SiMON FRASER UNIVERSITY
MEMORANDUM
To ....................
.SENATE
REPORT AND RECOMMENDATIONS FROM THE
Subject
.......... SENATE COMMITTEEQN COMMU19B
. S ... -.........
SCAP, SCUB
From .....
SENATE ..COMMITTEE...ON...COMMITTEES.......................
Date .....
SEP.TENBER..l.7.,..l9.75 ........................................... ..............
.
MOTION 1:
?
"That Senate approve the title, proposed membership,
terms of office, and terms of reference, as set forth
in the document "Senate Committee on Academic Planning,"
Paper S.75-14, Attachment I, page 2."
MOTION 2:
?
"That Senate approve the title, proposed membership,
terms of office, and terms of reference, as set forth
in the document "Senate Committee on University Budget,"
Paper S.75-I, Attachment I, page 3."
.
SIMON FRASER UNIVERSITY ?
S•7S- I
MEMORANDUM ?
,.
To ...................
.NATE ?
I
From
.....
.
SENATECOMM.ITTEEON
çQ4
.
TS
REPORT AND RECOMMENDATIONS FROM THE
Subject .......... S.ENAT....C.QMMI.T.TEE ... ON...CONNIT.TEES ... - .............. ?
Date .....
SEPTEMBER 17.. ... 1.9.75
?
SCAP, SCUB
At its meeting of September 8, 1975, Senate considered the
report of the Senate Committee on Committees (Paper S.75-120), approved
many of the recommendations, but postponed discussion on the Senate
Committee on Academic Planning and on the Senate Committee on University
Budget, with referral to SCOC, as follows:-
(Moved by J. Hutchinson, seconded by R. Debo)
"That consideration be postponed until the
October meeting, and the Committee on Committees
be charged to further discuss the question of
academic planning and the relationships with the
Universities Council, ascertaining its committee
structure, and present an informed paper to
• ?
Senate at its October meeting."
The Chairman of Senate indicated that she would make availa
to Senate, and to SCOC, information on the structure of the committee
of the Universities Council, the memberships, the terms of reference
insofar as these are known. It was also agreed that data would be ob
tamed from the University of British Columbia and from the Universit
of Victoria concerning any developments or actions undertaken at thos
institutions as they pertain generally to these topics. The data was
provided to SCOC and is now provided to Senate as Attachment II.
Appendix A - Universities Act, Section 70 - Powers of the
Universities Council; Section 71 - Limitation
on Powers
Appendix
B
- Business Affairs
Committee
Appendix
C
- Capital Planning
and Development Committee
Appendix
D
- Graduate Studies
and Research Committee
Appendix
E
- Program Coordinating Committee
Appendix
F
- Ad Hoc Committee
on Extension and Continuing
Studies
Appendix G - Ad Hoc Committee on Data Collection
Appendix H - B.C. Post-Secondary Coordinating Committee
• ?
(not a Council Committee)
Appendix I - UBC Response to Universities Council Actions
Appendix J - University of Victoria Response to Universitie
Council Actions
le
-2-
.
??
The Committee on Committees also received written submissions
?
from a number of Senators following the last Senate meeting and gave
consideration to these in its further discussions.
To ensure that there was clear understanding of the motion
for referral the mover, Senator Hutchinson, was invited to meet with
the Committee to provide additional information and clarification and
his contributions were very helpful and appreciated.
As a result of the additional discussions the Committee has
made some changes to its earlier recommendations covering the Senate
Committee on Academic Planning and the interrelated Senate Committee on
University Budget. It considered with some care the problems of committee
effectiveness, size, composition, input, terms of reference. It has
assessed arguments for more lay Senators, student Senator, other Senators,
general input whilst recognizing the difficulties of oversize. In particular
it strives to accommodate the need for effective, interrelationship betwen
the SCAP, SCUB, and related bodies. As a principle it stresses some sim-
plicity of organization/structure/terms of reference at this time to
accomplish maximum effectiveness/flexibility/response as the various
agencies respond to the charges expected to go to them. It accepts that
the writing of further terms and clauses can be undertaken better following
further development and experience.
It recognizes that the important matter of long-term planning
.
?
?
is a complex and vexatious one and that the present proposals may be de-
?
ficient in this particular area but it has not found fully satisfactory
alternative solutions to offer now. Again experience with the proposed
new committees may lead to useful proposals in the future. It is satis-
fied that adoption of the present recommendations need not, and indeed
would not, inhibit appropriate revisions or additions should these become
clear through the workings of the committee. A further committee, possibly
drawing on the memberships of the present proposals, may be required but
it is felt that this should not be entered upon without the next stage of
experience.
It is in this vein that its earlier and present recommendatio
have been cast. Its recommendations for the Senate Committee on Academ
Planning and for the Senate Committee on University Budget are given in
Attachment I.
S
Qirmwwr
i
.
?
