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SENATE ? 

SENATE GRADUATE STUDIES COMMITTEE 

To

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SPECIAL RRANG1ENTS ? 

AUGUST 29, 1977 

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MOTION: ? 

"That the document establishing Special Arrangements, 

approved by Senate on 5 June 1972, be replaced by 

the attached document (Paper S.77-100), effective 

immediately." 

SIMON FRASER UNIVERSITY 

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SPECIAL ARRANGEMENTS FOR GRADUATE STUDENTS 

This document lays Out the conditions under which special arrangements 

can be made for an incoming graduate student who wishes to work outside or 

between established programs of the University. 

I. General Principles 

1. Special Arrangements will be made only when it is clear that: 

(a)

The student concerned is exceptionally able; 

(b)

The student's proposed course of studies cannot be pursued 

in any existing program; 

(c)

There is little need for additional expenditure of 

University funds in connection with the Arrangements; 

e.g. provision of new library resources, laboratory 

equipment, etc. 

2. The Special Arrangements made for each individual student must: 

(a)

Be approved-by the Senate Graduate Studies Committee; 

(b)

Be periodically reviewed by the Executive Committee of the 

Senate Graduate Studies Committee; 

(c)

Have a final report prepared on them by the Executive 

Committee regarding the value of the training the University 

has been able to provide. 

3. The Special Arrangements must provide for the inclusion of at 

least one External Examiner at both the master's and doctoral 

level. The Executive Committee, in making its final report to 

the Senate Graduate Studies Committee, will seek the opinion 

of the External Examiner as to the value of the training the 

University has been able to provide for each student. 

4. The Special Arrangements made for an individual student do not 

set a precedent for other graduate students with similar interests. 

SiMON FRASER UNIVERSITY

MEMORANDUM

Mr. H. M. Evans, 

To.............................................................................................. 

Registrar 

Special Arrangement 

Subiect ............. ......................... 

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s

C

P.

P

Bruce 

B

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Dr

layman ? 

From

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Assoëiate Dean of Graduate Studies 

gust 

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, 1977 

Date............. A.u.......... 

29

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I attach the revised document governing Special Arrangements. 

It has been approved by the Senate Graduate Studies Committee. There are 

three significant changes from the original document approved in 1972. 

These are in response to problems identified in my recent review of the 

programme: 

1)

Students will be required to establish supervisory 

committees at the time of application. This will 

provide continuity of supervision. (Section II, ic). 

2) The establishment of a "home department" for each 

student will be instituted. This will provide a 

base of operations (mailbox, etc.) for each student. 

(Section II, 3h). 

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3)

No further review of the programme will be required. 

The programme was found to be sound in both principle 

and most procedures. It should continue-without formal 

review; problems, if any, can be corrected as they 

are identified. 

P1ase transmit the document to the Senate for consideration 

of the following motion: 

"The document establishing Special Arrangements, approved 

by Senate on 5 June 1972', be replaced by the attached 

1ThIE1II'IJ

document (S77- ? 

) effective immediately." 

I ?

/"_'/,/)

REG:

MUL ?

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Dr.

>/?1

Bruce 

P. Clayman 

end. ? . 

BPC:jm ? 

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(b)

The names and curricula vitae of all intended members of the 

Supervisory Committee. For each member, a brief statement 

of research interests and their relevance to the proposed 

Arrangements should be provided. 

(c)

A statement indicating which of the currently awarded 

degrees the student would be seeking and indicating which 

Faculty would exercise the statutory power of Faculties. 

(d)

The minimum academic requirements for the degree; e.g. 

courses, examinations, field experience, and thesis. A 

proposed timetable of the completion of these requirements 

should be included. 

(e)

A statement as to what University facilitieswill be needed, 

such as laboratories, with approval for their use by the 

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appropriate authorities; a statement as to the adequacy of? 

the Library holdings in the proposed area of work. 

(f)

Should some small additional expenditure be necessary for 

the Special Arrangements, the Senate Graduate Studies Committee 

should be assured in writing by the department chairman or 

chairmen orby the dean or deans involved that the cost will be 

met out of existing budgets. Statements about Library 

acquisitions must be countersigned by a University Librarian. 

(g)

A statement giving sources of income, if any, for the student. 

(h)

A statement designating the University department which is 

to be the student's home department, and which will provide 

a mailbox etc. Normally this will be the department of the 

intended senior supervisor; approval by the department chairman 

is required. If no suitable department can be found, the Office 

of the Dean of Graduate Studies will serve as home department. 

4. The Senate Graduate Studies Committee may, at its discretion, require 

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further information from the sponsors and may seek other assessments 

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of the proposal from inside or outside the University. 

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5. If many students in the same area come before the Senate Graduate 

Studies Committee, it can require the relevant department or 

departments to submit to the procedures for the establishment 

of a new program as a condition of considering further students 

in that area. 

II. Documentation and Procedures for Special Arrangements. 

1. Initiation of Requests: 

(a)

Students wanting Special Arrangements should apply to 

the Dean of Graduate Studies Office. 

(b)

In accordance with General Principle 1.1., the Dean of 

Graduate Studies may require the student to apply to an 

existing department. 

(c)

Where Special Arrangements appear to be needed, the Dean of 

Graduate Studies will endeavour to establish a Supervisory 

Committee appropriate to the student's interests. Faculty 

members willing to serve on the Supervisory Committee should 

obtain the approval of their department chairman to accept 

this responsibility. If no Supervisory Committee can be 

found, the request for Special Arrangements will be denied. 

2.

A specific proposal for Special Arrangements shall be submitted 

by the sponsors to the Senate Graduate Studies Committee through 

the Office of the Dean of Graduate Studies by the end of the 

second month of the semester before the semester in which the student 

wishes to enter. 

3.

All proposals should contain the following: 

(a) A statement, as complete as possible, of the field of 

study and its core areas to be covered by the proposed 

Arrangements with the reasons that Special Arrangements 

are required. For interdisciplinary Arrangements, the 

statement should make clear its internal coherence, 

discreteness and academic merit; the departments concerned 

should be named. 

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5. The functions of a Departmental Graduate Studies Committee for a 

student whose Special Arrangements fall under one department shall 

be carried out by the actual fl 

c

partmental Graduate Studies Committee 

of that Department. Th e 

functions of a Departmental Graduate Studies 

Committee for a student whose Special Arrangements fall between 

existing departments shall be carried out by the Executive Committee 

of the Senate Graduate Studies Committee. 

6.

Other than the exceptions stated in this document, the current 

Graduate Regulations approved by Senate apply to students for whom 

Special Arrangements are made. 

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