

shall

include

associates,

teaching

associates

assistants

of the

or

centres, graduate associates,

(iv a)

It

shall not

or

?

(iv b)

J

It

shall

include

those employed

post-doctoral

full-time

fellows,

funded

or

from external grants

(v a)

It

shall not

or (v b)

It

shall

include sessional lecturers

(vi a)

It

shall not

or (vi b)

It

shall

include research associates (see

policy AC9)

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.

8

(vii a)

It

shall not

or (vii b

It

shall

include short-term lecturers in

Continuing Education

(viii a)

It shall not

or (viii b)

It

shall

?

j

include demonstrators or senior

demonstrators

(ix a) It shall not

or (ix b)

It

shall ?

(

include those Associates in the Faculty

I

of Education (Faculty Associates)

appointed by the Board of Governors on

recommendation of the President under

Academic Policy 20, 3 d further des-

cribed in 4 b and 5 b.

(x a) ?

It shall not

or (x b)

?

It shall

?

include those Associates in the Faculty

I

?

?

of Education (Faculty Associates) under?

Academic Policy 20, other than under 3 d

further described under 4 b and 5 b.

(xi)

?

It shall not include part-time persons."

MOTION 8 ?

(1) ?

"Where a vacancy arises in the case of an elected faculty

?

member to Senate or to the Board, or an elected student

member to Senate or to the Board a by-election will be

held under the same principles as pertain to the regular

election provided there is at least four months remaining

in the unexpired term at the time for call for nominations.

(ii) ?

Where a vacancy arises in the case of an elected faculty

member, or an elected student member, or an elected full-

time employee of the University who is not a faculty member

to the Board, a by-election will be held under the same

principles as pertain to the regular election provided

there is at least four months remaining in the unexpired

term at the time for call for nominations.

Where a vacancy arises in the case of a member of convoca-

tion elected to Senate the remaining convocation senators

shall constitute a nominating committee to bring forward

at least two names for each such vacancy and Senate shall

decide by ballot vote the candidate or candidates selected.

It shall be required that there be at least four months

remaining in the unexpired term at the time for call for

nominations."

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MOTION 9

?

Election of Faculty Members to Senate By and From an

Individual Faculty

(i)

"In the election of faculty members by and from the Faculty

of Arts to Senate, in order to be declared elected a

candidate must receive a majority of votes (at least 50%

plus 1) with use of the alternative vote as defined in the

election regulations of that Faculty as approved by Senate,

and winners will be determined as outlined therein.

(ii) In the election of faculty members by and from any other

individual Faculty, the candidates receiving the highest

numbersof votes among the candidates will be declared

elected."

MOTION 10 ?

Election of Faculty Members to the Board of Governors or

to Senate By and From Faculties Jointly

(i)

"In the election of faculty menibers by and from Faculties

jointly, candidates receiving the highest numbers of votes

among the candidates will be declared elected.

(ii)

To be eligible as a candidate or to vote the individual

must be a faculty member."

41

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?

p ?

Alternatives

MOTION 11 ?

General Regulations Covering Elections to Senate and the Board

Either

(iii a) When elections are being held for the position of Chancellor

or for

the Board of Governors or for Senate a candidate may

accept nomination to run for only one seat or office in those

elections.

?

Or

b) When elections are being held for the position of Chancellor

and for the Board of Governors, a candidate may accept

nomination to run for only one seat or office in those

elections. Similarly, when elections are being held for the

position of Chancellor and for Senate, a candidate may accept

nomination to run for only one seat or office in those

elections.

When elections are being held for the Board of Governors and

for Senate, a qualified candidate may accept nomination to

run for office in both those elections.

Either

(

iv

a) When elections are being held for the position of Chancellor

or for the Board of Governors or for the Senate, an individual

holding a Board or a Senate office whichextends into the new

term shall be required to file with the Registrar resignation

from the present seat in order to be a candidate in the new

election. Such resignation may be effective for the normal

date of change-over of office or earlier, but must be filed

not later than the last date for receipt of nominations for

the new election. ?

Or

b) When elections are being held for the" position of Chancellor

and also for the Board of Governors or for the Senate, an

individual holding a Board office or •a Senate office which

extends into the new term shall be required to file with the

Registrar resignation from the present seat in order to be a

candidate in the new Chancellor election. Such resignation may be

effective for the normal date of change-over of office or

earlier, but must be filed not later than the last date for

receipt of nominations for the new election.

When elections are being held for the Board

of

Governors

and/or for the Senate, an individual holding a Board office

or a Senate office which extends into the new term shall

be required to file with the Registrar resignation from the

present Beard seat in order to be a. candidate in the new

Board election or from the present Senate seat in order to

be a candidate in the ncu Senate election. Such resignation

may be effective for the normal date of change-over of office

or earlier but must: be filed not later than the last date for

receipt of nominations for the new election.

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General Regulations Covering Elections to Senate and the Board

.

?

MOTION 11

p.

.

(i a) ?

"In the case of a vacancy of an elected faculty member,

election will be called by the Registrar for nominations

and election by and from the appropriate body to elect

the person.

(i b)

?

In the case of a vacancy of an elected student representative,

election will be called by the Registrar for nominations and

election by and from the appropriate body.

(1 c)

?

In the case of a vacancy of a member appointed under Section

?

35 (j) replacement can be only under that section.

(ii)

Any member who plans to be away for one semester or more shall

so inform the Secretary of Senate in order that a substitute

may be elected for the period of the absence from Senate.

(iii)

When elections are being held for the position of Chancellor

or for the Board of Governors or for Senate a candidate may

accept nomination to run for only one seat or office in those

elections.

(iv)

When elections are being held for the position of Chancellor

or for the Board of Governors or for the Senate, an individual

holding a Board or a Senate office which extends into the new

term shall be required to file with the Registrar resignation

from the present seat in order to be a candidate in the new

election. Such resignation may be effective for the normal

date of change-over of office or earlier, but must be filed

not later than the last date for receipt of nominations for the

new election."

MOTION 12

?

General Regulations for Elections Conducted at Senate

(i)

"For electoral purposes at Senate voting shall be by ballot on

appropriate forms provided by the Secretary.

(ii)

For elections conducted at Senate a ballot showing more or less

votes than the number of vacancies to be filled shall be invalid.

(iii)

In elections at Senate if there is a tied vote there shall be an

additional ballot to choose between the persons concerned.

(iv)

The Secretary shall state the names of the persons elected,

preferably in alphabetical order, without the number of recorded

votes being revealed. The ballots may then be destroyed."

0

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MOTION 13 ?

General Regulations Covering Nominations and Voting

in the Elections to Senate and the Board and of the

C.hnt-'.1 1 rr

(1) ?

"The due date for nominations shall be not earlier than ten

days and not later than fifteen days following the date of

the call for nominations in the case of elections by and

from the faculty members, by and from the students, and by

and from members of staff who are not faculty members. It

shall be not earlier than twenty days and not later than

twenty-eight days in the case of the elections by

Convocation to Senate and of the Chancellor.

(ii)

The 'date of election' shall be interpreted to mean the

last date on which valid ballots are due.

(iii)

The period for the casting of ballots shall be not less

than ten days nor longer than fifteen days in the case

of elections by and from the faculty members and by and

from the members of staff who are not faculty members.

It shall be not less than fourteen days nor longer than

is twenty-eight days in the case of elections by and from

students and in the elections by Convocation to Senate

and of the Chancellor."

0

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SiMON FRASER UNIVERSITY

0 ?

MEMORANDUM

To

?

SENATE

?

I

From

?

SENATE COMMITTEE ON AGENDA AND

RULES

Subject

?

INTENT AND PROCEDURES RELATING

?

Date ?

OCTOBER 3, 1974

TO PAPER S74-120

The following is extracted from the Rules of Senate:

VIII.

METHOD OF AMENDING

Alterations of these Rules of Senate shall require

written notice at a regular meeting of Senate prior to

the meeting at which a vote on the proposed alteration

is taken, which vote shall require an affirmative vote

by two-thirds of the voting members present to carry.

IX.

SUSPENSION OF THE RULES

A motion to suspend these rules of Senate shall

require an affirmative vote by two-thirds of the

voting members present to carry.

In consideration of Paper S74-120, it is intended to have thorough discussion

of the paper at the October meeting with intent to identify the principles

and practices which Senate wishes to adopt in connection with elections to

Senate and to the Board of Governors and related topics.

On the basis of those decisions, rules will be written up consistent with

the form of the other Rules of Senate with the desire, if general debate

is complete, to place these before Senate at its November meeting for

adoption. Such action, however, would require a suspension of rules.

Alternatively, the intent would be to place these before Senate at the

November meeting with adoption to take place at the December meeting.

HNE/lj

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71Zc

O ?

SiMON FRASER UNIVERSITY

MEMORANDUM

SENATE ?

SENATE COMMITTEE ON AGENDA AND RULES

To

_______

?

From____________________________________________

NEW UNIVERSITIES ACT -

Subject

?

ELECTIONS TO THE BOARD OF GOVERNORS

?

Date _SEPTEMBER 27.1974

ELECTIONS TO SENATE

t1r1TTM

A Trn49 ri

tPTTh1Q A .1fl 1T1C49PT?111Q

I. GENERAL BACKGROUND INFORMATION

A. ?

When the Rules of Senate were revised and adopted earlier this

year it was agreed that two sections would be recommended later

to Senate, with the earlier rules and practices to beiollowed

in the interim. The two sections were III. Members, and IV.

Elections. Since that time the new Universities Act has come

into being and updated rules quickly are required.

If certain sections of the new Act were to be followed rigidly it

is clear that a number of undesirable, and in some cases unneces-

sary, conditions could arise, but it is hoped that many of these

can be avoided. At the same time, however, there is not desire

. ? to lightly flout this important legislation; such would be unfor-

tunate. In a recent meeting with the University Presidents and

representatives of the Minister of Education it was made clear

that it was not desired by anyone that there be the nature of

constrictions and conflict that a rigid interpretation would elicit,

but that to a considerable degree the interpretations should be

broad to meet reasonable needs and desires of the institutions.

The Minister of Education has more recently indicated to Dr. Jewett

encouragement to have Senate develop desirable rules and had

indicated that the Act can be opened for amendment at the Spring

session of the Legislature. At this stage it is not possible to

know exactly what amendments would be entertained and approved.

Meanwhile our Government and others would like to see elections to

the Board of Governors in particular, and to Senate, entered upon

as early as possible. It had earlier been suggested that the new

Board might be in office by January 1st, with elections to Senate

being conducted in the Spring. Because of certain conditions in

the Act it is considered by your Committee that in the ordinary

triennial elections a period of approximately three months is

required from the date of call for nominations to completion of

the election. In these terms it is clear that even to conduct

elections in the Spring, rules must be completed not later than

the January meeting of Senate.

•

?

It will be obvious that in order to conduct satisfactory nomin-

ations and balloting in a semester system it is essential to

have a reasonably stable base to identify eligibility of candi-

dates for nomination and of those eligible to vote. In general,

therefore, nominations cannot be called until approximately one

month into a new semester when student registrations are stabil-

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ized, and balloting should commence preferably one month prior to

the close of a semester to have maximum access and contact with

the electorate of students and faculty, hopefully with balloting

completed before the close of the semester. 14ere attempt made to

conduct an election this Fall, following the most rapid development

of rules,-it seems almost impossible to have balloting prior to

early December and this would be a most inopportune time to be

trying to contact the electorates as students and faculty rapidly

vacate the premises.

Considering all of the circumstances outlined, the Senate Committee

on Agenda and Rules is now recommending to Senate that the principles,

procedures and rules now to be developed by Senate be under broad

interpretations to accommodate reasonable desires of the Senate

with the understanding that representations will be made seeking

legislative changes as necessary. It will be clear that under such

procedures the first elections might be conducted without full

resolution of some of these items other than as specified by Senate.

Discussions with representatives of our sister public Universities

in B.C. has shown that each is encountering difficulties to varying

degrees with aspects of the legislation on these matters. They have

• ?

also shown that in some areas there is still strong desire for some

differences across the institutions in accordance with earlier prac-

tices and traditions as was possible under the former legislation.