SENATE COMMITTEE ON ACADEMIC PLANNING
(General Comment: The Academic Planning Committee has been a
Presidential Committee. It is proposed that it become a Senate
Committee, that there be some change in membership and some change
in terms of reference. It is further proposed that it will have
some interrelationship through membership on the proposed Senate
Committee on University Budget.
It is also proposed that the terms of office of the elected Senators
will be for two years, with staggered terms. In the first elections
five shall be elected for two year terms to September 30, 1977 and
four shall be elected for two year terms to September 30, 1976. To
provide for staggered terms those five individuals with the highest
number of votes shall be elected to September 30, 1977 provided they
include at least one lay Senator and one student Senator, and the
four individuals with the next higher number of votes shall be
elected to September 30, 1976 provided they include at least one lay
Senator and one student Senator.)
i) That Senate approve the title, proposed membership, terms of office
and terms of reference as set forth in the document, "Senate Committee
on Academic Planning," page 2.
SENATE COMMITTEE ON UNIVERSITY BUDGET
(General Comment: It is proposed that this Committee be formdd to
consist of the nine Senators who are elected by and from Senate to
the Senate Committee on Academic Planning, and it is further proposed
that the terms of office be the same as for the terms on the Senate
Committee on Academic Planning. It is also proposed that the Director
of Institutional Studies act as Secretary, non-voting, the same as is
proposed for the Senate Committee on Academic Planning.
It is recommended that the Chairman be elected by and from the voting
members of the Committee; and that the term of reference be as extract
directly from the Universities Act.)
1) That Senate approve the title, proposed membership, conditions, terms
of office, and terms of reference, as set forth in the document, "Senat
Committee on University Budget," page 3.
S
.
I.
SENATE COMMITTEES
SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP) -
standing
W
(Reporting Category "B")
Members ?
Conditions ?
Term
Expiry
Date ?
Name
President ?
Ex-officio -
Chairman
P. Jewett
Vice-President,
Academic
?
Ex-officio -
Vice-Chairman
B. G. Wilson
Associate Vice-
President, Academic
?
Ex-officio
D. R. Birch
Dean of Arts
W.A.S. Smith
Dean of Education
J. F. Ellis
Dean of Interdis-
ciplinary Studies
R. C. Brown
Dean of Science
?
Ex-officio
S. Aronoff
Dean of Continuing
Studies
J. P. Blaney
Dean of Graduate
Studies
J. Wheatley
Senator ?
Elected
?
2 years
Sep
30176
Senator ?
2 years
Sep
30176
Senator ?
2 years
Sep
30177
Senator ?
by
?
2 years
Sep
30177
.
Senator
?
2 years
Sep
30177
Senator
(Lay member) ?
and ?
2 years
Sep
30176
Senator
(Lay member) ?
2 years
Sep
30177
Senator ?
from
(Student) ?
2 years
Sep
30176
Senator
(Student) ?
Senate ?
2 years
Sep
30177
Director of Insti-
tutional Studies
Secretary
(non-voting)
J. Chase
Librarian, or
his designate ?
Non-voting
D. A. Baird
Registrar, or
his designate ?
Non-voting
H. U. Evans
TERMS OF REFERENCE
1. ?
To
review and recommend to Senate all new program proposals.
2. ?
To develop annually academic and action priority
listings.
3. ?
To undertake an ongoing review of the long
term academic objectives
of the University.
•
4. ?
To provide periodic reports to Senate concerning
the University and the Universities Council
interactions between
in
matters pertaining ti9
Senate.
5. ?
To undertake such other duties as are assigned
to it by the President
or Senate.
2
• ?
SENATE COMMITTEES
SENATE COMMITTEE ON UNIVERSITY BUDGET (SCUB) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry
Date
?
Name
Senator
Those
2 years
Sep
30/76
Senator
elected
2 years
Sep
30/76
Senator
by and
2 years
Sep
30/77
Senator
from
2 years
Sep
30/77
Senator
Senate
2 years
Sep
30/77
Senator
to the
(Lay Member)
2 years
Sep
30/76
Senate
Senator
(Lay Member)
Committee
2 years
Sep
30/77
Senator
on
(Student)
2 years
Sep
30/76
.
Academic
Senator
(Student)
Planning
2 years
Sep
30/77
Director of
Institutional
Studies
Secretary (non-voting)
J. Chase
Chairman:
Elected by and
from voting Committee members.
Universities Act, Section 37 e: To meet with the President and
assist her in the preparation of the University budget.
3
SiMON FRASER UNIVERSITY
MEMORANDUM
So ............. .ALL MEMBERS .0 SENATE ?
I
From
..............•..
JEWETT
MEMBERS OF SENATE COMMITTEE ON.........................
CHAIRMAN
OF SENATE
COMMITTEES
TTEES ?
..
0
Subject...................................................................................................................... I
?
