To ..... 

SENATE             

......... 

RULES 

PROPOSED 

CHANGES TO PROCEDURES AND RULE 

F

.4UN..1.7,. 1982      

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STUDENTS 

TO SENATE AND BOARD OF GOVERN( 

RS

Actions arising out of meetings of the Senate Committee on Agenda and Rules 

on June 17, 1982 and June 22, 1982 gives rise to the following motions: 

I1!

"That Senate approve changes to the procedures for the election 

of student representatives to Senate and to the Board of Governors 

as follows: 

1. All registered graduate students (other than those with 'on 

leave' status) and all undergraduate students taking at least 

one credit course (other than a Downtown course) will be 

eligible to cast votes in-person on the Burnaby campus of the 

University. The balloting period will be two to five consecu- 

tive working days and some opportunity will be given for 

balloting after 4:30 p.m. for evening-only students. 

.

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2. All undergraduate students registered in at least one credit 

course at the Downtown Centre, and who are not taking any 

courses at the Burnaby campus, may vote in-person at the Down- 

town centre. The balloting period will be as in 1. above. 

3. All undergraduate students who were registered in at least one 

credit course in the previous semester, but who are not currently 

registered may vote in-person as in 1. above. They will be 

informed of the date of the forthcoming scheduled student elections 

by means of a typed message on the registration intent mailer, 

which is normally distributed during week 4 of each semester to 

all those eligible to register in the following semester." 

MOTION #2: 

"That Senate approve a change to the Rules of Senate relating to 

student elections to Senate and to the Board of Governors as 

follows: 

J.3. Delete and replace with: 

1.3. 

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The period for casting of ballots shall be not less than 

ten days nor longer than fifteen days in the case of 

elections by and from the faculty members and by and from 

members of staff who are not faculty members. It shall be 

not less than fourteen days nor longer than twenty-eight 

days in the case of elections by Convocation to Senate 

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and of the Chancellor. It shall be not less than two days 

nor longer than five days in the case of elections by and 

from students." 

A 2/3 majority vote is required for approval. 

These changes are consistent with revisions made by the Committee to an earlier 

paper, S.82-65, following referral b 

y

Senate. 

PROPOSED CHANGES TO PROCEDURES AND 

RELATING.To m. 

NT

ELECTION OF STUDES TO SENATE AND 

..liNE 17, 1982 . 

Following referal by Senate on June 7, 1982 of S.82-65, the Senate 

Committee on Agenda and Rules considered the comments made by senators 

at that meeting and received written submissions from Senators Hale and 

Wotherspoon. 

Agreement was reached on the following measures which are intended 

to reduce election costs substantially without disfranchising the present 

student electorate. 

1.

All registered graduate students (other than those with 'on leave' 

status) and all undergraduate students taking at least one credit 

course (other than a Downtown course) will be eligible to cast Votes 

in-person on the Burnaby campus of the University. The balloting 

period will be two to five consecutive working days and some 

opportunity will be given for balloting after 4:30 p.m. for evening- 

only students. 

2.

All undergraduate students registered in at least one credit course 

at the Downtown centre, and who are not taking any courses at the 

Burnaby campus, may vote in-person at the Downtown centre. The 

balloting period will be as in 1. above. 

3.

All undergraduate students who were registered in at least one credit 

course In the previous semester, but who are not currently registered 

may vote in-person as in 1. above. They will be informed of the date 

of forthcoming scheduled student elections by means of a typed message 

on the registration Intent mailer, which is normally distributed during 

week 4 of each semester to all those eligible to register in the 

following semester. 

These proposals will reduce the annual cost of elections from approximately 

$15,000 p.a. to approximately $4,000 p.a. 

The changes required to Senate rules relate only to balloting periods, 

which because mail balloting will be discontinued, should be reduced from the 

current 14-28 days to 2-5 days. 

The Committee also gave consideration to changes to rules and procedures 

relating to by-elections and second or subsequent calls for elections. 

Current procedures are the same as for the annual general elections, i.e. 

call for nominations followed by a full mail ballot of the student electorate, 

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if the election is contested. The intent is to develop rules and procedures 

which are parallel to those used to fill vacancies among the ranks of the 

Convocation Senators. Briefly, this involves election by Senate from a list 

of nominees submitted by either Student Senators, the Student Society or by 

some other body. 

Further details of these proposals will be circulated separately. If 

approved and implemented the abolition of full by-elections would save at 

least $2,000 p.a. under the revised procedures as proposed above, or approx. 

$7,500 p.a. under current procedures, giving an eventual cost of student 

elections of $2,000 p.a. instead of the current $15,000. 