There have been some informal discussions with the other Universities

concerning the long-term suitable date for change-over in office with

indications of general agreement. For Senate at SFIJ the change-over

time in the past has been June 1st, with elections conducted in the

Spring term. The date for the Board of Governors members has varied,

although attempts were made some years ago to stabilize it to June

1st also. Your Committee considers June 1st a most suitable date,

particularly in view of some of the legislative changes now involving

Senate to some degree in budget matters. It is the view of the

Committee that this date allows appropriate follow through from the

time of budget submission in the Fall to receipt of data in late

Spring of funds appropriated by government on that submission to

allow the informed Board to complete allocations; this at the same

time provides the likely earliest suitable date for involvement of

the new Board and Senate in the immediately following year.

Members are reminded that under Section 4(4) of the new Act the

composition of the Board and Senate remains as provided in the

former Act until a date determined by order of the Lieutenant-

Governor in Council.

0

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S

In view of the preceding, the Senate Committee on Agenda and Rules

recommends as follows:

RECOMMENDATION I.

That, subject to approval of appropriate rules covering nominations,

elections, and voting:

a)

?

the nomination and election of members to the Board of

Governors under the new Universities Act be undertaken in

the Spring 1975, and completed by the end of April.

W

the nomination and election of members to the Senate under

the new Universities Act be undertaken in the Spring 1975,

and completed by the end of April.

c)

hereafter the normal date of assumption of office in the

regular elections to the Board and to Senate shall be June 1st.

d)

subject to elections to the Board under a) above and to

Senate under b) above, request be made to the Lieutenant-

Governor in Council to fix the date for the current compo-

sition of the Board and of the Senate as provided in the

former Act to be until midnight May 31, 1975.

5 ?

B. ?

In the new legislation, as in the former, there are sections of the

Act (Part I) given to interpretation and to some definitions. These

sections are quite different in some matters, and in some matters

still provide no interpretation or definition. To some considerable

degree it is in these areas that difficulties or differences of opinion

may arise. The interpretations and definitions - or rules developed -

are of some import as they will have direct effect on elections to

the Board of Governors and to the Senate. The composition of both of

those bodies are significantly changed, as are a

.

number of the duties,

responsibilities and powers.

This paper will be concerned almost solely with nominations and

elections to those two bodies. Related matters will be developed

and brought forward at a later stage. This paper will present to

Senate some general information and will identify some, but by no

means all, of the options open to Senate on various items. Some

will be fully in keeping with strict interpretation of the legis-

lation; others will be on very broad interpretations as earlier

described with intent in some instances to seek legislative

amendments to the Act to remove conflict from decisions.

The intent is to identify the principles desired, and obtain some

specific decisions leading to rules. It is proposed that a paper

be placed before Senate for formal approval of rules, based on the

. ?

discussions, selections of options, amendments, and principles

arising from this paper. Discussion with groups affected is

envisaged.

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The attentionattention

of members is drawn particularly to the following items

of the Universities Act.

?

The subsections presenting difficulties, or

needing resolution, will each later be identified with options as

•

pertinent.

PART IX

• ?

.

NOMINATIONS.

ELECTIONS,

AND VOTING

?

S

• ?

••

?

'

?

..

•tlCtOOL

Ruin for

and

incoruistent

43.

the

The

registrar

senate

with

shall

this

shaU

conduct

Act

?

make

in

all

respect

elections

and publish

of nom

as are

i

nations,

0

all

required.

?

rules

elections,

necessary

and

and

voting,

not

Womutittion

44.

A nomination paper is not

valid

unless it is delivered at the office of

• ?

..

?

•••

Paverto

the registrar or,f sent by mail, it is received by him not later than four weeks

• ?

S ?

.

prior to the date of the election.

?

.

Election

45. (1) The registrar shall, in every year in which an election isto take

1TLI*tIf.

- -

.

?

.................

names

place, prepare

and known

an alphabetical

address of

list,

all

to

members

be called

of

the

the

"election

convocation

register",

who

of the

• ?

. ?

...

?

. ?

.

are

entitled to vote at an election, and the election register shall be open to

inspection at all reasonable hours by all members entitled to vote.

(2) The registrar shall similarly keep an alphabetical list of the names of all

students who are members of the Student Assixiaion.

?

..

?

.

?

.

.

be

Vote

regis-

to.

entitled

46.

Only

to vote

those

at an

persons

etectionwhose

names appear in the election* registers are

?

..,

.

PART

VI

BOARD

OF GOVERNORS ?

. ?

. ?

.

•

?

•

?

Board

o, .

.

?

.

19.

There shall continue to be a Board of Governors for each university.

?

.

?

..

• ? . ?

.

?

Gonroori. . ? .

Composi

t

ion

.

of

.

20.

The board shall be composed of fifteen rnenbers as follows:

(a) ?

The chancellor: ?

.

. ? .

(b)

?

The president: ?

. ?

.

?

•

?

.

?

. ?

. ?

.

(c) ?

Two faculty members elected by the faculty members:

?

.

(d)

?

Eight ?

persons ?

appointed ?

by ?

tr.e ?

.Lictenanr-Governor

?

in

Council,

t w

o

of whom sha!l be appointed from among per-

?

.

•

?

.

?

.•

. ?

sons nominated by the Alumni Association:

(c) . Two students elected by and from the Student Association;

(f ?

One person elected by and from the fuU-timc employees of the

•

?

university

who

are not faculty members. .

?

..

.

?

.

:

Term of

21.

(1) A member of the board, other than the chancellor, president,

or one elected by and from the Student Assoc

i

ation, shall hold office for

three years and thereafter until his successor

IS

appointed or elected.

(2) Each member of the board elected under section 20 (e) shall lirid office

for one year and ther'afcer until his successor is elected.

.

?

.

.

?

(3) The chancellor and president shall be members of the board for

?

.

so long as thc chancellor and presider.t bold their

?

cspeciivr ofhiccs.

Reappointment

Cl fIICill3.

22. The appointed members of the hoard are eligible for rcapp'intrieot

and the elected members arc cljiih!c Cor re-election; but no such member shall

hold uitte for more than six consecutive years.

moj

23.

(I) The I ieutcnant

.

Cuvcinor in Council may.

at

any time, remove

from cu110 an

?

r; noted m:nher Of the board.

•

()

?

U

nle

ss

e,cuied

t's

?

rt'culut on tit th.

,

board, a member shall he deemed

to have ra_ated

Ns

seat

II

he does

not attend at

?

least

?

ball of the

?

reetliar ?

•

2

.

4.

?

The it'lo, itg

?

eto;ii

crc

not ebci!l' to be or to rCnIJiit Illetlihers t1

rlLit

the

h.'.ird

(.i) ?

!eiberc ?

f it: l'.uliarnent

of

Cjn.sja:

(h) ? ?

?1cni!,er' ?

''C

the

?

lciihe

?

Udil ?

(

?

iiw

- ?

S ?

0• ?

..............

?

. ?

S.

-

?

0

?

00

---

—a.-

S

(c)

A person who is not a Canadian citizen or a person lawfully

admitted to Canada under the

Immigration Act

(Canada)

for

permanent residence:

(d)

A member of the public service in the Department of Education:

(e) A person who ordinarily resides outside the Province,

and a member of the board who ceases to be eligible during his term of office

shall forthwith cease to be a member of the board.

Vacanctei,

25.

Where a vacancy arises on the board by ieason of the death of a

member or for any other reason before the expiration of the term of office

for which a member has been appointed or elected, the secretary of the board

shall enter a declaration of the vacancy in the minutes of the board and the

declaration is conclusive evidence of the vacancy.

Method of ?

26. (1) Where a vacancy exists, in respect of an appointed member, the

filling

vacZcim

Lieutenant-Governor in Council shall appoint a person to fill the vacancy,

and, in respect of an elected member

:

the appropriate body siall elect a

replacement.

(2) The person elected or appointed under subsection (I) shall held office

for the remainder of the term for which his predecessor was elected or

appointed.

(3) A vacancy on the board does not impair the authority of the remaining

members of the board to act.

PART

VII

.

SENATE

St,II.

?

35. ?

(I)

There shall continue to he a senate for each university.

(2) The senate of each university shall be composed of

(a)

the chancellor;

(b)

the president, who shall be chairman;

(c)

the academic vice-ptesident or equivalent;

(d)

the deans of faculties;

(e)

the chief librarian;

(f)

the director of continuing education;

(g)

a number of faculty members equal to twice the number proviu.d-.

in clauses (a) to (1). to consist of two members of each faculty

elected by

?

the members of that

?

faculty, and

?

the remainder

elected by all the faculty members in such manner as they, in

joint meeting, determine;

(h)

a number of students, equal to the number provided in clauses (a

to (f), elected by and from the Student Association in a

manner that ensures that at least one student from each fac-

ulty is elected;

(i)

four persons who arc not faculty members ,elected by and from

the convocation;

0)

four persons appointed by the Lieutennt

.

Governor in Council;

(k)

one member to be elected by the governing body of each

affiliated college of the university; and

(I)

such additional members ns the senate ma

y

front time to time

determine without altering the ratio set out in clauses (g) and (h).

Trn of

36. (I) The term of office of a member of the senate, other than one

elected under section 35(h), is three years and thereafter until his successor is

appointed or elected.

(2)

The term of office of a member of the senate elected under section 35

(h) k one

y

ear and tt:crc:if:er i:ntit his succest'r

is

elected.

(3)

Menitsers of a senate who remain cheible under SeCtion 35 ma

y he

reappointed or re-elected in the manner provided under wettiri 35 for briber

terms.

(4)

Where a vacancy Irises on the %eriitc, the vacanc

y

shall he tilled.

(a) in the case of an appointed member,

by

the kidy ptisscssng

the power of a ppoi

0

till

C

Ut ; or

h) in the case of an elected member, in the manner prescribed

by the

(5)

A p'ronal'r11'.Tet or elected to till a vacanc

y

siaIl hold office for time

ie,iiaindr it the term br which mis pmedccessor was appointed or elected.

o) the secretary of time semmale siial enter a declaration if the vacancy in

the ummim:mtes it time senate and lime declaration

Is

conclusive evmikice ol , time

---

.

PART IV

CONVOCATION

cootlnu.d.

Conoocatton

?

S. The convocation of each university is continued.

-.

S

Coopo.Ifton ?

6. (I) The convocation of a university sha!l be composed of

cofloOCs.

(a) ?

the chancellor, who shall be chairman;

(b)

?

the president;

-(c)

?

the members of the senate;

(d) ?

all faculty members;

(c) ?

all persons who are graduates of the university;

•

?

., ?

- ?

:..

.

?

(1)

?

all persons whose names are, added to the roll of the convocation

by regulation of the senate; and

• ?

.

?

. ?

•. ?

.

-: ?

(g)

?

all persons not previously referred to in this section who are

named ?

on ?

the ?

roll ?

of ?

the ?

convocation

?

of that

?

university

immediately prior to the commencement of this Act.

(2) Twenty members of a convocation constitute a quorum for the

...........

transaction of business.

• ?

. ?

MeetIng

of

7. A meeting of a convocation may be held for the purpose of electing

the chancellor, conferring degrees,

?

including honorary deCrees, awarding

•

-

?

-- diplomas and certificates of proficiency granted by the university, and for

• ? . ?

.

?

S

-

?

such additional purposes as the senate, by regulation, may prescribe.

Roll of

8. The roll of the convocation shall be established and kept up to date by

• ?

.

the registrar.

Fee

for

9. The convocation may

fix

a fee to be paid by its members to defray the

necessary expenses of convocation.

eiul.tIoo

.

?

10. (I) The senate shall make rules and regulations governing procedure

by

senate.

for the transaction of business by the convocation.

•

(2) The

?

senate ?

may, ?

by ?

regulation, add

?

names to the

?

roll ?

of the

•

?

.

convocation under section 6.

Secret.,.

11. The registrar shall be the secreta r y

of the convocation.

• ?

.

PART

CHANCELLOR

Chancellor.

12, (l) There shall continue to he a chancellor of each university, who

shall be elected by the members of the convocation and who shall hold office

for three years and until his successor is elected.

•

(2) A retir

i

ng chancellor is eligible for re-election; but no person shall hold

the office of chancellor for more than six consecutive years in addition to the

period of office held by him as a result of having been elected for the

unexpired term of his predecessor.

(3) The chancellor shall not be employed by a university.

Vacanc y .