Date ............... SEPTEMBER175
?
. ?
Senate requested at its meeting on September 8, that I provide members
with further details about the powers and operation of the Universities
Council.
With respect to the powers of Council, I refer members to Section 70 of
the Universities Act (1974) entitled "Powers" and also to Section 71,
entitled "Limitation on powers" (attached as appendix A).
As to the operations of the Council, up to now these have related chiefly
to examining, the operating and capital budget requests of the three
universities and to setting up the following committees. The first
two committees have each met twice and the remaining committees have each
met once.
1.
Business Affairs Committee - The terms of reference and membership
are attached as Appendix B. In response to the Council's request
for three or more nominees from which the Council would choose one,
we have submitted our nominees, but the Council has decided not to
select.a representative at this time. However, Mr. C. Paulson,
Comptroller, attends these meetings as an observer, and the other two
universities also have observers in attendance.
2.
Capital Planning and Development Committee - The terms of reference
and membership .are attached as Appendix C.
3.
Graduate Studies and Research Committee - Originally, these were
divided into two separate committees, with separate terms of reference.
The combined terms of reference for the single committee are not yet
available from the Council, but the combined membership is attached
as Appendix D.
4.
Programme Co-ordinating Committee - The updated membership list is
not yet available from the Council, but the Council has selected
Dr. B.C. Wilson and Dr. R. Brown as our. representatives. For general
information, the membership list of June 30, 1975, is attached, as
well as the terms of reference, as Appendix E.
5.
Ad Hoc Committee on. Extension and Continuing Studies - The Council
has just selected D. R. Carlson as our nominee. The terms of reference
• ?
and membership are attached, as Appendix F.
6.
Ad Hoc Committee on Data Coflection - The terms of reference and
membership are attached as Appendix C.
. . . . 2
-2-
Since reference was made to some non-Council Committees, I should
mention the B.C. Post-Secondary Co-Ordinating Committee, which
operates under the Department of Education,and which replaces the
Academic Board. This is an interim Committee which is scheduled
to sit
until January 1, 1976. The Terms of reference and member-
ship are attached as Appendix H.
P. Jewett
Attch.
.
.
Ape
e
ft.
i it
4
20
3
(2)
The Universities Council may, subject to the
Public Service Act,
?
?
0 ?
0 ?
designate the title, office, and responsibilities of any employee of the
!Jniversities Council.
(3)
The Lieutenant-Governor in Council may, by order, declare that some
or all of the provisions of the
Public Service Superannuation Act
apply to the
executive director and some or all of the other employees of the Executive
Council, and that Act applies accordingly.
0 ?
(4) The Universities Council may, notwithstanding the
Public Service Act,
with the approval of the minister, engage and retain such persons as it
0 ?
considers necessary as consultants, experts, or specialists, and may fix their
remuneration. ?
0
Companies ?
68.
Except as provided in this Part, the
Companies Act
does not apply to
Act, ?
the Universities Council, but the Lieutenant-Governor in Council may, by
order, direct that the
Companies Act
or any provision thereof applies to the
• ?
Universities Council and, thereupon, that provision applies to the Universities
Council.
of
Limitationliability.
?
person
69.
acting
(1) No
under
member
the authority
or employee
of this
of the
Part
Universities
or the Universities
Council
Council
and no
0 ?
is personally liable for any loss or damage suffered by any person by
?
. ?
reason of anything in good faith done or omitted to be done in the exer-
?
cise of any power given by this Part.
(2) L. an action against the Universities Council, if it appears that the
Universities Council acted under the authority of this Act or any other
Act, the court shall dismiss the action against the Universities Council.
Poweri,
?
r70.
The
Universities Council .has power
a) to provide for the regulation and conduct of its meetings and
proceedings;
0 ?
(b) to carry out studies or research projects related to matters within
its jurisdiction;
(c) ?
to require the universities to prepare and forward to the
•
?
Universities Council plans for the short-term and long-term
0 ?
academic development of the universities, approved by the senate
and by the board before being forwarded to the Universities
/ ?
Council;
0 ?
(d) to advise the Government of the Province respecting the
establishment of new universities; ?
0
(e) to approve the establishment of new faculties and new degree
programmes;
(1)
!0
receive, review, and co-ordinate the budget requests presented
to it annually by the universities or presented at any other time at
the request of the Universities Council; to transmit its recommen-
dations together with the original proposals from the universities
!
9
21
?
\
to the minister; and to receive, allocate, and distribute capital and
operating ?
funds
?
and
?
any ?
oilier ?
money ?
allocated ?
by ?
the
I thC
Government of the Province or of Canada for the support of the
universities; but a university is not required to use the capital or
tome
operating funds allocated to a university for any particular aspect
(0
the
of its operations;
utivC
(g)
to require the universities to consult with each other on actions
which might be taken to minimize unnecessary duplication of
At'!.
faculties and programmes of study;
85
?
it
(h)
to make recommendations to the universities on any matter;
tteit
(I)
in consultation
?
with the universities, to establish standards for
various categories of university buildings so as to provide a basis
-
upon
?
which ?
the ?
