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S77- 

112

^ -

MEMORANDUM

1979. 

0 ?

To........................................................

..... 

Subject ....

S? nte 

.

NP A rt. .. 

?

31st.

.1919.. 

Senate Comittee on Scholarships, Awards and

MOTION: ?

That Senate ratify the term of reference of

the Financial Aid programs administered by the

Senate Committee on Scholarships, Awards and

Bursaries.

Submitted by:

Vern C. Loewen

Director of Financial

Aid

and Secretary to S.C.S.A.B.

Dr. Hal Weinberg, 

Chairman, S.C.S.A.B, 

VCL/n8

SENATE REPORT

TO AUGUST 31-1979 

FROM THE

SENATE COMMITTEE ON

SCHOLARSHIPS, AWARDS AND BURSARIES 

. ?

OCTOBER 1979

I. INTRODUCTION

The

terms 

Of

reference

and the current membership of the committee 

may be found In a report entitled Senate Committees dated October 

and circulated to all 

p

esters of Senate by Secretariat Services. 

The terms of reference for the specific programs administered by 

the committee may be found in the Financial Aid section of the 

undergraduate 

calendar and the appropriate section of the 

Sgraduate calendar. Where recent changes In the terms of reference 

of these programs have been made they will be noted in this report. 

A

brief 

review of the University Programs administered 

by SC.S.A.B. 

and also of 

the Government 

Financial Aid Programs is given in a 

Table at the end of this report (see Appendix I). Any further 

enquiries may be made of the Director of Financial Aid. 

n

II.

IZATION OF THE SENATE COMMITTEE ON SCHOLARSHIPS 

1) S.C.S.A.B. Parent Comerittee 

This committee, which Includes all 

meters 

of S.C.S.A.B. 

meets 4 to 5 times per semester 

and Is 

responsible for all 

policy, budgetary and other major decisions. 

The current members are: 

H. Weinberg         

Psychology 

N. P. Hlndley        

Communication 

Studies 

H.J.M. Johnston       

History 

A.H. Lachlan         

Mathematics 

D.R. 

Maki           

Economics and 

Coirce 

L.H. 

Palmer         

Physics 

J.D. 

Wall           

Centre 

for

the Arts 

M.F. Uldeen         

Education 

N. Zola           

Education 

T.

McNabb          

S.F.S.S. 

D. Moffatt          

Lay

Meter 

V.C. Loewen         

Secretary ? 

(non-voting) 

2)

Task Forces 

The

various 

specific 

scholarship 

responsibilities 

and award 

of,

program 

choosing 

are the 

the

responsibility 

winners for the 

?

of three 

task forces: 

a)

Task Force #1 

To adjudicate Undergraduate Open Scholarships, all. University 

Awards, plus all other Awards, Medals and Prizes which are 

to be presented at Convocation. 

Members: Three faculty, of which one may be the chairman, 

the Director of Financial Aid, 2 student committee 

members and one lay member. 

b)

Task Force #2 

To

adjudicate 

Open Graduate Scholarships, Memorial Scholarships, 

Private Graduate Scholarships. 

Meters: Three faculty, of which one may be the chairman, 

the Director of Financial Aid, 2 graduate students 

from the committee and the Awards Clerk from the 

(ban. of Graduate Studies Office. 

Q,

-3-

2) Task Forces cont.

c) Task Force #3

To adjudicate Entrance Scholarships, Gordon M. Shrum

Scholarships, P.O .P. Scholarships, Undergraduate

Non-Graded Scholarships.

Members: three faculty, of which one may be the chairman,

the Director of Financial Aid, two students from

the committee and one lay nether.

Note: only members of S.C.S.A.B. are voting members of

the parent committee or its Task Forces.

3) S.C.S.A.B. Executive:

a) Responsiblll

ties: Develops policy recommendations for

consideration

by the parent comittee, handles preliminary

budgetary questions, as well as a variety of miscellaneous

problem . It receives all appeals on behalf of the Chairman

of S.C.S.A.B. and establishes nethership on the task forces

each semester.

b) Membership: Chairman of S.C.S.A.B. one other academic member

. ?

of the parent comeittee, named to the executive each semester

by the chairman, and the Director of Financial Aid.

