SIMON FRASER UNIVERSITY
511654
MEMORANDUM
•
To.......
SE ... NATE
................................................
REPORTS, STUDENT REPRESENTATION?
Subiect....................................................
SENATE COMMITTEE ON AGENDA AND RULES
From
.....................................................
\
FEBRUARY 17, 1981
Date.....................................................
FOR ACTION, FOR INFORMATION - FACULTY OF ARTS
?
I
FOR INFORMATION ?
- FACULTY OF EDUCATION ?
II
FOR INFORMATION ?
- FACULTY OF INTERDISCIPLINARY STUDIES III
FOR INFORMATION ?
- FACULTY OF SCIENCE ?
IV
III. ACTIONS PROPOSED FOR MARCH MEETING OF SENATE
A.
For Action, For Information - Report - Faculty of Arts I
MOTION: a) "That Senate approve that each Department in the
Faculty of Arts be authorized to select one student
representative to participate and vote in meetings
of the Faculty of Arts and to vote in Faculty
referenda. Each Department shall determine the
qualifications, method of selection, and term of
office of its student representative, but student
representatives must be registered in the current
. ?
or immediately preceding semester."
b) "That the remainder of the Report be for information
at this time."
B.
For Information - Reports - Faculty of Education
?
II
Faculty of Interdisciplinary Studies III
Faculty of Science ?
IV
MOTION: ?
"That the Reports of -
Faculty of Education
?
II
Faculty of Interdisciplinary Studies III
Faculty of Science ?
IV
be for information at this time."
The intent is that there be no further action directly on the Reports
at this time until specific recommendations are made by the Faculty concerned.
It is expected that Senate may wish to direct or instruct each Faculty as to
the desires or intent of Senate relative to further action to be taken. Senate
may reiterate its charge, more clearly, to a Faculty to discharge its responsi-
bilities and to report back to the Chairman/Secretary of Senate in sufficient
time for inclusion of report on the agenda for the May meeting.
The Senate Committee on Agenda and Rules was of the opinion that the
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wording of such instructions, to properly reflect the then current intent/desires
of Senate, need await some aspects of discussion relative to the report with
motion of the Faculty of Arts at the March 2 meeting. It then is intended that
• I ?
•
some direction be given by the Chair, if needed (on the advice of SCAR if
and as required at that meeting), to ensure that any instructions approved
are very clear. Specific motion, therefore, may be developed at Senate
within this general area and with necessary limitation.
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10
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• ?
SiMON FRASER UNIVERSITY
I
MEMORANDUM
SENATE ?
SENATE CO
ITTEE ON AGENDA AND RULES
To.....
..................................................... .
From
.....................................
REPORTS, STUDENT REPRESENTATION
......ACtrIrYoATs................
?
Su
hec t
?
FACULTY OF EDUCATION
?
. ?
. . ?
.
?
INTERDICIFLINARY .
EEBRUARY. .16.,..19.81 ............................
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I. A. 1. ?
On March 7, 1977 (Paper S.77-22) the Faculty of Arts presented motion to
Senate on this topic of student representation for that Faculty. A number
of procedural issues were raised, there was Intent that further information
be obtained and motion was made "that consideration of Paper S.77-22 be
postponed until the next meeting of Senate."
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2.
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The basic topic of student representation was next placed before the Senate
Committee on Agenda and Rules in late January 1978, and on recommendation
of that body a draft covering the nature and terms of a proposed ad hoc
Senate Committee on Student Representation was placed before Senate (Paper
S.78-18) for the February 6, 1978 meeting of Senate for information and
informal discussion, with intent to present a proposal for formal considera-
tion by Senate at its meeting of March 6, 1978. Senate approved the proposed
committee and terms of reference of the Senate Committee on Student Represen-
tation. Two faculty Senators and one lay Senator were elected to the
Committee on May 8, 1978; two student members were selected by the Student
Forum. The Committee was to make its recommendations to Senate by October
31, 1978.
Because of some of the technicalities encountered in the 1977 discussion a
legal opinion was obtained (February 1, 1978) to clarify one of the main
questions pertaining to responsibilities of Senate in these matters. A
copy is provided herewith as Appendix I.
B.