Universities ?
Council ?
may ?
assess ?
university
r1v
requests for total capital expenditures, and, in consultation with
the universities, to review these standards from time to time;
to the
0)
to require the universities to provide the Universities Council with
tSit.tCS
whatever reports and other information the Universities Coun-
cil may require to carry out its powers under this Act;
(k)
to require a university to establish such accounting and infor-
W no
systems as the Universities Council considers necessary
iuncil
for the proper conduct of the business affairs of the university;
in
bv
(I)
to consult with the universities in an effort to co-ordinate their
e
solicitation of moneys for research;
at the
(m)
to receive proposals from the public respecting new programmes,
other
institutes, and like matters;
uncil.
(n)
to consider matters respecting student aid and fees;
(o)
to ?
establish ?
evaluation ?
procedures ?
for ?
departments, ?
faculties,
programmes, and institutes;
and
(p)
to establish such committees representative of the Universities
Council and the universities as the Universities Council considers
ithin
necessary or advisable, but in particular
(I) ?
a business affairs committee, the purpose of which is to
the
advise ?
the
?
Universities
?
Council ?
on ?
financial ?
matters
term
affecting the budgets of the universities:
'nate
?
-
(ii) ?
a
?
programme ?
co-ordinating
?
committee, ?
the
?
purpose
?
of
sities
which is to advise the Universities Council on all matters
•
relating to undergraduate programuuies;
(lie
(iii)
?
a graduate studies and research committee, the purpose of
which is to rationalize all matters respecting post-graduate
gree ?
•_
programmes and re'scaich in the unucrsit tes; and
(iv) ?
a capital planning and development committee, the purpose
nted
of which is to review and advise the Universities Counc
i
l on
te at
all matters having to i
.
fo with capital expenditutes of or for
ten-
the universities;
4ties
"1
C
(q)
to gather and make available to the universities information
relevant to university education in the Province to assist in
planning and development;
(r)
generally, to inquire into the financial requirements of
universities and advise the minister of the sums of money
required for the support and development of each university and
universities generally; and
(s)
generally, to act as an intermediary between the Government of
the Province and the universities, and between the respective
universities, for the purposes of this section.
Limitation
?
71. Notwithstanding section 70, the Universities Council shall not
On Power&
?
?
interfere in the exercise of powers conferred on a university, its board, senate,
?
and other constituent bodies by this Act respecting
(a)
the formulation and adoption of academic policies and standards;
(b)
the establishment of standards for admission and graduation; and
• ?
(c) the selection and appointment of staff.
Public ?
72. (1) The Universities Council shall endeavour to hold its meetings in
meettn&
public at locations throughout the Province in which interested members of
the public will be encouraged to express their views and concerns respecting
the matters under consideration by the Universities Council.
(2) Nothing in subsection (I) shall be construed or interpreted in such a
manner as to restrict the right of the Universities Court ii to conduct its
proceedings in camera where, in its Zpinion, the ?ublic interest so requires.
Agreements.
73.
For the purposes of this Part, the Universities Council may, subject to
the approval of th6 minister, enter into such agreements as the Universities
Council considers advisable with
(a)
the Government of Canada; or
(b)
a municipality; or
(c)
a regional district; or
(d)
an agent of the Crown in right of the Province or of Canada; or
(e)
any department of a Provincial or the Federal Government; or
(I) ?
any person or association.
Reports.
?
?
74.
(I) The Universities Council shall submit to the minister on or before
?
the fifteenth day of October in each year
(a)
a report respecting the operation of the Universities Council for
the immediately preceding fiscal year; and
(b)
with respect to the operations of the universities, a report
including
i)
?
?
the draft budgets for the next fiscal year submitted by the
?
universities to the Universities Ccuncil;
a
I
Appropriation
I Aid
und.
4:
S
?
UNIVERSITIES COUNCIL OF B.C.
BUSINESS
AFFAIRS
COMMITTEE
TERMS OF
REFERENCE
?
•
?
1. Development of uniform budgetary submissions procedures
?
• ?
for Provincial universities;
2.
Analysis of universities operating estimates submitted
to Council;
3.
Review of analyses of budgeting and financing in Provin-
cial and Canadian universities and identification of
comparative costs;
4.Recommendations for establishment of computer based pro-
cedures for analyzing operating estimates submissions;
5. Such other items as are referred to the Committee by
Council.
t
MEMBERSHIP
Membership in the Committee will not be more than fifteen,
excluding ex officio members, and will include the following:
3 ?
Chief Financial Officers of all Provincial universities.
?
• ?
3 One representative from each university, chosen by Council
from a list of ten or more nominees submitted by each
university.