13. (I) In the case of a vacancy in the office of chancellor by death,

resignation, or any other cause before the expiration of his term of office, the

vacancy shall forthwith be tilled at a special election to be held for that

purpose, and the person elected shall hold office for the unexpired term of

his predecessor.

(2) Every special election shall be conducted in the manner provided for

the ordinary triennial election.

vie. '.

14.

The president of the university shall hold the office of vice-chancellor.

chancellor.

Election or

IS.

(I) AU nominations of candidates for the office of chancellor shall be

chancellor

signed by not less than seven persons entitled to vote in the election of the

chancellor.

(2) All nominations of candidates for membership in the senate shall be

signed by not less than three persona entitled to vote in the election of the

senate.

(3) The registrar shall forthwith send a written notice of nomination to

each person nominated ass candidate for the office of chancellor and to each

person nominated as a candidate for membership in the senate, with a request

that the candidate forward to the registrar information respecting his degrees,

the dates thereof, his occu p

ation, offices held by him at a university or in any

other ?

organization,

?

his

?

other ?

professional ?

or ?

businrss ?

interests, ?

and

?

his

• ?

.

publications.

• ?

Acctunatlon.

16.

In the event of only one candidate being nominated for chancellor, or

•

only so many candidates being nominated for the senate as are requised to be

elected, the candidate or candikiates shall be declared to have been elected.

•

?

Report or

17. (I) The registrar shall report the results of the election to the senate

election.

at its first macsing following the election.

(2) In the event of an equality of votes between two or more candidates

for an office, the senate shall cast the decidin g

vote.

•

?

Chancellor

IS.

The chancellor shall confer all degrees.

to

canter

degree..

-

?

-

---

-7-

S

?

PART I (Selected Items Only)

INTERPRETATION AND DIVISION OF ACT

Interpre- 1. In this Act, unless the context otherwise requires,

tation. ?

"Alumni Association" means the association of graduates of

a university, membership in which is open to all graduates

of the university;

"faculty member" means a person employed on a full-time basis by

a university who has, for four months or longer, served as

an instructor, lecturer, assistant professor, associate

professor, professor, or in an equivalent position designated

by Senate;

"student" means a person who is presently enrolled at a university

in a credit course or who is designated by resolution of the

Senate as a student;

"Student Association" means all full-time students who are members

of the alma mater society or the graduate student society of

a university;

C. The following should be noted:

S

Words underlined are defined, or have a section of the Act devoted to

them.

i)

"graduates of a (the) university"

Convocation - which elects four persons who are not

faculty members by and from its membership

to Senate

- which elects the Chancellor

Alumni Association - which nominates persons to be

appointed to the Board of Governors with

two of these to be appointed.

graduate is not defined.

ii)

"Faculty Member"

Convocation - which elects four persons who are not

faculty members by and from its membership

to Senate

- which elects the Chancellor, who shall

not be employed by the University

Board of Governors - two faculty members are elected

by and from the faculty to the Board of

Governors

Senate - currently proposed 18 (or 20) faculty members

are elected by and from the faculty to

Senate.

appears in

appears in

faculty member is defined, but not clearly and with some

difficulty using "full-time" which is not defined. Senate

5 ?

will be asked to clarify this for election purposes only.

iii) ?

"Student Association"

Board of Governors - two students elected by and?

from the Student Association

appears in

---

Senate - currently 9 (or 10) students will be elected

by and from the Student Association in a

manner that ensures that at least one student

from each faculty is elected

Student is defined and with a clause "who is designated by

resolution of the Senate as a student." Senate will be

asked to use this clause to further define, for election

purposes only.

Student Association is defined in a difficult way for this

institution - including problems with full-time students,

alma mater society, graduate student society. Senate

definition will be designed to overcome difficulties.

Full-time student is not defined. There already are several

different definitions. Senate will be asked to clarify this

for election purposes only, without interfering with the

current varying definitions used for other purposes.

D.

The current structure of the Act may suggest in part (but not

clearly) that there are three prime components within the

university - not necessarily in order - comprising (1 a) faculty

• ?

members, (ii a) students, (iii a) full-time staff, plus a fourth

group outside the university represented by appointments through

Order-in-Council (see Section 20, Board of Governors). Because

of lack of clarity in definitions and interpretations the prin-

ciples are not clear. This view is somewhat reinforced by the

structure of Senate - which understandably does not directly

include the staff component.

As there is not clarity it can also be strongly argued that there

are three prime components within the university - not necessarily

in order - comprising (1 b) faculty members, (ii b) students, and

(iii b) full-time employees who are not faculty members.

[Note: There is no conflict between (i a), (i b); (ii a), (ii b);

but potentially there is between (iii a), (iii b).]

The wording used is "the full-time employees who are not faculty

members." It will be important, therefore, to identify into which

group or groups individuals are to be placed. Direction from

Senate is sought.

E.

Senate will be called upon to decide whether all full-time persons

will have a vote or not, depending on the definition of full-time

in.variousubsections. The decision will involve whether there

should be some aspect of full-time plus possible continuity over

time to receive a vote (as has previously been the case for faculty)

or whether full-time over a relatively short period is the determiner.

The differing traditional conditions in employment principles

between "faculty member," (with possible continuing contract or

tenure) and "staff member" (with assumed continuity) presents

problems to be resolved by Senate action. The four month clause

may help control this point at those institutions operating on

---

S ?

-9 -

the "year" system, but does nothing to resolve It in the SFU

operation.

With this general background information, attention turns to

specifics. Each member of Senate is faced with a series of

decisions, some easy, some awkward, some difficult.

II. TIME IN OFFICE: CONTINUITY ON SENATE

This Act, as did the previous one,' envisages three-year terms

of office for a number of elections. (This Act, however, also

provides for some one-year terms). It also provides that in the

case of Vacancies, by-elections will be for the balance term of

office, not for a full further three years. This enables some major

elections, such as that for Chancellor and four Senate members

through Convocation to be required only every third year. It

also means that every third year, the four Convocation Senate

members and the four Order-in-Council Senate members potentially

leave Senate. The student members potentially change each year.

As the legislation stands the faculty Senate members potentially

all change in the third year. Specifically, every third year

the membership on Senate (excluding ex officio members) will

totally change unless individuals are re-elected. This lack of

• ?

continuity is not deemed desirable.

Although the previous legislation was similar, Simon Fraser

University established that in the case of faculty members on

Senate, there would be staggered terms of office to provide

continuity. The first elections for faculty members provided

for some one-year terms, some two-year terms, and some three-

year terms. Thereafter all terms have been three-years.

In setting this practice, Simon Fraser University utilized a

section of the legislation which pertained only to the University

of Victoria, as follows:

Former Act, Section 92(4) - "Members of faculty elected to

Senate shall be elected for such periods as shall be neces-

sary so that thereafter an equal number retire each year."

This practice prevents a complete change-over of Senate every

three years.

The Committee recommends as follows:

RECOMMENDATION II

That in the first elections of faculty members to Senate under

the new legislation, members shall be elected for such periods

as shall ensure that thereafter the terms of office of approxi-

mately one third of these memberships shall terminate each year.

No recommendation is made for the Board.

.

---

El

.?

10 -

III. MEMBERSHIP ON SENATE - DEAN OF GRADUATE STUDIES

The previous Act, under Section 23(d) provided, for membership

on Senate, without disturbing other memberships using "such

other Deans as may be determined by Senate." Our Senate provided

membership for the Dean of Graduate Studies, and this is con-

sidered essential.

The new legislation makes no such easy provision, but action Is

possible under Section 35 (1) "such additional members as the

Senate may from time to time determine without altering the

ratio set out in clauses (g) and (h)."

Early action is recommended as the decision will have impact on

the number of faculty members and number of student members to

be elected to Senate.

RECOMMENDATION III

That, pursuant to the provisions of Section 35 (1) the Dean of

Graduate Studies hold membership on Senate,with such membership

adding two to the faculty members to be elected, and one to the

student members to be elected.

[Note: If approved, this will require election of twenty

faculty members to Senate and ten student members.]

.

---

.

??

IV. NOMINATIONS, ELECTIONS AND VOTING

-ll

(1) All nominations of candidates for the office of Chancellor

shall be signed by not less than seven persons entitled to

vote in the election of the Chancellor. - Section 15(1)

(ii) All nominations of candidates for membership in the Senate

shall be signed by not less than three persons entitled to

vote in the election of the Senate. - Section 15(2)

For its internal elections, the Faculty of Arts has required

that nominations be signed by not less than five members. This

became a rule of Senate in the election of any faculty members.

It has also been a rule that in the election of student members

nominations must be signed by not less than twenty students. This

is not considered necessary.

Five signatures, except in the case of the Chancellor under (1)

above, are considered sufficient.

RECOMMENDATION IV

(a)

All nominations of candidates for membership on the Senate

or on the Board as faculty members shall be signed by not

less than five members entitled to vote in the particular

election.

(b)

All nominations of candidates for membership on the Senate

or on the Board as students shall be signed by not less than

five students entitled to vote in the particular election.

(c)

All nominations of candidates for membership on the Senate

who are to be elected by and from the Convocation shall be

signed by not less than five members entitled to vote in

the election. Faculty members may sign nomination papers,

may vote, but cannot be candidates.

(d)

All nominations of candidates for membership on the Board

being elected by and from Full-time employees of the Univer-

sity who are not faculty members shall be signed by not less

than five members entitled to vote in the particular election.

(e)

All nominations of candidates through the Alumni Association

with two to be appointed by the Lieutenant-Governor in Council

shall be signed by not less than five members of the Alumni

Association entitled to make nominations.

.

---

V. ALUMNI ASSOCIATION

- 12 -

The Act interpretation is as follows:

"Alumni Association" means the association of graduates of a

university, membership in which is open to all graduates

of the university.

With reference to the Board of Governors, Section 20(d) states,

"Eight persons appointed by the Lieutenant-Governor in Council, two

of whom shall be appointed from among persons nominated by the

Alumni Association:"

Question has been raised as to whether for nomination purposes

membership is open only to graduates of the university in the

sense that it means only those granted a degree here, or whether

graduate can include those individuals who have completed certain

specified programs here, such as the Professional Development Program

taken by a person with a degree from elsewhere, or possibly even the

PDP program completed by a person prior to degree completion.

RECOMMENDATION V

?

(To be ranked in order of

preference)

E1

?

For the purposes of making nominations: ? Either

(i)

Graduate shall be deemed to refer only to those who have

completed requirements for a degree from Simon Fraser

University,

?

or

(ii)

Graduate shall be deemed to refer to those who have

completed requirements for a degree from Simon Fraser

University, or those with a recognized degree from

elsewhere who have completed the Professional Develop-

ment Prpgram at SFU ?

or

(iii)Graduate shall be deemed to refer to those who have

completed requirements for a degree from Simon Fraser

University or those who have completed the Professional

Development Program at SFU.

Question has also been raised as to whether the association is

restricted to making nominations only of its membership. It is

understood that nominations by the association can be open to

anyone, subject to such restrictions as the association itself

may legitimately develop and any regulations and interpretations

as now are being developed by Senate.

0

---

- 13 -

0 ?

VI. STUDENTS; STUDENT ASSOCIATION

a) ?

The Act interpretation of student is as follows:-

"student" means a person who is presently enrolled at a

university in a credit course or who is designated by

resolution of the senate as a student.

Up to the present time, for the purposes of elections to Senate,

there has been some distinction between requirements for a student

to be eligible to be nominated and to hold office, as compared

with requirements to be allowed to vote. Those differences were

possible under the previous legislation, but they do not appear

possible under the new legislation. The Committee has accepted

the general principle that those eligible to vote are eligible

to run for office.

Previously, to run for office a student had to be registered in

courses in the semester in which nominations were due, or if not,

must have been registered in the immediately preceding semester

and certify that he/she is not registered at any other institution.

It was required that the student be registered in a degree program.

There were requirements of completion of a minimum number of hours

to qualify for nomination, age requirements, academic average

requirements.

To continue to hold office he/she could not miss two consecutive

registrations; must carry a minimum of 6 semester hours throughout

any semester in which registered for courses; must maintain a

stipulated average; must not register at any other institution;

must not withdraw from the University or be required to withdraw

from the University.