III. THE AWARDS PROGRAMS ADMINISTERED BY FINANCIAL AID:

UNDERGRADUATE SCHOLARSHIPS

These scholarships currently range from

$100 to $400. Scholarships

are awarded on the previous semester's fine grade point in

proportion to hours taken. Students registered in less than 15

semester hours receive the scholarship on a pro-rated basis.

To accommodate an increasing number of 'non-graded" course options

in relation to open scholarships, two categories have been

established:

Category (a) includes students who are utilizing graded

course work for competition.

Category (b) includes students who are utilizing non-graded

course work for competitions

(P/W,

P/NE. P/F). This includes

P.D.P. students.

S.C.S.A.B. has considered the current S.F.U. open scholarships

scheme to have several shortcomings which include:

(a)

it places too much emphasis on last semester's work

(b)

It has led to the awarding of a large number of relatively

low-value scholarships.

BEM

1) UNDERGRADUATE 

SCHOLARSHIPS cont. 

Consequently the S.F.U. Open Scholarship scheme has been 

?

revised, as outlined 

below. 

?

The implementation dates will be 

announced as computer programs to handle them, are introduced. 

Two new undergraduate scholarships have been established: 

A.

A Fee Repayment Scholarship 

A student who completes 

a

semester with a fine G.P.A. of not 

less than 

3.6* 

may receive a scholarship equivalent to his or 

her fees in that semester upon enrolment in the next semester. 

This program will be computerized. 

*The G.P.A. will be adjusted as required toaccomodate the 

budget. 

B.

A New 

S.F.U. Open Scholarship 

This scholarship would be valued at $500 per semester for two 

semesters 

and the student's fees would also be paid during the 

period of the award. The scholarship would be awarded, on a 

competitive basis 

and within the resources available, 

to

students with a fine G.P.A. equal to or greater than 3.80 

over the preceding semesters in which the student has accumulated 

thirty 

During the 

semester 

tenure 

hours 

of the 

of

scholarship 

graded course 

the

work.recipients 

?

would have to 

enrol in a minimum of fifteen hours per semester to receive the 

full value of the 

award; students enrolled in less 

would receive 

a pro-rated award. 

?

The period of the scholarship would not be 

extended beyond two semesters, although the student may elect not 

to use his scholarship in a 

given semester. 

A student would have to conpiete a further thirty hairs of graded 

course work before being again eligible for the scholarship. 

Where a student completes nore than thirty semester hours during 

the two semesters of the scholarship, the excess may be used if 

necessary towards completing the 30 hour requirement for a 

subsequent scholarship. Where this is done the average grade 

taken over the whole semester would be used for that nunter of 

hours taken for scholarship consideration. 

Students would only be considered for this 

scholarship through 

applications to the Financial Aid Office. 

-5-

2) S.F.U. ENTRANCE Sa4OLARSHIP

Current Terns of Reference 

These scholarships valued up to $350.00 for the student's first semester 

of

study 

are

awarded 

to students with excellent academic records who are 

entering S.F.U. from high schools, coimiunity colleges and other 

universities. 

S.C.SA.8. is 

proposing that the S.F.U. Entrance Scholarship be equivalent 

to the student's fees 

for the first two semesters of study at S.F.U. 

Studeflts would then be 

encouraged to enroll In a full course-load to 

qualify for 

the new 

S.F.U. Open Scholarship for the subsequent semesters 

of study. 

It should be noted that 

S.C.S.A.B. may offer additional Entrance 

Scholarships 

of higher value to students who have excelled In Provincial 

or National 

competitions such as the B.C. Debating competition. 

3)

S.F.U. GORDON N. 

SHJM SCHOLARSHIP 

A new undergraduate entrance scholarship 

has been established, and was 

first implemented in September 

1978. ? 

These scholarships replace the 

former Gordon N. Shrum Entrance 

Scholarships. 

?

