SiMON FRASER UNIVERSITY
MEMORANDUM
SENATE
From
Senate Committee on
Scholarships, Awards
and Bursaries
ANNUAL REPORT - SCSAB
Subject
?
Date.
?
September 1981
SO-
12g
The attached report is forwarded to you for submission
to Senate at its next regular meeting.
Submitted by:
Dr. Hal Weinberg
Chairman, S.C.S.A.B.
Vern C. Loewen
Secretary, S.C.S.A.B.
and Director, Financial Aid.
MOTION: ?
That Senate ratify the policies and terms of reference
set forth in this report.
9
I. ?
Table of Contents:
Organization of the Senate Committee on
Scholarships, Awards and Bursaries
Overview of Policy
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The—Awa-rds—P-rog-rams-:--Te-rms—o-f--Re-fe-rencc
Appendix
0
II. ORGANIZATION OF THE SENATE COMMITTEE ON SCHOLARSHIPS, AWARDS AND BURSARIES
3) S.C.S.A.B. Committee
The committee members to September. 30th 1981 were:
.
H. Weinberg (Chairman)
S.A.
Alol
L.J. Evenden
M.P. Hindley
H.J. Johnston.
C.R.W. Jones
L.H. Palmer
M.F. Wideen
M. Zola
D. Moffatt
G.T. McNabb
K. Stubbs
V.C. Loewen0
Faculty (nt.Studies) ?
Elected
Faculty (Arts)
'Faculty (Int.Studies)
Faculty (Arts)
?
by
Fac1ty (Science)
Faculty (Science)
Faeulty..(Education)
Faculty (Education) ?
Senate
Lay Member
Student Society
Student Society.
Secretary
2) Task Forces
The responsibilities of S.C.S.A.B. are carried out through
the following"Task Forces".
a)
Task Force //l
To adjudicate Undergraduate Open Scholarships, all University
Awards, plus all other Awards, Medals and Prizes which are to
be presented at Convocation.
Members:Three faculty, of which one may be the chairman,
the Director of Financial Aid, 2-student committee members and
one lay member.
b)
Task Force
/12
To adjudicate Open Graduate Scholarships, Memorial Scholarships,
Private Graduate Scholarships.
Members: Three faculty, of which one may be the chairman, the
Director of Financial Aid, 2 graduate students from the committee
and the Awards Clerk from the Dean of Graduate Studies Office.
c)
Task Force
113
To adjudicate Entrance Scholarships, Gordon M. Shrum Scholarships,
P.D.P. Scholarships, Undergraduate Non-Graded Scholarships.
Members: Three faculty
'
, of which one may be the chairman, the
Director of Financial Aid, 2 students from the committee and one
lay member.
MIE
3) S.C.S.A.B. Executive:
a)
Responsibilities: Develops policy for final approval by S.C.S.A.B.
prepares the Budget and undertakes a variety of miscellaneous tasks,
and establishes membership on the task forces each semester.
b)
Membership: Chairman of S.C.S.A.one other academic member of
S.C.S.A.B.
named by the Chairman, and the Director of Financial Aid.
III. OVERVIEW OF POLICY
The broad policy of S.C.A.B. which has evolved over the past four years has
several goals. Within the limits of thebudgetS.C.S.A.B. has attempted to
direct
increasing amounts of funding into long term support at both the
Graduate and Undergraduate levels. At the undergraduate level this policy
is implemented in the form of the Gordon M. Shrum Entrance Scholarship.
This scholarship is highly competitive amongst senior high school students
and guarantees $1,000.00 per semester for 9 semesters, if the student retains
an acceptable C.P.A.
?
The comparable srship_at_the_craduate_1ee1_js
?
the Graduate Memorial Scholarship (at present in memoriun to C.D. Nelson).
This scholarship with :a value of $9,000.00 per annum guarantees 2 years
support at the N.A. level and 3 years at the Ph.D. level.
Another policy of S.C.S.A.B. has been to guarantee some minimum level of
support to all undergraduate students who are good scholars.
?
This policy ?
Is implemented in the form of the Tuition Repayment Scholarship which
automatically occurs if the student has achieved a predefined semester
fine C.P.A., for that semester (and continues to be enrolled). In addition,if
• ?
a student achieves a predefined C.P.A. over the last 30 hours which exceeds
that necessary for fee rebate the student receives, in addition to fee rebate,
two payments of $500.00 in two following semesters. Thus, a good student
will be guaranteed fee rebate during the entire course of his or her studies
and excellent students will also receive $500.00 each semester as long as
they continue their excellence.
Another policy of S.C.S.A.B. which has been recently implemented is designed
to insure that funds budgeted for Open Graduate Scholarships are not diverted
into Graduate Student Research Stipends.
