November 3, 1978
THE SENA, SI
FR7SER tJNIVEIITY
.
Term expires with proviso
individual continues in
office until the successor
is elected/appointed
Lhiversities Act
Section 35, 2
a)
chancellor
P. T. Cote'
May 31/78
b)
President (Acting)
D. R. Birch
-
C)
Vice-President, Acaic
-
d)
Deans of Faculties:
Arts
R.C.Brc,gn
-
Education
J. W. G. Ivany
-
Interdisciplinary Studies
T. W. Calvert
-
Science
J. N. Webster
-
e) Librarian
T. C. D±b
-
f)
Dean of Continuing Studies
J. P. Blaney
-
g)
Faculty Mattbers:
Arts
P. L. Wagner
May 31/81
Arts
L. Resnick
May 31/80
Education
J. J. Tuinman
May 31/81
Education
J. D. Wyatt
Nay 31/80
Interdisciplinary Studies
J. J. Weinkam
May 31/81
Interdisciplinary Studies
R. F. Hobson
May 31/80
Science
C. H. W. Jones
May 31/81
Science
C. L. Kemp
May 31/80
Joint Faculty (at least one
K. E. Rieckhoff
May 31/81
faculty representative of
G. H. Geen
May 31/81
each faculty)
L. E. Thomas
May 31/81
G. C. Hoyt
Nay 31/80
H. Weinberg
May 31/80
E. J. Wells
May 31/80
A. A. Keitner
May 31/80
A. S. Arrott
R. L. Carlson
May 31/79
May 31/79
•
L. T. Pinfield *
May 31/79
A. J. Dawson
May 31/79
J. P. N. MackatEr
May 31/79
K. Okuda
May 31/79
J. Walkley
May 31/79
h)
Student Members (at least one
D. Douglas-Craapton
May 31/79
student from each Faculty)
D. Frydenlund
May 31/79
J. C. Gingerich
May 31/79
B. A. Hol.eg **
May 31/79
J. Harrison
May 31/79
P. Hauka
Nay 31/79
P. L. Palmer **
May 31/79
D. B. Mc4illan
Nay 31/79
A. J. Timberlake
May 31/79
3. 0. Young
May 31/79
May 31/79
i)
Convocation Ibers:
S. Itzen
May 31/81
D. Hoffatt
May 31/81
N. J. Overholt
May 31/81
****
May 31/81
j)
Government Appointees:
P. M. Doherty
May 31/78
L. Hindle
May 31/78
*****
May 31/78
May 31/78
1)
Dean of Graduate Studies
J. Wheatley
-
Associate
Vice-President
N. R. Reilly
-
Academic (Acting)
Section 62, 2
Secretary of Senate and
R
e
gistrar (non-voting)
H. H. Evans
*
Elected to replace A. B. Cunningham for balance tern of
office from October 1, 1978
•
**
to Nay 31, 1979.
Elected November 3, 1978 to replace D. G3rt and D. G. Borne for balance term
s
of
office to May 31, 1979.
*** Faculty of Education student representation vacant.
"
Election to be conducted to replace temporarily J. B. Toor to August 31, 1979.
Vacancies created following resignation on September 6,
1978 of L. Latham and a
replacement for S. Born yet to be appointed.
SiMON FRASER UNIVERSITY
MEMORANDUM
.
To
SENATORS, CHAIRMEN OF ACADEMIC
DEPARTMENTS, COMMITTEE MEMBERS
Subject. . .
•
AN.RELATED COMMITTEE
.
From
...........
SECRETARIAT AND OFFICE SERVICES
Date... NOVEMBER 24, 1978
The attached material contains information on Senate and
related Committees, and normal meeting schedules, as of October
15, 1978. We regret that the listings are not complete as a
number of vacancies exist on the undernoted Committees:
Senate Committee on Continuing Studies
Executive Committee of the Senate Graduate Studies Committee
Assessment Committee for New Graduate Programs
Library Penalties Appeal Committee
Senate Committee on Scholarships, Awards and Bursaries
Senate Undergraduate Admissions Board
Senate Committee on Undergraduate Studies
Searc Committee for Dean of Graduate Studies
As membershi
p
s are completed, revised listings will be
•
issued.
To assist the Secretariat in conducting elections and keeping
these Committees up-dated with a workable membership, Committee members
are asked to inform this office in writing if they plan to be off campus
or unavailable for Committee meetings for the next semester, Spring 79-1.
This information is requested by December 15, 1978.
end.
HDN/rn
H. D. Nage/
SENATE AND RELATED COMMITTEES
October 19. 1978
TABLE OF CONTENTS
Page
Reporting Categories
PART I A.
SENATE COMMITTEES - STANDING
1.
Senate Committee on Academic Planning (SCAP)
1.
2.
Senate Committee on University Budget (SCUB)
3.
3.
Senate Committee on Agenda and Rules (SCAR)
4.
4.
Senate Committee on Continuing Studies (SCCS)
5.
5.
Senate Graduate Studies Committee (SGSC)
7.
6.
Executive Committee of the Senate Graduate Studies
Committee (SCSGSC)
9.
7.
Assessment Committee for New Graduate Programs
(ACBGP)
11.
8.
Senate Committee on Honorary Degrees (SCHD)
13.
9.
Senate Library Committee (SLC)
14.
10.
Library Penalties Appeal Committee (LPAC)
16.
11.
Senate Nominating Committee (SNC)
17.
•
12.
Senate Committee on Scholarships, Awards and
Bursaries (SCSAB)
19.
13.
Senate Undergraduate Admissions Board (SUAB)
21.
14.
Senate Appeals Board (SAB)
23.
15.
Senate Committee on Undergraduate Studies
24.
B.
SENATE COMMITTEES - AD HOC
1.
Senate Committee on Student Representation (SCSR)
26.
PART U
GROUPS OR COMMITTEES FOR WHICH BOARD OR SENATE
ELECTION PROCEDURES ARE USED
I.
Board of Governors
27.
2.
Search Committee for Dean of Graduate Studies
28.
3.
Search Committee for Vice-President, Academic
30.
4.
University Tenure Committee
31.
0
SENATE COMMITTEES
October 15, 1978
REPORTING CATEGORIES
The attached lists of Senate Committees have been designated reporting
categories in accordance with a motion approved by Senate at its meeting
of December 3, 1973. An explanation of the designations is appended below.
Reporting Category "A"
A committee whose first function is regularly to place items on the agenda
of meetings of Senate shall not present a regular report to Senate beyond
the submission of agenda items and the necessary supporting materials.
Senate Committee on Agenda and Rules (SCAR)
Assessment Committee for New Graduate Programs (ACNGP)
Senate Committee on Honorary Degrees (SCHD)
Senate Nominating Committee (SNC)
Reporting Category "B"
A standing committee with delegated responsibilities to perform duties on
behalf of Senate shall report to Senate at twelve-monthly intervals, except
where otherwise stipulated in the charge to the committee; the first report
shall be on a date to be agreed upon by the Chairman of the committee and
the Chairman of Senate. Where Senate ratification of decisions made by a
committee is required it shall be sought at the time of the submission of
the committee's report; in the event of Senate failing to ratify such
decision or decisions of a committee, the decision or decisions shall stand,
and the Senate's failure to ratify shall be interpreted as an instruction
to the committee involved that actions of that type shall not be repeated.
Senate Committee on Academic Planning (SCAP)
Senate Committee on University Budget (SCUB)
Senate Committee on Continuing Studies (SCCS)
Senate Graduate Studies Committee (SGSC)
Executive Committee of the Senate Graduate Studies
Committee (ECSGSC)
Senate Library Committee (SLC)
Library Penalties Appeal Committee (LPAC)
Senate Committee on Scholarships, Awards and Bursaries (SCSAB)
Senate Undergraduate Admissions Board (SUAB)
Senate Appeals Board (SAB)
Senate Committee on Undergraduate Studies (SCUS)
Reporting Category "C"
A temporary committee established by Senate to perform a limited specified
task shall report to Senate by the date stated in its charge.
0
Senate Committee on Student Representation (SCSR)
I
[1
PART I: SENATE COMMITTEES
A. STANDING COMMITTEES
Note: Section 61 of the Universities Act states:
"The President is a member ex officio of all
standing committees of the senate except the
standing committee on appeals."
.
I'
I
SENATE COMMITTEES
1.
October 15, 1978
.1. SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP) - Standing
Reporting
.
Category "B"
Members
. Conditions
Term
Expiry Date
Name
President (Acting) Ex-officio - Chairman
D. R. Birch
Vice-President,
Academic
Ex-officio - Vice-Chairman
D. R. Birch
(Acting)
Associate Vice-
President,
v'--
cademic
iix-orricio
,.
N.
R. Reilly
(Acting)
T
Dean of Arts
R.
C. Brown
Dean of Education
J.W.G. Ivany
Dean of Interdis-
ciplinary Studies
T. W. Calvert
Dean of Science
Ex-officio,
J,
M. Webster
Dean of Continuing
Studies
J.,
P. Blaney
Dean of Graduate
Studies
I
J.
Wheatley
Senator
TElected
2 years
Sep
30/80
A.
J. Dawson
Senator
2
years
Sep
30/80
R.
F. Hobson
Senator
2 years
Sep
30/79
C.H.W.
Jones
Senator
by
2
years
Sep
30/79
A.
S. Arrott
Senator
2 years
Sep
30/79
J.
J.. Weinkam
Senator
(Lay Member)
and
2
years
Sep
30/80'
D.
Moffatt
Senator
(Lay Member)
2
years'
Sep
30/79
S.
Luetzen
Senator
from
(Student)
2
years
Sep
30/80
J.
0. Young
Senator
(Student)
Senate
2
years
Sep
30/79 D.
B. McMillan
Director of Ana-
lytical Studies Secretary (non-voting)
J. Chase
Librarian, or
his designate
Non-voting
T. C. Dobb
Registrar, or
his designate
Non-voting
H. M. Evans
Terms of Reference
1.
