SiMON FRASER UNIVERSITY
MEMORANDUM
SENATE
Subed..
PROPOSED CHANGES IN MEMBERSHIP -
SENATE COMMITTEES.
From
?
SENATE COMMITTEE ON AGENDA AND
RULES (AS COMMITTEE ON COMMITTEES)
Date......20
?
ER. 1
.
982 .
The establishment of any new Faculty quite properly brings into
review and action various provisions of the University Act, changing
relationships and responsibilities, and the need to ensure that
statuatory provisions are fulfilled whilst reasonable accommodations
to the extent possible are made in the interests of the various units
and the University as a whole.
The Act accommodates a number of these actions without difficulty;
however it presents some problems for small units and it presents a
number of challenges when there is impact through need of large numbers
of committee representatives both at the Faculty level as well as at the
University level. Responsibilities need be made of the unit itself as
well as of the larger university community of which it is an essential
part.
Recognizing for some time that two new Faculties are expected to
arise at this University, one sizeable (Business Administration) and the
S
other very modest at first (Engineering Science), there has been discussion
and some concern on the procedures most appropriate to meet competing needs
of the community/units.
The provisions of the Act relevant to Senate:at present permit few
choices. The provisions and principles that the University developed and
has been using for some time relevant to Senate committees, or similar
bodies, theoretically present greater freedom of movement for change as
they were enacted by Senate, rather than by provincial statute. Nevertheless
they require some imagination and care in any changes proposed which may
affect or be perceived to affect improperly or unduly general operating
practices.
It is within this framework that the present changes and recommendations
are made. A number of these do not require motions or other actions, as they
are automatic.
I. ?
Senate - (University Act - Section 34)
1) By action of Senate and other bodies, effective September 1, 1982
there exists a Faculty of Business Administration.
Under those conditions the statuatory provisions of the University
Act automatically add to Senate the seat for the Dean of Faculty
[Section 34(2) (.d)].
2). Other provisions of the Act provide for "two members of each Faculty
. ?
elected by that Faculty-" and the overall remainder elected by all
the faculty members in the manner that they, in joint meeting, may
determine. "At least two members of that Faculty are to be elected"
[Section 34(2)(g)1. This election is being undertaken.
....2
-2-
•
At present, by decision of faculty jointly "the remainder
of the faculty members to be elected by all the faculty members
be elected by and from faculty jointly but in a manner that
ensures that at least one member from each Faculty is elected".
The present membership of Senate fulfills this condition and no
further action is needed now.
3) "A number of full time students, equal to the number provided
In Section 34(.2)(a) to (f) elected from the student association
in a manner that ensures that at least one student from each
Faculty is elected" Section[
34
(.
2
) (.h)]
In the event that there is not now on Senate a representative
of the Faculty of Business Administration there will be an election
call to elect such representative. In the event that there is such
a representative there will then be election to add one student
who may, or may not, be from that Faculty. There is to be -
at least one student represenative from Business Administration.
A call for election is being undertaken.
II. Committees
The matter of representation on Senate committees and similar
bodies has been reviewed' and some difficulties perceived. At
the present time it is proposed to add to the various bodies
provision for representation from the Faculty of Business Admini-
stration of the same order as for the other Faculties.
The attached indicate the changes.
MOTION: "That Senate approve, as shown in S.82-99 the
changes in membership of various committees
to provide for representation from the new
Faculty of Business Administration"
S
I
.
SENATE AND RELATED COMMITTEES
AS OF
JUNE 15, 1982
SHOWING UPDATES PROPOSED TO
INCLUDE BUSINESS ADMINISTRATION
S
?
i.e. WITH BUSINESS ADMINISTRATION
IN PLACE COMMENCING OCTOBER, 1982
BUT OTHER GROUPS AS AT JUNE 15, 1982
(NOT ADJUSTING TERMS OF OFFICE)
. ?
SENATE COMMITTEES
-June 1, l82-
2. SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP) - Standing
(Reporting Category "B")
Members
?
Conditions ?
Term ?
Expiry Date
Vice-President,
Academic ?
Ex-officio - Chairman
Associate Vice-
President, Academic Ex-officio - Vice-Chairman
Vice-President,
Administration
?
Ex-officio (non-voting)
Dean of Art.
?
P
D
eb.'
ot D4L.n-V
Dean or Education
Dean of interdis-
ciplinary Studies
Ex-officio
Dean of Science
Dean of Continuing
Studies
Dean of Graduate
Studies
Senator
Elected
2
years
Sep
30/82
.