They are valued at 

$1.000 per semester 

for nine semesters and are currently awarded to a                               

•

B.C. 

very 

high 

select 

schools. 

group 

?

of outstanding 

In considering 

undergraduates 

applicants 

entering 

and nominees 

S .F 

for

.U.

the

from 

scholarship, high 

school transcripts, letters of reference, a 1,000 

word autobiographical

sketch and statement of the student's academic 

plans for the future 

are required. ? 

The academic progress of the 

recipients at S.F.U. is 

monitored on a semester by semester basis. 

In 1978 and again 

in 1979, seven such scholarships were awarded. 

S.C.S.A.B. is proposing to offer an additional limited number of 

Gorftn M.Shrum scholarships to students entering S.F.U. from B.C. 

comin1ty colleges 

or B.C. universities. ? 

The scholarships would be 

?

valued at 

$1,000 for the number of semesters of full-time study 

required for the 

student to complete an honours degree. All other 

guidelines for Gordon 

N. Shrum scholarships would apply to these 

scholarships. 

4)

JACK DIAMOND 

SCHOLARSHIP

S.C.S.A.8. has established 

three entrance scholarships which are 

offered each year In the amount of $1,000 each to students entering 

S.F.U. in the 

fall from high school or junior college. The students 

must have 

attained a high scholastic standing and must also have 

demonstrated 

a

high level 

of achievement in the field of athletics. 

Transcripts and appropriate letters of reference are required in the 

application. ? 

If students are entering S.F.U. in the preceding 

Spring or Summer semesters they are eligible for consideration the 

following Fall. In the Fall semester of 1979, three awards were made. 

-6-

5) GRADUATE STIPENDS 

The original purpose of the Graduate Stipend was to permit a 

graduate student to 

devote one full 

semester

to

research

without 

having to be concerned about finances. The stipend was awarded 

for

one

semester in the amount of $1.500 which was increased in 

1977 to $1,800. The current 

term of 

reference are: 

a)

The recipient must be a Master's or Doctoral student currently 

registered at Simon Fraser. 

b)

Tenure of the stipend shall be for one semester. 

c) Eligibility: 

Normally

students will be eligible only after 

they have successfully

completed all requirements 

for

the degree 

with the exception of the thesis 

its equivalent and/or 

related 

field work. 

?

All students must 

have 

successfully 

completed

a minimum of 

two semesters

at S.F.U. in their credit 

program

d)

The amount of the stipend shall 

be the 

amount of a normal one 

semester 

Teaching Assistantship at the Master's level, i.e. 

$2,315, or the Doctoral 

level, i.e. $2,820, whichever 

is

appropriate. 

e)

All applicants must be in good 

standing, must have 

a G.P.A. 

of at 

least 3.25 in their graduate program, must be under- 

taking a full semester 

program of study

and must not be 

registered "on leave". All 

applications must be supported 

by

the

student's senior 

supervisor and the student's 

Department Graduate Studies 

Committee. 

f)-During tenure of the stipend students must devotefull time to 

their studies. During tenure of 

the stipend 

students may not 

be engaged in any.salarled work which requires of them time 

which may infringe on their studies. 

?

All students are asked 

to disclose such income and work 

in

which

they 

may be engaged 

during tenure of the stipend. S.C.S.A.B. or its delegate, 

determines if such work meets the intent of the terms of 

reference of the stipend. A student may. not hold a full time 

or partial teaching assistantship or research assistantship 

during tenure of the stipend. 

g) Students involved in the M.P.M. Program who wish to utilize 

the stipend in the semester in which they are completing their 

field project should normally have completed the equivalent of 

two full semesters of course work in that program before they 

are eligible to receive the stipend. 

?

They should have 

achieved a minimum grade point average of 3.25 in the completed 

course work. 

-7-

6) OPEN GRADUATE SCHOLARSHIPS 

University Open Graduate Scholarships are awarded to graduate 

students primarily on the basis of their academic standing. 

Value: $6,000 disbursed over three consecutive semesters. 

(The

former value was $5,000.) 