To review and recommend to Senate all new program proposals.
2.
To develop annually academic and action priority listings.
3.
To undertake an ongoing review of the long term academic objectives
of the University.
.
2.
SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP) - continued
4.
To provide periodic reports to Senate concerning interactions between
the University and the Universities Council in matters pertaining to
Senate.
5.
To undertake such other duties as are assigned to it by the President
or Senate.
Approved by Senate at its meeting on
October 6, 1975 to replace the former
Presidential Committee - Academic
Planning Committee.
Committee meetings normally are scheduled monthly on Wednesdays, two days
after the scheduled meeting date of Senate, at 2:00 p.m., with adjournment
not later than 5:00 p.m.
0
I*
SENAIE COMMITTEES
Octcber
15, 1978
2.
SENATE COMMITTEE
ON UNIVERSITY BUDGET (SCUB)
- standing
(Reporting Category 'tB")
Members
Conditions
Term
Expiry Date
Name
Senator
JThose
2 years Sep
30/80
A.
J. Dawson
Senator
elected
2 years
Sep
30/80
R.
F. Hobson
Senator
by and
2 years Sep
30/79
C.H.W. Jones
Senator
from
2 years
Sep
30/79
A.
S. Arrott
Senator
Senate
2 years Sep
30/79
J.
J. Weinkam
Senator
to the Senate
2 years Sep
30/80
D.
Moffatt
(Lay Member)
Senator
Committee
2 years
Sep
30/79
S.
Luetzen
(Lay Member)
Senator
Ion
2 years Sep
30/80
J.
0. Young
(Student)
Senator
Academic
2 years Sep
30/79
D.
B. McMillan
(Student)
Planning
Director of
Analytical
Studies
Secretary
(non-voting)
J. Chase
Chairman: (Elected by and from voting Committee members)
TERN OF REFERENCE
Universities Act, Section 37 e: To meet with the President and assist
her in the preparation of the University Budget.
Approved by Senate .at its meeting of
October 6, 1975.
Committee meetings normally are scheduled monthly on Wednesdays, two days
after
the
scheduled
meeting date of
Senate, at 12:30 p.m.. with adjournment
not later than 2:00. p.m.
0
4.
SENATE COMMITTEES
• 1
October 15,
1978
3. SENATE COMMITTEE ON AGENDA AND RULES (SCAR) - standing
(Reporting Category "A")
Members
Conditions
Term
Exirate
Name
President (Acting) Ex-officio - Chairman
D. E. Birch
Vice-President,
Academic
Ex-officio - Vice-Chairman
D. R. Birch
(Acting)
Registrar
Ex-officio
H. M. Evans
Director,
Secretariat and
Office Services
Ex-officio
H. D.
Nagel
Senator
!Elected
2 years Sep 30/80 R. L.
Carlson
Senator
by and
2 years
Sep 30/79
L. E. Thomas
Senator
from
2 years
Sep 30/80
II. Weinberg
Senator
Senate
2 years Sep 30/79
J. C. Gingerich*
(Student)
TERMS OF REFERENCE:
i)
To advise the Chairman in
determining the items for the Open and
Closed agendas of Senate.
ii)
To recommend to Senate rules
and procedures for the conduct of its
business.
iii)
To periodically review the
structure and terms of reference of the
various standing committees of Senate, and to make recommendations
to Senate as appropriate.
iv)
To consider and take action on behalf of the Senate by referring
to the appropriate Senate
Committee or Senate all matters that may
be referred to Senate by the Board (see Univ. Act, Section 37p).
Original approved by Senate September 9,
' 1968.
Revision approved by Senate May 7,
1973.
Membership and terms of reference
revised September 8, 1975.
Specified
terms for elected members approved
November 3,
1975.
Committee meetings normally are
scheduled at
1.1 noon thirteen days in
advance of regular Senate meetings.
* Elected at meeting of Senate of
October 2, 1978 to replace D. Cort for
balance term of office.
5.
SENATE
COMMITTEES
October 15, 1978
4.
SENATE COMMITTEE ON CONTINUING
STUDIES (SCCS) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Dean of Continuing
Studies
Chairman
J.
P. Blaney
Librarian or his
designate
L.
E. Thomas
Senator
lElected
(Faculty Member)
2 years
Sep
30/80
J.P.M. Mackauer
Senator
(Faculty Member)
2 years Sep
30/80
A.
J. Dawson
Senator
by
(Faculty Member)
2
years
Sep
30/80
C.
L. Kemp
Senator
(Faculty Member)
2
years
Sep
30/79
J. D. Wyatt
Senator
and
(At large)
2 years Sep
30/79
J. Walkley
Senator
(At large)
2 years Sep
30/79
L.
Resnick
Senator
from
(Lay Member)
2
years Sep
30/79
*
Senator
(Student)
2 years
Sep
30/80
D.
P. Hauka
Student Senator Senate
(Alternate)
2 years
Sep
30/80
D.
McMillan
TERMS OF REFERENCE:
1.
To advise Senate on policy with respect to the overall development of
the University's continuing education credit and credit-free programs.
2.
In respect of credit-free programs, to review at regular intervals
existing and proposed programs in terms of their need, objectives,
clientele served and other relevant factors.
3.
To review and approve credit-free courses each semester.
4.
To develop procedures for the approval of various categories of credit-
free instruction.
6.
SENATE COMMITTEE ON CONTINUING STUDIES (SCCS) - continued
5.
To report to Senate at least once annually with respect to its
above noted responsibilities.
6.
To report to Senate as requested by Senate.
Note: In the event no lay member of Senate is available to serve,
Senate may elect a general member of the community to serve
in that position.
Original approved by Senate April 2, 1973.
Committee name, terms of reference and
membership revised December 2, 1974.
Restructured September 8, 1975.
Committee meetings are convened regularly on the first Tuesday of each
month at 9:00 a.m.
* Election to be conducted to seek a replacement for L. Latham who
resigned her Senate position September 6, 1978.
.
..
7.
SENATE COMMITTEES
October 15, 1978
5. SENATE GRADUATE STUDIES COMMITTEE (SGSC) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Dean of Graduate
Studies
Chairman
J.
Wheatley
Dean of Arts or his designate
W.
L. Cleveland
Dean of Education or his designate
J.W.G.
Ivany
Dean of Interdisciplinary Studies or his
designate
T.
W. Calvert
Dean of Science or his designate
J.
N. Webster
Librarian or his designate
L.
E. Thomas
Registrar
Ex-officio - Secretary
(non-voting)
H.
N. Evans
Assistant
Registrar
Ex-officio (non-voting)
M.
A. McGinn
CHAIRMEN OF DEPARTMENTAL GRADUATE
STUDIES COMMITTEES
Arts
Archaeology
D.
E. Nelson
Economics and Commerce
S. T.
Easton
English
J. R.
Curtis
Geography
P.
L. Wagner
History
C.
R. Day
Languages, Literatures and Linguistics
R.
C. DeArmond
Philosophy
D.
Zimmerman
Political Science
A.
H. Somjee
Psychology
V.
Nodigliani
Sociology and Anthropology
M.
Kenny
Education
M.
Manley-Casimir
D.
I. Allen
[nterdisciplinary Studies
Communication
T.
J. Mallinson
Criminology
P.
J. Brantingham
Kinesiology
M.
L. Savage
Computing
Science
N.
Cercoe
Science
Biological Sciences
Chemistry
R.
C. Brooke
Mathematics
I.
D. Gay
Physics
S.
K. Thomason
S.
Gygax
GRADUATE
STUDENTS
Arts - Regular
Alternate
Member
i
year
Sep
30/79
J.
Lema
Education - Regular Member
1
i
year
Sep
30/79
I.
N.. Gordon
Alternate
year
Sep
30/79
M.
J. Partridge
Interdisciplinary Studies
1
year
Sep
30/79
No
nominations recei
Alternate
Regular Member
1
year
Sep
30/79
S.
G. Freedman
Science - Regular Member
1
1
year
Sep
30/79
No
nominations received
Alternate
year
Se
p
30/79
D.
J. Kay
1
year
Sep
30/79
S.,
D. Hanham
8.
SENATE GRADUATE STUDIES COMMITTEE (SGSC) - continued
PURPOSE:
1.
To ensure that the standards approved by Senate are maintained.
2.
To consider matters of policy related to Graduate Studies and to make
appropriate recommendations to Senate.
3.
To consider matters referred to it by Departments and Faculties or by
the Dean of Graduate Studies and to make recommendations to the appro-
priate body(ies).
COMPOSITION
1.
The Dean of Graduate Studies - Chairman
2.
The Dean of each Faculty or his designate
3.
The University Librarian or his designate
4.
The Chairman of each Departmental Graduate Studies Committee
5.
Two members elected by and from the Faculty Graduate Studies Committee
in the Faculty of Education
6.
A graduate student representative, or his alternate, from each Faculty
to be elected by and from the graduate students in that Faculty under
the supervision of the Registrar
7.
The Registrar (non-voting)
8.
The Assistant Registrar - Graduate Studies (non-voting)
S
NOTES
1.
The Committee quorum shall be the Chairman and six members of faculty.
2.
A voting member of the Committee, if he cannot attend, may send a
qualified alternate. A 'qualified alternate' for a member of faculty
shall be a member of faculty who is qualified for the Chairmanship of
his Departmental Graduate Studies Committee under S.294 as amended. A
'qualified alternate' for a graduate student shall be a graduate student
so elected at Simon Fraser University.
3.
Elections for graduate student representatives and alternates shall be
held once a year in the Fall semester. A sitting member is eligible
for re-election at the end of his term of office.
4.
Replacement elections for elected members who resign from or cease to
qualify for the Committee will be held as soon as practicable. A member
elected in this way will serve for the remainder of the term of the
member he replaces.
This Committee was formerly called the
Senate Committee on Graduate Studies.
Change of name and terms of reference
approved by Senate January 18, 1971.