?
Senator
2
years
Sep
30/82
Senator
2
years
Sep
30/83
Senator
by
2
years
Sep
30/83
Senator
2
years
Sep
30/83
Senator
(Lay Member)
2
years
Sep
30/82
Senator
(Lay Member)
and
2
years
Sep
30/83
Senator
(Student)
from
2
years
Sep
30/82
Senator
(Student)
2
years
Sep
30/83
Senator
(Student)
Senate
2
years
Sep
30/82
Librarian, or
his designate
Registrar, or-
his designate ?
Non-voting
Director of Analy-
tical Studies
?
Secretary (non-voting)
. ?
TERMS OF REFERENCE
1. To be responsible for the implementation of a system of academic planning
based on S.80-98. Specifically, the Committee will undertake the follow-
ing responsibilities:
2.
Name
3.
0
SENATE COMMITTEE ON ACADEMIC PLANNING (continued)
a)
To provide periodic assessments of the present and probable future
environments of the University, its students, and its community;
b)
To identify priorities for the development of new academic programs
and emerging research areas;
c)
To gather information concerning initiatives in the development of
programs at all levels in the University;
d)
To ensure coordination of academic planning with the provision of
facilities and services, with financial resources, and with planning
for the total post-secondary education system in British Columbia.
2.
To review and recommend to Senate all proposals involving new programs,
or major modifications to existing programs, according to the criteria
specified in S.80-98.
3.
To review existing programs according to the criteria set out in S.80-98
for the purpose of assessment and, in some cases, possible expansion,
curtailment, or discontinuance.
4.
In carrying out its responsibilities, the Senate Committee on Academic
Planning may establish task forces or sub-committees to deal with
particular tasks..
Approved by Senate at its meeting of October
1975 to replace the former Presidential Comini
- Academic Planning Committee. Changes in
membership and changes in terms of reference
approved by Senate, December 1, 1980.
Committee meetings normally are scheduled monthly on Wednesdays, two days after
the scheduled meeting date of Senate, at 2:00 p.m., with adjournment not later
than 5:00 p.m.
SCAP reports to Senate in May of each year.
* Elected at meeting of Senate of June 7, 1982 to replace N. E. Manley-Casimir,
S. Hinchcliffe, and N. C. Eddy, respectively.
S
SENATE COMMITTEES?
-June 15, 1982
6. SENATE GRADUATE STUDIES COMMITTEE (SGSC) - Standing
(Reporting Category "B")
8.
Members
Conditions ?
Term
Expiry Date
?
Name
.
Dean of Graduate
Studies
?
Chairman
Dean of 4kucVioln''6r
ts ot his designate
?
i ?
.1.
?
..
?
4
ei
ge.Ie.
&___of
?
his designate-'
Dean of Interdisciplinary Studies or his designate
Dean of Science or his designate
Librarian or his designate
Registrar
?
Ex-officio - Secretary (non-voting)
Assistant Registrar Ex-officio (non-voting)
CHAIRMEN OF DEPARTMENTAL GRADUATE STUDIES COMMITTEES
Arts
Archaeology
Business Administration and Economics
English
Geography
History
Languages, Literatures and Linguistics
Philosophy
Political Science
Psychology
Sociology and Anthropology
Rt.Sre5.S
tau cat ion
?
d;c017..
Interdisci p
linar y
Studies
Communication
Criminology
Kines lology
Computing Science
wo
Science
? -
Biological Sciences
Chemistry
Mathematics
Physics
GRADUATE
STUDENTS
Arts - Regular Member
1
year
Sep
30/82
Alternate
1
year
Sep
30/82
Education - Regular Member
1
year
Sep
30/82
Alternate
1
year
Sep
30/82
Int. Studies - Regular Member
1
year
Sep
30/82
Alternate
1
year
Sep
30/82
Science - Regular Member
1
year
Sep
30/82
Alternate
1
I
year
ye&
Sep 30/82
3ef'3O/3
B'si:s
ye A
See30/
9.
SENATE RADUATE STUDIES COMMITTEE (SGSC) - continued
PURPOSE
?
is
1.
To ensure that the standards approved by Senate are maintained.
2.
To consider matters of policy related to Graduate Studies and to make
appropriate recommendations to Senate.
3.
To consider matters referred to it by Departments and Faculties or by the
Dean of Graduate Studies and to make recommendations to the appropriate
body(ies).
COMPOSTTTON
1.
The Dean of Graduate Studies - Chairman
2.
The Dean of each Faculty or his designate
3.