1 A
member of the Universities Council.
8 Members appointed by the Council, not exceeding eight.
fl
June 3O,
1975
4'
. ?
UNIVERSITIES COUNCIL OF B.C.
BUSINESS AFFAIRS COMMITTEE
CHAIRMAN
Mr. Frank Walden, Member of the Universities Council
UNIVERSITY REPRESENTATIVES
SFU ?
Mr. George Suart, Vice-President (Administration)
UBC ?
Mr. William White, Deputy-President and Bursar
U.Vic Mr. Robert McQueen, Bursar
COMMUNITY REPRESENTATIVES
Mr. Michael Brown
Mrs. Pat Carney
. ? Mr. A.D. Peter Stanley
Mr. Paul Daniels
Mr. Ted Affleck
.
June 3O, 19
75
7'
UNIVERSITIES COUNCIL OF B.C.
CAPITAL PLANNING AND DEVELOPMENT COMMITTEE
TERMS
OF REFERENCE
1. In
cooperation with all the several universities jointly,
to develop for Council by August of each year a consolidated
descriptive summary and associated budget estimates by pro-J
jects and by priority, of the building and other capital
plans of the universities projected for each of the five
fiscal years immediately following the date of each annual
report, and to make recommendations to Council on these
plans and associated budgets;
2.
To study and recommend building functional specifications
and standards.
MEMBERSHIP
Chairman, a member of the Universities Council.
Chief Financial Officer of each university.
Campus Planner (or equivalent) from each university.
An Academic Member of the Senate of each university drawn, if
possible, from the membership of an appropriate Senate Committee,
appointed by the Council drawn from a list of at least three
persons, submitted by each university.
From Three to Six Members drawn from the community at large,
appointed by Universities Council.
..
?
I.
June 30,
1975
UNIVERSITIES COUNCIL OF B.C.
• ?
CAPITAL PLANNING AND
DEVELOPMENT
COMMITTEE
CHAIRMAN
Dr. Donald J.
MacLaurin, Member of the Universities Coun
il
UNIVERSITY REPRESENTATIVES
?
FU ?
Mr. George Suart, Vice-President (Administration)
Mr. William DeVries, Director of Physical Plant and
Plani
?
?
UBC ?
Mr. William
White, Deputy-President and Bursar
Dr. Jim Kennedy, Director, Computing Centre
U.Vic Mr. Robert McQueen, Bursar
Mr. Trevor Matthews, Dean of Administration
iing
UNIVERSITY NOMINATIONS
SFU ?
Dr. Brian Wilson, Vice-President (Academic)
UBC ?
Dr. Muriel Upritchard Direccor, School of Nursing
U.Vic
COMMUNITY
REPRESENTATIVES
Mr. William Anglin
Mr. John Oliver
Mr. A.J. Saunders
.
June 30,1
1975
GRADUATE STUDIES AND RESEARCH COMMITTEE?
MEETING OF SEPTEMBER 4, 1975
Chairperson: Dr. Francis Forrest-Richards
Members: ?
Dr. P. Larkin
Dean of Graduate Studies
University of British Columbia
Dr. S. Jennings
Dean of Graduate Studies
University of Victoria
Dr. J. Wheatley
Dean of Graduate Studies
Simon Fraser University
S.
Dr.
?
Aronoff
Simon Fraser University
Dr. J. Dewey
University of Victoria
Dr. R. Shearer
University of British Columbia
Dr. M. Prang.
University of British Columbia
Dr. 0. Spreen
University of Victoria
Mr. D. Baird (TRItJL)
Simon Fraser University
Dr. W.M. Armstrong
Chairman
Universities Council of British Columbia
Mr. Barry Pavitt
Research Officer
Universities Council of British Columbia
Three Graduate Students
To Be Named
?
.. ?
UNIVERSITIES COUNCIL OF B.C.?
PROGRAMME COORDINATING COMMITTEE
TERMS OF REFERENCE
1.
Study
of the special areas of interest and expertise at
specific universities;
2.
Review
of present programmes with development of plans to
reduce undesirable and wasteful duplication;
3. Study the role of universities in development of in-service
training
and re-training for the professions;
4. Recommend areas with potential for interdisciplinary pro-
grammes at the Provincial universities;
5.
Study and recommend on the matter of optimum university size;
6. Study development of Province-wide comprehensive programme
of "off-campus" undergraduate courses.;
7. Comparison of various types of "university years" as a pre-
lude
to possible need for year-round type of operation;
8.
To
study and make recommendations to the Universities Council
on
such other matters that may be referred to it from time?
?
• ?
to
time by the Universities Council.
MEMBERSHIP
Chairman, a member of the Universities Council.
?
•
?
Five
Members, appointed by Council from a list of three people
submitted by each university.
One Undergraduate Student appointed by Council from a list of
nominations to be composed of one nomination from each univer-
sity's student CAMS or equivalent) association.