Committee composition revised by
Senate
March 6, 1972. Minor revision approved
by Senate September 8, 1975 in membership
.
of the Librarian. Membership revised again
December 6, 1976.
9.
6. EXECUTIVE COMMITTEE OF THE SENATE GRADUATE STUDIES COMMITTEE (ECSGSC) - stands
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Dean of Graduate
Studies
Chairman
Registrar
Ex-officio (non-voting) - Secretary
Assistant Registrar
Graduate Studies Ex-officio (non-voting)
Librarian or his designate
J. Wheatley
H. M. Evans
N. A. McGinn
L. E. Thomas
Faculty Member (Arts)
Faculty Member (Arts)
Alternate
Faculty Member (Education)
Faculty Member (Education)
Faculty Member (Interdisciplinary
Studies)
Faculty Member (Interdisciplinary
Studies)
Faculty Member (Science)
Faculty Member (Science)
Alternate
Graduate Student
Alternate
TERMS OF REFERENCE
2 years
Sep
30/80
2 years
Sep
30/79
2 years
Sep
30/79
2 years Sep
30/80
2 years Sep
30/79
V. Modigliani
W.
L. Cleveland
D. E. Nelson
D. I. Alien
M. Manley-Casimir
2 years
Sep
30/80
T. J. Mallinson
2 years Sep
30/79
N. Cercone
S
2 years
Sep 30/80
R. C. Brooke
2 years Sep
30/79
S. Gygax
2 years Sep
30/79
1 year Sep
30/79
D. J. Kay
1 year
Sep
30/79
S. G. Freedman
1.
To consider matters of policy related to graduate studies and to make
recommendations to the Senate Graduate Studies Committee.
2.
To interpret Senate's policy on admission and other matters pertaining
to graduate studies.
3.
To consider all matters referred to it by the Dean of Graduate Studies
and to make recommendations to the appropriate body(ies).
1.
The Dean of Graduate Studies, or his designate appointed from the faculty
members on the Senate Graduate Studies Committee - Chairman.
2.
The University Librarian or his designate.
3.
Two members of each Faculty elected by the appropriate Faculty Graduate
Studies Committee from the members of that Faculty on the Senate Graduate
Studies Committee.
4.
Two Graduate Students to be elected by and from the Students on the Senate
Graduate Studies Committee.
6.5.
The
The
Assistant
Registrar (non-voting).
Registrar, Graduate Studies (non-voting).
0
10.
EXECUTIVE COMMITTEE OF THE SENATE GRADUATE STUDIES COMMITTEE (ECSGSC) - continued.
Notes:
i)
The Committee quorum shall be the Chairman and one faculty member
from each Faculty.
ii)
A voting member of the Committee, if he cannot attend, may send an
alternate who shall be a member of the Senate Graduate Studies Com-
mittee. Alternates for graduate students shall be graduate students
and alternates for faculty members shall be faculty members.
iii)
Under normal circumstances, committee members under 3 above shall
serve two year terms with one member from each Faculty elected every
year in the Fall semester. Under exceptional circumstances a member
may be elected for a shorter term to maintain or introduce the alter-
nate pattern indicated. Members under 3 above shall be eligible for
re-election at the end of their terms of office.
iv)
The member under 4 above shall normally serve a one year term, the
election to take place in the Fall semester. He shall be eligible for
re-election at the end of his term of office.
v)
Replacement elections for elected members who resign from or cease to
qualify for the Committee shall be held as soon as practicable. A
member elected in this way shall serve for the remainder of the term
of the member he replaces.
i
sN.B. 1) This Committee is a sub-committee of the Senate Graduate Studies
Committee. It was reorganized from the standpoint of membership,
conditions, and individual members October 4, 1971.
2) Original terms of refenence approved by this Committee October 1969.
Revised terms of reference approved by Senate January 18, 1971,
October 4, 1971, and March 6, 1972. Minor revision approved by
Senate September 8, 1975 in membership of the Librarian. Membership
again revised December 6, 1976.
0
Member
!Elected by and
2 years
from the Senate
Member
Graduate
Studies
2 years
Member
jCommittee
2 years
Member -
Arts Jne member from
2 years
each Faculty
Member -
Education lected by the
2 years
Member -.
Interdis-respective
ciplinary
lFaculty Graduate
Studies
Studies Committees 2 years
from the Senate
Member - Science
Graduate Studies
2 years
-committee
Student
Member
TElected by and
from Graduate Students
on the Senate Graduate
Studies Committee
-A-
1 year
Sep 30/79
C. R. Day
Sep 30/79
A. H. Somjee
Sep 30/79
A. H. Lachlan
Sep 30/80
Sep 30/80
Sep 30/80
Sep 30/80
Sep 30/79
7.
SENATE COMMITTEES
October 15, 1978
ASSESSMENT COMMITTEE FOR NEW GRADUATE PROGRAMS
(Reporting Category "A")
Members
Conditions
Term
Dean of Graduate
Studies, or his
designate
Registrar, or his
designate
Secretary (non-voting)
11.
•
(ACNGP) - standing
Expiry
.
Date
Name
J. Wheatley
(B. P. Clayman)
H. M. Evans
(M. A. McGinn)
PURPOSE: Proposals for new graduate programs shall be submitted to the
Assessment Committee. The function of the Committee shall be
to recommend to the Senate Graduate Studies Committee that it
approve, approve with modifications, or reject a proposed program.
(All documents concerning the program shall be forwarded to the
Assessment Committee through the Dean of Graduate Studies Office.)
NOTES:
1. This Committee is a standing sub-connittee of the Senate
Graduate Studies Committee.
2.
A quorum shall be the Chairman and half the voting members.
3.
Continuity whenever possible a member of the Committee sitting
at the start of the consideration of a new program shall continue
to serve in meetings on that program until consideration of that
program is completed, even if another faculty member has been
elected to replace him. Newly elected members shall serve in
fneetings on proposals coming to the Committee after their electi
4.
Conflict of interest - in no case shall someone connected with
a proposed program take part in the assessment of that program.
12.
ASSESSMENT COMMITTEE FOR NEW GRADUATE PROGRAMS (ACNGP) - continued
is
5. Elections shall take place in the Fall semester every year,
members elected to the Faculty Graduate Studies Committee
being elected in even numbered years, members elected by the
Senate Graduate Studies Committee in odd numbered years, and
the graduate student elected for a one year term. When a
member must be absent for a considerable length of time or is
unable to fill his term on the Assessment Committee, the body
which elected him shall elect a replacement to serve for the
remainder of his term.
Approved by ,enate July 10, 1972,
Paper 5.72-83. Full implementation
awaits legal opinion.
.
0
Name
P. T.
Cote
D.
R.
Birch
T.
C.
Dobb
H. N. Evans
R. L.
Carlson
A. J. Dawson
A. A. Keitner
K. E. Rieckhoff
S
S. Luetzen*
L.
Hindle
D. Hauka
M.
J. Overholt
13.
SENATE COMMITTEES
.
October 15, 1978
8. SENATE COMMITTEE ON HONORARY DEGREES (SCHD)
standing
(Reporting Category "A")
Members
Conditions
Term
Expiry Date
Chancellor
Ex-officio - Chairman
President and Vice-Chancellor (Acting) - Ex officio
Librarian
Ex-officio
Registrar
Ex-officio - Secretary
Senator
ElectedY
(Faculty of Arts)
Senator
(Faculty of Education)
Senator
by
(Faculty of Inter-
disciplinary Studies)
Senator
(Faculty of Science) and
Senator
(Lay Member)
Senator
(Lay Member)
from
Senator
(Student)
Senator
(At large)
Senatel
PURPOSE: To recommend to Senate candidates for Honorary Degrees.
Approved by Senate March 7, 1966.
Membership revised September 8, 1975.
Committee meetings are convened at the call of the Chair.
* Elected at meeting of Senate of November 6, 1978 to replace L. Latham.
S
14.
SENATE COMMITTEES
October 15, 1978
9.
SENATE LIBRARY COMMITTEE (SLC) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Academic Vice-
President or his
designate
Ex-officio
D. R.
Birch
(Acting)
Librarian
Ex-officio - Secretary
T.
C. Dobb
Deputy
Librarian
Ex-officio)
Bibliographical
Control Librarian Ex-o f f icio) on-
C.
W. MacDonald
voting
Collections
)
Librarian
Ex-officio)
L.
E. Thomas
Dean of Continuing
Studies
Ex-officio
J.
P. Blaney
Dean of Graduate
Studies
Ex-officio
J. Wheatley
Senator
Elected
T
2
y
ears Sep 30/79
J.
Harrison
•
Senator
i
2 years
Sep 30/79
C.
L. Kemp
Senator
by
and from
(Student)
2 y ears Sep 30/80
D.
Douglas-Crampton
Alternate Student
Senate
Senator
1
2 years
Sep 30/80
J.
C. Gingerich
Faculty Member
Elected
(Arts)
2 years
Sep 30/80
P. Stigger
Faculty Member
by and
(Education)
2 years Sep 30/80
B.Y.L. Wong
Faculty Member
from
(Interdisciplin-
ary Studies)
respective
2 years Sep 30/79
S.
N. Verdun-Jones
Faculty Member
(Science)
Faculties
2 years
Sep 30/79
E.
Kiehlmann
Chairman:
Elected by and from voting members
of the Committee.
PURPOSE:
1.
To
advise the University Librarian
in:
a.
formulating policy in regard
to the development of library
resources for instruction and
research
b.
allocating funds to the various
fields of instruction and
research
C.
applying Senate policy concerning
rules
and
regulations
for the operation of the Library.
SENATE LIBRARY COMMITTEE (SLC) - continued
15.
2.
To report to Senite on matters of policy under discussion
by the Committee and to make recommendations to Senate con-
cerning changes in, and additions to, existing rules and
regulations for the operation of the Library.
3.
To report to Senate annually, in June, on the activities
of the Senate Library Committee and generally on the
operation of the Library.
OPERATING PROCEDURES:
1.
The quorum shall consist of five voting members.
2.