The University Librarian or. his designate
4.
The Chairman of each Departmental Graduate Studies Committee
5 .Two members elected by and from the Faculty Graduate Studies Committee in
the Faculty of Education
s
64 1JO
PP ?
SIIIj
Ja...Ij
.
fyos.
tte Fo.uI1
y
C
7y.
A graduate student representative, or his -alternate,. from each Faculty to
be elected by and from the graduate students in the
-
Faculty under the super-
vision of the Registrar.
W..?. The Registrar (non-voting)
The Assistant Registrar - Graduate Studies (non-voting).
DUTIES
1.
The Committee quorum shall be the Chairman and six members of faculty.
2.
A voting member of the Committee, if he cannot attend, may send a qualified
alternate. A 'qualified alternate' for a member of faculty shall be a member
of faculty who is qualified for the Chairmanship of his Departmental Graduate
Studies Committee under S.294 as amended. A 'qualified alternate' for a graduate
student shall be a graduate student so elected at Simon Fraser University.
3.
Elections for graduate student representatives and alternates shall be held once
a year in the Fall semester. A sitting member is eligible for re-election at
the end of his term of office.
?
-
4.
Replacement elections for elected members who resign from or cease to qualify for
the Committee will be held as soon as practicable. A member elected in this way
will serve for the remainder of the term of the member he replaces.
This Committee was formerly called the Senate
Committee on Graduate Studies. Change of name
and terms of reference approved by Senate January
18, 1971. Committee composition revised by
Senate March 6, 1972. Minor revision approved by
Senate September 8, 1975 in membership of
Librarian, membership again revised December 8, 1976-
SGSC reports to Senate in March of each year.
10.
SENATE COMMITTEES?
J-unc 15, 1982
7. EXECUTIVE COMMITTEE OF THE SENATE GRADUATE STUDIES COMMITTEE (ECSGSC) - Standing
(Reporting Category "B")
Members
Conditions
?
Term
Expiry Date
?
Name
Dean of Graduate
Studies
?
Chairman
Registrar
?
Ex-officio (non-voting) - Secretary
Assistant Registrar,
Graduate Studies
?
Ex-officio (non-voting)
Librarian or his designate
Faculty Member (Arts)
Faculty Member (Arts)
4s
Alternate
%
A
?
er
Biiiesr
(Education)
Sieu
Faculty Member (Education
Faculty Member (Int. Studies)
Faculty Member (mt. Studies)
Alternate
Faculty Member (Science)
Faculty Member (Science)
Alternate
Graduate Student
Alternate
2
years
Sep
30/82
2
years
Sep
30/83
2
years
Sep
30/83
Sc?
36/F3
ye'
2 years
S?
Sep
361&"
30/82
2 years
Sep
30/83
2
years
Sep 30/82
2
years
Sep 30/83
2 years
Sep 30/83
2 years ?
Sep 30/82
2 years
?
Sep 30/83
2 years
?
Sep 30/83
T
1year ?
Sep 30/82
l year ?
Sep 30/82
S
TERMS bF REFERENCE
1.
To consider matters of policy related to graduate studies and to make
recommendations to the Senate Graduate Studies Committee.
2.
To interpret Senate's policy on admission and other matters pertaining
to graduate studies.
3.
To consider all matters referred to it by the Dean of Graduate Studies
and to make recommendations to the appropriate body(ies).
COMPOSITION
1.
The Dean of Graduate Studies, or his designate appointedfrom the faculty
members on the Senate Graduate Studies Committee - Chairman.
2.
The University Librarian or his designate.
3.
Two members of each Faculty elected by the appropriate Faculty Graduate
Studies Committee from the members of that Faculty on the Senate Graduate
Studies Committee.
4.
Two Graduate Students to be elected by and from the students on the Senate
Graduate Studies Committee.
5.
The Registrar (non-voting).
6.
The Assistant Registrar, Graduate Studies (non-voting).
11.
EXECUTIVE COMMITTEE OF THE SENATE GRADUATE STUDIES COMMITTEE (ECSGSC) - continues
Notes
1) The Committee quorum shall be the Chairman and one faculty member from each
Faculty.
ii) A
voting member of the Committee, if he cannot attend, may send an alternate
who shall be a member of the Senate Graduate Studies Committee. Alternates
for graduate students shall be graduate students and alternates for faculty
members shall be faculty members.
iii). Under normal circumstances, committee members under 3 above shall serve two
year terms with one member from each faculty elected every year in the Fall
semester. Under exceptional circumstances a member may be elected for a
shorter term to maintain or introduce the alternate pattern indicated. Members
under 3 above shall be eligible for re-election at the end of their terms of
office.
iv)
The member under 4 above shall normally serve a one year term, the election
to take place in the Fall semester. He shall be eligible for re-election at
the end of his.term of office.
v)
Replacement elections for elected members who resign from or cease to qualify
for the Committee shall be held as soon as practicable. A member elected in
this way shall serve for the remainder of the term of the member he replaces.
