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MEMORANDUM 

To. ?

SENATE 

?

From .... . ..

SENATE UNDERGRADUATE .ADM..SSIONS 

................................................................................................................................BOARD 

?

...............................................................

Subject .....

REPORT ... ON ... COMMITTEE ... ACTIVITIES ....... 

?

.....

Date.. ...

.

28TH FEBRUA.........97.    

.......................... 

?

1975-1977 FOR INFORMATION 

The attached report S.78- 40 outlines the activities 

of the Senate Undergraduate Admissions Board for 

the 1975 - 1977 period. 

Statistics contained 

in

the report cover the 1970- 

1977 period. 

Encl 

ACM: bc 

r

.

.

1.

SUAB 78 

SUBJECT: REPORT ON COMMITTEE ACITIVITIES 

TO SENATE, 1975-77 

The last report of the Senate Undergraduate Admissions Board 

(5.75-124) was placed before Senate in September, 1975. That 

report dealt with the period between the establishment of the 

Committee in July, 1970, and August,-1975. The first two 

sections of the report dealt with the establishment, terms of 

reference and operating procedures of the Committee and with 

its membership. Some changes have occurred in the membership 

of the Committee; but there are no other developments to 

report in either of these categories. They are, therefore, 

omitted except for the attachment of a list of the current 

members of the Committee (Appendix I). 

That report (S.75-124) also provided a summary of the actions 

taken under the terms of reference of the Board. 

Our report (S.78- 

?

) includes a summary of actions and a 

statistical report on those areas which come under the terms 

of reference of the Committee. To supplement our summary of 

actions and first report, this statistical report deals with 

the period from the establishment of the Committee to the 

present. 

The following information is appended to the report:-- 

I)

List of current SUAB members 

- APPENDIX 

I

ii)

Summary of Actions of SUAB 

- APPENDIX 

II

iii) 

Summary of the SUAB End of 

Semester Review 

- APPENDIX 

III

iv)

Summary of New Student 

Admissions*        

- APPENDIX 

IV

a,b,c,de,f 

*Although the appended tables do not relate to actions by the 

Senate Undergraduate Admissions Board, they do reflect the 

trends in new student admissions, an area that is of major 

interest to the Board. 

The statistics presented in Appendices III and IV reflect a 

number of trends in the areas of academic standing and new 

admissions. We have attempted to identify these trends and 

[]

2.

we have indicated in which areas the Board is currently 

reviewing policies that apply to the trends. 

Appendix III reports on the number of undergraduate students 

placed in each of the conditional academic status cate- 

gories following each semester. The categories of "warning", 

"probation" and "required to withdraw" have been increasing 

on an annual basis for the past four years. The reason for 

this increase 

is, in 

part, due to the increasing part-time 

enrolments and the fact that the continuance, withdrawal and 

readmission policy discriminates against the part-time 

student. The Board is presently studying this inconsistency 

and plans to recommend to Senate a new policy on continuance, 

withdrawal and readmission. 

The Board is also reviewing two other areas that are related 

to student performance. These include a review of the cur- 

rent admission requirements for B.C. Secondary School graduates 

and a study on the performance of foreign students entering, 

whose primary language is not English. 

Appendix IVa reports on the number of new undergraduate 

applications received and processed each semester. These 

figures have been increasing annually except for this past 

year (1977) in which we experienced a decline. The reasons 

for this are not fully understood. However, it would appear 

to be related to a possible decline in qualified secondary 

school applicants and the general economic situation wherein 

many students appear to be selecting career and trade 

programs at other institutions. 

It should be noted that in Appendix III, Columns 1, 3 and 4, 

do not total 100%, as some students transfer their applica- 

tions to a subsequent semester and some cancel their 

applications. Actual figures are not kept on these categories. 

Appendices IV(i), (ii), (iii) and (iv) report all new under- 

graduates (full, part-time, including withdrawals) and 

reflect a consistent trend of new student admissions on the 

basis of academic background. 

Appendix IVc reports all new undergraduates (full, and part- 

time, including withdrawals) enrolled by citizenship. There 

are no major shifts in the new foreign student admission 

with the exception of a •gradual increase 

in

the enrolment of 

students from Hong Kong. 

.

3.

Appendices IVd, e and f report 

(full, and part-time, including 

these categories are consistent 

undergraduate admission. 

all new undergraduate students 

withdrawals). The trends in 

with the overall trend for 

.

4.

APPENDIX I 

SENATE COMMITTEES 

February 

27, 1978 

SENATE UNDERGRADUATE ADMISSIONS BOARD 

•

(SUAB) 

- standing 

(Reporting Category "B") 

Members     

Conditions ? 

