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To

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From

SENATE COMMITTEE ON 

SENATE UNDERGRADUATE ADMISSIONS BOARD 

Subject .......REVISIONS TO SUAB TERMS OF REFENCE 

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Date ? 

OR•• 

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1219

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The Senate Committee on Agenda and Rules, following recom- 

mendation from the Senate Undergraduate Admissions Board, recommends 

approval of change in terms of reference of SUAB. 

MOTION: 

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"That Senate approve change in the terms of reference? 

of the Senate Undergraduate Admissions Board by adding 

the following (see Appendix B): 

PURPOSE: 

Identify the present paragraph as a) 

Add a paragraph: 

,

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b) To review applications that are in the C to C+? 

range and those that may be deficient or involve 

special or extenuating circumstances. 

PROCEDURE: 

Add a paragraph: 

d) Applications in Range I and Range II will be iden- 

tified by the Admissions Office and SUAB selection/ 

review meetings will be called by the Director of 

Admissions. 

Applicants selected for admission by SUAB will be 

admitted as regular students without condition. 

Applicants not selected in the review process will 

have the right to file an appeal to the Senate 

Appeals Board in the same manner as all other 

applicants who are denied admission." 

(Note: For present terms of reference and procedures see Appendix B. 

For Range I and Range II 

see

Appendix A.) 

SiMON FRASER UNIVERSITY

MEMORANDUM. 

To ?

N.M. EVANS         

.

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From

ALAN C. McMILLAN..SECRETARY 

SECRETARY OF SENATE 

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SENATE UNDERGRADUATE ADMISSIONS bOARD 

Subject

REVISIONS TOSU 

.B

TERMS 

.

OF .REFERENCE .. 

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Date.

1ST OCTOBER,. 1.97.9 

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............ 

At a meeting held on August 28, 1979, the Senate Under- 

graduate Admissions Board approved the following revi- 

sions to the terms of reference of the Senate Undergraduate 

Admissions Board. These revisions are required in order 

to allow SUAB to review the files of applicants for under- 

graduate admission as required by Senate paper S.78-114. 

The Senate Undergraduate Admissions Board requests 

approval for the addition of the purpose and procedure 

to the SUAB terms of reference:-- 

PURPOSE: 

b) To review applications that are in the C to C+ 

range and those that may be deficient or involve 

special or extenuating circumstances. 

PROCEDURE: 

b) Applications in Range I and Range II will be 

identified by the Admissions Office and SUAB 

selection/review meetings will be called by 

the Director of Admissions. 

Applicants selected for admission by SUAB will 

be admitted as regular students without condi- 

tion. Applicants not selected in the review 

process will have the right to file an appeal 

to the Senate Appeals Board in the same manner 

as all other applicants who are denied admission. 

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(;

Ends. 

ACM:bc 

To ?

ALL MEMBERS,.,. 

.SENATE.. 

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.

From..

ALAN C, MCMILLAN.....SECRET 

.. RY .... .......... ... 

SENATE UNDERGRADUATE ADMI.S.SIONS. ... BOARD 

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SUAB 86 

MEMORANDUM

Subject.....SUAB

TERMS OF REFERENCE -. .SUAB .86 

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Date....

2.4TH AUGUST.,. .1.9.7.9.............. 

On November 6, 1978, Senate approved Paper, S.78-114, intro- 

ducing a new admissions policy for B.C. Secondary School 

graduates effective 1980 and 1981. The new policy approved 

additional course requirements and an increase in the average 

required for admission from C to C+. This change was 

approved by the Motion III:-- 

That, normally, applicants must present an overall 

average of C+, or 2.5, on the four academic 12-level 

subjects (including English 12). Applicants whose 

overall average on the four academic 12-level subjects 

is between C and C+ will be considered for admission 

by the Senate Undergraduate Admissions Board. 

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to

The rationale for the above motion is included in the Paper, 

S.78-114 (see appendix A 

i.r. 

.6-10). 

The terms of reference for SUAB do not provide for the review 

of applicants' files. As SUAB will be required to conduct a 

review of Range I and Range II applicants in 1980, the terms of 

reference must be revised to allow for this. 

The existing terms of reference are attached as Appendix B and 

the following additions are recommended:-- 

PURPOSE: 

b) ? 

To review applications that are in the C to C+ 

range and those that may be deficient or involve 

special or extenuating circumstances. 

PROCEDURE: 

b) ? 

Applications in Range land Range II will be 

identified by the Admissions Office and SUAB 

selection/review meetings will be called by the 

Director of Admissions. 

Applicants selected for admission by SUAB will 

be admitted as regular students without condition. 