NB. 1) This Committee is a sub-committee of the Senate Graduate Studies Committee.
It was reorganized from
-
the standpoint of membership, conditions, and
individual members October 4, 1971.
2). Original terms of reference approved by this Committee October 1969.
Revised terms of reference approved by Senate January 18, 1971, October 4,
l7l, and March 6, 1972. Minor revision approved by Senate September 8,
1974 in membership of the Librarian. Membership again revised September
6, 1976.
ECSGSC reports to Senate in March of each year.
S
12.
SENATE COMMITTEES
8. ASSESSMENT COMMITTEE FOR NEW GRADUATE PROGRAMS (ACNGP) - Standing
(Reporting Category "A")
Members
?
Conditions
?
Term
?
Expiry Date
?
Name
Dean of Graduate
Studies, or his
designate
?
Chairman
Registrar, or his
designate ?
Secretary (non-voting)
Member
?
I
Elected
from the
by
Senate
and 2 years
?
Sep 30/83
Member
?
I
. 2 years
?
Sep 30/83
Graduate Studies
Member ?
--Committee
?
2 years ?
Sep 30/83
Member - Arts
?
One member from 2 years
?
Sep 30/82
each Faculty
tected by
?
5eo30/t
Member - Educ.
?
the respective 2 years
?
Sep 3t/82?
Faculty Graduate
Member - mt. St.
?
Studies
Committes
y
ears ?
Sep 30/82?
from the Senate
Graduate Studies
Member - Science
?
Committee ?
2 years
?
Sep 30/82
Student Member
?
Elected by and from
Graduate Students
Tear
on
?
Sep 30/82
the Senate Graduate
Studies Committee
PURPOSE: Proposals for new graduate programs shall be submitted to the Assessment
Committee. The function of the Committee shall be to recommend to the
Senate Graduate Studies Committee that. it approve, approve with modifi-
cations, or reject a proposed program. (All documents concerning the
program shall be forwarded to the Assessment Committee through the Dean
of Graduate Studies Office.)
Notes: 1. This Committee is a standing subcommittee of the Senate Graduate Stidies
Committee.
2.
A quorum shall be the Chairman and half the voting members.
3.
Continuity - whenever possible a member of the Committee sitting at the
start of the consideration of a new program shall continue to serve in
meetings on that program until consideration of that program is completed,
even if another faculty member has been elected to replace him. Newly
elected members shall serve in meetings on proposals coming to the Committee
S
after their election.
4.
Conflicts of interest - in no case shall someone connected with a proposed
program take part in the assessment of that program.
5.
Elections shall take place in the Fall semester
.
every year, members
elected by the Faculty Graduate Studies Committee being elected in even
13.
ASSESSMENT COMMITTEE FOR NEW GRADUATE PROGRAMS (ACNGP) - continued
numbered years, members elected by the Senate Graduate Studies
Committee in odd numbered years, and the graduate student elected
for, a one year term. When a member must be absent for a considerable
length of time or is unable to fill his term on the Assessment
Committee, the body which elected him shall elect a replacement to
serve for the remainder of his term.
Approved by Senate July 10, 1972,
Paper S.72-83. Full implementation
awaits legal opinion.
SENATE COMMITTEES
—June
15, ?
1902
9.
?
SENATE COMMITTEE ON HONORARY DEGREES (SCHD) - Standing
(Reporting Category "A")
Members
?
Conditions
Term
?
Expiry Date
?
Name
Chancellor
?
Ex-officio
- Chairman
President and Vice-Chancellor -
Ex-officio
Librarian
?
Ex-officio
Registrar ?
Ex-officio
- Secretary
Senator ?
Elected
(Faculty of Arts)
j.
of
?
Ii&. ?
Pckr
*
;.rl ?
•V'"J
enator
(Faculty of Education)
by
Senator
(Faculty of Id.Studies)
Senator
(Faculty of Science)
and
Senator
(Lay Member)
Senator
?
from
(Lay Member)
Senator
(Student)
Senator ?
