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SIM0N

FRASER UNIVERSITY

S77-13Z

MEMORANDUM

...............Mr. 

?

H.M. ? 

Evans 

?

From ......

.She ii ..obe.. 

S.,

Secretary....................... 

Registrar 

?

Fac•U.t 

y

ofA.r.t.s 

.

.... ?   

S.t.u.d,i.,e.s 

Committee 

Subject ?

COURSENAMEc 

.   ...NG 

?

Date......

.Oc.t.o.be.r ..... ...9.., ..... 1.9.7.7 ....................................... .............. 

As the Department of Modern Languages will become the Department 

of Languages, Literatures and Linguistics January 1, 1978, it will 

be necessary to change all occurences of the name in both the 

Undergraduate and the Graduate Calendars. 

?

In the Graduate Calendar 

the courses in the M.A. Teaching of French Programme will have to 

be renamed as follows: 

FROM ? 

TO

DML 600 (10) ? 

- ?

DLLL 600 (10) 

DML 601 (10) ? 

-

?

DLLL 601 (10) 

DML 602 (10) ? 

- ?

DLLL 602 (10) 

I have made the required changes on the calendar sheets. 

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0

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S. Roberts 

cc. P. Dobu...d 

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ell*

• SiMON FRASER UNIVERSITY

/t7.LLI

MEMORANDUM

To...

A1l .... mber.. ... .0........... ........................... ................. . 

From ...

.

Ross Powell, 

3 Nov. '77 

Date

................................................................................................. 

Subject....

Appeal 

for

practiCuin courses 

This memo is intended to provide background for a question 

being submitted for consideration at the next meeting of Senate 

concerning the failure of the university to provide an appeals 

mechanism for withdrawls from practicum courses. 

In the fall of '76 SCUS was asked to recommend to Senate the 

establishment of a practicum in criminology and was told in the 

accompanying documentation that "Every student is insured the 

right to appeal after á.request to withdraw. The appeal procedure 

used will be identical to the standard procedure presently in 

effect at this university." Student members of SCUS at that time 

asked what this appeal procedure is and were told that Criminology 

would use the same one as was in effect in the PDP program. 

•

During the spring I was involved in assisting a student in the 

PDP program with an appeal of her withdrawn status. Her case 

revolved around the contention that the Faculty had not met their 

responsibiliti 

e

s in the procedure which was laid out in a document 

filed in the Student Society. It was established in the course of 

the appeal by the Director of PDP that, in fact, no policy was in 

force within the Faculty which spelled-out this procedure and he 

had never seen the procedure presented by the Student society 

(copy attached). 

When this was discovered, i attended a meeting of SCUS to 

bring this situation to their attention, but was refused recog- 

nition by the chair and so no record exists in the minutes. 

Nevertheless, I presented him after the meeting with the infor- 

mation I had collected and was told that something would be done 

about the situation. 

i

subsequently received a copy of a memo 

to Dr. Fattah (and the Deans) suggesting that something should 

be done to establish a university-wide procedure for such 

situations. This was 

in

the summer of 176. 

When the first course in the Criminology practicum was offered 

I asked a student in the program to enquire about the appeal 

procedures for students asked to withdraw. He was told they had 

the same appeal procedure as in the PDP program. In the spring 

of

1

77, in a chance encounter with the chairman of SCUS I asked 

about the progrcs in dealing with this situation and was again. 

told that work would be done in the near future to resolve the 

2.-2-2-2 

matter. 

I would'now like toask the chairperson of Senate: Have 

appeal procedures been established for practicurn courses in PD? 

and Criminology, and if not when will this be attended to? 

Withdrawl from a course or a program seems to me to be a question 

of academic discipline and not a question of grading. The student 

has paid to receive instruction. In such situations itwould 

appear that Senate firmly established the principle that students 

should have the right to appeal withdrawl in the terms of reference 

set down for'-the Senate Appeals Board Granted, practicurns present 

somewhat different problems from those brought before the SAB; 

nevertheless withdrawl from PD? is no less serious a step than 

being put on Required to Withdraw status. Equitable appeal procedures 

should be laid out which ensure that students whose ability to 

perform in a practicum situation is in question receive adequate 

notice of the preceived problem and assistance in overcoming any 

difficulties they may be having. The procedure which was in force 

in PDP (as attached) would seem a reasonable way to try to deal 

with this situation. The idea that our senior administration 

has been aware of the lack of policy in this area for a year 

with possibly very little being done to resolve the matter disturbs 

me greatly and has prompted my question at this time. 