Applicants not selected in the review process will 

have the right to file an appeal to the Senate 

Appeals Board in the same manner as all other 

applicants who are denied admission. . 

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APPENDIX B 

-1

The Senate Undergraduate Admissions Board (SUAB) 

PURPOSE: 

To recommend to and receive from the Senate policy 

decisions on undergraduate admission, re-admissions, 

standing, and credit transfer and, where necessary, 

to provide general direction in the interpretation 

of such policy. 

PROCEDURE: 

It is the general responsibility of the Registrar 

to apprise the committee of areas in which policy 

needs to be formulated or of circumstances which 

necessitate the review of existing policy. Then, 

in line with the purpose above, there are three 

possible procedural routes which the committee 

shall follow: 

a)

Recommendations to Senate; the Registrar will 

notify SUAB of need for review or establishment 

of policy; SUAB will forward recommendations to 

Secretary of Senate for inclusion on the agenda 

of the next meeting of Senate. 

b)

Receive policy decisions from Senate: Senate 

will instruct the Secretary of Senate to pass 

policy decisions to the SUAB, and the SUAB will, 

where necessary, provide general direction to 

the Registrar in the interpretation of the 

policy. In cases where Senate requests a recom- 

mentation from the SUAB, they will be handled as 

in a). 

c)

Interpretation of existing policy: The Registrar 

will inform SUAB of the need for an interpretation 

of an existing policy. The interpretation will be 

made and transmitted to the Registrar's Office. 

MEMBERSHIP: 

Academic Vice-President or designate of his choice, 

as Chairman (non-voting except in case of a tie). 

The Director of Admissions. 

APPENDIX B ? 

-2-

One Student member and one Student alternate, 

selected by the Student Society; two Student 

Senators and one Student Senator alternate, 

elected by Senate; one year term. 

Four faculty members (one from each Faculty) 

and four faculty member alternates (one from 

each Faculty) elected by respective Faculty 

Undergraduate Curriculum Committees; two year 

term. 

One member of Senate elected by Senate for a 

two year term. 

Director of Academic Advice Centre (non-voting). 

Recording Secretary (non-voting). 

OPERATION: 

A quorum will be five voting members. 

Decision will be based upon majority (of those 

present) rule. 

The Director of Admissions will be responsible 

for preparing the Agenda of the meetings, send- 

ing out notice of meeting, and preparing minutes 

of each meeting of SUAB and SAB. 

(Revised 8/9/75 

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RANGE 1: 

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2.25 to 2.49 (B.C. Secondary School 

grade point average) 

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cai4-.43f

Applicants with an average in this range will 

Admissions 

be reviewed 

Board. 

closely 

The

by

Board 

the Senate 

will consider 

Undergraduate 

such 

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4176

factors as:-- 

I) ? 

the applicant's overall high school 

performance; 

Ii) ? 

the applicant's trend in grades; 

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extenuating circumstances; 

iv) supporting info 

j

mation from the 

applicant's school; 

v)

availability of courses to fulfill the 

specific admission requirements. 

RANGE II: 2.0 to 2.24 (B.C. Secondary School 

grade point average) 

It is anticipated that very few students in this 

range will be granted admission by the Board. 

Possible exceptions may include applicants who 

were ill and were unable to write final examina- 

tions 

(or

wrote and received low grades or 

aegrotat standing) and for wham there is clear 

evidence that the individual Is at least a 

student. In such cases, the Board will request 

the appropriate supporting documentation. 

The procedure will have all applicants In the C 

to C+ category (ie: RANGES 1 8 11) reviewed by 

the SUAB. Those applicants who, after full 

scrutiny, are not granted admission by the 

Senate Undergraduate Admissions Board will have 

recourse through the Senate Appeals Board only 

If they are 

able to present additional informa- 

tion (which was not available at the time of the 

SIJAB decision) which is relevant and consistent 

with the criteria used by the SUAB. It is 

anticipated that there will be very few cases 

placed before SAO, as the collees are seen as. 

the alternative to unsuccessful applicants. The 

SAO will be required to report to SUAB on all 

appeals for admission by B.C. Grade XII applicants 

and In the event there appears to be Inconsistency 

in the decisions of the two Boards, the Senate 

Undergraduate Admissions Board will prepare a 

report to Senate. 

These guidelines for review of applicants betwOen 

C and C+ will be made available to School Counsellors. 

Applicants in 

th

e

C to Cf range who are rejected 

on initial application will be informed that their 

application .ay be reconsidered by SUAB provided that 

additional documentation relating to items (iii), 

(iv) or 

Cv)

above is submitted. 

The performance of students admitted in the C 

to C+ range will be monitored by SUAB. 