- . .

SiMON FRASER UNIVERSITY

S.7s/JL

MEMORANDUM

Mr. H.M. Evans,

Fm B.C.

Wilson,

. .......................... Sret'ary.... dfSenatë..................................

... ..

Vice-Presidènt .... Acàdëmic .

...........

APPOINTMENT PROCEDURES

FOR

30 June,1975

Subect......

DEANS .................................... . .......

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............................

........ .....

Date .............

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Section 28(e) of the Universities Act provides authority

for the Board of Governors, with the approval of Senate, to establish

procedures for the recommendation and selection of candidates for

President, Deans, Librarians, Registrar and other senior administrators

as the Board may designate.

The Board of Governors at its meeting of January 21,

1975,

approved the following procedure in relation to the appointment of

Deans.

"4. Deans: In the case of a search for a Dean, the

Vice-President, Academic shall chair the Committee which

shall include all Deans, five faculty members and two

students (see Paper S358 as approved by the Board of Governors

in December 1970).

The recommendation of the Committee

shall be forwarded to the President who shall recommend

to the Board."

Senate, at its February 1975 meeting, discussed the

proposals (Senate Paper S 75-31) and referred the recommendations Lack

to the Board of Governors for review and reformulation after appropriate

consultation with representative University bodies. The Board of Governc

has not taken final action on this matter.

In the absence of new procedures, I have initiated the

formation of two search committees for Deans on the basis of Paper S 380

as modified through Paper S 71-1 approved in June 1970 and January 1971

respectively. The Search Committee for Dean of Education, to fill a

vacancy caused by the appointment of Dean Birch to Associate Vice-

President, Academic, effective 1 September 1975, has already been

constituted, while election procedures are under way for a Search Committ

for a Dean of Science at the end of Dean Aronoff's term August 31,1976.

These Committees have been constituted as follows:

The Academic Vice-President, who shall serve as Chairman.

All Deans of Faculties, including the incumbent Dean of

the Faculty for which the search procedure is instituted

(where he is not himself a candidate).

Five faculty members holding regular fuiltime appointments,

at least two of whom shall be at the rank of Associate

Professor or above, elected by and from the Faculty

involved.

Two students, to be selected by such methods as the

Simon Fraser Student Society may determine.

In addition, the Dean of Graduate Studies is an ex-offici

voting member of the Committee, as provided for in S 71-1.

/ . . .

The onl

effective difference between this com

p osition and that proposed

in S.75-31 is that the Dean of Continuinq Studies is not an ex-officio

votin q

member of the committee, as constituted under Pa p er

S.380.

The term of the incumbent Dean of Graduate Studies ends on

Auqust 31, 1976, and consequently it is appropriate to constitute a

Search Committee for this position which becomes open on September 1, 1976.

When Paper S.358 was put forward to the May 1970 meeting of Senate it

indicated that the report concerned itself with Deans of Faculties only.

It did not deal with the Dean of Graduate Studies or other Deanship

positions not related to specific Faculties of the University. At that

time a Dean of Graduate Studies Search Committee was operating (albeit

in a somewhat ad hoc fashion) having been appointed by the Senate

Committee on Graduate Studies and with membership consisting of the

Executive Committee of the Senate Graduate Studies Committee. In the

final stages of the search procedure the Chairmanship of this Committee

was taken up by the Academic Vice-President on his appointment

September 1 1970. No subsequent legislation provides for the formal

setting up of a Search Committee for Dean of Graduate Studies, or other

Dean.

Paper 5.75-31, which has not been adopted by Senate, would

provide for a Search Committee for Dean of Graduate Studies similar to

• that for a Dean of Faculty, with the presumption that the five faculty

members would be elected by and from the faculty at the University

rather than from a specific Faculty. In order to facilitate the seach

process, I would ask you to give notice to Senate that, at its meeting

on July 7, 1975, I will seek permission to add to the agenda the

following Motion:

That Senate approve the procedures set out in Section 4

of Paper S.75-31 as interim operating procedures for

recommendation and selection of Deans pending approval of

new procedures for the recommendation and selection of

candidates for senior academic administrative appointments

within the University, by the Board of Governors and Senate.

B.G. Wilson

:md