The Committee shall meet at least once each semester at the
call of the Chairman. Special meetings may be called by
the Chairman or five voting members of the Committee.
Approved by Senate March 7, 1966; terms
of office revised January 10, 1972.
Membership, terms of reference and
operating procedures revised September
8, 1975. Membership revised September
13, 1976 by adding the Dean of Continuing
Studies.
SENATE COMMITTEES
October 15, 1978
10. LIBRARY PENALTIES APPEAL COMMITTEE (LPAC) - standing
(Reporting Category "B")
16.
Expiry Date
Name
Members
Conditions
Term
Faculty Member TElected by
and from
Faculty Member
the Senate
Library
Faculty Member —Committee
Student Senator
Elected
by and from the
ISenate Library Committee
Undergraduate
Selected by the
Student
Graduate Student jStudent 'Society
S. N. Verdun-Jones
J. C. Gingerich
P. Palmer
Head of Loans
Division
Non-voting
R. Malinsk'i
Chairman: Elected by and from voting members of the Committee.
TYPE:
Standing Committee reporting to Senate Library Committee.
PURPOSE:
To consider cases wherein an individual feels that he is unjustly
penalized for an infraction of the Library Loan Policy and to make
the final decision.
PROCEDURE: Any individual who is aggrieved by the decision of the Loans
Division of the Library concerning penalties may petition, in
writing, to the Head of the Division that his case be considered
by the Library Penalties Appeal Committee. The individual will
be notified by letter/telephone of the date of the meeting and
may speak to the Committee on his grievance. The Loans Division
will provide documentation for the Library and the individual may
contest the evidence or enter any circumstances that may be ger-
mane. The decision of the Committee is final.
Penalties imposed will be suspended while an appeal is waiting to be heard
by the Committee, the fines which have been paid and which are subsequently
deemed unfair by the Committee will be refunded.
Approved by Senate January 10, 1972.
Procedure revised by Senate January 14,
1974. Membership revised September 8,
1975.
0
SENATE COMMITTEES
17.
October
15, 1978
11.
SENATE NOMINATING
COMMITTEE (SNC)
- standing
(Reporting Category
"A")
Members
Conditions
Term
Expiry
Date
Name
Senator
Elected
1 year
Sep
30/79
G.
H. Geen
Senator
1 year
Sep
30/79
J.
J. Weinkam
Senator
by
1 year
Sep
30/79
C.
C. Hoyt
Senator
1 year
Sep
30/79
H.
Weinberg
Senator
and
from
1 year
Sep
30/79
J.
Harrison
(Student)
Alternate
LSente
1 year Sep
30/79
J.
0. Young
Student Senator
Chairman: Elected by and from members:
TERMS
1. To
OF
present
REFERENCE
Senate as required with the name or names of candidates to
0
fill vacancies however occurring on all Senate committees or sub-
committees to which election or appointment is required. It shall be
the responsibility of the Registrar, as Secretary of Senate, to inform
the Chairman of the Nominating Committee as early as possible, and in
any case not less than thirty days prior to a vacancy, of such vacancies
as may occur on Senate committees or sub-committees.
2.
All nominations must reach the Registrar from the Nominating Committee
at least fifteen da y
s before the appropriate meeting of Senate, and will
then be sent out to Senators at least thirteen days before the meeting
of Senate, along with a note pointing out to members of Senate that
further nominations may be made by individual members of Senate. Any such
nominations must reach the Registrar 72 hours before the meeting of Senate,
and no further nominations will be accepted after this time. The Registrar
will provide members of Senate at the beginning of a Senate meeting with
such further nomi[itions as may have reached him. Oral nominations during
the meeting of Senate will not then be allowed.
3.
It is the responsibility of the Nominating Committee to satisfy itself
as to the availability of all nominees.
4.
The Nominating Committee should attempt to bring forward more than the
minimum number of names required to fill any vacancy.
5.
Persons nominated by the Nominating Committee need not themselves be
members of Senate, unless this is required by the Universities Act or by
Senate's own rules.
0
18.
SENATE NOMINATING COMMITTEE (SNC) - continued
6. Members of the Nominating Committee are not themselves disbarred in
any way from being presented as nominees.
Approved by Senate November 6, 1967.
Membership revised September 8, 1975.
.
0
SENATE COMMITTEES
19.
October
15, 1978
12. SENATE COMMITTEE ON SCHOLARSHIPS, AWARDS AND BURSARIES (SCSAB) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Chairman
Faculty Senator
elected by and
from Senate
3
years
Sep
30/81
H.
Weinberg
Faculty Member
1ected
2 years
Sep
30/79
M.
A. Lebowitz
(Arts)
Faculty Member
2
years Sep
30/79
M.
F. Wideen
(Education)
Faculty Member
2 years
Sep
30/79
M. L. Benston
(Interdisciplinary!
Studies)
by
Faculty Member
2 years Sep
30/79
C.H.W.
Jones
(Science)
Senator
i
2 years
Sep
30/79
D. Moffatt
(Lay Member)
Senator
2
years
Sep
30/80
*
(Lay Member
fenate
Faculty Member
iected
2 years Sep
30/80
R.
K. Debo
(Arts)
ty
Faculty Member
and
2 years Sep
30/80
N.
Zola
(Education)
Faculty Member ifrom
2 years Sep
30/80
R. Harrop
(Interdisciplinary
Studies)
respec nyc
Faculty Member
2 years
Sep 30/80
L. H. Palmer
(Science)
'acu1ties
Student
JFour Students
1
year Sep
30/79
(Arts)
selected by
Student
Student Society
1 year Sep
30/79
(Education)
with not
Student
more than
1
year Sep
30/79
(Interdisciplin-
one from
ary Studies)
any
Student
one
1
year
Sep
30/79
(Science)
i
Faculty
Director of
Financial Aid
Non-voting
V.
Loewen
Note: In the event no lay member of Senate is available to serve, Senate
may elect a general member of the community to serve in that
position.
TERMS OF REFERENCE:
1. To award fellowships, scholarships, exhibitions, bursaries, prizes and
other awards which are sponsored or administered by Simon Fraser
20.
SENATE COMMITTEE ON SCHOLARSHIPS, AWARDS AND BURSARIES (SCSAB) - continued
University.
2.
To propose, when requested, candidates for the receipt of certain
fellowships, scholarships, exhibitions, bursaries, prizes and other
awards which are administered and sponsored by organizations external to
Simon Fraser University.
3.
To deal generally, on behalf of Senate with the establishment or discon-
tinuance of any fellowship, scholarship, exhibition, bursary, prize or
other award, including review, modification, and approval of the terms
of reference of fellowships, scholarships, exhibitions, bursaries, prizes
and other awards.
4.
To report, in March of each year, to Senate on the procedures and criteria
developed to implement charges (1), (2) and (3) and actions taken under
charges (1), (2) and (3).
5.
To make recommendations in the preparation of the budget for financial
aid to students.
NON-VOTING MEMBERS
The Director of Financial Aid shall be a non-voting member of the Committee,
as shall such other individuals who, in the judgment of the Committee will
provide a substantial contribution not offered by one or more of its members.
QUORUM
The quorum shall consist of five Committee members, one of whom must be the
Chairman or his designate.
Original approved by Senate April 4, 1966.
Revision of membership and terms of
reference approved by Senate April 10,
1972. Revision of membership March 3, 1975
to include representation of the Faculty of
Interdisciplinary Studies. Membership and
terms of reference revised September 8, 1975.
Committee meetings are scheduled at least on a semester basis.
* Election to be conducted to seek a replacement for L. Latham who resigned
her Senate position effective September 6, 1978.
21.
SENATE CO
MM
ITTEES
October 15,
1978
13.
SENATE UNDERGRADUATE
ADMISSIONS BOARD (SUAB) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Academic Vice-
Chairman - non-voting
President(Acting)
except in case of a
or a designate
of tie
D.
R. Birch
his choice
(L.
N. Wilson)
Director of
Admissions
A. C. McMillan
Student Member
^tudent
elected by the 1 year
Sep
30/79
Alternate
Society 1 year Sep
30/79
Student Senator
1 year Sep
30/79
J.
Harrison
Student Senator
by
IElected
1 year
Sep
30/79
D. Frydenlund
Alternate
Senate
1
year Sep
30/79
A.
J. Timberlake
Faculty Member
Elected by
2 years Sep
30/80
G.
A. Rheumer
(Arts)
Alternate
2 years Sep
30/80
R. B. Horsfall
respective
Faculty Member
2 years Sep
30/80
A.
G. Whitney
(Education)
Alternate
Faculty
2 years Sep
30/80
J.
Sandvoss
Faculty Member
2
years Sep
30/80
J. Dickinson
(Interdiscip-
Undergraduate
linary Studies)
Alternate
2 years Sep
30/80
S. Wendell
Curriculum
-Faculty Member
2 years Sep
30/80
L.
K. Peterson
(Science)
lCommittees
Alternate
2 years Sep
30/80
R. F. Friridt
Senator
Elected b
y
and 2 years Sep
30/80
G.
H. Geen
from Senate
Director of
Academic Advice
Centre
Non-voting
M. Cairns
Recording
Secretary
Non-voting
PURPOSE: To recommend to and receive from the Senate policy decisions on
undergraduate admissions, re-admissions, standing and credit
transfer and, where necessary, to provide general direction in
the interpretation of such policies.
22.
SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB) - continued
Note: This Committee, established by Senate at its meeting of July 6,
1970, replaces the former Senate Committee on Undergraduate
Admissions and Standings. Membership revised by Senate at its
meeting of September 8, 1975.
Committee meetings are scheduled at least twice per semester.
0
SENATE COMMITTEES
23.
October 15, 1978
14
SENATE APPEALS BOARD (SAB) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry Date
Name
Student or
Chairman (non-voting
except
faculty
in case of
a tie, in which case it
T.
Glas.
would be mandatory
that he vote)
Faculty Member
TElected by
and from SUAB
L.
N. Wilson
Faculty Senator
Elected by
and from Senate
R.