The SCSR undertook its discussions, questionnaires, meetings, and other
activities in various ways over some two years. Reports were received by
SCAR in August 1979 and in April 1980 with request made by that body for
additional information and for some changes in structure of reporting to
facilitate discussion at Senate when the final report was to be presented
to that body.
The Report - Senate Committee on Student Representation (Paper S.80-134)
on the recommendation of SCAR was placed on the agenda for the. November
1980 meeting of Senate for discussion but not for formal placing of motions
on the recommendations and actions therein. It was made clear that the
intent was for the Report to be placed on the agenda for the December 1980
meeting of Senate for formal action with motions at that time. This was
done under Paper S.80-164 (in conjunction with S.80-134).
C.
At 'the meeting of Senate held December 1, 1980 pertaining to Paper S.80-164
on Student Representation the Senate approved a motion with amendments
added instructing that each Faculty be directed to discharge its responsi-
bilities under Section 39(b) of the University Act and to report back to
the Chairman/Secretary of Senate by February 10, 1981, and .......
(see Section II. A. 1. below for the full motion).
C
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Ii.
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Some Information on the Present Situation - Discharge Responsibilities and
Report
?
.
A. 1.
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Provided herewith as Appendix II is a copy of the communication from the
Secretary of Senate to the Dean of each Faculty, entitled STUDENT REPRESEN-
TATION, setting in flow the requirements for action by each Faculty to
discharge responsibilities and report by February 10, quoting virtually
verbatim from the Senate minutes of the December 1 meeting.
(Note: Because of some adjustments to the University Act in recent years,
Section 39(b) and Section 40 previously were Section 40(b) and Section 41
respectively.)
B. 1.
?
Recently, at Senate, there has been some suggestion that this material
should have been before Senate by February 9. The date for receipt by the.
Chairman/Secretary was February 10 with indication of potential need for
time after that to organize the materials for proper discussion at Senate.
2.
The responses from the four Faculties vary, and have presented some problem
in compilation for proper consideration at SCAR and Senate.
3. To the knowledge of the Secretary of Senate, up to the present time at the
undergraduate level no Faculty has requested or received approval by Senate
(or of the Board if such be required) on student representation under
Section 39(b), etc. - with the exception of the Faculty of Arts which
initiated request in 1977 but on which discussion was postponed.
4.
It need be noted that at various times at Senate, at formal or informal
committees, there has been discussion (often non-conclusive) of the intent of
Section 39(b) of the University Act as follows:
39. ?
The powers and duties of a faculty are
(b)
?
to provide for student representation in the meetings and pro-
ceedings of the faculty.
Some of these difficulties have arisen from varying perceptions of the
authority and responsibility and place of a department, or program, etc.,
relative to a Faculty and to Senate and within the University Act; some
result from the imprecise language of the Act. There has not been clear
resolution and Senate ma y
wish to make its determination on one or more
of these matters.
Insofar as the "Faculty," or in some cases "faculty," is concerned, un-
fortunately a number of revisions subsumed largely as editorial in very
recent revisions of the Act, have aggravated rather than reduced this
problem. Certain earlier versions of the Act used marginal notations to
identify brief paragraph content statements, and this is continued. How-
ever, some versions use "Faculty" in the margin and in the paragraph
content, some use "faculty" in the margin and "Faculty" in the paragraph
(obviously correct in some cases, possibly incorrect in others) and other
combinations. The most recent edition provides no solutions to the
questions presently before SFU Senate.
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C. 1.
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Three Faculties (Education, Interdisciplinary Studies, Science) have each
reported under what is taken to be the portion of the enquiry '... that
S
this report contain .....advisory bodies."
It is taken thaach of these three reports is for information only at
this stage as there is no action component recommended by the Faculty.
Senate may decide to issue further instructions to those Faculties con-
cerning the intent of its previous discussions or as a result of discussion
to be undertaken on March 2.
Those reports are provided herewith as follows:
For Information, Report - Faculty of Education
?
II
For Information, Report - Faculty of Interdisciplinary Studies III
For Information, Report - Faculty of Science
?
IV
2,
?