Term   

ExpiryDate 

Name 

Academic Vice- 

Chairman - non-voting 

President or a  

except in case of a 

designate of   

tie

B..G. ? 

Wilson 

his choice 

(L.N. ? 

Wilson) 

Director of 

Admissions 

A.C. McMillan 

Student Member  

Selected by the 

?

1 year  

Sep

30/78  

S.

?

Wilson 

Alternate    

Student Society 

?

1 year  

Sep

30/78  

D. Paruk 

Student Senator 

Elected      

1 year  

Sep

30/78  

G. ? 

Bitle ? 

*

Student Senator   

by

1 year  

Sep

30/78  

G.T. McGuire* 

Alternate    

Senate      

1 year  

Sep

30/78 

Faculty Member  

Elected by    

2

years 

Sep

30/78  

G.A. Rheumer 

(Arts) 

Alternate 

Respective 

2

years 

Sep

30/78  

R.B. ? 

Horsfall 

Faculty Member 

2

years 

Sep

30/78  

A.G. Whitney 

(Education) 

Alternate    

Faculty      

2 years 

Sep

30/78  

J. Sandvoss 

Faculty Member 

2 years Sep 

30/78  

W.D. ? 

Ross. 

(Interdi scip-  

Undergraduate 

plinary Studies) 

Alternate              

2 years 

Sep

30/78  

A. Lebowitz 

Curriculum 

Faculty Member 

2

years 

Sep

30/78  

L.K. Peterson 

(Science) 

Alternate    

Committees    

2 years 

Sep

30/78  

C.L. ? 

Kemp 

Senator     

Elected by and 

?

2 years 

Sep

30/78  

E.J. Wells ** 

from Senate 

Director of 

Academic Advice 

Non-voting 

M. Cairns 

Centre 

Recording 

Secretary    

Non-voting 

PURPOSE: ? 

To recommend 

to and receive 

from 

the Senate policy decisions 

on undergraduate 

admissions, 

readmissions, standing 

and credit 

transfer 

and, where necessary, 

to

provide general 

direction in 

the interpretation 

of such 

policies. 

NOTE: ? 

This 

Committee, established 

by Senate at 

its meeting of 

July 

6, 1970 

5.

SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB) - continued 

replaces the former Senate Committee on Undergraduate 

Admissions and Standings. Membership revised by Senate 

at its meeting of September 8, 1975. 

Committee meetings are scheduled at least twice per 

semester. 

*Elected at meeting of Senate of October 3, 1977, to replace 

T. Glas, E. Ryan and G.T. McGuire. 

**Elected at meeting of Senate of October 3, 1977, to replace 

A.J. Dawson for balance term of office. 

6.

APPENDIX II 

?

SUMMARY OF ACTIONS OF SUAB - JULY 6, 1970, TO AUGUST 16, 1977 

The initial meeting of the Senate Undergraduate Admissions 

Board was held on October 7, 1970. Since its inception, 

the Undergraduate Admissions Board has met on fifty-one 

(51) occasions up to, and including, its meeting on August 16, 

1977. 

During this period, the Board has dealt with seventy-seven 

(77) formal papers and twenty-one (21) meetings have been 

called specifically to review end-of-semester examination 

results. Forty-three (43) of the seventy-seven (77) formal 

papers which have been presented have gone forward to Senate 

for approval, whereas the remaining papers were either defeated, 

or treated as information to the Senate Undergraduate Admissions 

Board, the Senate Appeals Board, or the Director of Admissions. 

A breakdown of the seventy-seven (77) papers presented to the 

Senate Undergraduate Admissions Board follows:-- 

?

Admission and Admission-Related 

?

19

Transfer Credit 

?

23

Terms of reference and responsibilities 

of the Senate Undergraduate Admissions 

Board and the Senate Appeals Board 

?

13

Course Challenge ? 

7

Other ? 

15

7.

APPENDIX III 

0 ?

SUAB - END-OF-SEMESTER REVIEW 

NUMBER OF STUDENTS WITH CONDITIONAL ACADEMIC STATUS, BY SEMESTER 

Required To   

Permanent   

Total 

?

U.G. 

Semester   

Warning ? 