F. Hobson
Alternate Faculty
Member
lected by
1 1
Elected
and from SUAB
A.
G. Whitney
Alternate Senate
by and from Senate
G. C. Hoyt
Student Member
Selected
W. S. Rudder
Student Member
by the
A.
Mabin
Alternate Student Student
F. Sommér
Alternate Student
-
Society
D. Frydenlund
Registrar or his
H.
N. Evans
designate
Secretary (non-voting)
(A.
C. McMillan)
Recording
Secretary
Non-voting
PURPOSE: To consider cases wherein an individual feels aggrieved by the
decision of the Registrar to apply a particular admission, re-
admission, standing, or credit transfer policy in his specific
case.
The Chairman may be a student or a member of faculty who is not other-
wise a member of the Senate Appeals Board, and shall be selected by majority
Vote of the voting members of the Senate Appeals Board. The selection is
subject to ratification by the Senate Undergraduate Admissions Board. In
the event that the regular voting members of SAB are unable to agree by
majority vote on the selection of a Chairman, the selection shall be re-
solved by SUAB.
Note: This Committee, established by Senate at its meeting of July 6 .
, 1970,
replaces the former Senate Appeals Committee (Admissions and Standings).
Revised composition approved by Senate November 9, 1970 and December 6,
1971. Purpose revised by Senate June 5, 1978.
Meetings are convened regularl y
at the call of the Chair.
24.
SENATE COMMITTEES
.
October
15, 1978
15.
SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS) - standing
(Reporting Category "B")
Members
Conditions
Term
Expiry
Date
Name
Vice-President,
Chairman
D. R. Birch
Academic (Acting)
(N.
R. Reilly)
or his. designate
Registrar
Secretary (non-voting)
H.
M. Evans
Director of
Analytical
Studies
Non-voting
J.
Chase
Librarian, or his
T.
C. Dobb
designate
(L.
E. Thomas)
Arts
Chairmen of
E.
W. Roberts
Education
Faculty
M.
F. Wideen
Interdisciplinary
Undergraduate
Studies
Curriculum
J.
Dickinson
W
Science
Committees
C.
L. Kemp
Dean of Arts
R. C. Brown
Dean of Education
J.W.G.
Ivany
Dean of Interdisciplinary Studies
T.
W. Calvert
Dean of Science
J.
M. Webster
Senator
Elected by and
*
(Lay Member)
from Senate
Student - Arts
One member from each
N. Maloney
Student - Educ.
Faculty
to be
E. Myers
Student - I.D.
chosen by
D. Lemon
Student - Science
--
Student
Forum
D. Johnson
Alternate
TStudent Senators
D.
Douglas-Crampton
Alternate
elected by
J.
C. Gingerich
Alternate
and from
J.
Harrison
Alternate
jSenate
A.
J. Timberlake
Chairman:
The Chairman of the Committee will be designated
by the
Vice-President, Academic.
Quorum:
A majority of the voting members, including
one student.
Purpose:
A.
To consider and make recommendations to
Senate
on all
existing and proposed courses, taking
into consideration:
.
(1)
the University's academic standards;
(2)
the need for coordination of all
undergraduate academic
activities within the University.
SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS) - continued
B.
To review the results of current evaluation processes and
bring significant discrepancies to the attention of Senate,
the Faculties and the Departments concerned.
C. To recommend to Senate grading and examination practices
appropriate to the University's educational process to
ensure:
(1)
reasonably consistent and equitable evaluation practices
within and across courses;
(2)
the continued maintenance of high academic standards.
Delegation of Senate authority to SCUS:
1. Senate delegated authority concerning waiver of the two semester time
lag requirement before first offering of undergraduate courses (S.75-189),
December 8, 1975.
2.
Senate approved, effective January 1, 1978 (S.78-10) the following
motions:
1) That the Senate Committee on Undergraduate Studies be authorized
to conclude all matters dealing with proposed revision of an
existing course unless such revision is undertaken in the context
of a major program revision or entails the need for the allocation
of additional resources.
ii)
That such actions be reported in a summary form to Senate at its
next meeting and the Board for ratification.
iii)
Notwithstanding the authority granted to it, the Senate Committee
on Undergraduate Studies retains the right to forward for con-
sideration by Senate and the Board any matter which, in the judgment
of the Committee or its Chairman, requires such consideration.
Original approved by Senate March 1, 1971.
Membership and quorum revised January 8,
1973. Restructured August 12, 1974.
Membership and quorum further revised
September 8, 1975. Quorum rule revised
October 3, 1977.
Committee meetings normally are scheduled bi-weekly on Tuesdays at 1:30
p.m., with adjournment not later than 3:30 p.m.
* Election to be conducted to seek a replacement for L. Latham who resigned
her Senate position effective September 6, 1978.
a
PART I: SENATE COMMITTEES
B. AD HOC COMMITTEES
.
.
0
1.
26.
SENATE COMMITTEES
October 15, 1978
SENATE COMMITTEE ON STUDENT REPRESENTATION (SCSR) - ad hoc
(Reporting Category "C")
Members
Conditions
Term
Expiry Date
Name
Faculty Senator
T Elected
by
P. L. Wagner
and from
Faculty Senator jSenate
J Walkley
Student
T
Appointed
K. John
by
Student
Student Foruth
S. Mullen
Senator
TElected by and
(Lay Member)
jfrom Senate
D. Moffatt
Chairperson (elected by and from Committee members):
TERNS OF REFERENCE
1. To develop and recommend to Senate a set of guidelines for student
representation in University governance in
a.
the Faculties and their committees, and
b.
the academic Departmerts and Programs and their committees.
2. These guidelines shall be used to assist Senate in consideration
of all rules submitted to Senate by the faculties concerning student
representation in la. and lb. above.
3. These guidelines shall also assist the individual Faculties in
establishing rules and regulations regarding student representation
in Faculties, academic Departments and Programs.
4. This Conimittee shall invite suhmisions from all of the Faculty Deans,
chairpersons of academic Departments and Programs, departmental student
unions and other interested parties.
5. The meetings and proceedings of this Committee shall be open to all
interested members of the University community.
6. This Committee shall make its recommendations to Senate not later
than October 31, 1978.
Approved by Senate at its meeting
of March 6, 1978.
.
.
.
[1
PART II: GROUPS OR COMMITTEES FOR WHICH BOARD OR SENATE
ELECTION PROCEDURES ARE USED
.
0
27.
GROUPS OR COMMITTEES FOR WHICH BOARD OR SENATE
-
ELECTION
_PROCEDURES ARE USED
October 15, 1978
1.
BOARD OF GOVERNORS
Members
Conditions
Term
Expiry Date
Name
Chancellor
Elected by
3 years
May
31/81 P. T.
Cote'
Convocation
and until
successor
elected
President
and Vice-Chancellor (Acting)
Cessation
D.
R. Birch
of office
Faculty Member
Elected by
3 years
May
31/81
D.
F. Gordon
Faculty Members
lJointly
Faculty Member
3 years
May
31/81
K.
E. Rieckhoff
Lay Member
Appointed
3
years Sep
14/81
B.
Macdonald
Lay Member
3 years
May
31/78
A.
J. Gargrave
Lay Member
by
3 years
Nov
8/81
G.
Hungerford
Lay Member
3 years
Jul
3/81 W.
M. Hamilton
Lay Member
Lieutenant-Governor
3
years
Jul
3/81
G.
D. Basham
Lay Member
.
3 years
Jul
3/81 I.
McGregor
Lay Member
in Council
3
years
Jul
3/81
R.
Parkinson
Lay Member
3
years
Jul
3/81
M.
B. Burbank
Student
IStudents
Elected by
1 year May
31/79
T.
Glas
Student
1 year
May
31/79
G.
E. Anderson
Employee
Elected by full-
3 years May
31/81
R.
Clavier
time employees
Note:
Lay
Members are appointed for
a three year term and
until successors
are
appointed.
The Board normally meets on the fourth Tuesday of each month at 7:00 p.m.
0
28.
GROUPS OR COMMITTEES FOR WHICH BOARD OR SENATE
.
ELECTION PROCEDURES ARE USED
October 15, 1978
2.
SEARCH COMMITTEE FOR DEAN OF GRADUATE STUDIES
Members
Conditions
Term
Expiry Date
Name
Vice-President,
Academic
Chairman
D. R. Birch
(Acting)
Dean
Selected by Deans, at
J.
P. Blaney
Dean
least two of whom must
J.W.G. Ivany
Dean
be Faculty Deans
J. M. Webster
Faculty Member Elected by and from
H. Adam
Faculty members jointly
Faculty Member
at least two of whom must
A. S. Arrott
be at the rank of Associate
Faculty Member Professor or above, with
M. Manley-Casimir
one faculty member from
Faculty Member each Faculty
W. N. Melody
Graduate Student Selected by the
Graduate Student
Student Forum
Terms of Reference:
1.
Responsibilities of the Dean's Search Committee (Graduate Studies)
shall include:
a.
deciding whether to include in its search area persons outside
the Faculty involved;
b.
engaging in a search for potential candidates and examining their
credentials;
C.
consulting during the search procedure with all available depart-
ment chairmen in the Faculty involved;
d.
receiving expressions, as early as possible in the search process,
of opinions and preferences of faculty and students in the Faculty
involved;
e.
consulting with the department(s) most nearly concerned with the
academic discipline of any deanship candidate about the standing
of the candidate in his discipline;
f.
requesting, before a candidate is recommended to the President,
that the department concerned report on its expectations of being
able to assimilate him into its teaching and research program upon
termination of his period in office;
g.
apprising the President of the name of any candidate for appointment
.
so that in advance of making any final recommendation agreement may
29.
SEARCH COMMITTEE FORDEAN OF GRADUATE STUDIES (continued)
be reached between the President and the said candidate regarding
the terms under which he might be appointed;
h. bringing to the President of the University within a reasonable
period one or more recommendations for appointment to the position.