Senate
(At Large)
PURPOSE: ?
To recommend to Senate candidates for Honorary Degrees.
Approved by Senate March
7, 1966;
Membership revised September
8, 1975.
14.
Committee meetings are convened at the call of the Chair.
* Elected at meeting of Senate March
1, 1982.
** Elected at June
7, 1982
meeting of Senate to replace R.D.I. Starcevich.
15.
SENATE COMMITTEES
—June 1--1982-
10. SENATE LIBRARY COMMITTEE (SLC) - Standing
(Reporting Category "B")
Members
?
Conditions ?
Term
?
Expiry Date
?
Name
Academic Vice-President
or his designate Ex-officio
Librarian ?
Ex-officio ?
- Secretary
Deputy
Librarian
?
Ex-officio)
Bibliographical ?
)
Control Librarian Ex-officio) Non-voting
Collections
?
)
Librarian
?
Ex-officio)
Dean of Continuing
Studies or his
designate ?
Ex-officio?
Dean of Graduate
Studies or his
designate ?
Ex-officio
Senator
Elected
2
years
Sep
30/83
Senator
2
years
Sep
30/83
Senator
by and from
2
years
Sep 30/82
(Student)
Senator (Student
Senate
2
years
Sep 30/82
Alternate)
Faculty Member
Elected
2
years
Sep 30/82
Fl1y (c44rteu
acu.L y Member
()
by and
2
2
1°'
years
Se p
Sep
3o/3'
30/82
(Education)
Facuity Member
from
2
years
Sep
30/83
(Id. Studies)
Faculty Member
respective
2
years
Sep 30/83
(Science)
Faculties
Chairman:
Elected by and
from voting
members
of the Committee:
?
C. L. Hamilton
PURPOSE:
1. To advise the University Librarian in:
a)
formulating policy in regard to the development of library resources for
instruction and research
b)
allocating funds to various fields of instruction and research
c)
applying Senate policy concerning rules and regulations for the operation
of the Library.
16.
•
SENATE LIBRARY COMMITTEE (SLC) - continued
2.
To report to Senate on matters of policy under discussion by the Committee
and to make recommendations to Senate concerning changes in, and additions
to, existing rules and regulations for the operation of the Library.
3.
To report to Senate annually, in September, on the activities of the Senate
Library Committee and generally on the operations of the Library.
4.
Under authority delegated by Senate, to make minor changes to Library Loans
Policy regulations, with the understanding that the Committee will inform
Senate of such changes at the earliest opportunity.
OPERATING PROCEDURES
1.
The quorum shall consist of five voting members.
2.
The Committee shall meet at least once each semester at the call of the
Chairman. Special meetings may be called by the Chairman or five voting
members of the Committee.
Approved by Senate March 7, 1966; terms of
office revised January 10, 1972. Member-
ship, terms of reference and operating
procedures revised September 8, 1975.
Membership revised September 13, 1976
by adding the Dean of Continuing Studies.
Delegation of Senate authority approved
May 17, 1982.
SLC reports to Senate in September of each year.
* Elected at June 7, 1982 meeting of Senate to replace P. G. Cripps.
.
0
Members
Committees
?
Term
Faculty Member
As on the
(Arts)
rne^
Lee
Facufty Member
2 years
2-7 ei
Senate
(Education)
2 years
Faculty Member
Library
(mt. Studies)
2 years
Faculty Member
Committee
(Science)
2 years
As on the Senate
Student Senator
?
T
Library Commit-
?
2 years
tee but both
Student Senator
Student Senators
shall hàvè full
-
membership privileges
Undergraduate ?
T
Selected by
Student
the
Student
Graduate Student j
Society
Expiry Date
Sep 30/82
Sep 30/82
Sep 30/83
Sep 30/83
Sep 30/82
Sep 30/82
SENATE COMMITTEES?
June 15
9
198-2-
11. LIBRARY PENALTIES APPEAL COMMITTEE (LPAC) -Standing
(Reporting Category "B")
17.
Name
L
Head of Loans
Division ?
Non-voting
Chairman (elected by and from voting members of the Committee).
TYPE: ?
Standing Committee reporting to Senate Library Committee.
PURPOSE: ?
To consider cases wherein an individual feels that he is unjustly
penalized for an infraction of the Library Loan Policy and to make
the final decision.
PROCEDURE: Any individual who is aggrieved by the decision of the Loans
Division of the Library concerning penalties may petition, in
writing, to the Head of the Division that his case be considered
by the Library Penalties Appeal Committee. The individual or his
designated representative will be notified by letter/telephone of
the date of the meeting and may speak to the Committee on his
grievance. The Loans Division will provide documentation for the
Library and the individual or his designated representative may
contest the evidence or enter any circumstances that may be germane.