One
Graduate Student appointed by Council from a list of nom-
inations-to be composed of one nomination from each university.'
graduate student association. ? • ?
•
Four Community Representatives selected by Council.
June 30, 1975
• .. ?
/1.
UNIVERSITIES COUNCIL OF B.C.
PROGRAMME COORDINATING COMMITTEE
Mr. B.C. Guile, Member of the Universities Council
UNIVERSITY NOMINEES (Five Positions)
SFU ?
Dr. B.G. Wilson, Vice-President (Academic)
Dr. R. Brown, Dean of Interdisciplinary Studies
- ?
Dr. B.L. Funt, Professor of Chemistry
UBC
Dr. E.W. Vogt, Vice-President of Faculty and Student Affa
Dr. Michael Shaw, Vice-President of University Developmen
Dr. Robert M. Will, Dean of Arts
U. Vic
UNDERGRADUATE SOCIETY NOMINEES (One Position)
SFU ?
Mr.
Rick Craig
UBc, ?
Mr. Bruce Wilson
U.Vic Mr. David Bassett
GRADUATE ASSOCIATION NOMINEES (One Position
SFU
?
Mr. Robin Stewart
imc
U.Vic
COMMUNITY REPRESENTATIVES
Mrs. B. Beishaw
Mr. C. Ovans
^1
_
irs
June 30, 1975
'li
1q,'pe.41 ot,
F
UNIVERSITIES COUNCIL OF
B.C. ?
AD HOC
COMMITTEE ON EXTENSION AND CONTINUING STUDIES
TERMS OF
REFERENCE
To make recommendations to the Universities Council on Exten-
sion and Continuing Studies.
MEMBERSHIP
Chairperson, a member of the Universities Council.
Director of Continuing Education from each university.
Three Members to be appointed by the Universities Council from
a list
of three people submitted by each university.
From
Three to Six Members drawn from the community at large,
appointed by Universities Council.
S
June 30, 1975
UNIVERSITIES
COUNCIL OF B.C.
•1
?
AD HOC COMMITTEE ONEXTENSION AND CONTINUING STUDIES
..
CHAIRPERSON
Ms. Dorothy Fraser, Member of the Universities Council
UNIVERSITY REPRESENTATIVES
SFU
?
Dr. Jack Blaney, Dean of Continuing Education
UBC ?
Dr. Walter Hardwick, Director, Centre for Continuing Education
U.Vic Dr. L.E. Devlin, Director of Division of Continuing Education
UNIVERSITY NOMINATIONS
SFU ?
Dr. W.A.S. Smith, Dean of Arts
Dr. R. Brown, Dean of Interdisciplinary Studies
Dr. R. Carlson, Chairman, Archaeology Department
U]3C ?
Dr. S. Hamilton, Faculty of Commerce and Business Administration
U.Vic Dr. John Dewey, Dean oI Academic A..f airs
COMMUNITY REPRESENTATIVES
Mr. W.C. Bowness
Mr. Jack Cooper
Ms. Mollie Cottingham
Ms. Flora Hogarth
Mrs. Jean Webber
Ms. Renate Shearer
June 30
1975
AD HOC COMMITTEE ON DATA COLLECTION
TERMS OF REFERENCE
1.
To review the present state of data collection in B.C.
universities, to collect informed opinion from all
concerned, and to report to the Universities Council
on the extent, reliability, retrieval time, and
categories solicited.
2.
To review and cost other data collection systems,
particularly those in Canada, with the object of
preparing a report to Council proposing modifications
in the existing B.C. university data bases.-
3.
To actively consider ways of exploring different
areas not now subject to collection and analysis.
4.
To consider the statistical needs of long-term
academic planning and formulate proposals which
would meet the statistical needs of such planning.
5.
To set a time-table which would reasonably allow
for the implementation of some or all of the
proposals by the beginning of the 1976-77 academic
year.
MEMBERSHIP
CHAIRMAN
Mr. Jack Davidson, Universities Council
UNIVERSITY REPRESENTATIVES
SFU ?
Dr. John Chase, Director, Institutional Studi
UBC
?
Dr.
W. Tetlow, Associate Director, .Acadern ic Planning
UVIC. ?
Mr. J. Currie, Assistant to the President
Mr. B. Pavitt, Universities Council staff
E1
?
September, 1975:
,s0.
Aerc-%044^
H
The Post -Secondary -Co-Ordinating Committee
TERMS OF REFERENCE
1.
To collect and evaluate information on all programme
articulation matters related to transfer courses in the
Community Colleges, Universities and B.C. I. T.
2.
To make recommendations designed to facilitate
accessibility and transferability for students to all
public post-secondary institutions which are
involved in transfer programmes. Recommendations
are to be made to the Universities, the Colleges,
B.C.I.T., the Universities Council or the Minister,
as is appropriate.
3.
