SiMON FRASER UNIVERSITY
sw-2
MEMORANDUM
As amended by Senate
January 9, 1978
SENATE
P.
J EWETT
1X0
To
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From .... .....
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PRESIDENT
c b d SEARCH PROCEDURES FOR UNIVERSITY
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DECEMBER 13, 1977
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ie.....IBRARIAN...................................................................................ae.......
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MOTION
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"That Senate approve the selection procedures and
terms of reference established by the Board of
Governors, as set forth in S.78-2, for the University
Librarian Search Committee:
A.
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Selection of the University Librarian Search Committee:
1. The University Librarian Search Committee shall
consist of the following members:
a.
The Academic Vice-President, who shall serve
as Chairman.
b.
Two Deans, elected by the Deans.
•
C.
Four members of the University Library profes-
sional Librarian and Division Head staff elected
by that constituency.
d.
One faculty member from each Faculty, holding
a regular full-time appointment, -eppc-ht-ed--by-
t-he--De
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an-. elected by and from each Faculty.
e.
students, to be selected by such methods as
the Simon Fraser Student Society may determine, at least one
of whom shall be a graduate student.
f.
One member of the continuing non-professional
Library staff, to be elected by that constituency.
2. All the above members of the University Librarian
Search Committee shall be voting members.
B. Terms of Reference of the University Librarian Search
Committee:
1. Responsibilities of the University Librarian Search
Committee shall include:
a.
Deciding whether to include in its search area
persons outside the University.
b.
Engaging in a search for potential candidates
and examining their credentials.
c.
Consulting during the search procedure with all
available University Library Division Heads.
d.
Receiving expressions, as early as possible in
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the search process, of the opinions and preferences
of Library personnel.
e.
Apprising the President of the name of any candidate
for appointment so that in advance of making any
final recommendation, agreement may be reached between
the President and the said candidate regarding the
terms under which he/she might be appointed.
f.
Obtaining, in the case of a candidate from within
the Library, ratification by vote of the constituency
defined in A. 1. (c) above, of the candidate to be
recommended to the President; and
g.
Bringing to the President of the University within a
reasonable period one or more recommendations for
appointment to the position.
2. If the President does not find it possible to recommend
to the Board of Governors the appointment of a candidate
recommended by the Committee she shall so inform the
Committee, and shall supply an explanation of her decision.
In such an event the University Librarian's Search Committee
shall undertake once more the responsibilities outlined in
B.l. above.
C. ?
Related Matters
1.
Only those persons holding appropriate status within the
University Library (as determined by Senate and as
recorded in the Registrar's Office) shall be eligible to
vote under sections A.l.(c) and B.l.(f).
2.
Unless otherwise specified, the applicable election
rules and procedures shall be those prevailing in
elections to Senate, with the elections to be conducted
by the Registrar."
Registrar's Explanatory Note: Unless clearly instructed otherwise by
the Board and by the Senate, the constituency of Section A.l.f shall
be taken to be the usual type of constituency for prime elections at
this institution and would constitute those non-faculty equivalent
library employees entitled to be candidates and/or to vote in elections
to the Board.
10,
SiMON FRASER UNIVERSITY
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MEMORANDUM
To .... ..... ...Mr...
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Evans ... ............ ..............
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From ....... ...
Pauline ....
Jewett
Secretary
....of Senate
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Sub j ect......
Search
. . Procedures. ..for....Uni.ver-
sity Librarian
...Pre,side.n.t ... . ........... ...........................................................
Date
...........
December .... 13.th., .... 19.7.7 ..................... ................
This is to confirm that at the Board of Governors
meeting held on December 6, 1977, the Board approved the
attached "Terms of Reference for Search Committees for
University Librarian", with the following amendment:
That Section f. be added under Item A.l., which
would read:
One member of the continuing non-professional
Library staff, to be elected by that
constituency.
This amendment has been incorporated into the attached paper.
Although R. Clavier indicated that "continuing" should
include part-time employees, but not temporary employees who
were employed for less than four months, I will leave it to
you to determine the meaning of "continuing" in accordance
with Senate regulations.
A further amendment failed, i.e. to add Section g.
under Item A.l. which would read:
One graduate student elected by graduate students.
The President indicated that a graduate student could
be included under item e., as the Student Society represented
both undergraduate and graduate students.
Would you place this on the agenda of Senate for its
approval at its meeting on January 9, 1978, in accordance with
Section 28(e) of the Universities Act which states that:
's.... the Board has power .....
(e) with the approval of the senate, to establish
procedures for the recommendation and selection
of candidates for president, deans, librarians,
registrar, and other senior academic administra-
tors as the board may designate;"
*
bjp
c.c. Dr. B. G. Wilson, Vice-President, Academic
TERMS OF REFERENCE FOR SEARCH COMMITTEES?
FOR UNIVERSITY LIBRARIAN
A. Selection of the University Librarian Search Committee:
1. The University Librarian Search Committee shall consist
of the following members:
a.
The Academic Vice-President, who shall serve as
Chairman.
b.
Two Deans, elected by the Deans.
C.
Four members of the University Library professional
Librarian and Division Head staff elected by that
constituency.
d.
One faculty member from each Faculty, holding a
regular full-time appointment, appointed by the Dean.
e.
Two students, to be selected by such methods as the
Simon Fraser Student Society may determine.
f.
One member of the continuing non-professional
Library staff, to be elected by that. constituency.
2.
?
All
the above members of the University Librarian Search
Committee
shall be voting members. ?
. .
B. ?
Terms of Reference of the University Librarian Search Committee:
1. ?
Responsibilities of the University Librarian Search
Committee shall include:
a.
Deciding whether to include in its search area persons
outside the University.
b.
Engaging in a search for potential candidates and
examining their credentials.
C.
Consulting during the search procedure with all available
University Library Division Heads.
a.
Receiving expressions, as early as possible in the
search process, of the opinions and preferences of
Library personnel.
e.
Apprising the President of the name of any candidate for
appointment so that in advance of making any final
recommendation, agreement may be reached between the
President and the said candidate regarding the terms
under which he/she might be appointed.
f.
Obtaining, in the case of a candidate from within the
Library, ratification by vote of the constituency
defined in A.1-(c) above, of the candidate to be
recommended to the President; and
g.
Bringing to the President of the University within a
reasonable period one or more recommendations for
appointment to the position.
Page 2.
2. If the President does not find it possible to recommend
to the Board of Governors the appointment of a candidate
recommended by the Committee she shall so inform the
Committee, and shall supply an explanation of her deci-
sion. In such an event the University Librarian's Search
Committee shall undertake once more the responsibilities
outlined in B.l. above.
C. Related Matters
1.
Only those persons holding appropriate status within the
University Library (as determined by Senate and
as recorded, in the Registrar's Office) shall be eligible
to vote under sections A.l.(c) and B.l.(f).
2.
Unless otherwise specified, the applicable election rules
and procedures shall be those prevailing in elections to
Senate, with the elections to be conducted by the Registrar.
1
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December 13th, 1977