One Faculty, the Faculty of Arts, has submitted motion to undertake action
under Section 39(b). It has also reported for information under the second
portion of the charge to it. That Report is provided herewith as follows:
For Action, For Information - Report - Faculty of Arts I
A letter of complaint was submitted to the Chairman of Senate, dated
January 30, 1981,by three students concerning certain alleged actions and
concerns relative to this topic. A copy of that letter and response from
the Chairman are provided herewith as Appendix B, Faculty of Arts. The
letter then sent by the Dean to All Faculty, Faculty of Arts, is dated
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February 11, 1981 and is provided herewith as Appendix A, Faculty of Arts.
The Chairman of Senate, on recommendation of the Senate Committee on Agenda
and Rules, has instructed that this report proceed forward to Senate, letters
provided.
III.
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ACTIONS PROPOSED FOR MARCH MEETING OF SENATE
A.
?
For Action, For Information - Report - Faculty of Arts I
MOTION: a) "That Senate approve that each Department in the Faculty
of Arts be authorized to select one student representative
to participate and vote in meetings of the Faculty of Arts
and to vote in Faculty referenda. Each Department shall
determine the qualifications, ethod of selection, and term
of office of Its student representative, but student repre-
sentatives must be registered in the current or immediately
preceding semester."
b) "That the remainder of the Report be for Information at
this time."
B.
?
For Information - Reports - Faculty of Education
?
II
- Faculty of Interdisciplinary Studies III
- 'Faculty of Science
?
IV
. ?
MOTION: ?
"That the Reports of -
Faculty of Education
?
II
Faculty of Interdisciplinary Studies III
Faculty of Science
?
IV
be for information at this time."
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The intent is that there be no further action directly on the Reports
at this time until specific recommendations are made by the Faculty
concerned. It is expected that Senate may wish to direct or instruct
each Faculty as to the desires or intent of Senate relative to further
action to be taken. Senate may reiterate its charge, more clearly, to
a Faculty to discharge its responsibilities and to report back to the
Chairman/Secretary of Senate in sufficient time for inclusion of report
on the agenda for the May meeting.
The Senate Committee on Agenda and Rules was of the opinion that the
wording of such instructions, to properly reflect the then current intent./
desires of Senate, need await some aspects of discussion relative to the
report with motion of the Faculty of Arts at the March 2 meeting. It
then is intended that some direction be given by the Chair, if needed (on
the advice of SCAR if and as required at that meeting), to ensure that any
instructions approved are very clear. Specific motion, therefore, may be
developed at Senate within this general area and with necessary limitation.
0
Ki
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SiMON FRASER UNIVERSITY
MEMORANDUM
M ... Evans ?
.From ... J...W...
George. .I.vany
Secretary ...enate
?
.................
?
.Dean. of. Education
...........................
Subject...,T
?
Date. . . ]98].-Oa-06 ....................................
'4 '-
,c 77 .
For your information, as per your memorandum of December 15, 1980,
students are represented on Faculty of Education committees as fol-
lows:
Professional Pro
q
rams Committee
Three students: one to each of three elected representatives elected
by and from the lower mainland council of 401/402 representatives, the
lower mainland council of 405 representatives, and the interior sites
council of POP representatives respectively. The term of office is
for one year normally beginning October 1st. If a member is to be
absent for a period of one semester, an alternate may be named by the
committee. If a member is to be absent for a longer period, he/she
shall be replaced on the committee by election.
Undergraduate Programs Committee
Two students, named by the Director on the recommendation of the
Education Students Society President. The term of office is for one
year, and will normally begin October 1st. If a member is to be
absent for a period of one semester, an alternate may be named by
the committee. If a member is to be absent for a longer period, he/
she shall be replaced on the committee by nomination.
NOTE: The Undergraduate Programs Committee is currently considering
modifying the above to read Two students, elected from and by members
of the Education Student Union and the term of office is for one year,
and will normally begin October 1st. If a member is to be absent for
a period of one semester, an alternate may be named by the committee.
If a member is to be absent for a longer period, he/she shall be
replaced on the committee by nomination."
Graduate Programs Committee
A student (and alternate) elected by and from the graduate students of
the faculty. The term of office is for one year, and will normally begin
October 1st. If a member is to be absent for a period of one semester an
alternative may be named by the Committee. If a member is to be absent
for a longer period, he shall be replaced by election.
