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From. ?

.QN. .'

J N

J ?PAT.

STUDIES 

COMPUTING SCIENCE DROP REGULATIONS - 

Subject..

OL11ENT. .COJiRSES ................ 

Date..J.UNE.17.,.1982................................. 

Action undertaken by the Senate Committee on Undergraduate Studies 

at its meeting on June 15, 1982 gives rise to the following motion: 

MOTION: 

"That Senate approve the proposed regulations, as 

set forth in S.82-72, that when a student drops or 

withdraws after the first week of classes from a 

Computing Science course that has been closed due 

to high enrolment, that student should lose 

priority for admission to that course in each of 

the two subsequent semesters. 

In extenuating circumstances this regulation may 

be waived by the Department following written 

appeal made at the time of withdrawal." 

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When the proposals were first being made and approved by Senate covering 

enrolment limitations in Computing Science this topic was included but was 

not clearly defined and the proposal then made did not receive approval at 

Senate. At that time Senate approved an amended motion as follows: 

"That any student dropping a Computing Science 

course will be given the warning 'Student advised 

of low future enrolment priority for this course.' 

The student will not be allowed to preregister 

for that course in any of the next two semesters 

and will be admitted to that course only if space 

exists during the ADD/DROP period in each of the 

next two terms. Appeals may be directed to the 

Chairman of the Department who will ensure that 

consideration is given as appropriate." 

"That the penalty not be applied for drops during 

the extended course change period (i.e. during 

the first three weeks of classes)." 

Since that time there have been two discussions at SCUS and discussions at the 

departmental level to develop the most appropriate regulation. 

It is intended that when the course guide is being arranged in advance of a 

specific semester it will include a listing of those Computing Science courses 

which are to be identified as a limited enrolment course. Students will, know 

in advance of their seeking registration in one of these courses of the regulation 

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set forth above. 

It was intended that this regulation be effective for Fall 82-3 and thereafter, 

but time will not permit this schedule to be met, if adequate notice is to be 

given to students who might be affected. Therefore, the implementation date will 

be the Spring semester, 83-1. 

1 ?

SiMON FRASER UNIVERSITY

Sciti

12-/7

MEMORANDUM

61,

Mr. H.M. Evans, 

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1s

Subject 

COMPUTING DROP REGULATIONS - 

LII1iiEb EO1)E14E

• dOtJ1 ?

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FromDr. T.W. Calvert, Dean, 

•Paailt"df..................................... 

Interdisciplinary Studies. 

Date.... ? 

...212... 

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SCUS has approved in principle a proposal from the Computing Science 

Department to change the regulations relating to the loss, of registration 

priority after dropping a limited enrollment course. SCIJS requested more 

specific information on how appeals will be handled.. After discussion in 

the Faculty Curriculum Committee, Dr. Harrop has proposed some specific 

wording to describe the appeal procedures. This has my. concurrence. 

The wording regarding appeals has been incorporated into the original 

motion and the revised motion is set out below: 

"That when a student drops or withdraws after the 

first week of classes from a Computing Science 

course that has been closed due to high enrolment, 

that student should lose priority for admission 

to that course in each of the two subsequent 

semesters. 

In extenuating circumstances this regulation may 

he waived by the Department following written 

appeal made at the time of withdrawal." 

TWC/pgm 

c.c. J. Blanchet 

R. Harrop 

N. Cercone 

N.M.G. Bhakthan 

Registrar's Note: A paper, SCUS 82-11, was discussed at the meeting of SCUS 

held March 30, 1982 and there was approval in principle of 

the motion made. 

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The proposal was to be referred back 

for further development. 

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The original paper and copy of 

the Minutes of March 30, 1982 are attached for information 

purposes. 

SIMON FRASER

MEMORANDUM

tJNIVERS1

r f

Bhakthan, ChairmanStudies

The Curriculum Committee of the Computing Science Department has

considered the question of the current three week period during which

students may withdraw from Computing Science courses without any enrollment

priority penalty, In the light of recent experiences within the Department

and in the context of recent major Senate regulations concerning withdrawal

from courses. ?

It is appreciated that the Senate Regulations cover questions

of whether or not academic transcript record

should be made of withdrawals

and whether or not withdrawals late into the Semester should be permitted

at all, but the Department respectfully submits that they fail to meet,

since they were never intended to meet, the problem faced by Computing

Science that many students adequately qualified to enter courses and

wishing to be admitted to them are being prevented from doing so due to

courses being closed through high enrollment, only to find that other

students are withdrawing from the courses too late for the vacancies to be

filled.

We consider that once the first week of the Semester has passed,

vacancies in courses can generally no longer meaningfully be filled.

The

number of withdrawals during the first three weeks of semester has,

during the last two semesters, been of the order of one third the total

number of withdrawals in the Department.

The Department is trying its best to be as fair as possible to its

students and potential students during the current period when it is, for

faculty, T.A. and equipment reasons, impossible

fully to meet the high

enrollment demands that would be made on it if enrollment restrictions were

waived

pproaches your Committee with the(recommendatlon that where a

..stud entJithdraws after the first week of classes from a course that has

been closed due to high enrollment, that student should lose priority for

admission to that course in each of the two subsequent semesters) It is

realized that this requires of the student care in choosing courses and

course load, and a quick enough decision, if a mistake is made and no

enrollment priority penalty is to be incurred, in withdrawing from courses.

A student withdrawing late is not preventid as such from the

possibility of enrollment in the course even in the immediately fcilloying

semester if vacancies still exist in the course add/drop period, but the

Department feels.'that priority enrollment should be restricted to those

who have not recently withdrawn from the course.

There could be extenuating circumstances in which priority penalty

for late withdrawal might seem inappropriate. Such cases would need to

be dealt with as they arise either by non-imposition of the penalty or by

taking note of the special circumstances when appeals for admission to

courses on extenuating grounds are considered by the Chairman of the

Department at the beginning of a semester.

RB/dc

Ronald }{arr8p

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