The decision of the Committee is final.
18.
0 ?
LIBRARY PENALTIES APPEAL COMMITTEE (LPAC) - continued
QUORUM: ?
A quorum shall include the Chairman (or Acting Chairman) plus
three other members, at least one of whom must be a faculty
member and one must be a student.
Penalties imposed will be suspended while an appeal is waiting to be heard
by the Committee. The fines which have been paid and which are subsequently
deemed unfair by the Committee will be refunded.
Approved by Senate January 10, 1972. Procedure
revised by Senate January 12, 1974. Membership
revised September 8, 1975. Membership revised,
Procedure revised, Quorum added, December 1, 198G-
is
Conditions
?
Term ,
?
Expiry Date
?
Name
Faculty Senator
elected by and
from Senate
Elected
by
Senate
3 years
Sep
30/84
2 years Sep
3O/3
5e
1
3of3_
2 years
Sep
30/83
2 years
Sep
30/83
2 years
Sep
30/83
2 years Sep
30/83
2 years Sep
30/a2
SENATE C01ITTEES
13. SENATE COMMITTEE ON SCHOLARSHIPS, AWARDS AND BURSARIES (SCSAB) - Standing
(Reporting Category "B")
20..
Members
Chairman
Faculty Member
FAH
y
ftttkArts)
I4IUtW
A ''?acu1ty Member
(Education)
Faculty Member
(mt. Studies)
Faculty Member
(Science)
Senator
(Lay Member),
Senator
(Lay Member)
Faculty Member
Elected by
2 years Sep
30/82
rt
l-eyf
aculty Memoer
and from
2
years
Sep
30/82
(Education)
Faculty Member
respective
2
years
Sep
30/82
(mt. Studies)
Faculty Member
Faculties
2 years
Sep
30/82
(Science)
-
Student
Four Students 1 year Sep
30/82
.t ?
(Arts)
selected by
y.-
Sep
3b
/i
Student
Student Society
1
year
Sep
30/82
(Education)
with not
Student
more than
1
year
Sep 30/82
(mt. Studies)
one from
Student
anyone
1 year
Sep
30/82
(Science) ?
-
Faculty
Director of
Financial Aid
?
Non-voting
S
Note: In the event no lay member of Senate is available to serve, Senate
may elect a general member of the community to serve in that position.
TERMS OF REFERENCE
1.
To award fellowships, scholarships, exhibitions, bursaries, prizes and
other awards which are sponsored or administered by Simon Fraser University
2.
To propose, when requested, candidates for the receipt of certain fellow-
ships, scholarships, exhibitions, bursaries, prizes and other awards which
are administered and sponsored by organizations external to Simon Fraser
University.
21.
SENATE COMMITTEE ON
SCHOLARSHIPS, AWARDS AND
BURSARIES (SCSAB) - continued
3.
To deal generally, on behalf of Senate, with the establishment or discon-
tinuance of any fellowships, scholarships, exhibition, bursary, prize or
other award, including review, modification, and approval of the terms of
reference of fellowships, scholarships, exhibitions, bursaries, prizes and
other awards.
4.
To report in April of each year to Senate on the procedures and criteria
developed to implement charges (1), (2) and (3) and actions taken under
charges (1), (2) and (3).
5.
To make recommendations in the preparation of the budget for financial aid
to students.
NON-VOTING MEMBERS
The Director of Financial Aid shall be a non-voting member of the Committee, as
shall such other individuals who, in the judgment of the Committee will provide
a substantial contribution not offered by one or more of its members.
QUORUM
The quorum shall consist of five Committee members, one of whom must be the
Chairman or his designate.
S ?
Original approved by Senate April 4, 1966.
Revision of membership and terms of reference
approved by Senate April 10, 1972. Revision
of membership March 3, 1975 to include repre-
sentation of the Faculty of Interdisciplinary
Studies. Membership and terms of reference
revised September 8, 1975.
Committee meetings are scheduled at least on a semester basis.
SCSAB reports to Senate in April of each year.
* Elected at March 1, 1982 meeting of Senate.
0
SENATE COMMITTEES?
June 15, 1982
14. SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB) - Standing
(Reporting Category "B")
Members ?
Conditions ?
Term ?