0
JWGI:nb
cc Executive Committee
Dr. K. George Pedersen, Chairman of Senate
4
Faculty Admissions Committee
One student registered in the Professional Development Program elected
by and from the students registered in the Professional Development
Program. The term of office is for one year, normally beginning
October 1st. If a member is to be absent for a period of one semester
an alternate may be named by the committee. If a member is to be
absent for a longer period, he shall be replaced on the committee by
election.
Faculty of Education Meeting
Student members of the Professional Programs Committee, Undergraduate
Programs Committee and Graduate Programs Committees are members of the
Faculty of Education Meeting.
0
1MUIN I1tALK U1NIVL1tiIT
MEMORANDUM
To ?
.
Mr. H.M.Evan
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trara
rid
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From
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Brantin..sociate
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..... ........
..Secretary....to5nate
Subject .... . .......
......Stu4en.....p
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entiOfl
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on
Faculty Committees.
Faculty of Interdisciplinary Studies
Date..
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This memorandum constitutes the required report to the Senate of
Simon Fraser University on the patterns of student representation in
the various decisional units within the Faculty of Interdisciplinary
Studies.
The Faculty of Interdisciplinary Studies has two major working
committees, the Faculty of Interdisciplinary Studies Undergraduate
Curriculum Committee (FISC) and the Faculty Graduate Studies Committee
(GRIDS).
FISC
Under its terms of reference, FISC is composed of one faculty
member (or alternate) from each Department or Program within the
Faculty, the Dean of I.D.S. and three students appointed by the
Student Society.
• ?
Each member of FISC has one full vote.
A quorum is formed by a majority of members of the committee.
At present, there are five departments and six programs. Thus,
the current voting composition is a total of 15 voting members: the
Dean, 11 faculty members, 3 students.
GRIDS
Under its terms of reference, GRIDS is composed of one faculty
member from each department or program offering a graduate degree,
the Associate Dean of I.D.S. and two student members appointed by the
Student Forum.
Each member of GRIDS has one full vote.
A quorum is composed of a-simple majority of the members.
At present, four departments and one program offer graduate
degrees. Thus, the current voting composition is a total of 8 voting
members: the Associate Dean, 5 faculty members and two students.
W ?
FEB 9 12,381
REGISTRAR'S OFFICE
.....
.
.
MAIL
P95 -
Each of the departments and programs in the Faculty of Interdisci-
plinary Studies makes provision for student representation on its
principal committees, except that no unit provides for student repre-
sentation on its Tenure and Promotion Committee (DTC) since this is
excluded by the terms of AC 2. Appended, in tabular form, is a
summary of current student represehtat ion patters within the various
departments and programs of this faculty.
.c
Paul J.
Qant
inghi
Associate Dean
PJB mm
Attachment
cc Chairmen, Directors and
Co-ordinators, F.I.D.S.
El
is
Student
Representation on F.I.D.S
Departmental
Committees
of
How
Number of
Dept.
.
Number
Committee
Students
Selected
Votes
C/A
curriculum (Ugr.)
1
Student
1
Union
Search (1 for each
1 sits in on
Student
1 on each
of 5 program areas)
on program
Union
program
area
area
GMNS
Curriculum (Ugr.)
3
Student
?
Society
Grad Studies
3
Student
?
Society
CPUPT
Faculty Search
1 grad
1
T.A. Appointment
1 (Not TA)
1
Grad Studies
1 grad
Student
I
Grievance ?
Grade
Society
Appeal
1
in
1
Hardware ?
Software
2
all
2
Library
1
cases
1
Undergrad Curriculum
2 Ugr.
2
Faculty Meetings
9 Stdt Committee
9
Members
GRIM
Faculty Meetings
2 (1 grad,
Student
1 except on
1 ugr.)
Society
faculty per-
sonnel matters
Appointments
1 grad
Student
Society
1
Curriculum (Ugr.)
1 ugr.
Student
1
Society
Curriculum (Grad)
1 grad
Student
1
Society
KINES
Faculty Meetings
3 (1 grad,
Student
3
2 ugr.)
Society
Grad Studies
1 grad
Student
3
Society
Curriculum (Ugr.)
2 ugr.
Student
2
Society
All
All
other Committees
3 (1 grad,
Student
3
2 ugr.)
Society
2
Number of
Dept.
Committee
Students
CN.S.
Steering Committee
2
L.A.S.