2. If the President does not find it possible to recommend to the. Board
of Governors the a
p
pointment of a candidate recommended by the committee
she shall so inform the committee, and shall supply an explanation of
her decision. In such an event the Dean of Graduate Studies Search
Committee shall undertake once more the responsibilities outlined above.
40
30.
rj
S
GROUPS OR COMMITTEES FOR WHICH BOARD OR SENATE
ELECTION PROCEDURES ARE USED
October 15, 1978
SEARCH COMMITTEE FOR VICE-PRESIDENT, ACADEMIC
Members
Conditions
Term
Expiry Date
Name
President (Acting)Chairman
D.
R.
Birch
Vice-President,
Administration
G. Suart
Dean
Selected by
R. C. Brown
Dean
Deans
T. W.
Calvert
Faculty Member
Elected by
E.
W. Banister
Faculty Member and from
D. L. Krebs
Faculty Member
each of the
M.
Manley-Casimir
Faculty Member
Faculties
E. J. Wells
Undergraduate
Elected by and
D. B.
McMillan
Student
from Undergraduate
Students
Graduate
Elected by and
R.
B.
Coambs
Student
from Graduate
Students
President
Faculty Association
R.
B.
Sagar
President
Student Forum
A. J. Timberlake
President-elect
Ex-officio (non-voting)
K. G.
Pedersen
.
3
The Search Committee will establish its operating procedures.
Approved by Senate
Sentember 11, 1978,
Paper S.78-79
V
4.
31.
GROUPS OR COMMITTEES
FOR WHICH BOARD
OR
SENATE
ELECTION
PROCEDURES
ARE USED
October
15,
1978
UNIVERSITY TENURE COMMITTEE
-.standing
Members
Conditions
Term
Expiry
Date
Name
Vice-President,
Academic (Acting)
D.
R. Birch
Faculty Member
Elected
2 years
Sep
30/79
H.J.M. Johnston
(Arts)
Faculty Member
2 years
Sep
30/80
H.
Weinberg
Faculty Member
2 years
Sep
30/79
A.
Kazepides
(Education)
by
Faculty Member
2
years
Sep
30/80
S.
M. Shapson
Faculty Member
2 years
Sep
30/79
T.
M. Peucker
(Interdisciplinary
Studies)
Individual
Faculty Member
2 years
Sep
30/80
N.
V. Savage
Faculty Member
2
years Sep
30/79
J.
F. Cochran
(Science)
Faculty Member
Faculties !
2 years
Sep
30/80
J.
H. Borden
The faculty member serving his second year will have
all meetings of the University Tenure Committee, and
member serving his first year will have voting privi
vidual case is being considered both members elected
as the faculty member whose case is being considered
privileges.
voting privileges at
in his absence the
Leges. When an mdi-
from the same Faculty
shall have voting
TERMS OF REFERENCE
Committee membership revised February 11, 1972 to elect full-time tenured
faculty members to a new University Tenure Committee. It is to be noted
that neither a Chairman of a Department nor a Dean is eligible to stand
for election to the University Tenure Committee. Neither Deans nor members
of the University Tenure Committee are eligible to serve on a Departmental
Tenure Committee. A member of a Departmental Tenure Committee could be a
candidate in the UTC election but, if elected, would have to resign from
the Departmental Tenure Committee.
Meetings of the Committee are convened at the call of the Chair, normally
in the Spring semester.
(.4
SIMON FRASER UNIVERSITY
Ii
RULES OF SENATE
TABLE OF CONTENTS
Section
Page
I.
Preamble
1
II.
Officers
1
A.
Chairman
1
B.
Secretary
1
III.
Members.
.
1
IV.
Elections
1
A.
Elections for the New Board and New Senate
1
B.
Time in Office:
Continuity on Senate
1
C.
Membership on Senate - Dean of Graduate
Studies - Associate Vice-President, Academic
1,2
D.
Nominations
2
E.
Alumni Association
3
F.
Students; Student Association
3,4
G. Faculty Members.
Full-Time Employees who are
not Faculty Members
'
4,5
H.
Election of Faculty Members to the Board of
Governors or to Senate By and From Faculties
Jointly
6
I.
Election of Faculty Members to Senate By and
From and Individual Faculty
6
J.
General Regulations Covering Nominations and
Voting in the Elections to Senate and the
Board and of the Chancellor
6
K.
General Regulations Covering Elections to
Senate and the Board
6,7
L.
Vacancies on Senate; Vacancies on the Board
7,8
M.
General Regulations for Elections Conducted'
at Senate
8
V.
Meetings
8
A.
Regular
8,9
B.
Special
9
C.
Open and Closed Sessions
9,10
D.
Observers
10
E.
Quorum
10
F.
Minutes of Meetings
10,11
G.
Order of Business
11
H.
Conduct of Meetings
11
VI.
Committees
11
.
A. Appointment of Committees
11
B.
Vacancies on Committees
12
C.
1. 'Reportsto Senate
12
2.
Form of Reports of Committees to Senate
12
3.
Consideration of Reports
12,13
.
is
As amended, updated and edited to
March 13, 1978
RULES OF SENATE
I. PREAMBLE
These Rules of Senate are intended to be in accordance with the
Universities Act, as amended from time to time. In the event of any
conflict the Universities Act shall prevail.
II. OFFICERS
A.
Chairman: The Chairman of Senate is empowered and expected to take
the actions he deems necessary to ensure the orderly advancement of the
legitimate business of the Senate.. In case the President is unable to
chair a meeting of Senate, the Academic Vice-President will take the chair.
B.
Secretary: In the absence of the Registrar, the Chairman shall appoint
a Secretary 2!2 c•
III. MEMBERS (To be recommended later to Senate)
IV. ELECTIONS
A.
Elections for the New Board and New Senate
1. That subject to approval of appropriate rules covering nominations,
elections, and voting:
a)
The nomination and election of members to the Board of Governors
under the new Universities Act be undertaken in the Spring semester 1974,
and completed by April 15.
b)
The nomination and election of members to the Senate under the new
Universities Act be undertaken in the Spring semester 1974, and com-
pleted by April 15.
c)
Hereafter the normal date of assumption of office in the regular
elections to the Board and to Senate shall be June 1st.
d)
Subject to elections to the Board under a) above and to Senate
under b) above, request be made to the Lieutenant-Governor in Council
to fix the date for the current composition of the Board and of the
Senate as provided in the former Act to be until midnight May 31, 1975.
B.
Time in Office: Continuity on Senate
1. In the first elections of faculty members to Senate under the new
legislation, members shall be elected for such periods as shall ensure
that thereafter the term of office of approximately one-third of these
memberships shall terminate each year.
C.
Membership on Senate - Dean of Graduate Studies - Associate Vice-
President, Academic
1. Pursuant to the provisions of Section 35(1) the Dean of Graduate
Studies shall hold membership on Senate, with such membership adding two
to the faculty members to be elected, and one to the students members to
be elected.
.
-2-
2. Pursuant to the provisions of Section 35(1) the Associate Vice-
President, Academic shall hold memberhip on Senate, with such
membership adding two to the faculty members to be elected under
Section 35(g) and one to the student members to be elected under
Section 35(h). (Approved in effect June 2, 1975, Paper S.75-88.)
D.
Nominations
1. All nominations of candidates for membership on the Senate or on
the Board as faculty members shall be signed by not less than five
members entitled to vote in the particular election.
2.
All nominations of candidates for membership on the Senate or on
the Board as students shall be signed by not less than five students
entitled to vote in the particular election.
3.
All nominations of candidates for membership on the Senate who are
to be elected by and from the Convocation shall be signed by not less
than five members.entitled to vote in the election. Faculty members
may sign nomination papers, may vote, but cannot be candidates.
4.
All nominations of candidates for membership on the Board being
elected by and from Full-time employees of the University who are not
faculty members shall be signed by not less than five members entitled
to vote in the particular election.
5.
All nominations of candidates through the Alumni Association with
two to be appointed by the Lieutenant-Governor in Council shall be signed
by not less than five members of the Alumni Association entitled to make
nominations.
6.
All nominations of candidates for Chancellor shall be signed by not
less than seven persons entitled to vote in the election of the Chancellor.
7.
With the exception of nominations through the Alumni Association,
the nomination paper must be signed by the candidate who shall state that
he/she is willing to permit his/her name to stand in the election, or on
written enquiry from the Registrar, the candidate must indicate he/she
is willing to stand.
8. a) Each candidate for election to the Board or to the Senate shall
be requested to provide to the Registrar information limited to one page
of single spaced typed copy respecting his/her degrees, the dates thereof,
his/her occupation, offices held by him/her at a university or in any other
organization, his/her other professional or business interests and his/her
publications. (Revised August 9, 1976, Paper S.76-97.)
b) Each candidate for election to the Senate is permitted to include
along with or in lieu of a curriculum vitae a statement not to exceed 250
words on the candidate's views on academic and related matters rightfully
falling under the jurisdiction of Senate as laid down by the Universiti
Act.. Similarly each candidate for election to the Board of Governors
include such a statement on related matters falling under the jurisdiction
of the Board.
-3-
E.
Alumni Association
1. For the purposes of making nominations 'Graduate' shall be
deemed to refer to those who have completed requirements for a
degree from Simon Fraser University or those who have completed
the Professional Development Program at SFU or those who complete
such other programs at SFU as Senate may in future designate.
F.
Students; Student Association
1. For the purposes of nominations and voting in the election
of students to the Senate and to the Board:
'Student' means a person who is presently enrolled at the
university in a credit course or who is designated by resolution
of the Senate as a student; for the purposes of these elections
for undergraduate students it includes
i) Those registered in a credit course or courses in the
semester in which nominations are due, or
ii) Those in good standing who were registered' in a credit
course or courses in the immediately previous semester who
certify that they intend to register again at Simon Fraser
University before missing two consecutive registrations.
For the purposes of these elections for graduate students it
includes any student duly registered as a graduate student other
than one who currently is designated with "on leave" status.