Eligibility: students may be registered in, admitted into, or 

have applied for admission Into a Master's or Doctoral program 

at S.F.U. and should normally have a minimum academic standing 

equivalent to 

a C.G.P.A. of 3.5 at the undergraduate and/or 

graduate level. In exceptional circumstances, students who do 

not possess 

a C.G.P.A. of 3.5 but who can demonstrate evidence 

of outstanding 

scholarly ability will be considered for an award. 

A student holding one 

of these awards may apply for a renewal 

provided he/she is 

ln.a 

Ph.D.

program. 

In addition to 

this scholarship, recipients may receive: 

(a) one LA.shlp, or

(b) one R.A.shlp or (c) payment for work 

which Is of an academic nature. Remuneration received may not 

exceed

the monetary value 

of one T.A.ship. The time 

"devoted" 

to such work should not exceed the time normally required for 

one T.A.shlp or one R.A.ship. 

?

The student Is 

required to 

reserve one semester of

the

period

covered by the scholarship 

exclusively 

for research. Students are also allowed to receive 

• ? 

additional 

scholarship sup 

port 

up to $1,000 per annum during the 

tenure of the scholarship. 

7) S.F.U. GRAOUATEMEMORIAL

SCHOLARSHIPS 

A new graduate entrance 

scholarship was first implemented in 

Septei*r 1978.

Up to three memorial scholarships may be awarded 

annually to 

students entering Into a graduate program at S.F.U. 

The value is $8,000

per year 

for two years for students enrolled 

In a Plaster's

program and for three years for those in a Ph. D. 

program.

Students who have been 

awarded a Memorial Scholarship and who are 

entering with another 

major award will be asked to retain that 

award 

and an 

appropriate amount will be allocated to bring the 

total award value 

to that of the Memorial Scholarship. In that 

c1rctance 

the time commitment of the Memorial Scholarship will 

continue 

to be effective if the major external award terminates 

before termination of the memorial Graduate Scholarship. 

-8-

8) S.F.U. OPEN BURSARIES 

A bursary Is a non-repayable grant which is made to students who are 

able to demonstrate financial need and who 

also have a satisfactory 

academic record. Regulations applying to 

bursaries are given 

below: 

a)

The purpose of a bursary is to provide students with a supplemental 

source of Income, which when added to other major sources of income 

will 

hopefully provide the funds required to defray educational 

expenses. 

b)

Students applying for Simon Fraser University Bursaries must register 

In

a

minimum 

of 15 semester hours in order to receive the "full" 

monetary amount. 

c)

The maximum amount of money per 

semester 

that a student Is permitted 

to receive in S.F.U. Open Bursaries Is $300.00. 

d)

Applications are made to the Director of Financial Aid prior to the 

end of the fourth week of classes. If a bursary Is required for fee 

payment purposes, applications must 

be submitted 

before a posted 

deadline. 

e)

Entering students who may require financial assistance should apply 

for bursaries 

when seeking admission to the university. 

f)

The S.F.U. Open Bursary is normally awarded only to those students 

who have first applied for a Canada Student Loan. 

9) PRIVATE

SCHOLARSHIPS

AND PRIVATE BURSARIES 

A variety of private scholarships and private bursaries are received 

and administered by the Department of Financial Aid. Their nature, 

terms of reference and amounts are outlined in the S.F.U. calendar. 

10) AWARDS

A variety of awards are administered by the Financial Aid Office. 

Awards are, usually monetary but may be in the form of prizes or medals. 

They are normally given in recognition of some distinguished 

intellectual, cultural, social or athletic contributions to life at 

S.F.U. Awards are given specifically in the areas of athletics, 

recreation and the Centre for the Arts, and for other contributions. 

The Department of Financial Aid also administers several prizes 

and medals including the Governor General's Gold Medal and the 

Gordon N. Shrum Gold Medal. The specific terms of reference for 

these are in the calendar. 

11) EMERGENCY LOAN FUND 

A fund has been established to permit students to borrow up to $300 

interest free for a period of 60 days. 

?

This fund permits students 

to receive some financial aid while they await more permanent sources 

of income (e.g. the Government Grant and/or Loan schemes). 

