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Previously numbered? 

S.82-50 

From.SENATE .

CQIMITE. .Q. A$.ENDA. ?

.RULS.

ENATE   

.................................

• PIOiE15 AidE

t() 11&th5URE.. 

Subjed

•

ELECTIONS TO SENATE GRADUATE STUDIES 

d]tEE t'

AND ..RON GRADUATE STUDEN'] 

Date. ?

...

MOTION: ? 

That the elections by and from graduate students to the 

Senate Graduate Studies Committee be conducted by in- 

person secret ballot at the Office of the Registrar. 

is

SiMON FRASER UNIVERSITY

MEMORANDUM

l

ea ..... S . E? 

?

C9HMI.T 

?

•9

P. .'...

From: . ?

IREcTo.    

.

SECRETARIAT AND OFFICE SERVICES 

PROPOSED CHANGES TO PROCEDURES - 

Subjed.°. 

.9.

.cMPT.E. 

.r.VP.I....

COMMITTEE BY AND FROM GRADUATE STUDENI 

Date. 

?

.T!. .?2.. 198. 

INTRODUCTION 

This proposal is submitted with a view to reducing the high 

cost of electing graduate students to the Senate Graduate Studies 

Committee. It is related to, but not dependent upon a separate pro- 

posal dealing with elections of students to the Board and to Senate. 

Composition of the Committee is set out in the terms of refer- 

ence of the Senate Graduate Studies Committee, approved by Senate December 

8, 1976 

(see 

Appendix A). The procedures for electing graduate student 

representatives were determined by the Registrar's Office several years ago. 

SUMMARY OF RECOMMENDATIONS 

Discontinue the mailing of ballots to graduate students. 

Voting to be carried out in-person in the Registrar's Office by secret 

ballot. 

CURRENT PROCEDURES 

Calls fcr nominations issued to the Deans' Offices in October 

each year. 

If sufficient nominations have been received for an election to 

be contested within any faculty, ballots are mailed to the home addresses 

of the graduate students in that faculty. 

Votes are counted and an announcement of election issued by 

approximately November 1. 

-2-

In at least one faculty during each of the past five years 

(1977-81), an election has been by acclamation, therefore the costs 

shown above are potential rather than actual. In 1981, none of the 

vacant positions was contested. 

VOTER PARTICIPATION 

Appendix B is a history of elections by graduate students to 

the Senate Graduate Studies Committee. Approximate voter participation 

rates have been calculated as follows: 

1977 - Faculty of Education 

19 ballots of 134 eligible to vote ... 

?

1'.2% voting ? 

--

Faculty of Science 

34 ballots of 161 eligible to vote ... 

? 21.1% voting 

1978 - Faculty of Arts 

68 ba1l0t3 of 498 eligible to vote .. 

? 13.7% voting 

1979 - Faculty of Interdisciplinary Studies 

14 ballots of 120 eligible to vote .. . 

?

11.7% voting 

1980 - Faculty of Interdisciplinary Studies 

35 ballots of 170 eligible to vote ... 

? 19.4% voting 

These rates are generally higher than .those for elections by and 

f

,

rom all students, possibly because the candidates are more likely to be 

known by the voters. Nevertheless it is obvious from the number of uncon- 

tested elections and lack of nominations that there is relatively little 

interest-in these elections. 

1977 1st call - Arts - acclamation, no nominations received from IDS or Science 

1977 2nd call - IDS - acclamation 

1978 ? 

Education and IDS - acclamation 

1979 1st call - No nominations received from Arts, IDS or Science 

1979 2nd call - No nominations received from Arts, IDS or Science 

1980

?

No nominations received from Arts, IDS or Science 

1981

?

?

- Education and IDS - acclamation. No nominations received? 

from Arts or Science 

DETAILS AND COSTS OF PROPOSED PROCEDURES 

?

- ? - 

The calls for nominations would be treated as atpresent. In 

the event that an election is contested, the names of candidates and their 

biographical data would be sent for posting to the offices of each Dean 

and Department, with instructions that ballots may be cast at the Office of 

the Assistant Registrar, Graduate Studies. Ballots, ballot envelopes, and 

a list of voters would be available in that office for a periojF of approxi- 

nt1-7 fhrD

A.-

There are no implications for the Rules of Senate or other regulations. 

APPENDIX A 

SENATE COMMITTEES 

October 15, 1981 

• 6. SENATE GRADUATE STUDIES COMMITTEE (SGSC) - standing 

(Reporting Category "B") 

Members 

?

Conditin! 

?

Term 

?

Expiry 

Da ? 

Name 

8.

Dean of Graduate 

Studies ? 