(%)

ProbatiOn(%)  

WithdW(%) 

Withdrawal   

-Enrolment 

70-3    

147

(3.35)   

169

(3.85)   

58

(1.32)   

31

(0.70)  

4380

71-1     

36

(0.81)   

244

(5.53)  

44

(0.99)   

37

(0.83)  

4408

71-2     

14

(0.59)    

69

(2.93)  

23

(0.97)   

16

(0.67)   

2353

71-3    

171

(3.97)   

186

(4.32)  

45

(1.04)   

18

(0.41)  

4301

72-1     

47

(1.08)   

287

(6.62)  

44

(1.01)   

19

(0.43)  

4330

72-2     

12

(0.52)   

96

(4.19)  

13 (0.56)    

6

(0.26)   

2286

72-3    

192

(4.13)   

209

(4.50)  

51

(1.09)   

19

(0.40)  

4643

73-1     

126

(2.74)   

283

(6.16)   

27

(0.58)   

13

(0.28)  

4587

73-2     

30

(1.21)    

93

(3.76)  

19

(0.76)   

13

(0.52)  

2473

73-3    

127

(2.40)   

346

(6.54)  

64

(1.21)   

28

(0.53)  

5283

74-1     

40

(0.76)   

379

(7.29)  

57 (1.09)   

26

(0.50)  

5195

74-2     

0

(0.00)    

99

(3.45)   

8

(0.27)    

1    (0.03)  

2867

74-3    

203

(3.35)   

403

(6.66)   

65

(1.07)   

28

(0.46)  

6048

75-1     

57

(0.91)   

547  (8.80)  

74

(1.19)   

41

(0.65)  

6215

75-2     

20 (0.55)   

118

(3.30)  

12

(0.33)    

2

(0.05)  

3575

75-3    

187

(2.61)   

582

(8.12)  

78

(1.08)   

58

(0.80)  

7163

76-1     

61 (0.83)   

727

(9.96)  

50

(0.68)   

41  (0.56)  

7298

76-2     

25 (0.61)   

342  (8.44)  

23 (0.56)   

21

(0.51)  

4049

76-3    

221

(2.78)   

737

(9.30)   

90

(1.13)   

21

(0.26)  

7922

77-1     

60 (0.79)   

775

(10.23)  

109

(1.43)   

13  (0.17)  

7571

77-2     

23 (0.53)   

522

(12.15)  46 (1.07)   

12

(0.27)  4294 

77-3    

257

(3.21)   

764

(9.55)  124 

(1.55)   

16

(0.20)  

7994

APPENDIX IVa

TATLJS OF 

NEW STUDENT 

APPLICATIONS 

Number of     

Number 

of

Applications n 

Number of  

Students 

Accepted 

Students Accepted  

Students   

Completed 

because 

emester 

Applications   

who Applied   

who Registered 

Not Admissible 

Lack of Documentation 

70-3    

3852

(46%) 

1779

(65%) 1161   

(21%) 

804

(33%) 1269 

71-1    

1332

(52%) 

687

(79%) 542   

(23%) 

304

(20%) 

267

71-2     

438

(50%)  

219

(95%) 209   

(19%) 

85

(23%) 

102

71-3    

3630

(52%) 

1883

(67%) 

1269

(22%) 

782

(23%) 

821

72-1    

1270

(55%)  

693

(79%) 

549

(16%) 

209

(19%) 

247

72-2     

653

(56%) 

367

(81%) 

296

( 8%) 

54

(25%) 

161

72-3    

4008

(60%) 2414    

(73%) 

1753

( 4%) 562     

(22%) 

885

73-1    

1669

(63%) 

1050

08%) 

822

(11%) 

188

(21%) 

344

73-2     

756

(68%) 513    

(75%) 

383

( 6%) 

44

(18%) 

138

73-3    

4344

(60%) 2606    

(70%) 

1835

(15%) 

659

(22%) 

966

74-1    

1664

(61%) 

1015

(79%) 803   

(11%) 

185

(24%) 

398

74-2     

820

(70%) 

577

(69%)  396   

( 8%) 

64

(26%) 

215

74-3    

5009

(56%) 2804    

Q5%) 

2108

(11%) 

528

(31%) 1552 

75-1    

2086

(69%) 

1430

(73%) 

1042

(10%) 

205

(23%) 

473

75-2     

967

(62%)  

602

(60%) 

361

( 4%) 36     

(34%) 329 

75-3    

5820

(57%) 

3334

(73%) 

2427

( 8%) 

450

(26%) 

1496

76-1    

2323

(74%) 1724    

(72%) 

1244

( 4%) 102     

(18%) 

416

76-2     

990

(64%) 635    

(63%) 

403

( 4%) 

44

(24%) 

237. 

76-3    

5774

(58%) 3371    

(75%) 2515   

( 8%) 471     

(25%) 

1419

77-1    

2064

(67%) 

1388

(74%) 

1030

( 6%) 

119

(21%) 

436

77-2    

1219

(62%) 756    

(62%) 

468

( 5%) 

56

(19%) 236 

77-3    

5660 .     

(60%) 3382 ? 

.                       (71%) 2388   

( 8%) 428     

(24%) 1361 

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