If you have any comments about the question of establishing 

such appeal procedures, I would welcome a response to this 

memo. 

Primary emphasis in the' Professional Development Program at" 

comp

Simon Fraser University is on the development of persons as mature, 

tent teachers. Competition for admission is keen and

most. 

'students admitted complete the Program successfully. A few students

request.

not complete

The

Pass/Withdraw 

point averages are not affected by their withdrawal from the Professional

Development

Program.*

.

Students 

may

withdraw voluntarily from the 

Program

for a'variety

of reasons including those 

of health, personal,- dislikQ of

teaching ....

Procedure for Voluntary Withdrawal

I.

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The student 

'informs

his

,

school associate, the school 

principal, -his faculty as^ociate, a coordinator, 

and'

the Registrar's Office of his intention to withdraw;

2. The student completes withdrawal

forms

required by both

a coordinator'and the Registrar's Office;

• . .

3. A coordinator sends the

PrOfessional Development 

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Program withdrawal form, including a statement

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v

flE1RJED WITHDRAWAL

Teaching coipetence is the criterion to be used in

making a

withdrawal recommendation. A few students prove to be unsuited for

teaching. To assist those who may have to recommend that a student

withdraw from the Program, a tentative classification of students is

. . ?

. . suggested.

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1. Those whose overall teaching performance is considered

satisfactory. These students continue in the

Program.

.2. Those

whose overall teaching

performance

is not quite

satisfactory but whose inadequacies seem likely to be

pass

remedied 

Education 

later 

401

in the 

but

Program. 

specific recommendations

These students 

.

should 

should.

. ?

be made regarding remedial procedures. After reasonable

opportunity for improvement, Education 405 students,

whose teaching performance is less 

than satisfactory,

should be recommended for withdrawal.   

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3. Those whose overall teaching .performance

clearly.-

unsatisfactory.

These students should be asked to

withdraw.as

soon as. possible following procedures

Judgments made about the minimum acceptable degree, of teaching

competence are based on numerous observable acts and are necessarily

subjective. or this and other reasons, check lists of specific

criteria, for judging acceptable teaching performance have' been found

satisfactory. The consequences of mistaken judgment are so serious .

for the student teacher, his future students, and the teaching profession

that extreme care must be taken in reaching a decision.

In Education 401 the judgment must be predictive,, incé some

deficiencies may be remedied later in the'Prograit. However, associates

are cautioned against passing students. who

arO 'unlikely to succeed'

since this will probably result ..in a waste of time and effort for the

student and faculty and'-more serious disappointment later in the Program..,

In Education 405 the judgment

which

must be made is whether the

student has at least ' the jilnujiLacceptable com

enfor entry to

• the :teaching profession. Useful considerations, here are whether you

would welcome the person concerned as a colleague Or as the' teacher of

your own children. If through observation and interaction with the

student you come to believe 'that your answer to either of these questions

would be negative, 'the matter should be discussed with the student and

the faculty associate. At this time, the 'Notice to Student form should

be completed to provide everyone with clear goals for improvement. If

no significant improvement occurs within the specified time withdrawal

procedures should be initiated.

Procedures for Recommended Withdrawal

When a student lacks competence or when his competence is in doubt

the following procedures are initiated

Either the school associate or the faculty associate

informs the student that his competence is being

'questioned and discusses with him the specific nature

ofthe deficiency.' 'The reasons for notice, examples

of observed teaching practises, and goals' to guide, the

student' towards improvement, are recorded on' the Notice

'to Student fcrnn, and 'form is then signed by those

2. Both associates ensure

that the student is given adequate •'

time and

opportunity to overcome the deficiency, and

discuss the student's progress with him.

3• 

DuringtiI6 

?

time 

to the student to overcome the 

deficiency, second opiniois fromthe school and the 

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University are sought, e.g. , 

e

,another teacher, or 

from the school, and another faculty associate 

.

principalor 

the coordinator from the university. 

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4.

If the deficiency is not remedied, specific examples of 

inadequate teaching performance to be used in supporting 

a recommendation for withdrawal are conveyed to the 

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student. ? . 

S.

The Recommendation for Withdrawal' form is completed by 

• ? 

..

the associates and submitted to a coordinator. 

'6.

A

decision is 

made by a coordinator in consultation with 

• ? 

.

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the student and all informed persons. 

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After the' student has read and signed. the Recommendation                            

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for

Withdrawal 'form, the form is signed by a coordinator. 

The student has the right of appeal. 