-9-

12) THE B.C. STUDENT ASSISTANCE PROGRAM (B.C.S.A.fj. 

a) Terms of Reference 

The Canada Student Loans program (C.S,L.) provides funds from the 

Federal Government in the 

form of loans which must be repaid. The 

Provincial Government provides additional support through grants 

which do not

have to be 

repaid. ? 

The Provincial Government's 

?

portion Is

provided by the Provincial Grant-In-Aid program. 

The Financial Aid 

Office receives and assesses all applications 

for this program. Once an assessed need has been established 

an appropriate award is determined. 

?

In any semester the first 

$300 of this award cones In 

the form of loan and the remainder as 

an equally proportioned 

(50% 50%) amounts of loan and grant. 

Normally In 

a two semester period the loan portion is given to 

the students in 

the first semester and the grant portion in the 

second semester. 

Students must enrol In, and remain enrolled in, 

a minimum of 9 semester

hours in order 

to receive any government 

funds. A student is 

not obliged to begin repayment of the loan 

until 6 months after the student 

has ceased to be enrolled in 

the minim of nine 

semester hours or had graduated. Repayments 

are

made 

to the 

bank through which the loan was administered. 

b) Proposed

changes

S ?

Financial. Aid 

administrators continue to share the concern with 

mony students that 

substantial changes to the terns of reference 

of B.C.S.A.P. are necessary. 

?

This concern results from the 

?

recognition that the 8.C.S .A.P. program continues to be the 

basic financial 

aid program for helping college and university 

students in financial need. 

However, few changes have in fact 

been mode In the 

last three to five years. The program has 

consequently 

not maintained its relationship 

to the 

increased 

cost of llving.In 

addition there have not been policy changes 

to accomeodate 

changed social patterns or changed need levels. 

The B.C. Association 

of Financial Aid administrators, continues 

to work 

carefully and persistently with provincial authorities 

in attempts to 

influence the necessary changes at the provincial 

level. ? 

The

Canadian Association of Financial Aid Administrators, 

which has only recently been formalized, is also actively 

encouraging proposed changes to the C.S .L. program at federal 

level. 

• ?

SUMMARY OF THE UNIVERSITY PROGRAMS: 

Bursaries 

Emergency Bursaries 

Loans 

Scholarships 

Entrance Scholarships 

Gordon N. Shrum Scholarships 

Jack D1ad

Scholarships 

Graduate Scholarships 

Memorial Graduate Scholarships 

Graduate Stipends 

Undergraduates in need 

Undergraduates and Graduates 

in critical need 

Undergraduates and 

Graduates in short-term 

need 

LMde ryraduates 

Academic excellence 

Undergraduates entering 

from high school, college 

or another university 

Undergraduates entering 

from high school 

Undergraduates entering 

from high school, college 

or another university 

Graduates - satisfactory 

standing over 2 semesters 

Graduates - academic 

excellence 

Graduates - Satisfactory 

standing during coiçletlon 

of course requirements 

Max. $300/semester 

max. $450/semester 

Max. $300 (60 day term 

Interest-free) 

max. $400/semester 

max. 350/semester 

$1 ,000/semester to a 

max. of $9,000. 

$1 ,000/semester 

max. $6 ,000/year 

max. $8 ,000/yea r (2 y rs 

for Masters level, 3 y 

for Ph.D.) 

max. $2,315-2.820/ 

semester 

one only per program 

vards 

?

Undergraduates and Graduate 

?

max. $300/semester 

Social ,cultural and aesthetic 

contributions as well as 

athletic and recreation 

SUMMARY OF GOVERNMENT PROGRAMS 

Canada Student Loan 

?

Undergraduates and Graduates max. $1,800 per two 

in need ? 

semester period* 

Provincial Government ? 

Undergraduates only 

?

max. $850 per semester 

Grant-in-Aid (G.G.I.A.) 

*The first $600 of a two semester award is in the form of loan and the remainder 

as a mix of loan and grant. The loan portion is paid in the first and the grant 

portion in the second semester. 

?

Students must enroll in a minimum of 9 semester 

hours. 

?