Voting was allowed all students registered in the current semester,

and all students in good standing registered in the two preceding

semesters who certify that they are not registered at another

institution and that they intend to register at SFU before missing

three consecutive registrations. There has been no requirement of

being registered in specific programs or in a minimum number of

semester hours.

The regulations allowing students not currently taking courses, but

taking them in previous semesters and planning to return was

deemed necessary to accommodate our semester system. In brief a

student was considered to be still a student taking one or two

semesters off but continuing, and entitled to vote in the regular

elections, or in the by-elections, to Senate.

Some parallelism could be obtained by identifying the time as

being either over two semesters (as previously to be a candidate)

• ?

or over three semesters (as previously to be a voter).

Recommendations will be made.

b) ?

The Act interpretation of Student Association is as follows:-

"Student Association" means all full-time students who are

---

.

- 14 -

members of the alma mater society or the graduate student

society of a university.

This section of the Act potentially presents difficulties because of the

words "full-time." These words are not defined. It is proposed to recom-

mend that they be deleted. Several substitutions

P are possible, such as

It

students, as defined by resolution of the Senate,

?

." During

the interim it is proposed that solely for the sections of the Act involving

nominations and voting there be a broad definition of full-time made by

Senate.

RECOMMENDATION VI A

?

(To be ranked in order of

preference, with number choices)

That for the purposes of nominations and voting in the elections of

students to the Senate and to the Board:

1. ?

"Student" means a person who is presently enrolled at a university in a

credit course or who is designated by resolution of the Senate as a student;

for the purposes of these elections for undergraduate students it includes

a)

those registered in a credit course or courses tota1ling(j')or more

credit hours in the semester in which nominations are due and

?

either

b)

those in good standing who were registered in a credit course or courses

tota1ling(2neor more credit hours in either of the immediately previous

two semesterswho certify that they are not registered at another insti-

tution, and that they intend to register again at Simon Fraser University

before missing three consecutive registrations ?

or

c)

those in good standing who were registered in a credit course or courses

• ?

totalling(Q.')or more credit hours in the immediately previous semester

who certify that they are not registered at another institution, and

that they intend to register again at Simon Fraser University before

missing two consecutive registrations.

d)

In the case of a graduate student he/she must be registered at the

i

University ?

either

(1 a) ?

as an on campus graduate student ? or

(i b)

?

as an on campus graduate student or as an "on leave"

graduate student.

2.

?

"Student Association" means all full-time students who are members of the

Alma mater society or the graduate student society of a university.

For the purposes of these elections for undergraduate students (including

qualifying, special, visiting) in any given semester "full-time" shall be

deemed to mean registration in not less than(

.

) credit hour. For graduate

students it shall be deemed to mean

?

either

(1) an on campus graduate student

?

• ?

or

(ii) an on campus graduate student or "on leave" graduate student.

0

---

ri

.

.

- 15 -

RECOMMENDATION VI B

That a candidate's eligibility to continue to hold office as

a representative of students on the Board of Governors or on

Senate requires the following:

Undergraduates ?

Either

(i a)

?

Must not miss two consecutive registrations

?

or

(i b) ?

Must not miss three consecutive registrations

(ii)

Must not register at any other institution

(iii)

Must not withdraw from the University or be

required to withdraw from the University.

Graduates ?

Either

(1 a)

?

Must continue to be registered at the University

as an on-campus graduate student ? or

(i b)

?

Must continue to be registered at the University

as an on-campus graduate student or on "on leave"

status.

0

---

- 16 --

.

?

VII. FACULTY MEMBERS. FULL-TIME EMPLOYEES WHO ARE NOT FACULTY MEMBERS.

The Act interpretation of Faculty Member is as follows:

"faculty member" means a person employed on a full-time

basis by a university who has, for four months or longer,

served as an instructor, lecturer, assistant professor,

associate professor, professor, or in an equivalent

position designated by the Senate.

Full-time employees who are not faculty members is not otherwise

defined.

Full-time, which appears in both, is not defined.

Attention is drawn again to Sections I.C, I.D and I.E of this

paper, pages ,8,9.

a) ?

Faculty Members

Under previous legislation there was not a definition of

faculty member. Senate therefore approved a paper on

"faculty status" which was utilized to identify which indi-

viduals had the right to be candidates and the right to

vote in the elections of faculty members to Senate and to

certain other bodies of the University. The data appears

also in some of the academic policy documents.

The principles involved in that paper called for the

individual to be engaged full-time in teaching and research

and to hold a position as instructor or assistant professor

or associate professor or professor. The further principle

was related to the possibility of a continuing engagement or

contract or to tenure, It denied electoral privileges to

those on an engagement not likely to be of the continuing

type even though for the period of the engagement the indi-

vidual was full-time. In particular it did not include

visiting professors, etc., associates in education, teaching

assistants, teaching associates, research fellows, etc.,

as these were not deemed to be of a continuing full-time

nature.

Again it will be noted that for the institutions working

on the "year" system the words "for four months or longer"

may allow approach to the continuity principle; it does nothing

for the semester system. It raises the question as to where

to place a full-time employee who will clearly be a faculty

memberafter

four

months but is not such in the first four

months. Is he/she to be not enfranchised in that period, or

is he/she to be enfranchised with the staff in that period?

The latter would seem unreasonable. It is anticipated that

some change to legislation will be sought.

---

S ?

-17-

This section requires decisions by Senate, and is one of the most

awkward to resolve. It is proposed to offer definitions solely

for the purposes of the sections dealing with nominations and

elections to the Senate and the Board of Governors, to be selected

by Senate to identify the procedures desired. It is urged that

members read the full remaining parts of this section of the paper

before making first selections, pages 17-20 inclusive.

Senate must first determine whether or not it desires all full-time

employees of the University to have a vote and be entitled to stand

as candidates in the various elections regardless of whether the

employment position held is one likely to be of a continuing nature

or not. If the decision is

" yes, "

it must then decide into which

group an individual is to be placed - (i) faculty member or (ii)

full-time employees of the university who are not faculty members.

If the decision is "no" and there is desire as in the past to expect

some form of possibility of a continuing appointment to be eligible

to be a candidate and to vote, there must then be decision as to

which type of full-time employments are to be prevented from candi-

dature and voting, with reasonable definitions.

In the sections which follow it is hoped that once Senate had

identified the above, its further selections will be consistent with

these first decisions.

RECOMMENDATION VII A - (To establish principle)

That for the purposes of nominations and elections to the Senate

and to the Board of Governors

Either

(i)

All persons holding full-time positions whether as faculty

members or as professional administrative and support staff

shall be entitled to be candidates and to vote in the pertinent

elections only if the employment position held is likely to be

of a continuing engagement nature.

Or

(ii)

All persons holding full-time positions, whether as faculty

members or as professional administrative and support staff

shall be entitled to be candidates and to vote in the per-

tinent elections regardless of whether or not the employment

position is likely to be of a continuing engagement nature.

Attached, as Appendix I, are copies of extracts from a number of

current academic policies. These are provided to outline the

present situation for background information and not to inhibit

decisions. Some changes to policies may be required at a future

time depended on current choices.

.

---

S

?

-

18 -

RECOMMENDATION VII B - (To be selected in keeping with decision made

under VII A above)

That for the purposes of nominations and elections to the Senate

and to the Board of Governors by and from faculty members

S

.

Either

(i a)

Faculty members employed on a full-time basis in a

manner deemed to be of a continuing engagement nature

shall be entitled to stand as candidates and to vote

in the pertinent faculty member elections to Senate

and to the Board

Or

(i b)

Faculty members employed on a full-time basis shall be

entitled to stand as candidates and to vote in the

pertinent faculty member elections to Senate and to

the Board regardless of whether or not the employment

position is likely to be of a continuing engagement

nature.

(ii)

This shall include those with appointments as described

holding the rank of instructor, lecturer, assistant

professor, associate professor, professor.

(iii a)

It shall not

or (iii b)

It shall ?

include visiting instructors, visiting

lecturers, visiting assistant professors,

visiting associate professors, visiting

professors

(iv a)

It shall not

or (iv b) It shall

?

include teaching assistants or associates,

associates of the centres, graduate

associates

(v a)

It shall not

or

(v b)

It shall ?

include post-doctoral fellows, or those

employed full-time funded from external

\ ?

grants

(vi a) It shall no

or

(vi b)

It shall

?

f ?

include sessional lecturers

(vii a)

It shall no.

or

(vii b)

It shall ?

include research associates (see policy

AC 9)

(viii a)

It shall not

or

(viii b)

It shall ?

include short-term lecturers in

Continuing Education

---

- 19 -.

include demonstrators or senior

demonstrators

include those Associates in the Faculty

of Education (Faculty Associates)

appointed by the Board of Governors

on recommendation of the President under

Academic Policy 20, 3 d further described

in 4 b and 5 b.

.

(ix a)

?

It shall no

or (ix b

?

It shall

(x a) ?

It shall no

or (x b)

?

It shall

(xi a)

?

It shall not

or (xi b) ?

It shall

?

( ?

include those Associates in the Faculty

of Education (Faculty Associates) under

Academic Policy 20, other than under 3 d

further described under 4 b and 5 b.

(xii) ?

It shall not include part-time persons.

U1

0

---

.

.

.

20

RECOMMENDATION

VII C - (To be selected in keeping with decision

under VII A and VII B above)

That for the purposes of nominations and elections to the Board

of Governors

by and from full-time employees of the University

who are not faculty members

Either

I

(

t

I

J

(i a)

All

pertinent

shall

administrative

is likely

persons

be entitled

elections

to

holding

be

and

ofto

.

support

a

only

full-time

be

continuing

candidates

if

staff

the

employment

employment

engagement

or

and

non-academic

to

as

vote

position

nature,

professional

in

staff

the

i.e.

held

a regular full-time employee

Or

/

(i b)

All persons holding full-time employment who are not

I

faculty members shall be entitled to be candidates and

to vote in the pertinent elections regardless of whether

or not the employment position is likely to be of a

continuing engagement nature

(ii a)

It shall not

or

(ii b)

It shall ?

include visiting instructors, visiting

) ?

lecturers, visiting assistant professors,

visiting associate professors, visiting

professors

(iii a)

It shall not

or

(iii b)

It shall ?

include teaching assistants or associates.

I

associates of the centres, graduate

associates

(iv a)

It shall no

or

(iv b)

It shall

?

c

?

include post-doctoral fellows, or those

' ?

employed full-time funded from external

-s ?

grants

(v a)

It shall no

or

(v b)

It shall

?

include sessional lecturers

(vi a)

It shall not

or

(vi b)

It shall

?

include research associates (see policy

AC9)

(vii a)

It shall no

or (vii b)

It shall ?

include short-term lecturers in

Continuing Education

---

.

?

- 21 -

(viii a) It shall not

or (viii b) It shall

?

include demonstrators or senior

demonstrators

include those Associates in the Faculty

of Education (Faculty Associates)

appointed by the Board of Governors on

recommendation of the President under

Academic Policy 20, 3 d further des-

cribed in 4 b and 5 b.

include those Associates in the Faculty

of Education (Faculty Associates) under

Academic Policy 20, other than under 3 d

further described under 4 b and 5 b.

?

(ix a)

?

It shall not

?

or (ix b

?

It shall

?

(x a)

?

It shall not

?

or (x b)

?

It shall

(xi)

?

It shall not include part-time persons.

0

---

.

.

- 22 -

The sections which follow bring forward, or would update, a

number of previous rules.

VIII. VACANCIES ON SENATE

Section 36(4) stipulates

(4) Where a vacancy arises on the senate, the vacancy shall

be filled,

(a)

in the case of an appointed member, by the body

possessing the power of appointment; or

(b)

in the case of an elected member, in the manner

prescribed by the senate.

In the past, under Senate regulations, under 4(b) a by-election

has been held and this is still recommended as under previous

terms.

RECOMMENDATION VIII

(i) Where a vacancy arises in the case of an elected faculty

member to Senate or to the Board, or an elected student

member to Senate or to the Board a by-election will be

held under the same principles as pertain to the regular

election provided there is at least four months remaining

in the unexpired term at the time for call for nominations.

(ii)

Where

,

a vacancy arises in the case of an elected faculty.

member, or an elected student member, or an elected full-

time employee of the University who is not a faculty member

to the Board, a by-election will be held under the same

principles as pertain to the regular election provided

there is at least four months remaining in the unexpired

term at the time for call for nominations.