Expiry Date
22:
[1
Name
Academic Vice-
President or a
designate of
his choice
Director of
Admissions
Student Member
Alternate
Student Senator
Student Senator
Alternate
Faculty Member
(Arts)
F4, ?
jgtergate
Cl-.
A
I 4-c -'
Faculty Member
(Education)
Alternate
Faculty Member
(mt. Studies)
Alternate
Faculty Member
(Science)
Alternate
Chairman - non-voting
except in case of a
tie
T
Selected by the
1
year
Sep
30/82
jStudent Society 1
year Sep
30/82
T
Elected
1 year
Sep
30/82
by
1
year
Sep
30/82
J. ?
Senate
1 year
Sep
30/82
Elected by
2 years Sep
30/82
'
years Sep 30/82
respective
5r
i years
ep
30/82
Faculty
2 years Sep 30/82
2
years
Sep
30/82
Undergraduate
2 years Sep 30/82
Curriculum
2
years Sep 30/82
2
years
Sep
30/82
.
Senator
Director of
Academic Advice
Centre
Committees
Elected by and
from Senate
Non-voting
2 years
?
Sep 30/82
M. Cairns
Recording
Secretary
?
Non-voting
PURPOSE:
a)
To recommend to and receive from the Senate policy decisions on under-
graduate admissions, re-admissions, standing and credit transfer and,
where necessary, to provide general direction in the interpretation of
such policies.
b)
To reviw applications that are in the C to C+ range and those that may
23.
SENATE UNDERGRADUATE ADMISSIONS BOARD (SUAB) - continued
be deficient or involve special or extenuating circumstances.
PROCEDURES
It is the general responsibility of the Registrar to apprise the committee
of areas in which policy needs to be formulated or of circumstances which
necessitate the review of existing policy. Then, in line with the purpose
above, there are three possible procedures
.
which the committee shall follow:
a)
Recommendations to Senate: The Registrar will notify SUAB of need for review
or establishment of policy; SUAB will forward recommendations to Secretary of
Senate for inclusion on the agenda of next meeting of Senate.
b)
Receive policy decisions from Senate: Senate will instruct the Secretary of
Senate to pass policy decisions to the SUAB,.and the SUAB will, where neces-
sary, provide general direction to the Registrar in the interpretation of the
policy. In cases wher' Senate requests a recommendation from the SUAB, they
will be handled as in a).
c) Interpretation of existing policy: The Registrar will inform SUAB of the need
for an interpretation of an existing policy. The interpretation will be made
and transmitted to the Registrar's Office.
d)
Applications in Range I and Range II will be identified by the Admissions
Office and SUAB selection/review meetings will be called by the Director of
Admissions.
• ?
Applicants selected for admisFion by SUAB will be admitted as regular students
without condition. Applicants not selected in the review process will have
the right to file an appeal to the Senate Appeals Board only if they are able
to present additional information (which was not available at the time of the
SUAB decision) which is relevant and consistent with the criteria used by SUAB.
This Committee, established byS'nate at its
meeting of July 6, 1970, replaces the former
Senate Committee on Undergraduate Admissions
and Standings. Membership revised by Senate
at its meeting of September 8, 1975. Terms
of reference revised by Senate at its meeting of
November 5, 1975. Purpose revised January 12,
1981.
Committee meetings are scheduled at least twice per semester.
SUAB reports to Senate in April of each year.
* Elected at June 7, 1982 meeting of Senate to replace P. C. Cripps and S. Hinchcliffe.
0
SENATE COMMITTEES
June 15, 1982-
16. SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS) - Standing
(Reporting Category "B")
25.
to
Members
Conditions
?
Term
Expiry Date
?
Name
Vice-President,
?
Chairman
Academic or
his designate
Registrar
?
Secretary (non-voting)
Director of
Analytical
Studies
?
Non-voting
Librarian, or his
designate
fi ki
si
n
e
s
i
r
A.
E ucation
Int. Studies
Science
Chairman of
Faculty
Undergraduate
- Curriculum Committees
Pbv.
4
1ean or
I'du""c'a"tion'
Dean of Interdisciplinary Studies
Dean of Science
-)
.
Senator
?
Elected by and
(Lay Member) ?
from Senate
udent -
irts
?
One member from
sr4 ?
tuent -duc. "
?
each Faculty to
Student - Ids.
?
be chosen by
Student - Science
-.
Student Forum
Alternate ?