'Student Association' means all full-time students who are members
of the alma mater society or the graduate student society of the
university:- for the purposes of the elections to Board and to
Senate it shall be deemed to consist of those students defined
above.
2. For the purpose of being a candidate in the election of full-time
students to the Board or to Senate the undergraduate student must
fulfil the conditions in F 1(i) and be registered in 9 or more
semester hours credit or must fulfil the conditions in F 1(u) and
have been registered in 9 or more semester hours credit at the close
of the semester and certify that he/she intends to register in the
immediately forthcoming semester in not less than 9 semester hours.
A graduate student must be duly registered as a graduate student
other than one who currently is designated with on-leave status.
3. A candidate's eligibility to continue to hold office as a repre-
sentative of students on the Board of Governors or on Senate requires
the following:
i) Must not miss more than one registration during the one year
term of office.
ii)
Must not withdraw from the University or be required to with-
draw from the University.
-4-
iiil If an undergraduate student then must remain registered in
an average of at least 9 semester hours credit in two of the
three semesters associated with the one-year term of office,
and in not less than 6 semester hours in each of those two
semesters. If a graduate student must continue to be so
registered throughout the period of office.
(Revised March 13, 1978, Paper S.78-12B)
G.
Faculty Members. Full-Time Employees who are Not Faculty Members
1.
For the purposes of nominations and elections to the Senate
and to the Board of Governors all persons holding positions whether
as faculty members or as professional, administrative and support
staff shall be entitled to be candidates and to vote in the pertinent
elections only if the employment position held is likely to be of a
continuing engagement nature.
2.
For the purposes of nominations and elections to the Senate and
to the aoard of' Governors by and from faculty members, only faculty
members
employed
in a manner deemed to be of a continuing engagement
nature. shall he entitled to stand as candidates and to vote in the
pertinent faculty member elections to Senate and to the Board.
al This shall include those with appointments as described holding
the rank of instructor, lecturer, assistant professor, associate
professor, professor.
h) It shall not include teaching assistants or associates, associ-
ates of the centres, graduate associates.
c)
It shall not include post-doctoral fellows, or those employed
full-time funded from external grants.
d)
It shall not include sessional lecturers.
el It shall not include research associates.
Q It shall not include short term lecturers in Continuing Education.
g) It shall include Laboratory Instructors I and II. (Revised
Septemher, 1976), Paper S.76-110.)
h.) It shall not include those Associates in the Faculty of Education
(
-
Faculty Associatesl appointed by the Board of Governors on recommen-
dation of the President under Academic Policy 20 3 d further described
in 4
li
and 5 b.
i) It shall not include those Associates in the Faculty of Education
(Faculty Associates) under Academic Policy 20, other than under 3 d
further described under 4 b and 5 b.
J1
It shall include for the purposes of nominations, elections and
voting the positions of professional librarians designated by Senate
under Section 1 of the Universities Act as equivalent positions.
(Approved in effect February 2, 1976, Paper S.76-22.)
-5-
.
kj Lt shall include for the purposes of nominations, elections and
voting the following positions designated by Senate under Section 1
of the. Universities Act as equivalent positions: 1) Dean of Con-
tinuing Studies; ii) Dean of Graduate Studies; iii) Dean of Faculty;
1v) .
Vice-President, Academic; v) President; vi) Assistant or Associate
Dean as in 1), ii), iii); Assistant or Associate Vice-President,
Academic. (Approved in effect April 7, 1975, Paper S.75-53.)
3. For the purposes of nominations and elections to the Board of
Governors-by and
.
frornfu11-tiiieeniployees of the University who are
iiOtfàcultymetibers, all persons holding employment as professional,
administrative and support staff or non-academic staff shall be en-
titled to he candidates and to vote in the pertinent elections only
if tbe employment position held is likely to be of a continuing
engagement nature;,
al It shall include research. associates. (See current Policy AC 9.)
bi It shall not include Laboratory Instructors I and II. (Revised
Septeiuher 13, 1976, Paper S.76-110.)
ci It shall include those Associates in the Faculty of Education
(Faculty Associates) appointed by the Board of Governors on recom-
mendation of the President under Academic Policy 20 3 d further
described in 4
Ti
and 5 b.
S
9
dl It shall not include those associates in the Faculty of Education
(Faculty Associates) under Academic Policy 20, other than under 3 d
further described under 4 b and 5 Ii.
e)
It shall not include visiting instructors, visiting lecturers,
visiting assistant professors, visiting associate professors, visit-
ing professors.
f)
It shall not include teaching assistants or associates, associates
of the centres, graduate associates.
g
i It shall not include post docotral fellows, or those employed
full-time funded from external grants.
hi It shall not include sessional lecturers.
ii It shall not include short-term lecturers in Continuing Education.
jj An employee, who has been a full-time employee of the University
other than a faculty member for more than three consecutive semesters
but who does not have any other entitlement to vote for a member for
the. Board of Governors, may request in writing from the Registrar that
he/she be permitted to be a candidate and/or to vote In the election
to the. Board by and from members of staff who are not faculty members.
Such-request shall be authorized provided service is continuing and
S
has remained continuous over not less than the three previous consecu-
tive semesters.
H.
Election of Faculty members to the Board of Governors or to Senate
By and From Faculties Jointly
1. In the election of faculty members by and from Faculties jointly,
candidates receiving the highest numbers of votes among the candidates
shall be declared elected.
To be eligible as a candidate or to vote the individual must be a
faculty member.
I.
Election of Faculty Members to Senate By and From an Individual
Faculty
1.
In the election of faculty members by and from the Faculty of
Arts to Senate, in order to be declared elected a candidate must
receive a majority of votes (at least 50% plus 1) with use of the
alternative vote as defined in the election regulations of that
Faculty as approved by Senate, and winners will be determined as
outlined therein.
2.
In the election of faculty members by and from any other indi-
vidual Faculty, the candidates receiving the highest numbers of
votes among the candidates will be declared elected.
J.
General Regulations Covering Nominations and Voting in the Elections
to Senate and the Board and of the Chancellor
1.
The due date for nominations shall be not earlier than ten days
and not later than fifteen days following the date of the call for
nominations in the case of elections by and from the faculty members,
by and from the students, and by and from members of staff who are
not faculty members. It shall be not earlier than twenty days and not
later than twenty-eight days in the case of elections by Convocation
to Senate and of the Chancellor.
2.
The 'date of election' shall be interpreted to mean the last date
on which valid ballots are due.
3.
The period for the casting of ballots shall be not less than ten
days nor longer than fifteen days in the case of elections by and from
the faculty members and by and from the members of staff who are not
faculty members. It shall be not less than fourteen days nor longer
than twenty-eight days in the case of elections by and from students
and in the elections by Convocation to Senate and of the Chancellor.
4.
In the regular elections to the Senate and to the Board balloting
is to be completed not later than April 15 in any year.
K.
General Regulations Covering Elections to Senate and the Board
1. a) When elections are being held for the position of Chancellor
and for the Board of Governors, a candidate may accept nomination
to run for only one seat or office in those elections. Similarly,
when elections are being held for the position of Chancellor and
-7-
.
for Senate, a candidate may accept nomination to run for only
one seat or office in those elections.
b) When elections are being held for the Board of Governors
and for Senate a qualified candidate may accept nomination to
run for office in both those elections.
2.
a) When elections are being held for the position of Chancellor
and also for the Board of Governors or for the Senate an indi-
vidual holding a Board office or a Senate office which extends
into the new term shall be required to file with the Registrar
resignation from the present seat in order to be a candidate in
the new Chancellor election. Such resignation may be effective
for the normal date of change-over of office or earlier, but
must be filed not later than the last date for receipt of nomi-
nations for the new election.
b) When elections are being held for the Board of Governors
and/or for the Senate, an individual holding a Board office or
a Senate office which extends into the new term shall be required
to file with the Registrar resignation from the present Board
seat in order to be a candidate in the new Board election or from
the present Senate seat in order to be a candidate in the new
Senate election. Such resignation must be effective for the
normal date of change-over of office or earlier but must be filed
not later than the last date for receipt of nominations for the
new election.
3.
In the election of students to the Senate, those students with
the highest numbers of votes shall be elected provided there is at
least-one student from each Faculty.
4.
In the election of students to the Board, the two students with
the highest numbers of votes shall be elected.
5.
The Secretary shall state the names of the persons elected. Re-
count may be requested within ten days of the announcement of the
results to the candidates. The ballots may be destroyed after ten
days following the recount period. The minutes will contain the votes
recorded. (Revised June 7, 1976, Paper S.76-86.)
6.
After the ballots have been received by the Registrar, he shall,
at the place, day and hour fixed in the notice of election, be
responsible for the opening of the ballots, and in the presence of
such of the candidates or their representatives as officially attend,
the counting of the votes for each candidate.
• L.
Vacancies on Senate; Vacancies on the Board
1. Where a vacancy arisesin the case of an elected faculty member
to Senate or to the Board, or an elected student member to Senate or
.
to the Board a by-election shall be held under the same principles
as pertain to the regular election provided there is at least four
months remaining in the unexpired term at the time for call for
nominations.
-8-
2.
Where a vacancy arises in the case of an elected faculty'member,
or an elected student member, or an elected full-time employee of
the University who is not a faculty member to the Board, a by-
election will be held under the same principles as pertain to the
regular election provided there is at least four months remaining
in the unexpired term at the time for call for nominations.
3.
In the case of a vacancy of a member appointed under Section 35
(j) replacement can be only under that section.
4.
Any Senate member who plans to be away for one semester or more
shall so inform the Secretary of Senate in order that a substitute
may be .
elected for the period of the absence from Senate.
5.
Where a vacancy arises in the case of a member of convocation
elected to Senate the remaining convocation senators shall constitute
a nominating committee to bring forward at least two names for each
such vacancy and Senate. shall decide by ballot vote the candidate or
candidates selected. It shall be required that there be at least four
months In the unexpired term at the time for call for nominations.
M.
General Regulations for Elections Conducted at Senate
1.