(iii)Where

a vacancy arises in the case of a member of convoca-

tion elected to Senate the remaining convocation senators

shall constitute a nominating committee to bring forward

at least two names for each such vacancy and Senate shall

decide by ballot vote the candidate or candidates selected.

It shall be required that there be at least four months

remaining in the unexpired term at the time for call for

nominations.

0

---

. ?

-23-

IX. ELECTION OF FACULTY MEMBERS TO SENATE BY AND FROM AN INDIVIDUAL FACULTY

The election of faculty members in the past has been under the

following rules. It is recommended that they be continued.

RECOMMENDATION IX

Election of Faculty Members to Senate By and From an Individual

Faculty

(i)

In the election of faculty members by and from the Faculty of

Arts to Senate, in order to be declared elected a candidate

must receive a majority of votes (at least 50% plus 1) with

use of the alternative vote as defined in the election

regulations of that Faculty as approved by Senate, and

winners will be determined as outlined therein.

(ii)

In the election of faculty members by and from any other

individual Faculty, the candidates receiving the highest

numbers of votes among the candidates will be declared

elected.

.

X. ELECTION OF FACULTY MEMBERS TO THE BOARD OF GOVERNORS OR TO SENATE BY

AND FROM FACULTIES JOINTLY

RECOMMENDATION X

Election of Faculty Members to the Board of Governors or to

Senate By and From Faculties Jointly

(i)

In the election of faculty members by and from Faculties

jointly, candidates receiving the highest numbers of votes

among the candidates will be declared elected.

(ii)

To be eligible as a candidate or to vote the individual

must be a faculty member.

---

- 24 -

XI. GENERAL REGULATIONS COVERING ELECTIONS TO SENATE AND THE BOARD

The following continue previous rules and principles.

RECOMMENDATION XI

General ReRulations Covering Elections to Senate

(i a)

?

In the case of a vacancy of an elected faculty member,

election will be called-by the Registrar for nominations

and election by and from the appropriate body to elect

the person.

(i b) ?

In the case of a vacancy of an elected student represen-

tative, election will be called by the Registrar for

nominations and election by and from the appropriate

body.

(i c)

?

In the case of a vacancy of a member appointed under

Section 35 (j) replacement can be only under that

section.

(ii)

Any member who plans to be away for one semester or

more shall so inform the Secretary of Senate in order

that a substitute may be elected for the period of the

absence from Senate.

(iii)

When elections are being held for the position of

Chancellor or for the Board of Governors or for Senate

a candidate may accept nomination to run for only one

seat or office in those elections.

(iv)

When elections are being held for the position of

Chancellor or for the Board of Governors or for the

Senate, an individual holding a Board or a Senate

office which extends into the new term shall be

required to file with the Registrar resignation from

the present seat in order to be a candidate in the

new election. Such resignation may be effective for

the normal date of change-over of office or earlier,

but must be filed not later than the last date for

receipt of nominations for the new election.

is

---

- 25 -

XII. GENERAL REGULATIONS FOR ELECTIONS CONDUCTED AT SENATE

The following continues previous rules.

RECOMMENDATION XII

General Regulations for Elections Conducted at Senate

(1) ?

For electoral purposes at Senate voting shall be by

ballot on appropriate forms provided by the Secretary.

(ii)

For elections conducted at Senate a ballot showing

more or less votes than the number of vacancies to

be filled shall be invalid.

(iii)

In elections at Senate if there is a tied vote there

shall be an additional ballot to choose between the

persons concerned.

U

(iv) The Secretary shall state the names of the persons

elected, preferably in alphabetical order, without

the number of recorded votes being revealed. The

ballots may then be destroyed.

0

---

.

?

- 26 -

XIII. GENERAL REGULATIONS COVERING NOMINATIONS AND VOTING IN THE ELECTIONS

TO SENATE AND THE BOARD AND OF THE CHANCELLOR

RECOMMENDATION XIII

General Regulations Covering Nominations and Votin

g

in the

Elections to Senate and the Board and of the Chancellor

(1) ?

The due date for nominations shall be not earlier than ten

days and not later than fifteen days following the date of

the call for nominations in the case of electionsby and

from the faculty members, by and from the students, and by

and from members of staff who are not faculty members. It

shall be not earlier than twenty days and not later than

twenty-eight days in the case of the elections by

Convocation to Senate and of the Chancellor.

(ii)

The "date of election" shall be interpreted to mean the

last date on which valid ballots are due.

(iii)

The period for the casting of ballots shall be not less

. ?

than ten days nor longer than fifteen days in the case of

elections by and from the faculty members and by and from

the members of staff who are not faculty members. It shall

be not less than fourteen days nor longer than twenty-eight

days in the case of elections by and from students and in

the elections by Convocation to Senate and of the Chancellor.

---

U

.

APD'MflTV

T

EXTRACTS FROM ACADEMIC AND ADMINISTRATIVE?

POLICIES AND PROCEDURES

EXTRACTS FROM POLICY AD9-1 - SALARY ADMINISTRATION

DEFINITIONS

Full-Time Employee - an employee who works all regularly-

scheduled working hours.

Part-Time Employee - an employee who works less than the

regularly-scheduled working hours in a day, or

less than the regularly-scheduled days in a

40 ?

week.

Regular Employee - an employee hired with the expectation

of continuing employment.

Temporary Employee - an employee hired with an anticipated

termination date. The term of temporary employ-

ment is usually four months or less. Any extension

beyond four months (or conversion to regular status)

must be approved by the appropriate Dean and/or

Vice-President.

---

Date.

?

I

Number

SIMON FRASER UNIVERSITY

?

March

28, 1969 j

?

AC. 1

POLICIES AND PROCEDURES

?

Rev. Date

?

Rev. No.

May 9, 1969 ?

A

SUBJECT:

ACADEMIC APPOTNTIENTS

C ENERAL

?

1. ?

The appointment of a new faculty member is an appointment to a specified,

_position within an academic department. Before such an appointment is propose!,

the department is asked to specify all vacant positions, i.e. positions at all

faculty ranks. This departmental specification will then be checked by the Dean

of the Faculty relative to (a) goals for the department, and (b) proposed "new

programs".

?

2. ?

In relation to a proposed new appointment, departments, Deans and Appoint-

ments Committees are asked to provide recommendations on all items they consider

relevant. A partial list of items for which recommendations should be provided is:

A.

Nature of appointment, including rank, salary, duration of contract,

nature of services expected and where applicable, maximum length of

time before consideration for tenure.

B.

The relationship of the proposed appointment to departmental goals.

C.

The relationship of the proposed appointment to existing vacant

positions in the department or to proposed new positions.

D.

Faculty appointments take effect at the- be

g

inning of a semester unless,

in the judgment of the Department, with the concurrence of the Dean of

the Faculty, there are extenuating circumstances which justify another

date. These extenuating circumstances should be shown on the Recommen-

dation for Appointment Form (ref: 0303).

?

3. ?

A primary concern in connection with appointments is whether the candidate's

qualifications are consistent with the description of the vacant or new position.

Departments can reasonably be expected to provide evidence of a search for a quail—

Lied candidate.

POLICY

?

1. ?

Academic departments will fill all new and vacant faculty positions by

employing the methods outlined in the following procedure.

PROCEDURE

The department chairman, when a ncw or vacant position is established, will

complete a Not if icat: i.on of Vacancy Report (Fonn Y0300, ref: Appendix I) and forward

it

to

the Dean of tile Faculty concerned.

rADI.

?

Page 1.

?

of b

---

Approved by the Board of Governors

Date ?

Number

SIMON FRASER UNIVERSITY

?

January 5,197;

?

AC 2 ?

-

ilk,

POLICIES

AND

PROCEDURES

?

Rev.

Date ?

Rev. No.

September 12,

?

A

1973

SUBJECT:

?

RENEWAL, TENURE AND PROMOTION

POLICY

1. ?

The following statement sets forth Board policy with respect to

appointments and the intervals before consideration for renewal, tenure or

promotion, and the notice faculty members will receive when tenure is not

granted or when a further appointment is not offered.

a.

When the Board of Governors approves the appointment of a

person to faculty, the President shall inform the appointee

in

writing of the terms and conditions of his appointment,

including rank, salary, duration of appointment, nature of

services expected, and where applicable, length of time

before consideration for renewal, tenure or promotion.

?

The

standard length of contract on initial appointment for

• ?

Professors, Associate Professors and Assistant Professors is

three years.

?

For Instructors, it is two years.

?

Appointments

in all ranks are normally made effective September 1St of any

year. ?

Where effective appointment dates differ from

September lst the letter of appointment shall specify the

September 1st which is applicable for consideration of

renewal, tenure or promotion.

b.

An appointment without tenure provides a period of mutual

appraisal for the University and the faculty member.

?

It

does not imply inevitable appointment with tenure.

?

It does?

imply consideration for renewal or tenure at the following

times and the possibility of earlier tenure consideration

in exceptional circumstances.

Professors.

second year

not granted

exceptional

appointment

of the appo

tenure must

Consideration for tenure shall occur in the

of the initial appointment.

?

When tenure is

upon first consideration, Professors, under

circumstances, may be offered a further

of two years. If so, during the fourth year

intment, a second and final consideration for

be made.

2) ?

Associate Professors.

?

Consideration for tenure shall

?

occur in the second year of the initial appointment.

When tenure is not granted upon first consideration,

. ?

Associate Professors may be offered a further appoint-

ment of two years.

?

If so, during the fourth year of

?

the appointment, a second and final consideration for

tenure must be made.

rAn

I. ?

Paae 1

?

of 6

---

AC 2

3)

Assistant Professors.. Consideration for renewal of

.

?

the appointment for an additional two year term shall

occur in the second year of the initial appointment.

Provided that the contract has been renewed, first

consideration for tenure shall occur within the fourth

year of the appointment.

?

When tenure is not granted

upon first consideration, a further two year appointment

may be offered with second and final consideration for

tenure occurring during the sixth year of the appointment.

4)

Instructors. ?

Consideration for renewal of the appoint-

ment for an additional one year term shall occur in the

first year of the initial appointment.

?

Thereafter

appointments maybe renewed annually for five years.

Instructors are not eligible for consideration for

tenure. ?

However, Instructors must be considered for

promotion no later than the sixth year of their appoint-

ment to that rank.

c.

Where an appointment is not renewed or a further appointment

is not offered a faculty member, such faculty member shall

be sent written notice at least one year prior to the expiry

date of his contract.

?

Failure to give timely notice shall

not have the effect of extending or renewing an appointment.

In the event of failure to give timely notices the faculty

member shall receive salary from the expiry date-of his

contract to the anniversary date of the sending of the notice.

d.

Consideration for promotion may occur in any year of an

appointment. ?

A faculty member without tenure who is promoted

shall.-be considered as an initial appointee to that rank for

purposes of reappointment or tenure.

PROCEDURE

The sections below specify the procedures through which the President shall

receive recommendations pertaining to renewal, tenure and promotion for

faculty members holding appointments at the rank of Professor, Associate

Professor, Assistant Professor and Instructor.

?

These procedures are part

?

of the administrative decision making process and are not to be construed

as quasi-judicial or adversary procedures.

1.

Establishment

?

of ?

Departmental ?

Tenure ?

Committees

a.

?

Each

?

department,

?

or

?

similar ?

administrative

?

unit, ?

will

establish ?

annually ?

a ?

committee ?

to

?

consider ?

matters ?

of ?

renewal

tenure ?

and ?

promotion.

?

Each

?

committee

?

will ?

be ?

known ?

as ?

the

Departmental

?

Tenure ?

Committee ?

and ?

shall ?

consist ?

of ?

the

Chairman ?

of ?

the ?

Department, ?

who ?

will

?

be ?

the ?

Chairman

?

of ?

the

Committee, ?

plus ?

six ?

full-time

?

faculty ?

members ?

elected ?

by ?

the

•

full-time ?

faculty

?

of ?

the

?

Department. ?

All ?

members ?

of ?

the

Committee ?

shall ?

be ?

voting ?

members. ?

Neither ?

Deans ?

nor ?

members

of ?

the ?

University ?

Tenure ?

Committee ?

are ?

eligible ?

to ?

serve ?

on ?

a

Departmental ?