IStudent Senators
Alternate ?
elected by
Alternate ?
and from
Alternate
?
j Senate
Chairman: The Chairman of the Committee will be designated by the
Vice-President, Academic
QUORUM: A majority of the voting members, including one student
PURPOSE: A. To consider and make recommendations to Senate on all existing and
proposed courses, taking into consideration:
(1)
the University's academic standards;
(2)
the need for coordination of all undergraduate academic
activities within the University.
B. To review the results of current evaluation processes and bring
significant discrepancies to the attention of Senate, the
Faculties and the Departments concerned.
.
.
26.
SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS) - continued
C. To recommend to Senate grading and examination practices
appropriate to the University's education process to ensure:
(1)
reasonably consistent and equitable evaluation practices
within and across courses;
(2)
the continued maintenance of high academic standards.
Delegation of Senate Authority to SCUS:
1. Senate delegated authority concerning waiver of the two semester time lag
requirement before first offering of undergraduate courses (5.75-189).
2. On June 5, 1978, Senate delegated to SCUS the authority and responsibility
to approve practicum courses (which have been formally approved by Senate)
for use on Co-operative Education Programs. SCUS will periodically report
to Senate its actions on those matters (s.78-73).
3. Senate approved, effective January 1, 1978 (S.78-10) the following motions,
and revision to section ii) on December 4, 1978 (5.78-159):
i)
That the Senate Committee on Undergraduate Studies be authorized to
conclude all matters dealing with proposed revision of an existing
course unless such revision is undertaken in the context of a major
program revision or entails the need for the allocation of additional
resources.
ii)
That such actions be reported in a summary form to Senate for infor-
mation at its next meeting and the Board for ratification.
iii)
Notwithstanding the authority granted-to it, the Senate Committee on
Undergraduate Studies retains the right to forward for consideration
by Senate and the Board any matter which, in the judgment of the
Committee or its Chairman, requires such consideration.
4. Senate approved on October 1, 1979 delegation to SCUS of responsibility to
receive, on a semester basis, reports from Deans of Faculties on topics
covered under Special Topics (s.79-90).
5. Senate delegated to SCUS (July 7, 1980, S.80-96) authority to approve
cevisions in the list of courses recognized for inclusion in an area studies
program.
Original approved by Senate March 1, 1971.
Membership and quorum revised January 8, 1973.
Restructured August 12, 1974. Membership and
quorum further revised September 8, 1975.
Changes in student membership and quorum rule
October 3, 1977.
Committee meetings normally are scheduled bi-weekly on Tuesdays at 1:30 p.m.,
with adjournment not later than 3:30 p.m.
SCUS reports to Senate in September of each year.
* Elected at June 7, 1982 meeting of Senate to replace R.D.I. Starcevich, P. C.?
Cripps and R. J. Smith (run-off election to be conducted to identify third
member).
j ?
.. ?
S• P'
or
30.
GROUPS OR COMMITTEES FOR WHICH BOARD OR SENATE?
ELECTION PROCEDURES ARE USED
UNIVERSITY TENURE COMMITTEE - Standing
Members
?
Conditions ?
Term
?
Expiry Date
?
Name
Vice-President,
Academic
Faculty Member
Elected
2
years
Sep 30/83
(Arts)
Faculty Member
?
.
l.ClALfy
?
teIei- ?
8i
2 years
Sep
3•c
jcp
30/82
p
30 /
3b /
PocI+ g ?
(\tsC.'- ?
(
I
'4
Faculty Member
by
've
rydars
Sep 30183
(Education)
Faculty Member
2
years
Sep
30/82
Faculty Member
Individual
2
years
Sep 30/83
(mt. Studies)
Faculty Member
2
years
Sep
30/82
Faculty Member
Faculties
2
years
Sep
30/83
(Science)
Faculty Member
2
years
Sep 30/82
The faculty member serving his second year will have voting privileges at
all meetings of the University Tenure Committee, and in his absence the
member serving his first year will have voting privileges. When an indi-
vidual case is being considered both members elected from the same Faculty
as the faculty member-whose case is being considered shall have voting
privileges.
TERMS OF REFERENCE
Committee membership revised February 11, 1972 to elect full-time tenured
faculty members to a new University Tenure Committee. It is to be noted
that neither a Chairman of a Department nor a Dean is eligible to stand
for election to the University Tenure Committee. Neither Deans nor members
of the University Tenure Committee are eligible to serve on a Departmental
Tenure Committee. A member of a Departmental Tenure Committee could be a
candidate in the UTC election but, if elected, would have to resign from the
Departmental Tenure Committee.
Meetings of the Committee are convened at the call of the Chair, normally
in the Spring semester.
S
S