Chtirmafl 

Dean of Arts or his designate 

Dean of Education or his designate 

Dean of interdisciplinary Studies or 

Dean of Science or his designate 

t4ri,r4Afl

or his desialt8te 

Registrar - - 

?

Ex officio - Secretary 

Lc-officiO (non-voting) 

(non-voting) 

B. P. Beirne 

A. R. Blackman 

J.W.G. Ivany 

P. J. Brantingham 

J. F. Cochran 

E. E. Bridvell 

H. N. Evans 

M. A. McGinn 

his designate 

A5b

1.5LaII' ? - -

OIAXRMEN OF DEPARTMENTAL GRADUATE STUDIES 

COMMITTEES. 

Arts 

K. B. Fladmark 

Archaeology                        

L. A. Boland 

Business Administration and Economics           

M. Steig 

English 

E

A. Macpherson 

Geography                         

C. R. Day 

History 

H

Languages, Literatures and Linguistics 

T. A. Perry 

D. Zimmerman 

Philosophy                         

A. H. Somjee 

• ? 

political Science                     

D. L. .Krebs 

Krebs 

psychology                         

K. Dixon 

and Anthropology 

N. ? 

. ManLeY_CflBimi! 

.Education                          

J. J 

?

Tuinman 

InterdisciPlinarY 

Stu4i!. 

W. Leiss 

Communication 

D. Chappell 

jminology 

Criminology 

J. B. Morrison 

ineSiOlOgy 

W. S. Luk 

Computing Science 

Science 

R. C. Brooke 

Biological 

Sciences                    

D. Sutton 

Chemistry 

C. Villegas 

Mathematics 

N. Pli3chke 

Physics 

CRABUATE 

T.

UDENTS 

- Regular Member 

?

1

year 

Sep

30/82 

30/82 

nominations 

No nominations 

received 

received 

Arts 

?

Alternate 

1

1

year 

Sep

Sep

30/82 

L. Prupas 

Education - Regular Member 

1

year 

Sep

30/82 

No nominations 

received 

Alternate 

Int. Studies - Regular Member 

?

1

year 

year 

Sep

Sep

30/82 

30/82 

B. Mansell 

No nominations 

received 

Alternate 

?

1

1

year 

Sep

30/82 

No nominations 

received 

Science - Regular Member 

1

year 

Sep

30/82 

No nominations 

received 

Alternate 

year 

9.

SENATE GRADUATE STUDIES COMMITTEE (SGSC) - continued 

PURPOSE 

1.

To ensure that the standards approved by Senate are maintained. 

2.

To consider matters of policy 

related 

to Graduate Studies and to make 

appropriate reconinendticns 

to Senate. 

3.

To consider matters referred to it by Departments and Faculties or by 

the Dean Of 

GradUate 

Studies and to make recommendations to the appro- 

priate body(ie8). 

COMPOS I TION 

1. The Dean of Graduate Studies - Chairman 

2. The Dean of each Faculty or his designate 

3. The 

University 

Librarian or his designate 

4. The 

Chairman 

of each Departmental Graduate Studies Committee 

5. Two members elected by and from the Faculty Graduate Studies Coittee 

in the Faculty of Education 

6. A graduate student 

representative, 

or his alternate, from each Faculty 

to be elected by and frOm the graduate students in the Faculty under the 

supervision of the Registrar. 

7. The Registrar (non-voting) 

8. The AasiBtant Registrar - 

Graduate 

Studies (non-voting). 

DUTIES 

i. The Committee quorum shall be the Chairman and six members of faculty. 

2. 'A 

voting member 

of the Committee, if he cannot attend, may send a qualified 

alternate. A 'qualified alternate' for a member of faculty shall be a 

member of faculty 'who 

is qualified 

for the Chairmanship of hi8 Departmental 

Grádüate Studies Committee under S.294 as amended. A 'qualified alternate' 

for a graduate student shall be a graduate student so elected at Simon 

Fraser University. 

3.

Elections for graduate student representatives and 'alternates shall be held 

once a year 

in

the Fall semester. A sitting member is eligible for-re- 

election at the 'end of his term of office. 

4.

Replacement elections for elected 'members who resign from orceaseto 

qualify for the Committee will be held as soon as practicable. A member 

elected in this way ill 

serve 

for the remainder of the term of the member 

he replaces. 

This Committee was formerly called the Senate 

Committee on Graduate Studies. Change of name 

and terms of reference approved by Senate 

January 18, 1971. Committee composition revised 

by Senate March 6, 1972. Minorirevision approved 

by Senate September 8, 1975 in membership of 

the Librarian. Membershipagain revised 

- ?

December 8, 1976. 

SGSC reports to Senate Li March of each year. 