Tenure ?

Committee. ?

The ?

six ?

full - time ?

faculty

members

?

on ?

the ?

Committee ?

shall ?

consist ?

of

?

two ?

each ?

from ?

the

ranks ?

of

?

Professor, ?

Associate ?

Professor

?

and ?

Assistant

Paoe ?

2 ?

of ?

6

---

I

Date ?

Number ?

-

.

?

SIMON FRASER UNIVERSITY

?

April 30,1970 ?

AC. 12

POLICIES AND PROCEDURES

?

Rev. Date

?

Rev. No.

SUBJECT:

VISITING FACULTY

POLICY

1. DEFINITION

The position of Visiting Faculty exists to:

a.

bring a distinguished professor to the University for a pre-established

position of Visiting Professorship;

b.

fill in an authorized position until a suitable candidate is found for

that position;

c.

provide replacements for a regular faculty member on leave of absence

without salary, sabbatical leave, or sick leave.

ELIGIBILITY

A Visiting Faculty member must be a person who holds, or normally would be

qualified to hold, a

p

osition at the Instructor, Assistant, Associate, or Full

Professor level in a recognized University or College of higher learning.

3. TERMS AND DURATION OF APPOINTMENT

a.

Except for those pre-established positions of Visiting Professorship which

carry a deiincd rank, Visiting Professors may be appointed at any rank

if prior approval by the Dean of the Faculty and the Academic Vice-

President is obtained.

b. Visiting Professors are not entitled to research semesters.

c. Visiting Professors are not eligible for tenure, promotion and

contract renewal under the provisions of the Statement on Academic

Freedom and Tenure. They are not carried on the Registrar's roll

of Convocation.

4. RESPONSIBILITIES

Visiting Professors will be responsible to the Department Chairmati for

assigned lecturing and tutorial, or laboratory duties. A Visiting Professor,

subject

to permis ion

by

appropriate nul:hori ty in the University, may participate in

Departmental, Faculty or University Comin.itt:ce work.

---

AC. 12

0

5. REMUNERATION AND BENEFITS

a.

The salary will he negotiable and he commensurate with individual

qualifications and duties.

b.

Unless otherwise negotiated in advance, a Visiting Professor is

entitled to one return air fare toward his moving costs.

c.

Visiting Professors, upon making application, shall be eligible

to participate in the University M.S.A. medical programs when

they have satisfied the eligibility requirements of the Medical

Services Commission of British Columbia. They will also be covered

under the B.C. Hospital Insurance Plan when they have satisfied

the current residency requirements.

d.

Deductions will be made,in accordance, with the law, for the Canada

Pension Plan.

c. Visiting Professors will not be eligible for other benefit plans

such as the S.F. U. Pension Plan, Group L. fe Insurance and Group

Disability Insurance.

PROCEDURE

is1. ApflintmentProcedure

a. If a vacancy exists under any of the categories enumerated in

paragraphs; la, lb or ic, Policy section, above:

i. The Department Chairman, after screening of candidates, will

process an appointment by initiating a Recommendation for

Appointment of Visiting Faculty form (SFU #0308

'

ref: Aopendix 1)

and forwarding it to the Dean of the Faculty. The Chairman •should

take care to specify the period of appointment, rank, salary and

any special provisions that may apply.

ii. The Dean of the Faculty, if he concurs, will sign the recommendation

and forward it to the Academic Vice-President for submission to

the Board of Governors.

b. If the appointment is to continue beyond the original term, a

recommendation should be made by the Chairman to the Dean of the

Faculty with proposed changes. The Dean of the Faculty, if he

concurs, will sign the recommendation and forward it to the Academic

Vice-President for Board approval.

0

---

I

Date ?

Number

SIMON FRASER UNIVERSITY

?

February 1, 1972

?

AC 20

POLICIES AND PROCEDURES

?

Rev. Date

?

Rev. No.

August 20, 1974

?

A

SUBJECT:

ASSOCIATES IN TIlE FACULI1 OF EDUCATION

POLICY

?

-

?

1. ?

The rosition - The position

exists

to provide the Faculty of Education

with the servi s ofxpert teachers to assist professors in the teaching and class-

room supervision activities of the Faculty's Professional Development Program.

?

2.

?

Eligibility - A prospective appointee will normally have:

a.

a university degrec, preferably a master's degree,

b.

five years' teaching experience with a superior teaching record,

C.

a current position in a British Columbia school.

?

3. ?

Terms and Duration of A-Ppointment

•

?

a. Associ.ates in the Faculty of Education are not eligible for tenure,

promotion and contract renewal under provisions of the Statement

on

• ?

Academic Freedom and Tenure. They are not carried on the Registrar's

roll of convocation.

b. The duration of apnointmcnt shall be at the discretion of the Dean.

However, initial appointments shall not exceed ten months.

c.

Renewals may be granted but the time an appointee serves on the duties

outlined in 4 a. beci.' will not exceed two consecutive-years.

d.

Upon the rccoaunendation of the President an Associate may be

appointed for a period not to exceed 36 months to carry out the

responsibilities outlined under 4 B.

?

4. ?

Responsibilities

a.

Associates in the Faculty of Education will he responsible to the

Dean of the Faculty of Education for the antplcmcntatiofl of Faculty

P

olicies and will be expected to perform assigned duties in relation

to:

(i) ?

supervision of students in Education 401-8, 402-7 and

4U-1,

conducting s

?

eminrs

a

in Education 402-7,

(iii) assist in the i)cml of the Faculty

01.

Education in

1evelonn, evaluating and improving the Professional

Dcvelop;ient Prograili.

b.

Associates who arc excep

?

tioally

n

well-qualified may, at the discretion

ol the Dean of the Faculty of Education, be reconended for appoint

ment to:

nI

?

.1

---

AC 20

Rev. A

?

. ?

(i) Assist in the co-ordination of Education 401-8, 402-7,

and 405-15,

(ii,) Assist in seminar instruction in Education 404-15 of

the Professional Development Program, and

(iii) Conduct workshops as part of the in-service training of

teachers and student teachers.

?

S.

?

a. ?

(i) ?

Salary - for an appointment of eight months or less,

he monthly salary will be one-tenth of the annual

salary, exclusive of special allowances, which the

appointee would earn in the British Columbia school

district from which he came, on Septmber 1 of the

year in which his appointment commences. To this

basic monthly salary the amount of $150.00 per month

will be added.

For a ten month appointment, the monthly salary

will be one-tenth of the annual salary, exclusive of

special allowances, which the appointee would earn

in the British Columbia school district from which

he came, on September i of the year in which his

appointment coinnences.

If the appointee does not come from a British

Columbia school district, the annual salary used

?

. ?

as the basis for calculation will be that paid in the

Burnaby school district, for a position comparable

to the one he leaves, exclusive of special allowances.

(ii)

Salai

y

Adjustments - These salaries will be effective

September 1 and will be based on the current rate for

teachers. Associates reappointed for the Spring or

Summer semester will not be eligible for salary adjustment.

(iii)

Pension - Appointees will not he eligible to participate

in the University pension. plan. The University will make

the employer contribution

Uo

the B. C. Teachers' Pension

Plan. To those Appointes who are not members of the

B. C. Teachers' Pension Plan, the University will pay

an additional 6% of salary in lieu of pension contributions.

(iv)

Medical - Appointees will be eligible to participate in

The Uiiver.ity medical insurance plan.

(v)

Group Insurance - Appointees will not, be eligible to

participate in the University group life and group

disability insurance plans.

(vi)

Travel Reimbursement - Appointees will be entitled to

y

c:ibur:ccnt at current University rates for approved

travel ex

p

enses incurred in the discharge of their

duties.

(vii)

MovinpExenses - Appointees will not be entitled to

reimDur;emefl t tor moviag expenses.

b. For Appointees described tinder 4 b. , above.

Pat.e 2 of 4

---

AC 20

Rev.A

C

?

(i) Salary - The salary will be commensurate with individual

(ii)

•

Pension - Appointees will be eligible to participate

qualifications and duties.

in the University

p ension plan.

(iii)

Medical - Appointees will be eligible to participate

in the University medical insurance plan.

(iv)

Group Insurance - Appointees will be eligible to

participate in the University group life and group

disability insurance plans.

(v)

Travel Reimbursement - Appointees will be entitled

to reiniburseincnt at current University rates for

approved travel expenses incurred in the discharge

of their duties.

(vi)

Moving Expenses - Appointees will not be entitled to

reimbursement Tor moving expenses.

(vii)

Vacation - Appointees will be entitled to 20 working

days paid vacation per year of service, the time of

which will be subject to the approval of the Dean of

the Faculty of Education.

PROCEDURE

1.

?

Appointment Procedure

a. For appointments to positions described in 4 a., above.

(i)

The Director of the Professional Development Program

will ccmplete a Record of Appointment form, (Ret: Sill

0310, Appendix 1) for each Associate and forward it to

the Dean of the Faculty for his approval.

(ii)

If the Dean concurs with the appointment, he will sign

and date the fonn and forward it to the Vice-President,

Academic, for final approval, of the appointment.

(iii)

Reappointments will be processed in the same manner

as initial appointments.

b. For appointments to positions described in 4 b., above.

(i)

The Director of the Professional Development Program

will complete a Record of Appointment fonn for each

Associate and forward it to the Dean of the Faculty

for his approval.

(ii)

If the De:in concurs with the appointment, he will sign

and date the [arm and forward it to the Vice President,

Academic.

IF

the

V icc President, Academic, concurs with the

appointment. he will s in

thu

[cnn

and ;[orard it to

the Pres i dent For approval and submission to the Uo rd

oF (ovcrnnrs

.

---

APPENDIX I

RECORD OF APPOINTMENT OF ASSOCIATES IN THE PROFESSIONAL DEVELOPMENT CENTRE

.

NAME:

?

ACE:

HIGHEST DEGREE EARNED: ?

DATE RECEIVED:

?

MANE OF GRANTING

INSTITUTION:

PRESENT POSITION:

INSTITUTION:

PRESENT SALARY1

?

PROPOSED SALARY $

is

?

NATURE OF DUTIES: (Refer to either 4 a. or 4 b

0

of AC 20)

DURATION OF APPOINTMENT: From, , . . . . . .. . . . , , , . . . . . . to. . . . . . .. . . . . . . . . . . . . ..

REPORTING DATE:

APPROVALS:

.

DATE:

DIRECTOR OF PROFESSIONAL ?

DEVELOPMENT FROGBN

DATE:

DEAN

DATE:

VICE PRESIDENT, ACADEMIC

DATE:

PRESIDENT

1. ?

_C ?

I.

---

March 1969; issued by the. Presidc-nt.

.

L

1...J

J

SIMON FRASER UNIVERSITY

-c

1 ?

POLC,ES AND PROCEDURES

Date ? Number

as of April

.

8th ?

AC 4

1969

Rev. Date

?

Rev. No.

SUBJECT:

GRADUATE ASSOCIATES

GENERAL

1. ?

The conditions herein apply to all "Graduate Associates" appointed after

May 1, 1969, and to all existing "Teaching Associates" who opt for the conditions

outlined in Par. 3b.2, Procedures Section.

POLICY

1. ?

DEFINITION

The position of Graduate Associate is a special graduate assistantship.

The award is part of the University's graduate student financial support program.

The Graduate Associate will be in assisted graduate student who, in addition to his

,

raduate work, also performs a remunerated service. Since the stipend is greater

an the service warrants, it is, in part, an award or grant.

2. ?

ELIGIBILITY

Graduate Associateships may be awarded to persons wishing.to

obtain their

Ph.D. degrees provided:

a.

That they already have a Master's degree or its equivalent.

b.

That they have had several years of professional experience

following the granting of their Master's.

C.

That they are already in, or have been admitted to, a program of?

study leading to a Ph.D. degree at Simon Fraser University.

A Graduate Associateship will not he awarded to a Teaching Assistant

as a promotion. (Relative to a new policy, the title of Teaching Assistant may

soon be changed.)

3.

?

DURATION

a.

Graduate Associates will be appointed for one calendar year (three

semesters).

b.

The Graduate Associat:eship will normally be renewed each year for

---

AC

.

?

the duration of the student's period of academic work toward the

Ph.D. at the University, provided:

1.