?
The Stipend was originally intended
to free a student for one semester from the need to be employed so that the
student could devote full time to research. Given these terms of reference
all graduate students are eligible (if they maintain a C.P.A. of at least 3.25).
Consequently the number of students requesting Stipends frequently exceeds the
amount budgeted. Past practice has been to take additional funds required from
that budgeted for Open Graduate Scholarships, and from other sources.
The new policy is to adjudicate Open Graduate Scholarships only once each year
(previously they
were
adjudicated each semester).
?
The impact of this policy
is to expend all funds budgeted for Open Graduate Scholarships annually in
September, thus leaving no funds available for transfer to Stipends if Stipend
requests exceed the Stipend budget. What this policy does in affect is to
give priority to Scholarships.
?
Another Hffect is to reduce the certainty a
student has of receiving a Stipend. In the 1981 - 3
?
Stipend period,
S.C.S.A.B. was not able to fund
.
all requests, although those requests not
. ?
funded will have priority in the next period forwhichthere are funds. This
situation has precipitated a reconsideration of the terms of reference for
the Stipend and its purpose. S.C.S.A.B. will be considering this issue
during the next few months.
- 4.-
The policy, of S.C.S.A.B. has been to attempt distribution of Open Graduate
Scholarships in a manner which recognizes both scholarship and the pattern
of requests coming from departments. This means that there is some attempt
to distribute scholarships amongst departments so that every department has
an opportunity for its students to win a scholarship regardless of its size
or discipline. This policy does not take into account the fact that some
departments are strong graduate and research departments as reflected by
the number of students in the programs.
?
In one sense this is unfair to
departments with many qualified students. However, since funds are limited
the policy seems to be the one which is most equitable.
Undergraduate Bursaries,. as well as Undergraduate and Graduate Emergency
Bursaries,were a large portion of the S.C.S.A.B. budget until this year.
S.C.S.A.B. agreed that since it had no control over the policy or terms
of reference of these programs, the function should be removed from
S.C.S.A.B. and transferred to the Director of Student Services, and that
these line items be removed from the budget of S.C.S.A.B.
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This policy has
been implemented.
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The administration of S.C.S.A.B. has been clarified as follows:
S'.C.S.A.B. is responsible for all policy and for the terms of reference for
all scholarships and awards, for adjudication and for authorizing the
disbursements necessary within the limits and structure of an approved
budget. The Director of Financial Aud is Secretary of S.C.S.A.B., and has
responsibilities-delegated-
b
y S.C.S.A.B. In areas of policy, terms of
reference, adjudication,. disbursements and administration. Budget
responsibility for both Graduate and Undergraduate scholarships and awards
rests with the Director of Financial Aid.
?
Administration of Graduate
scholarships, awards and stipends is, the responsiblity of the Office of the
Dean of Graduate Studies.
?
Administration of undergraduate scholarships,
awards and bursaries,. is the responsibility of the Office of the Director
of Financial Aid.
The total budget of S.C.S.A.B. is large in relation to the operating budget
of the university and represents a substantial commitment to Scholarships.
However, many other universities have a
.
greater dollar per student commitment
because of substantial endowments and other private funding sources. As
Simon Fraser grows, a greater percentage of support should come from private
sources. The Athletic Scholarship and Awards programs are now predominantly
supported by' private sources and S.C.S.A.B. has been encouraging this policy.
Simon Fraser has no recognized international scholarship which encourages
exchange between S.
'
F.U. and foreign universities; this may he a priority
within the next few years.
IV. THE AWARDS PROGRAMS: TERMS OF REFERENCE
1) Undergraduate Scholarships:
Two computerized programs for undergraduate scholarships have been
established:
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A.
Tuition Fee Repayment Scholarship
This scholarship is tenable providing a student has completed
6 or more credit hours of regular courses in the qualifying ?
(currenti
semester with a grade point average of at least 3.60 or greater. 3.67).
qualifying semester must be one of the two immediately preceding
semesters (only one semester break will be permitted). To receive
the scholarship, a student must be registered in a minimum of 6
credit hours in the semester In which the scholarship Is awarded.
The scholarship awarded is equivalent to the tuition fee for the
qualifying semester.
Course Challenge, Audit and CR courses are not utilized in the
calculations for scholarship purposes.
B.
S.F.U. Open Scholarship
This scholarship, valued at $1,000.00, that is $500.00 per semester
for two semesters, is ava1il51é t
?
idiffs liöhave ear ëfa
cumulative fine grade point average of 3.80 or greater calculated
on the previous 30 credit hours. To receive the scholarship. a
student must be registered In a minimum of 3 credit hours and
continue to maintain a minimum grade point average of 3.80 to
receive the second disbursement. A student would qualify again
for the $1000.00 scholarship upon completing a further 30 credit
hours with a minimum of 3.80 grade point average.
