To

?

SENATE ? 

SENATE COMMITTEE ON SCHOLARSHIPS, 

AWARDS AND BURSARIES 

Subject.. REPORT FROM SENATE COMMITTEE ON 

?

Date APRIL II, 1.9.7.51, 

SCHoLARSHIPS, AWARDS AND BURSARIES 

MOTION: 

?

"That the President consult with the Senate 

Committee on Scholarships, Awards, and Bursaries 

one year following acceptance of this report by 

Senate with respect to the effectiveness of the 

change in administrative responsibility for the 

Financial Aid Office." 

.

To ...................... 

.

H. M. 

EVANS 

SECRETARY OF SENATE 

REPORT FROM SENATE COMMITTEE ON 

SCHOLARSHIPS, AWARDS AND BURSARIES 

.T. D'AURIA, CHAIRMAN 

?

.

SENATE COMMITTEE ON SCHOLARSHIPS, 

AWARDS AND BURSARIES 

APRIL 11, 1975 

On behalf of the Senate Committee on Scholarships, Awards, and 

Bursaries, I am submitting the attached report in accordance with the 

motion passed at the March, 1975, meeting of Senate. In addition, 

S.C.S.A.B. would like the following motion presented to Senate: 

MOTION: 

"That the President consult with the Senate Committee 

on Scholarships, Awards, and Bursaries one year following 

acceptance of this report by Senate with respect to the 

effectiveness of this change in administrative responsibility 

for the Financial Aid Office." 

.

.............. SENATE ................................................................................................ 

.From ... .... .... J. . D'AXJRIA, 

?

CHAIRMAN ? 

......................................... 

?

SENATE COMMITTEE ON SCHOLARSHIPS, 

............................................................................................................................AWARDS 

?

AND ? 

BURSARIES.............................................. 

Subject .... REFORT FROM. SENATE. . COMMITTEE .. ON 

. ..... 

.............. .1 

Date .... . ... APRIL 11,. 19.75 ............................................................ 

The following motion was passed at the March meeting of Senate, 

namely: 

"That the Senate Committee on Scholarships, Awards and 

Bursaries be instructed to consult with the President on 

the change in administrative responsibility for the 

Financial Aid Office and report back to Senate." 

In accordance with this charge, the Senate Committee (SCSAB) met 

with the President on March 19, 1975, and discussed the rationale and 

ramifications of the change in administrative responsibility. The President 

presented the reasons which led to her decision and these included: 

a)

An attempt to have more efficient reporting procedure 

for the Financial Aid Office. In the new administrative 

. ?

arrangement the Financial Aid Officer (FAO) will report 

directly to the Vice-President Univrsity Services. 

b)

In combining the Financial Aid Office with the Fund 

Raising Office under the same administrative person, 

the situation here should lead to better communications 

between these two related areas and such an arrangement 

is consistent with similar set-ups on other Canadian 

universities. 

c)

A great deal of the funds which the Financial Aid Office 

is responsible for are essentially of a non-academic 

nature (e.g. Canada Student Loans). 

d)

An additional, although minor consideration was to reduce 

the perhaps overload situation with respect to areas of 

responsibility of the Vice-President Academic. 

In the course of subsequent discussion with SCSAB, the President 

presented the following comments with respect to the operation of SCSAB and 

the transfer. 

a) The operation and responsibility of the SCSAB would 

not be interfered with in any manner nor changed from 

.

?

its present operation. 

... 2 

..

?

-2-

b) The new administrative arrangements would be reviewed in? 

a year and the comments of SCSAB would be solicited. 

c) Budgets for Student Aid are to be decided upon by the 

President in consultation with the three Vice-Presidents. 

Members of the committee expressed concern in the following 

areas with respect to the change, namely: 

a)

The manner of implementing this administrative change 

was performed with little input from SCSAB, although 

the Chairman was consulted in confidence one week before 

the formal decision was taken. 

b)

Difficulties could arise since the Financial Aid Officer 

would now be administratively responsible to an individual 

who is not a member of Senate, and yet the Financial Aid 

Officer plays an important role in the proper functioning 

of a Senate committee. 

I a

?

c) The wisdom of such a change had been seriously questioned? 

by previous chairmen of SCSAB. 

d) While a large portion of the monies handled by Financial 

Aid may be classified as non-academic (e.g. student loans) 

that office is also intimately concerned with the academic 

scholarship program administered by the SCSAB; the advisability 

of whether the office distributing scholarships should be 

under the administrative aegis of the Vice-President University 

Services is to be questioned. 

A second meeting of SCSAB was held on April 9, 1975, to discuss 

the nature of the report to Senate. The Chairman was authorized to pre- 

pare a report on behalf of SCSAB and the following motion was approved 

for the consideration of Senate: 

MOTION: 

"Be it moved by Senate that the President consult with the 

Senate Committee on Scholarships, Awards and Bursaries one 

year following acceptance of this report by Senate with 

respect to the effectiveness of this change in administrative 

responsibility for the Financial Aid Office." 

.

• 3 

-3-

General Comments (of Chairman) 

Aside from the motion proposed by SCSAB no additional formal 

action is recommended at this time with respect to the administrative 

change. The consensus opinions of the committee members are summarized 

below. 

In general the Committee did not feel that the potential problems 

associated with this change were of sufficient significance at this time 

to merit actions against the transfer. Rather, certain distinct benefits 

as discussed by the President could be realized from the new arrangement. 

Further, the operation of the Committee should not be interfered with in 

any manner. The Committee was quite concerned with the manner in which 

this change was implemented; in particular with the lack of discussion 

with SCSAB. 

Regardless, the Committee was assured that the situation will be 

reviewed in one year and SCSAB will be allowed to provide its comments in 

a proper fashion. 

John M. DtAuria 

Chairman 

Senate Committee on Scholarships, 

Awards and Bursaries 

.