That he makes satisfactory progress in his graduate studies

(to be decided by his supervisory conimitte and the head!

Chairman of his department)

2. That he performs satisfactorily in the duties incumbent with

his Graduate Associateship (to be appraised by his department).

c. During each semester year, the Graduate Associate will receive one

research semester free of duties, provided he fulfills the normal

service during the other two semesters. (Ref: Paragraph 4 below).

?

4.

?

RESPONSIBILITIES AND SERVICE LOAD

a. The normal service load for Graduate Associates will be the same

as that for Teaching Assistants. However, within this basic load,

the Graduate Associate could be expected to assume more respons-

ibility than is normally expected of Teaching Assistants.

b.

The service duties will be arranged for the Graduate Associate by

the faculty member to whom he is assigned. Graduate Associates

will not normally be assigned course chairmanships or even regular

lecturing duties. Such duties may only be assigned with the appro-

val of the Faculty Dean.

c.

The Graduate Associate's service load may be increased or reduced in

one of the two semesters, provided the total two-semester load does

not surpass the normal load for a Teaching Associate.

?

5. ?

STIPEND

a. Graduate Associates are to be awarded $5,400 per annum (to be paid

?

in 24 bi-monthly payments as per regular University payroll).

b.

?

This stipend is to be considered as consisting of a 507 service

factor and a 507 graduate award. The Department of National Reve-

nue has agreed to regard the graduate award portion as being non-

taxable, effective September 1,1968.

C.

?

This stipend will remain twice the Teaching Assistant stipend,

and will thus increase proportionally as that stipend increases.

Any increases will normally be effective on September 1 each year.

d.

?

Graduate Associates not aided by outside grants (e.g., Canada

Council or NRC Doctoral grants) will be eligible to apply to the

President's Research Grant Committee for one graduate award during

their appointmcnt year. When urded, this grant will normally be

conferred during the research semester, and will he tax free. There

10 ?

Appendix

a separate application form for these grants (Ref: Form "D",

Appendix I).

Page

2

of 6

---

Date

?

Number

.

J

SIMON FRASER UNIVERSITY

POLICIES AND PROCEDURES

February 4, 1974

JAD 9-24

Rev. Date

?

I

Rev. No.

SUBJECT:

?

EMPLOYMENT

?

- FUNDED FROM EXTERNAL GRANTS

GENERAL:

1.

There are an increasing number of individuals employed as assistants

on grants received from external sources; e.g., Canada, Medical Research and National

Research Councils, etc. These grants are administered for the recipient by the

University. Additionally, the University is developing more relationships with ox-

ternal agencies where tha ewployees of these agencies are located on this campus,

e. g. T.R.I.U.M.F.

2.

Generally, granting agencies have withdrawn their own statements and

regulations on rates of pay or ccnditions of employment for non-academic employees,

and have conferred this responsibility on the University administering the grants.

3.

Personnel working full-time on grants remain employees of the grantee

or the agency, rather than the Univer3ity, but the salary rates and conditions of eni

pioysent are usually required to be the came as those authorized for regular employees

0 ?

-

of the Univeinity.

DEFINITION:

For the purpose of th:Ls policy, the term Efl?LOYEE shall be considered to

mean individuals hired on a re

g

ular, full-time basis.

This excludes individuals who:

1.

would be classified as temporary, if they were University employees

2.

have an appointment on the grant of an academic or scholarly nature.

e.g. - Research Associates, Post Doctoral Fellows or registered under--

graduate or graduate students.

POLICY:

1.

Employees working on research grants will be selected, appointed and

controlled by the grantee; but their salary ratcc

r

fringe benefits and conditions of

employment will be the same as those authorized for employees holding equivalent posi-

tions at the University.

2.

Their salaries and rates of pay will be in accordance with the salary

range as established for the ivei and cla:;sification of duties performed. At pre;cnL,

there are standardized.

job

descriptions on a wide range of clerical, technical and

professional job classificat

i

ons graded according to the University policy on Clai.-

fication and Reclassification, Policy and Procedure, AD 9-2. In cases where these

FAD I-

?

Page 1 of 2

---

descriptions do not apply, the Director of Personnel will be consulted to

establish an appropriate salary level.

3. Fringe benefits and conditions of emplo

y

ment will be similar to

those for University employees, as follows:

a.

Hours

of

work - Policy and Procedure AD9-13.

b.

General Holidays - Policy arid Procedure AD 9-14.

c.

Overtime - Policy and Procedure AD 9-15.

d.

Annual Vacation - Policy and Procedure AD 9-16.

e.

Sick Leave - Policy and Procedure AD 9-21.

f.

Workmen's Compensation - mandatory - the University will pay the

premium.

g.

Unemployment Insurance - mandatory - the employee contribution will

be deducted from his pay; the employer contribution will be charged

to the grant

h.

Canada Pension Plan - mandatory the employee contribution will be

deducted from his pay; the employer contribution will be charged to

the grant.

i.

Group Medical Insurance (MSA) - optional - if taken, the employee

contribution will he äeducted from his pay, the employer

contrib-

ution will be charged to the grant.

J .

Group Life Iu;urance - Basic Insurance mandator

y

- the University

will pay the premium. Additional Insurance - optional - if taken,

the employee will be responsible for the premium.

k. Group Long Term Disability Insurance - mandatory - the University

will pay the premium.

1. Group Dental Insurance. - optional - if taken, the employee contri-

bution will be deducted fron his pay; the employer contribution

will be charged to the grant.

in. Administrative Pension Plan - mandatory - the University will pay

the premium.

PROCEDURE:

1. Position Classification:

For new positions or whore changes are being made in the respons-

ibilities of an existing position; the grantee or the department on his behalf

should forward a job description to Personnel Services. Personnel Services in

consultation with the grantee will confirm the appropriate classification grade level.

2. Appointment:

a)

Grantees. are urged to use the resources of Personnel Services who

will aid the grantee in recruiting, interviewing and selecting employees.

('V.

U

Grantees may wish to select their own candidates, but should confirm

to Personnel Services that the candidate has the appropriate skills for the grade

level.

b)

Once a candidate has been selected, by either of the above processes,

.

?

the grantee should forward form FPP4 (Appo:iiitment Form, Research Grants) to

Personnel Services. Personnel Services will. ensure that the conditions of

employment outlined in thi; proceuure have been met and will forward the necessary

forms to the Bursar's Office.

.

S

---

Approved by Board of Govenors

Date

?

Number ?

1

SIMON FRASER UNIVERSITY

?

July 17, 1969

?

AC 6

POLICIES AND PROCEDURES

?

Rev.

Date ?

Rev.

No. ?

I

May

15,

1973 ?

B

SUBJECT: SESSIONAL_LECTURI!2S

POLICY

1.

Definition -

The position of Sessional Lecturer is designed to provide temporary

teaching personnel to perform lecturing duties for the following purposes:

a,

?

to fill, on a temporary basis, an authorized position;

b. ?

to replace a regular faculty member on leave of absence or sabbatical

leave; ?

or

c.

?

to provide short—term replacements for regular faculty in cases of

emergency.

Respo

nsibilities -

Sessional Lecturers shall be responsible to their department chairman for

assigned teaching duties.

?

Teaching assignments shall be made by the

department chairman, with a teaching Toad to be agreed upon on appointment

•

and set forth in the letter of appointment

?

Sessional Lecturers shall

•

have the same responsibility for courses as faculty members.

?

They ma

not participate in departmental committee work.

3.

Terms and duration of arnent -

a. ?

appointments will normally be made for one or two semesters;

b. ?

appointees are not normally eligible for subsequent appointment;

c. ?

appointments do not carry faculty status;

d. ?

salary shall be commensurate with the qualifications and duties of

the appointee;

e. ?

Sessional Lecturers are not entitled to moving allowances;

f. ?

Sessional Lecutrers, by making application when they have satisfied

current residency requirements may participate in the University's

Medical Services Association medical insurance program and in the

British Columbia Hospital Insurance Plan.

g. ?

Sessional Lecturers are not entitled to participation in the Simon

Fraser University AcademTc Pension Plan, Group Life Insurance or

.

Group Disability Insurance.

---

Approved by the Board of Governors

December 18,1969

Date ?

Number

SIMON FRASER UNIVERSITY

?

December 31,196

?

AC 9

jlj

POLICIES AND PROCEDURES

?

Rev. Date ?

Rev. No.

SUBJECT:

RESEARCH ASSOCIATE

GENERAL

1.

The Research Associate is a scientist with

generally

a Ph.D., or with B.Sc. or

M.Sc. qualifications and exceptional technical expertise. The duties of such a

person would be research, rather than teaching oriented. Appointments of scientists

to the category of Research Associate will be made by the Board of Governors of

Simon Fraser University on the recommendation of a Department. The appointment may

be made in co-operation with an external agency such as a Govrnrnent Research

Laboratory or may be a co-operative project such as TRIUMF.

2.

The conditions listed hereunder would normally apply, unless specific

inconsistencies occur with respect to regulations of either a co-operating institution

or Simon Fraser University.

. POLICY

1. Terms and Conditions of Appointment

a. Benefits

1)

Appointments will carry with them full benefits, i.e.,

superannuation, group life insurance, disability and medical

insurance privileges, which are currently pertinent to the

Simon Fraser University academic staff.

2)

Removal expenses to the extent of one month's salary will

be provided.

3)

In addition to statutory holida

y s, up to a maximum of

twenty working days may be taken as leave each year.

b. Terms and Tenure

1)

Initial appointments of Research Associates will be made

for a two-year period. This may be followed by further two-

year renewals.

2)

'Project tenure" may be granted on the approval of the

co-operating institutions. "Project tenure" is an appointment

that will continue until the project terminates or until the

appointee reaches retirement age, whichever is earlier.

c. Termination and Retirement

1) Notice of termination of appointment will normally be given

one calendar year prior to tha termination date of an appointment,

at the j.esure of the co-operating institutions.

*

.

---

AC 9

U

2)

Dismissal is the termination of an appointment, without the

• ?

consent of the appointee, other than at the end of a stated

contractual period. For purposes of dismissal "project tenure"

is interpreted to constitute an appointment for a stated

contractual period. Dismissal should occur only for cause.

Failure to renew a contract of limited term does not constitute

dismissal.

3)

Notwithstanding the foregoing, an appointment may be terminated

because of physical or emotional inability of the appointee to

carry out reasonable duties.

4)

Retirement of all appointees will be mandatory as of the date

of their 65th birthday.

d. Promotion and Salary

The salary, payment of salary, and review of progress of the

appointee shall be the responsibility of the institution from

which the funds are drawn. Where the salary may be funded on a

cost sharing arrangement beween the co-operating institutions and

the University, then the University will assume the responsibility

to ensure that some joint review procedure is established and the

respective payment procedures are implemented.

• ?

e. Committee Work

Research Associates may serve on committees with the prior

approval of the Director of the co-operating institution, Chairman

of the Department, and Dean of the Faculty.

f.

Teaching Assistance

After prior approval of the co-operating institutions, a

Research Associate may he invited by a department to give seminars',

lectures, or courses.

If such a member gives a course or series of lectures that

requires the setting of a university examination, then regulations

of the University will apply to such lectures and examinations.

g.

Supervision of Graduate Students

Research Associates may be invited by a Department to serve,

after prior approval of their directors, as members of supervisory

and examining co

'

mmittees for both M.Sc. and Ph.D candidates. They

may not, however, serve as graduate program supervisors.

0

---

SIMON FRASER UNIVERSITY

POLICIES AND PROCEDURES

APPROVED BY THE-BOARD OF GOVERNORS

Dte ?

I

Number

June 21, 1971

?

AC-17

Rev. Date

?

Rev. No.

0

SUBJECT:

?

APPOINTMENT OF LECTURERS IN CONTINUING EDUCATION: SHORT TERM

POLICY

I.

?

DEFINITION

These appointments are defined as

non-faculty teaching

appointments for a

specific assignment, within The Division of Continuing Education, for a period not•

exceeding one calendar year,, Appointees will be assigned the academic rank of

"Lecturer in Continuing Education". This policy establishes the terms and conditions

under which such short-term appointments (less than one year) shall be made.

2, ?