For electoral purposes at Senate voting shall be by ballot on
appropriate forms provided by the Secretary.
2.
For elections conducted at Senate a ballot showing more or less
votes than the number of vacancies to be filled shall be invalid.
3.
In elections at Senate if there is a tied vote there shall be
an additional ballot to choose between the persons concerned.
4.
The Secretary shall state the names of the persons elected.
The ballots may then be destroyed. The minutes will contain the
votes recorded. (Revised June 7, 1976, Paper S.76-86.)
V. MEETINGS
A.
Regular
1.
With the exceptions stated here and in (2) and (3) below, Senate
shall meet once a month on the first Monday of each month. When the
first Monday of the month is an academic holiday, the regular meeting
of Senate shall be held on the second Monday. At the commencement of
each semester, in January, May and September, the regular monthly
meeting of Senate shall be held on the Monday when classes are
scheduled to begin.
2.
In exceptional circumstances, the Chairman may postpone a regular
meeting and instruct the Secretary to inform the members as to the
new date.
3.
If in the opinion of the Chairman, there is insufficient business
to justify a regular meeting, he may cancel the meeting and instruct
the Secretary to so inform the members.
S
S
-9-
. 4. The Secretary of Senate will mail the notice of meeting, the
agenda, and all available supporting papers to members of Senate
at least ten days before the meeting.
5.
In order to make copies of the material pertaining to open
sessions available to members of the University community, copies
of the agenda and available papers shall be distributed to Depart-
mental Chairmen. Copies of the agenda and papers with supporting
documentation will be available at least tend days before the
meeting in the offices of 'the Dean of Arts, the Dean of Education,
the Dean of Interdisciplinary Studies, the Dean of Science, the
Dean of Graduate Studies, the University Library, Student Society
Office, and Secretariat Services. (Revised August 9, 1976, Paper
S.76-97.)
6.
Meetings will be called to order at 7:00 p.m. (Revised January
12, 1976, Paper S.76-190 updated.)
7.
The open session of any regular meeting normally shall terminate
not later than 10:00 p.m. The time may be extended at any meeting
by successful motion for extension, such motion requiring only a
simple affirmative majority of those who vote. (Approved in effect
March 1, 1976, Paper S.76-42.)
B.
'Special
1.
The Chairman may call a special meeting of Senate for the purpose
of considering an urgent item of business, when he deemd it necessary,
or on the petition of five members of Senate. Only such urgent items
of business as are contained in the notice may be discussed at a
special meeting.
2.
The Secretary of Senate shall, at least seventy-two hours before
the scheduled time of the meeting, notify members of Senate by mail,
telephone or telegraph1 of the special meeting indicating the nature
of the business for which the meeting is being called. Notice of
•
'
'meeting, including the agenda, will be mailed to members of Senate.
C.
..Open and Closed'Sessions
1.
Meetings of 'Senate shall be divided into two sessions: an open
session to which observers may be admitted; a closed session for the
discussion of business deemed by Senate to be of a confidential
nature and to which observers shall not be admitted.
2.
The agenda for the open and closed sessions of Senate shall be
public.
3.
An item on the agenda of the open session can be. placed into the
immediately- following closed session, at any time prior to or during
discission of the item, by successful motion to have it so placed,
S
such motion requiring only a simple majority. This motion may be
spoken to only by the mover and by one other person who wishes to
speak. against the motion. An identical procedure shall, be followed
if it is wished that an item be moved from the closed to the follow-
ing open session.
D.
Observers
1.
Provision shall be made for a limited number of observers at
open sessions of Senate meetings.
2.
The Chairman '
shall designate the number of seats to be made
available for observers; observers shall not exceed the number of
seats provided for them.
3.
Observers may be students, faculty or staff of Simon Fraser
University or members of the community at large.
4.
Observers shall conduct themselves in such a manner as not to
interfere with the business of Senate.
5.
No observers shall be required to leave the open meeting of
Senate except on the ruling of the Chairman or on the vote of Senate
by simple majority without prior notice of motion.
6.
The editor of The Peak, or his designate, is permitted to attend
the open sessions of Senate, as an observer.
7.
At the discretion of the Chairman:of Senate, closed circuit audio
coverage and/or closed circuit television coverage of open sessions
of Senate may be provided to other areas of the University. No pro-
vision shall be made for closed circuit coverage of closed sessions
of Senate meetings.
E.
Quorum: Eleven members, at least
six
of whom shall be members of
faculty elected to Senate, shall, constitute a quorum for the trans-
action of any business at any regular or special meeting of
,
Senate.
F.
1. Minutes of meetings shall be a brief summary of points made in
debate and a record of decisions taken. The part played by any
'member in the closed session, other than the mover and seconder of
motions, should not be recorded in the minutes.
2.
Shorthand transcripts of open and closed sessions shall be made
and retained by the Secretary of Senate. Members of Senate shall
have access to these transcripts.
3.
Open sessions, shall be recorded on audio tape by the Secretary
of Senate. A copy of the audio tape shall be placed in the University
Library.
4.
Copies of the minutes of the open session with supporting papers
shall be placed in the University Library and shall be open to the
University community. Copies of the minutes shall be distributed to
members of Senate, Departmental Chairmen, .President of the Student
Society, President of the Faculty Association, and to
,
the Secretary
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.
of the Academic Board. By request, copies of minutes will be made
available to any concerned individual. Request for multiple copies
of Senate minutes may be made available at the discretion of the
Chairman of Senate or the Secretary.
5.
Copies of the minutes of the closed session, with appropriate
supporting papers, shall be placed in the University Library Archives.
Access to this material may be authorized by the Chairman of Senate.
G.
Order of Business
1.
Items for open and closed sessions of Senate are determined by
the Chairman of Senate upon the advice of the Senate Committee on
Agenda and Rules.
2.
The order of business for open and closed sessions of regular
meetings of Senate shall be:
Approval of Agenda
Approval of Minutes of Previous Session(s)
Business Arising from the Minutes
Report of Chairman
Reports of Committees
Reports of Faculties
Other Business
•
Notices of Motion
Information
3.
The order of business of special meetings shall be that trans-
mitted in the Notice of Meeting.
H.
Conduct of Meetings
1.
Motions from the floor: Motions from the floor may be made
orally; however, at the request of the Chairman the mover may be
required to put the motion in writing.
2.
Debate: A member of Senate who desires to speak in debate must
obtain recognition from the Chair. A senator who has spoken twice
on a particular question has exhausted his right to debate that
question for that session.
3.
Voting: Elections shall be by ballot. All other voting shall
be by show of hands, unless a motion to vote by ballot is carried.
4.
Except as otherwise, specified in these rules the use of cameras
and recorders is not permitted after a meeting has been called to
order.
VI. COMMITTEES
.
A.
The.Senate shall appoint such standing and ad hoc committees as it,
from time to time, shall determine necessary and Senate shall deter-
mine the membership and the method of appointment or electing
members to said committees.
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B.
Any member of a Senate Committee who plans to be away for one semester
or more shall so inform the Secretary of Senate in order that a sub-
stitute may be elected for the period of the absence.
C.
1. Reports to Senate
a)
A Committee whose first function is regularly to place items on
the agenda of meetings of Senate shall not present a regular report
to Senate beyond the submission of agenda items and the necessary
supporting materials.
b)
A standing committee with delegated responsibilities to perform
duties on behalf of Senate shall report to Senate at twelve-monthly
intervals, except where otherwise stipulated in the charge to the
committee; the first
report
shall be on a date to be agreed upon by
the Chairman of the committee and the Chairman of Senate. Where
Senate ratification of decisions made by a committee is required it
-
shall be sought at the time of submission of the Committee's report;
in the event of Senate failing to ratify such decision or decisions
of a committee, the decision or decisions shall stand, and the Senate's
failure to ratify shall be interpreted as an Instruction to the com-
mittee involved, that actions of that type shall not be repeated.
c)
A temporary committee established by Senate to perform a limited
specified task shall report to Senate by the date stated in its
charge.
4) Existing committees of Senate shall be assigned to categories a),
0
b), or c) above by the Chairman of
Senate
on the date of promulgation
of this rule; the categories of committees to be established in future
shall be specified in the charge to each committee.
e) Any Committee of Senate may, on motion of Senate or on call of the
chairman of Senate be required to present a report to Senate.
2. Form of Reports of Committees to Senate
Committee reports to Senate shall normally include the following:
a)
A statement qf Senate's charge to the committee,
b)
A statement of actions taken by the committee under the charge.
c)
Where Senate has delegated powers to the côiittee,
,
a list of
the actions that have to be ratified.
d)
Recommendations if any. Any recommendation shall be in the form
of a motion and handled in accordance with normal Senate procedures
for placing motions on the agenda.
3. Consideration of Reports
Upon the
advice
of the Senate Committee on Agenda and Rules, the
Chairman of Senate shall allocate a period of time for informal con-
sideration of committee reports. Any recommendation arising from
if
-
13 -
S
the discussion shall be presented as a motion in accordance with
the regular practice of Senate.
VII. PARLIAMENTARY AUTHORITY
The rules contained in 0. Garfield Jones, Parliamentary Procedures
at a Glance (New York; Meredith Press - 1971) shall govern Senate in all
cases to which they are applicable, and in which they are not inconsis-
tent with the Standing Rules of Senate.
VIII. METHOD OF AMENDING
Alterations of these Rules of Senate shall require written notice
at a regular meeting of Senate prior to the meeting at which a vote on
the proposed alteration is taken, which vote shall require an affirma-
tive vote by two-thirds of the voting members present to carry.
IX. SUSPENSION OF THE RULES
A motion to suspend these rules of Senate shall require an affirma-
tive vote by two thirds of the voting members present to carry.
S
The Rules of Senate were revised following amendments made to the
Universities Act in 1974. The basic revised Rules were approved by
Senate November 4, 1974. Further revisions to the Rules have been made
and these are reflected in an appropriate notation within the Rule in
question to show when the revision took place following November 4, 1974.
0