NOTE:
Both scholarship programs are awarded automatically and no
application is required. Eligible students may receive boih
the
Tuition Fee Repayment Scholarship and the S.F.U. Open Scholarship.
Co-op students are eligible for the scholarship programs provided
that they meet the requirements.
P.D.P. students are eligible for the scholarship programs provided
that they meet the requirements and are recommended by the Faculty
of Education Scholarship Committee.
2. S.F.U. Entrance Scholarships
Current Terms of Reference
Entrance scholarships, Valued up to $500.00 for the first semester of
study, are awarded to students with excellent academic records who are
entering S.F.U. from high schools, community colleges and other universities.
A minimum grade point average of 3.60 Is required tobe considered for an
Entrance Scholarship.
S.C.S.A.B. may offer Entrance Scholarships of higher value to students who
have excelled in Provincial or National Debating Competitions.
fl
-6-
S.C.S.AB. is proposing that a new Entrance Scholarship be' established
to the top student of each high school inthe prqvince. The scholarship
would be valued at $1,600.00, that is, $800.00 for two semesters. ?
The ?
student would subsequently be eligible for the Tuition Fee Repayment
Scholarship and the S.F.U. Open Scholarship.'
3.
S.F.U. Gordon M. Shrum Scholarships
These scholarshipsare valued at $1,000.00 per semester for nine semesters
and are currently awarded to a select group of' outstanding undergraduate
students entering' S.F.U.from B.C. high schools. The academic progress of
the recipients at S.F.U. is monitored on a semester by semester basis whereby
the students must maintain a.3.60 grade' point average, and be registered
full time.
4.
Jack Diamond Scholarships,
Three Entrance Scholarships, valued at $2,000.00 each are offered to students
who are entering S.F.U. from high school. ?
These scholarships are based upon
high academic standing and a high level of achievement in some field of
athletics.
5.
Awards
A variety of
awaTds
are administered by the Financial Aid Office. Awards
are usually monetary, but may be in the form of prizes or medals. They are
normally awarded in recognition of some distinguished intellectual, cultural,
social or athletic contributions to life at 'Simon Fraser University.
?
Awards
are given specifically in the areas of Athletics, Recreation, Centre for the
Arts and S.F.U. Pipes and Drums, as well as for other contributions.
?
These
awards may range in value from $50.00 to $500.00 per semester as determined
by the criteria and eligibility requirements..
6.
Private Scholarships and Private Bursaries
A variety of private 'scholarships and bursaries are administered by the
Financial Aid Office.
?
Students may apply for these on the appropriate?
forms. The growth and number of awards disbursed from these accounts has
more than doubled since 1978/79, but continues to remain relatively modest.
7. Graduate Stipends
The' original intent of-the Graduate Stipend was to permit a graduate student'
to devote one full 'semester to research without having to be concerned about
f Itiances.
The current terms of reference are as follows:
a)
The recipient must be a Master's or Doctoral student currently registered
at S.F.U.
b)
Tenure of the stipend shall'be
,
for one semester.
c)
Normally, students will be eligible only after' successfully completing all
requirements for the degree including comprehensive exams for Ph.D. students,
with the exception of the thesis or its equivalent and/or related field work.
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7. c) cont.
All students must have successfully completed a minimum of two semesters
at S.F.U. in their credit program.
d) The amount of the stipend-
'
is $2,400.00 for, students in a Master's Program
and $2,900.00 for students in a Doctoral Program.
e)All applicants must be in good standing and maintain a 3.20 grade point
average in their graduate program, must also be taking a full semester
program of study and must not be registered on leave.
f)
miring tenure of the stipend, students may not be engaged in any salaried
work which requires of them study time that may infringe on their program.
A student may not hold a full time or partial teaching assistantship or
research assistantship during tenure of the stipend.
g) Exceptions to the above terms have been identified. Clarification of
these are obtained through the Chairman, S.C.S.A.B.
8. S.F.U. Open Graduate Scholarships ?
. .
University Open Graduate Scholarships are awarded to graduate students on the
basis of their academic standing, their research work or proposals, and letters
of reference.
?
These scholarships are valued at $7,000.00 per annum (effective
January 1st 1981) and are disbursed over three consecutive semesters.
The current terms of reference are as follows:
0
a) Students may be registered in, admitted into, or have applied for admission
into a Master's or Doctoral program at S.P.U..
b) Tenure of the scholarship shall be for three semesters. A student holding
one of these awards may apply for a renewal provided he/she is in a Ph.!).
program.
c)
A minimum fine cumulative grade point average of 3.50 at the gradirite and
undergraduate 'level is required for scholarship eligibility.
d)
In addition to the Open Scholarship, recipients may receive: one T.A.shlp
(defined as 5 base units re: A.U.C.E. Local 6 contract) or one R.A.shfp
during the tenure of the award. The student is required to reserve one
semester of the period covered by the scholarship exclusively for research.