To co-ordinate and encourage the continued work
of, and to help resolve disputes arising from, the
discipline committees formerly established by the
Academic Board and such other discipline committees
as may emerge.
. ?
4.
?
To report directly to the Minister until such time
as co-ordinating legislation has been enacted.
(Amended from May 22, 1975 minutes)
•0 ? . ? -
16.
•
(Amended from May 22, 1975
minutes)
MEMBERSHIP OF B.C. POST-SECONDARY CO-ORDINATING COMMITTEE. .
*
..
Chairman: ?
Dr. I. McTaggart Cowan.
Members: ?
U
.
B
.
C
.
?
Senate:
Dr. D.T. Kenny.
• ?
- Registrar:
Mr. ?
J.E.A. ?
Parnall.
S.F.U. ?
- Senate:
Dr. ?
P.
?
Jewett, or.
Dr. ?
B. ?
Wilson.
- Registrar:
Mr.. H.
?
Evans.
U.Vic. ?
- Senate:
Dr. ?
J.M.
?
Dewey,
Dean of Academic Affairs.
- Registrar:
Mr.
?
R. ?
Ferry, ?
or
Mr. ?
L.T. Ghobrial.
Carnosun College:
Mrs. V. Berringer, Council Member, or
Dr. L. Morin, Director of
Instructional Development.
Capilano College:
Dr.
?
D.K. ?
Jardine,
Dean of Academic Studies, or
Ms ?
V.
?
Giles.
•
? Cariboo College:
Mr. N. Harrison, Principal, or
Mr. D. ?
Couch.
Douglas College:
-Mr. ?
J.H.
?
Sutherland, or
Ms. H. ?
L'Estrange.
Fraser Valley
Mr. R.W. Bate, Dean of Instructional
College:
Services.
Malaspina College:
Dr. ?
G. Bausl.augh, Dean of Instruction.
New Caledonia
College:
Mrs. ?
N. ?
Randall.
Okanagan College:
Dr. ?
W.D. Bowering,
Dean of Arts and Science.
- Selkirk College:
Mr. W. IJegama, Dean of Studies.
Vancouver Community
College:
Mr. E.E. Livesey.
B.C.I.T.:
Mr. G. Thom, Principal.
Registrar, or designate
• ?
Universities
Dr. W.M. Armstrong,
Council: ?
• Chairman.
Department of
Mr. ?
A.E. ?
Soles,
Education:
Associate Deputy Minister.
The four new colleges will be
in4ted to send one representative each to
sit.
on the Committee.
•
Only those institutions involved in transfer procedures will be repre8
fl
t
(
d
SiMON FRASER UNIVERSITY 4
1
c I
MEMORANDUM
so
.............. .... : ... ........
?
..................................................... ......................... .............
From
.......
.
DR.
?
JOHN ?
S ...... CHASE ,
?
DIRECTOR
QF.. INSTITUTIONAL
.
STUDIES
Subject
............ UB... RESPONSE TOUNIVERSITY
COUNCIL ACTIONS
Date
...............
SEPTEMBR
.9.,....l9Th
............................ ... ... ..............
In response to the new Universities Act, the Senate of the University
of British Columbia has established a Senate Advisory Committee on
the budget. The Committee's terms of reference are the same as those
identified in the Universities Act with the Committee itself composed
of six senators. In practice, the same operating budget procedures
that existed before the establishment of the Committee have been
followed. The one addition has been that after the President has met
with the Vice-Presidents and Deans regarding their operating budget
requests, he then met with the Senate Advisory Committee on the budget
to gi'e them an opportunity to ask questions about the requests that
have been submitted and the rationale for the inclusion or exclusion
of either certain items on the budget or the amounts requested for
those items contained in the budget. Following this discussion with
the Committee, the President has then met again with the Deans and
Vice-Presidents resulting in some revisions to the budget proposal
in line with the suggestions emanating from the Senate Advisory
Committee.
There also exists a Senate Committee on Academic Building needs.
However, this Senate Committee was estabiished prior to the existence
of the Universities Council and has not yet been modified in any way
as a result of the establishment by the Universities Council of its
Capital Planning and Development Committee. Under its existing terms
of reference, the Senate Committee on Academic Building Needs does
not get into the cost implications of individual new buildings
although the possibility exists that its terms of reference may be
revised to give it this responsibility as well.
U.B.C. does not have an Academic Planning Committee. Rather, requests
for new programs and/or modifications to existing programs emanate within
departments and Faculties and are forwarded directly to Senate for their
consideration.
Regarding nominations and appointments to University Council committees,
most of these were made by former President Gage.
Regarding the internal organizational structure of the University of
British Columbia, responsibilities among the four Vice-Presidents have
been allocated as follows:
is
?
...2
181
1.