Af ? Dt: 3 

•

?

HISTORY OF 

ELECTIONS TO THE SgNATE GRADUATE STUDIES COMMITTEE

EY AND FROM GRADUATE STUDENTS 

January 14, 1972. 

Call for nominations resulted in receipt of three valid nominations, 

one from each of the Faculty of Arts, Faculty of Education and 

Faculty

of Science, all of whom were declared elected by acclamation to nerve 

until September 30, 1972. 

February 29, 1972. 

Cell for nominations for one regular me 

b ?

er/Lf 

?

Lates 

for

the Taculties of Arts, Education and Science resulted in elections 

by acclamation of alternates in Arts and Science, and an election 

to determine the regular member and the alternate member representing 

the Faculty of Education. 

B611ts cast 

?

13

October 20 1972 

Call for nominations resulted in two nominations for Arts repre*ientativeB 

and one from Education; Two nominations were received from Science 

students and an election was not required as one candidate elected to 

hold the alternate position. Election was held to determine the regular 

and the alternate members from the Faculty of Arts. 

Ballots cast 

?

46

October 31, 1972 

Call for nominations issued for an alternate members from the Faculty of 

Education. No nominations were received. 

October 15, 1973 

Call for nominations resulted in two nominations of Arts representatives 

only. An election was conducted to determine which of the two would hold 

the regular position. 

Ballots cast 

?

156

October 18, 197: 

A second call was issued for representatives from the Faculties of Education. 

Interdisciplinary Studies and Science, resulting on one nomination from 

InterdIscIplinary Studies and one from Science for regular members elected 

byacclamation. An election was conducted to determine the regular and 

alternate members from the Faculty of Education. 

Ballots cast 

?

14

1—,

-2 - 

October 15 1974 

Facultjea 

Call for nominations 

of Education, 

resultd 

Inte 

rd

in

i

sciplinary 

one nomination 

Studies 

from 

and

each 

Science, 

the

and regular members were declared elected by acàlamatiàn. No other 

nominations were received and second call was not Issued. 

October 15, 1975 

Call for nomizations resulted in nominations of regular members 

being elected by acclamation t the Faculty of Education and the 

F

aculty of InterdiBciplinary Studies position..No further nominations 

were received. 

October 22, 1976 

Call for nominations resulted in one nomination from the Faculty of 

Arts and one from the Faculty of Interdisciplinary Studies, 

,

and the 

were 

ere elected by acclamation to the regular positions Two 

nominations were received from each of the Faculties of Education and 

Science and election, conducted to determine the regular members 

Ballot. cast 

?

Education ? 

36

Science ? 

24

October 14, 1977 

?

.

Call for nominations resulted in one nomination from the Faculty of 

Arts' and two from the Faculty of Education. The ArtS 

,

candidate was 

elected by acclamation as the regular member; an election was conducted 

to determine the regular meriber for the Faculty of Education position 

Ballot. Cast ? 

19

November 14, 1977 

A second call was issued, which resulted in, one nomination from 

Interdisciplinary Studies and the candidate was elected by acclamation 

to the regular position. An election was conducted todetermine from 

the two nominations received from Science which candidate 

would

hold 

the regular position. 

?

. ?

.

Ballots cast 

?

34

October 16, 1978 

Call for nominations resulted in two nominations from Art., one from 

Education, one from Interdisciplinary Studies, and two from Science. 

The candidates from Education and Interdisciplinary Studies were 

declared elected by acclamation to the regular position., The candidates 

from the Faculty of Science determined in advance the posiiona they 

wished to hold; and an election was conducted to determine the positi 

for the Faculty of Arts students. 

Ballots cait 

?

60

October 18, 1979 

Call for nominations resulted ut two nominations from the Faculty 

of Interdisciplinary Studies and an election was conducted to 

determine the regular member. 

Ballots cast 

?

14

No nominations were received from the other three Faculties. 

November 1 • 1979 

A second call for nominations was i.su.d, and no nosinsUons were 

received. 

Materials required for each election: 

Notice of Election 

?

230

Nomination forms 

?

113

CV, ballots and envelope. (3 

sizes) .quantities d.t.rmind 

by

.

1

?

enrolments in each Faculty, directed to hOrn. addresses. 

-I

.10

Addenda 

October 29, 1.980 

?

Call for nom1iatf.ona resulted in two nominations from the Faculty 

of Interdisciplinary Studio.. An election was conducted to determine the 

regular and the alternate member. 

Ballot, cast 

?

33

November ., 1981 

Call for nominations resulted in two nominations - one from the 

Faculty of Educatjo, and one from the Faculty of Interdisciplinary Studies. 

These candidates were elected by acclamation to the regular member positions. 

.