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Senate Committee on 

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May ..98. 

Attached is the Annual Report for the Senate Committee on 

University Budget for the period from July 1979 through 

December 1980. Would you please see that it is placed on 

the Agenda for the next meeting of Senate. 

64A-X- 

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Att. 

ANNUAL REPORT 

SENATE COMMITTEE ON UNIVERSITY BUDGET 

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Prepared: December 1980 

December 1980 

MEMBERSHIP OF SENATE COMMITTEE ON UNIVERSITY BUDGET 

Arrott, 

A. S. 

Chase, J. S. (Secretary, non-voting) 

Flinchcliffe, S. 

Luetzen, S. 

Mackauer, J. P. M. 

Moffatt, D. C. 

Okuda, K. 

Scott, E. (Director of Finance) 

Trainer, M. D. 

Verdun-Jones, S. N. (Chairperson) 

Weinberg, H. 

ANNUAL REPORT 

SENATE COMMITTEE ON UNIVERSITY BUDGET 

?

(S.C.U.B.) 

INTRODUCTION 

Under the rules of Senate, the Senate Committee on University 

Budget is required to submit an annual report. The last annual 

report of the Committee covered the period from July 1977 through 

July 1979. This report will cover the period from July 1979 through 

December 1980. 

This report will provide Senate with an overview of the Committee's 

deliberations and actions and further reflections on the Committee's 

role. 

COMMITTEE ACTIVITIES 

In the period covered by this report, the Committee has held sixteen 

meetings. In the course of the meetings, it has reviewed the 

Capital Plan encompassing the period 1980/81 through 1983/84 as well 

as the capital budget application for 1980/81; it has reviewed and 

commented on the Woods Gordon report on the Computing Centre; it has 

reviewed and commented upon the 1980/81 allocation of the University 

Operating Budget; it has reviewed the 1981/82 request for operating 

funds; it has assessed the role of the Senate Committee on University 

Budget and provided its comments to the President in a memorandum of 

October 29, 1979; it has extensively reviewed the present and future 

operating requirements of the University Library and provided a 

report to the 

p

resident under date of November 14, 1979; and, finally, 

it has at the request of the President, reviewed tuition fees and the 

financial aid situation at Simon Fraser University and prepared a 

report to the President under date of October, 1980. 

The issues relating to operations of the Library, tuition fees, and 

financial aid were sufficiently complex that the Committee was 

required to devote a substantial portion of its time to these 

particular issues. In some cases, the Committee's reviews and 

deliberations led to the preparation of a specific report and/or 

recommendations which were communicated to the President. In other 

instances, informal communications with the President have served in 

lieu of written submissions. 

S.C.U.B. Annual Report 

December 1980 

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page 2. ? 

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THE ROLE OF THE SENATE COMMITTEE ON UNIVERSITY BUDGET 

In our last annual report, dated December 4, 1979, the Committee 

identified several conclusions concerning the most appropriate role 

which it could perform. These conclusions were: 

1.

S.C.U.B. should have, within its purview, examination of any 

issue with budgetary implications. Such issues may or may not 

have been referred to the Committee by the President. 

2.

The Committee can serve most effectively by dealing with 

specific questions or tasks. 

3.

The Committee's usefulness will be enhanced if it addresses 

issues with longer time horizons. 

4.

The Committee will begin to operate effectively when its 

collective membership acquires expertise in and understanding 

of the budgetary process and the activities and services 

provided by the organizational units of the University. 

Continuity of membership is important for these objectives to 

be met. 

The activiti&s of the Committee during the past eighteen months have 

adhered relatively closely to the principles enumerated in last 

year's annual report and re-stated above. More specifically, the 

analyses relating to the Library, tuition fees and financial aid are 

the kinds of issues that reflect the second and third of the above 

principles. The desire for greater continuity of membership on the 

Committee has not yet been achieved. The Committee requests that 

the Senate Committee on Agenda and Rules address the issues 

associated with membership continuity with a view toward ensuring 

minimum two year terms for those serving on those committees where 

continuity is deemed critical. 

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