-2-
a)
Vice-President Shaw - has now been assigned the responsibilities
formerly held by Deputy President Armstrong. In addition, he
has overall responsibility for planning, development and
co-ordination of academic affairs and such physical space
requirements as relate to the academic purposes of the
University.
b)
Vice-President Voigt - has responsibility for the ongoing
improvement of Student Services including such matters as
the Bookstore, Athletics, Residences etc. He also has
responsibility for those faculty affairs that, relate directly
to promotion and tenure.
c) Vice-President
Co
nnaghan ?
- has responsibility for
the non-academic sector of the University including such
activities as information services, traffic and control,
campus mail, personnel, purchasing, physical plant, etc.
d)
Vice-President White - has responsibility for the financial
affairs of the University and will also continue to serve
as Secretary to the Board of Governors.
John S. Chase
JSC:
S
C
0
/7'
• SiMON FRASER UNIVERSITY
?
1.
MEMORANDUM
0 0
........
?
............................ I
?
From ?
JOHN S. CHASE, DIRE..TOR
OF INSTITUTIONAL STUDIES
Subject
....UN.IVERSITYOFVICTORIAR.EPQNSETO
?
.Date ............... SEPTEMBER11
1...'..
.
75
UNIVERSITIES COUNCIL ACTIONS
In response to the new Universities Act, the Senate of the University of
Victoria has established a Senate Advisory Committee on the Budget.
The Committee's terms of reference differ from those established in the
Universities Act in the sense that the Committee is advisory to the
President on both the operating and capital budget proposals.
There also exists a Senate Campus Planning Committee. However, this
Senate Committee was established prior to the existence of the Universities
Council and has not yet been modified in any way as a result of the
establishment by the Universities Council of its Capital Planning and
Development Committee. There has also existed prior to the establishment
of the Universities Council and the new Universities Act, an Academic
Planning Committee at the University. At present consideration is being
• ?
given in Senate to a new planning structure which would call for a new
planning committee whose terms of reference would include academic
planning and certain aspects of physical planning, particularly those
that relate to academic priorities. - The existing ;.cademic Planning
Committee would be abolished while the Campus Planning Committee would
become an advisory committee to the President. The
,
responsibilities of
the Campus Planning Committee would then become to review and establish
priorities on all physical plant additions throughout the University
taking into consideration the cost implications of each project.
Regarding nominations to Universities Council committees, the Univçrsity
of Victoria did not make nominations to all of the committees identified
by Mr. Armstrong. Rather, they made nominations to those committees
where they were clear as to the terms of reference and where they felt
that the University of Victoria had a significant contribution to make.
Where nominations were made, no choice was given to the Chairman of the
Universities Council. Rather, the University itself determined who
would be the most appropriate person to sit on the specific committee
involved and made a recommendation accordingly. In large measure, the
appointments made to the Universities Council committees consisted of
the administrative officers of the University.
• ?
JSC:
?
. .
?
John 'S. Chase
'I
colon
y
, ?
•. ?
)1?.
?
-.,: ?
.
I?
Ono
nnkr^A
i I
cni
. ?
.
61
,
,
Wj
,
jj
jmmoj
:ru
3
L1
qva sald
?
:'
•.
?
. ?
rmj3
LI
?
. f
J,11,±yI'4..J Li
: ?
Ci ?
t±T
Aellamm
y
hnc ?
\7'.Z'.Ox
o: ?
M 7
0
0
9d
;i)r1i ?
b.Lnoi
WSM
1
101
aumsD
ad.,
tIj
luo6n.010
ani :i:;'
?
mnfq 000yaq
in
rr..iqui ?
OR
a0limsbNA01
OL
VI
NSPVC
H
ON...
i ?
iiCA
?
Inc.
tii ih:
?
flunU
MV
0
1 ON ?
[C, So
?
o., ?
; ?
yJL:.c1 alai A00
.Lt
?
S
T701
0
1V
2
0
033
45
9
1
WWI
oj
an
n
i
ln
niaOn
?
L,LI1 (J1;
?
OVIN
jcIoTieIn
Li,
?
ri ?
'd
:i ?
V
?
,fi ?
,F..'i'-J
?
:I;
'
?
:UL
Yl ?
C
?
:fI
ZDJ
?
\DE!i ?
cTlIw
)iU'
Jn)I LrP3L
?
b! ?
.!.i
?
v
i.t:1JtJ
?
001
ciLt
?
1c
?
i
W S.
-
Was o
n
?
:'w
POWA
M
M 0 7
';J
?
husi
nks
ynk
WMA 111010WAA all
•
.LjdJt;5
?
..s!uO)
Kq
WWW
O
U
-
,H
?
rc ?
' ?
Q ?
(j':)U ?
£t ?
jqL
UOrU ?
'I1ad
?
bIU.;3
T
?
7
::? ?
you
I
?
..L;o:)
?
.T J ?
•Y ?
105 abba 6in
no j eWIS
Wvn^svin
y
-:[A110010 S
0
1011
MMS