ELIGIBILITY

A Lecturer in Continuing Education must be a person who holds, or normally

would be qualified tc hold, a position at the Instructor, .ssistant, Associate or

full Professor level in a recognized college or University of post-secondary educ-

ation, or one who is identified by the Director of the Division of Continuing

'ducation as a person

having special

knowledge, or skills appropriate to the pro-

gram to Th.ch the appointment Is being made,

3 •

?

TFR4S AND DURATION OF APPOINTMENT

a, Appointments are normally made for terms of one semester and may not

be made for a terra in excess of three consecutive semesters (one

year)

b.

Procedures contained in the Statement on Academic Freedom and Tenure

are not applicable to this type of appointment.

c.

Lecturers in Continuing Education are not entitled to research sem-

esters, If the appointee is a regular Simon Fraser University faculty

member, however, he may receive a short-term appointment of this type

during one of his regular research semesters,

d.

When a resignatIon date precedes the normal termination date of the

appointment, Lecturers in Continuing Education are expected to pro-

vide notification 30 days prior to the effective date of the resig-

nation,

e.

The appointment must have the sanction of the candidates present

employer,

•.

a. Lecturers in Continuing Education, if they are teaching in a program

under the jurisdiction of a tmtversIty department or centre,

---

AC-17

U

will be responsible to the Chairman of the Department concerned.

They will, if appointed to an inter-disciplinary or special pro-

gram, be responsible to the appropriate Dean or to the Director

of the Division of Continuing Education, The appointment notice

will specify such responsibility.

b. Lecturers in Continuing Education will not normally participate

in departmental, faculty or University committee work, except

with permission of or on request of, the appropriate Chairman,

Dean and the Director of Continuing Education.

5. ?

REMUNERATIoN AND BE117ITS

a.

The stipend shall be determined in each case by the candidste's

individual qualifications and duties,

b.

Unless provided for in the terms of appointment, a Lecturer In

Continuing Education may receive not rore than one return econorny

air fare toward moving costs.

c, A Lecturer in Continuing Education shall not be eligible to parti-

cipate in the

I Jn±versjt? MSA

O

proarn (unless he is already

covered in h:s re,ular appointment at Simon Fraser University)

the S.F.U. Pension Plan, Group Life Insurance and Group Disability

.

S

?

Insurances

U. A Lecturer in Continuing Education will be eli

g

ible under

IJe

BC

Hospital Insurance Plan when he has satisfied the current residency

requirements

e Deductions will normally be made in accordance with the law for

contributions to the Canada Pension Plan.

PROCEDURE

1. ?

Dejrtnent_Chairman will recommend candidates for appointment as

Lecturers in Continuing Educationby

a, Initiating a

t1

Recon ndation for Appointment of a Lecturer in

?

Continuing Education" form (ref: S.F.U.

0311,

Appendix I)

b. Ensuring that the Period of Appointment, Salary, and any Special

Provisions ere specified on the Appointment Recommendation.

c, Forwarding the completed form to the Director of Continuing Education.

2,

?

The Director of Cent: nuing Edu tIon if he concurs, will sign the

Recan'nendatjoj-. ind forward it to the Office of the Academic Vice-President, Prior

to signing the Recomnndation for Appointment, the Director of Continuing

Education

shall rcquire the candidate to obtain his existing employer's consent to the

appointment. (Ref: Farm S.F.U. 0312, Appendix II)

Subsequent action will follow the normal procedure for Board appoint-

ments.

S

.

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S

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?

Approved by Board of Governors

I

Date ? Number

SIMON FRASER UNIVERSITY

?

August 26, 1971

?

AC 18

rr•

POLICIES AND PROCEDURES

?

Rev. Date ?

Rev. No.

Octobtr 15,

197

?

A

SU[JECT:

APPOINTMENT OF DEMONSTRATORS AND SENIOR DEMONSTRATORS.

POLICY

1. ?

Definition

These appointments are defined as full-time, non-faculty, teaching

appointments. This policy establishes the terms and conditions under which such

appointments shall be made.

2. ?

Eligibilivy

Appointments will be made in two distinct classifications, Demonstrator

and Senior Demonstrator. Eligibility requirements for the positions are as

follows:

(a)

Demonstrators will normally told a post-graduate degree. They must

also have expertise in the discipline in which they will teach.

(b) Senior Demonstrators will normally hold a post-graduate degree.

They must also have expertise in the discipline in which they will teach. In

addition, they must have had considerable post-graduate teaching or related

experience and must have demonstrated their ability to assume full responsibility

for the development and implementation of laboratory courses.

3. ?

Terms and Duration of Appointment

(a)

Appointments will be made without a speáified term and the appoint-

ment may be terminated by the University on fifteen days' notice to the appointee.

(b) Demonstrators and Senior Demonstrat:ors are not eligible for tenure

and the procedures contained in the Statement on Academic Freedom and Tenure are

not applicable to their appointments.

(c)

Demonstrators and Senior Demonstrators shall not be carried on the

Registrar's Roll of Convocation.

/

(d) Demonstrators and Senior Demonstrators are not entitled to research

semesters or sabbatical. leave.

4. ?

Responsibilities

(a) Demonstrators and Senior Demonstrators shall, he responsible to the

Department Chairman, or his delegate, for assigned teaching or other duties.

(h) Senior Demonstrators, but not Demonstrators, may be given full

responsibility to conduct laboratory c ourses or laboratory portions of courses

This responsibility may iclude the as;initmut of course grades.

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AC 18

(c) Demonstrators and Senior Demonstrators shall not participate in

departmental committee work except with the permission of, or at the request of,

the Department Chairman and they shall not be given departmental voting rights.

5.

?

Remuneration and Benefits

(a)

The salary shall be commensurate with the individual qualification

and duties of the appointee. Promotions and salary increases shall be recornended

by the Department Chairman and submitted to the Dean for approval.

(b)

Demonstrators and Senior Demonstrators are not entitled to moving

allowances.

(c)

Demonstrators and Senior Demonstrators, upon making application,

shall he eligible to participat:a in the University N.S ,A. medical insurance program.

They will also be covered under the B.C. Hospital Insurance Plan when they have

satisfied the current residency requirements.

(d)

Demonstrators and Senior Demonstrators shall be eligible for the

S.F.U.Pension Plan, Croup Life Insurance and Croup Disability Insurance.

(e)

Demonstrators and Senior Demonstratos shall be eligible for

annual vacation on the same basis as non-academic staff members,

6.

?

Method _ofpintment

Demonstrators and Senior Demonstrators shall he appointed by the Presi-

dent upon recommendation of the Vice-President, Academic, subject to the budgetary

constraints for that; class of appointment,

PROCEDURE

1.

All requests for appointment of Demonstrators and Senior Demonstrators

will be initiated by the Department Chairman. He will complete and sign an

Appointment of Demonstrators and Senior Demonstrators form, (ref: SFU 3014,

Appendix I) and forward it, along with a curriculum vitae of the candidate,

to the Dean of Faculty for his approval.

2.

The Dean, if he approves the appointment will then submit it to the

Vice-President, Academic., for approval and submission to the President.

3,

?

The President, if he approves the appointment will notify the Vice-

President, Academic, with copies to the Dean, Department Chairman and the

Bursar.

Page 2 of 3

.

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U

APPROVED BY THE BOARD OF GOVERNORS

Date ?

Number

SIMON FRASER UNIVERSITY

?

April 22, 1971

?

AC 16.

-

?

-

POLICIES AND PROCEDURES

?

.

Rev. Date

?

Rev. No.

SUBJECT: ?

APPOINThENT

OF 'PART-TIME TEACHING STAFF

POLICY

1.

DEFINITION

Part-time appointees are defined as those who perform a role similar to that

of faculty, but with a reduced load. This policy establishes the terms and con-

ditions under which part-time teaching staff appointments shall be made.

2.

ELICIBILITY

A part-time teaching staff member must be a person who holds, or normally

would be qualified to hold, a position, at the Instructor, Assistant, Associate or

Full Professor level in a

recognized

Uriversity

Cr

College of higher learning.

3 •

?

TERMS AND DURATION OF

APPOINTENT

. ?

a, Appointments are normally made for a term of one year or one semester,

However, in appropriate cases the terms of the appointment may be for loiger

periods. In such cascs the term will not exceed that pertaining to full-

time appointments at equivalent ranks. Part time appointments are terminable

by the University on 15 days notice to the appointee.

b.

Part-time teaching staff are not eligible for tenure, promotion or

renewal considaratos,

c.

Procedures contained in the Statement on Academic Freedom and Tenure are

not applicable to part-time teaching staff.

d.

Part-time teaching staff are not entitled to research semesters unless a

research time al1oance is expressly provided for in the terms of the appoint-

ment as approved by

the

Board of Governors,

e.

Part-time teaching staff are not carried on the Registrar's Roll of

Convocation.

f, Where the appointment is for a period greater than one year, the teaching

staff

member may

terminate the contract earlier than its termination date by

giving the Universit

y

at least one clear semester's notice of his intention

to terminate,

g. Some part-time teaching staff appointments may involve conflicting obli-

gations to other employers.

?

Prticu1ar note should, therefore, be taken of

W ?

the follcw-Ing requirements:

rACI.

?

. ?

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V

AC 16

-2

1. The appointment must be with the sanction of any other employer.

ii. Arrangement of the appointee's teaching schedule in a manner which

does not conform to the normal University academic pattern, e.g. late

beginning or early conclusion of the appointee's semester teaching pro-

gram, must be approved, in advance, by the Dean of the Faculty.

4. ?

RESPONSIBILITIES

Part-time teaching staff

will

be responsible to the Department Chairmen

for assigned lccturing and

tutorial or

other duties. A part-time teach-

staff member will not normally participate in departmental, faculty or

University committee work, except with the permission of, or on request

of, the appropriate Chairman and Dean.

50 ?

REMUNERATION AND BENEFITS

a.

The salary shall be cormensurata with individual qualifications and

duties.

b. Unless provided for in the terms of appointment, a part-time teaching

staff member may receive not more

than one return

economy air fare toward

moving costs.

c. Part-time teaching staff members, upon making application, shall be

eligible to participate in the University M.S.A. medical programs when

they have satisfied the eligibility requirements of the Medical Services

Corrmission of British Columbia. They will also be covered under the B.C.

Hospital Insurance Plan when they have satisfied the current residency

requirements.

d. Deductions

will normally be

made, in accordance with the law, for

the Canada Pension Plan.

e.

A part-time teaching staff member will not be eligible for the S.F.U.

Pension Plan, Group Life Insurance and Group Disability Insurance.

.

Page 2 of 2

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Approved by Board of Govenors

I

Dale ?

Number

SIMON FRASER UNIVERSITY ?

May

15, 1973 ?

AC

23

POLICIES AND PROCEDURES ?

Rev. Date ?

Rev. No.

C

SUBJECT: LECTURERS

POLICY

1.

?

Definition -

Lecturers are defined as full or part—time teaching appointments for which

individuals with superior, proven teaching ability at the university icvol

are eligible. Such appointments are designed to provide long term teaching

services on .a full or part—time basis in cases where the program of a

specific department will benefit, from such an arrangement. Candidates

for higher degrees at Simon Fraser University may not be appointed as

lecturers.

2.,

?

Responsibilities

Lecturers shall be responsible to their department chairman for assigned

teaching duties. Teaching assignments shall be made by the deparmanL

chairman, with teaching workloads of approximately twelve contact hours

per semester. Lecturers shall have the same responsibility for courses

as faculty members and. may participate in departmental committee work at

the request of their department chairman.

3.

?

Terms and duratio

n

of app -latment -

a.

Appointments will normally he made for a period of two years with

specific teaching responsibilities during to semesters of the academic

year and a vacation entitlement of one month to be taken during the

non—teaching semsester.

b.

Appointees may be considered for reappointment but not for tenure

c.

Appointments do riot carry faculty status.

d.

Salary shall be coiiunensurate with the qualifications and duties of

the Appointee and will be reviewed after twelve months' service.

e0

Lecturers are entitled to reimbursement for actual moving expenses,

up to a month's salary.

f Lecturers, by making. application when they have satisfied current

residency requirements, may participate in the University's Medical

Services Association, medical insurance program and in the British

Columbia Hospital Insurance Plan.

g. Lecturers shall be eligible for the Simon Fraser University Academic

Pension Plan, Group Life Insurance and Group Disability Insurance.