Students are also allowed to receive additional scholarship support up to
$1,000.00 per annum during the tenure of the scholarship.
e)
A recipient who withdraws from a graduate degree-program will forfeit the
remaining portion of the award.
9. S.P.U. Graduate Memorial Scholarships (C.D. Nelson)
a) Up to three scholarships may be awarded annually to students entering a
graduate program at S.F.U. The value of the scholarship is $9,000.00 per
year (effective January 1st 1981). Tenure is for two years for sLudènts
. ?
enrolled in a Master's program and for three years for those enrolled in
•
?
a Ph.D. program.
9. b) Students, who have been awarded a Memorial Scholarship and are
entering with another major award, will normally be asked to retain
that award. An appropriate amount will be allocated to bring the
total award value to that of the Memorial Scholarship, if required.
in that circumstance, the tenure of the Memorial Scholarship will
continue to be effective if the major external award terminates
before the Memorial Graduate Scholarship terminates
c)
A minimum find cumulative grade point average of 3.50 at the graduate
and undergraduate level is required for scholarship eligibility.
d)
In addition to the Open Scholarship, recipients may receive: one T.A.
ship (defined as 5 base units re: A.U.C.E Local 6 contract) or one
R.A.ship during the tenure of the award. The student is required to
reserve one semester of the period covered by the scholarship exclusively
for research. Students are also allowed to receive additional scholarship
'support up to $1,000.00 per annum during the tenure of the scholarship.
e)
To
receive renewal of the award S.C.S.A.B. requests a progress report
from the student's supervisory committee, co-signed by the respective
Department Graduate Program Chairman.
10. Private Scholarships and Private Bursaries
A variety of private scholarships and bursaries are administered by the
Dean of Graduate Studies Office. Students must apply through that office.
The growth and number of awards disbursed from these accounts has more
than doubled since 1978/79, but continues to remain relatively modest.
11. The B.C. Student Assistance Program (B.C.S.A.P.)
Terms of Reference
The Canada Student Loans Program (C.S.L.) provides funds from the
Federal Government in the form of loans which must be repaid. The
Provincial Government provides additional support through grants
which do not have to be repaid.
The Financial Aid Office receives and assesses all applications for
this program.. Once an assessed need has been established, an appropriate
award is determined.
Normally, in atwo semester period, the loan, portion is given to the
students in the first semester and the grant portion in the following
semester. Students must, be registered in and remain in a minimum of
9 semester hours to receive any government funds. To be eligible for
the program, applicants must be Canadian Citizens,or landed immigrants
having resided In Canada for 12 months prior to the commencement of the
term. Interest on the loan is paid by the Federal Government as long
as the student is registered as a full time student and for
six
months
thereafter. Repayment of the loan is made to the bank through which
the loan was negotiated.
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11. Cont.
Graduates and students who have already completed a Bachelor's
degree (except P.D.P. students) have access to loan only, to
a maximum of $900.00 per semester. Others have access to the
same loan as well as to the Provincial grant, with a maximum
of $1,000.00 to $1,200.00 per semester.
V APPENDIX
Undergraduate:
Scholarships
Undergraduates - academic
max. ?
$500/semester
excellence
and Tuition Fee
Repayment
Entrance Scholarships ?
'
Undergraduates entering from
max. $500
high school, college or
another university
Gordon N. Shrum
Undergraduates entering from
$1,000/semester to
Scholarships
high school
a max. of $9,000
Jack Diamond Scholarships
Undergraduates entering from
$2,000
high school, college or
another university
Awards
.
Undergraduate and Graduate
max.-$500/semester
for social, cultural and
aesthic contributions as
well as athletic and
recreation involvement
Graduate:
Graduate Open Scholarships
?
High academic standing over
?
max.$7,000/year
2
.
semesters
Memorial Graduate Scholarships Academic excellence
?
max. $9,000/year
,(C.D. Nelson Memorial) ?
.
?
. ?
2 years for Master's
level, 3 years for Ph.D.
Graduate Stipends
?
Satisfactory standing during
?
max. $2,400/annually
completion of course
?
M.A. program and
requirements ?
$2,900/annually for
Ph.D. one only per
3 semester program
SUMMARY OF GOVERNMENT
PROGRAMS
Canada Student Loan
?
Undergraduates and Graduates
?
max. $1,800 per two
in financial need
?
semester period
Provincial Government Grant
?
Undergraduates only
?
max. $1,000 ?
$1,200/
semester