Steering Committee
5
All other Committees
1
MPM
Faculty Meeting
1 rep. per
-
Each Committee
entering
(Same student reps.
class
attend all meetings)
How ?
Number of
Selected ?
Votes
Selected ?
2
by Director
until such
time as CNS
Student Union
is formed.
Student ?
5 votes except
Society ?
on starred
niatt'rs
Student
?
1
Society
Selected ?
1 per rep.
by nomina-
tion
secret ballot
from members
of that class
.
W. S.
?
Co-ordinating Committee
?
1
?
W.S. Student ?
1
Union
All other Committees ?
1 ?
W.S. Student ?
1
Union
A.M.E. ?
Co-ordinating Committee
?
0 ?
N.A.
0
•
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SiMON FRASER UNIVERSITY
MEMORANDUM
M. Jacques
Dean of Science Office
1981 02 09
H.M. Eva
To.......
?
Evans
................................................From..
• ?
Secretary to Senate
STUDENT REPRESENTATION
Subiect................ ....
....
........... .. ....
............................... .
?
Date.
REci :ac
?
- ,
?
Jc.
The current procedures regarding student representation
on Faculty of Science committees are as follows:
Facult y
of Science Undergraduate Curriculum Committee
Provides for 2 student representatives.
Terms of Reference are attached.
Faculty of Science Graduate Studies Committee
Provides for 2 student representatives..
Terms of Reference are attached.
0
Biophysics Curriculum Committee
Provides for 1 student representative.
Terms of Reference are attached.
Mathematical Physics Curriculum Committee
Provides for 1 student representative.
Terms of Reference are attached.
Chemical Ph
y
sics Curriculum Committee
Provides for 1 student representative.
Terms of Reference are attached.
Biochemistry Curriculum Committee
Provides for 1 student representative.
Terms of Reference are attached.
FEB
9
tECL,i RAR'S OFFICE
?
MAIL DESK
.
We have recently provided the Student Society with a
list of the vacancies which require filling at this time and
are awaiting a response.
There are, as well, several committees within this Faculty
that do not currently provide for student representation:
Dean's Advisory Committee: The role of this committee is as a
forum for project discussion and a sounding board for the Dean.
No specific role in policy approval.
2/
.
)
M.Jacqs
/ ft g j
Ends.
H.M. Evans ?
- 2 -
?
1981 02 09
?
•
Nominating Committee: The committee role is to ensure that a
sufficient number of nominees are proposed for each relevant
position that arises. It is a nominating committee only.
?
0
Faculty of Science Computer Users' Committee: Established to
review aspects of University computer policy which affect the
Faculty of Science.
High School Liaison Committee: To promote and facilitate closer
liaison with the high schools.
Extended Studies Advisory Committee: To ensure that ESD
students within the Faculty of Science are adequately advised
and to forward their applications accordingly.
If you require further information, please advise this
Office.
0
APPROVED BY THE FACULTY OF SCIENCE
I ?
I
?
1979-10-24
TERMS OF REFERENCE
CHEMICAL PHYSICS COMMITTEE
I. Membership:
1.
The Dean or his designate (Chairman).
2.
Two representatives from each of the Departments of
Chemistry and Physics named by those Departments. A
Departmental representative might also be Chairman.
II. Terms of Office:
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de tjM
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to^z
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Two
years renewable. Memberships to run for two academic
years, September - August. Each Department will name, by a
method of its choice, the members to serve on the Committee,
from an identified subset of faculty with an interest in, and
demonstrated knowledge of, Chemical Physics. Preferably, the
expiry dates of the membership of the representatives will
fall in alternate years.
III. Terms of Reference:
. ?
To consider, make recommendations and supply information to the
FUGCC on all matters pertaining to undergraduate studies,
undergraduate curricula and candidates for graduation in the
Chemical Physics Program. To consider matters referred to
the Committee by the Dean or by the FUGCC.
IV. Operation:
1.
The time, place and agenda of any meeting shall be set by the
Chairman.
2.
Meetings shall be scheduled 4 days in advance, and the agenda
and supporting papers shall be delivered to members at least
48 hrs. before each meeting.
3.
The Chairman shall be obliged to call a meeting within 10
days at the request of any Committee member. The request
must be in writing, must state the business to be discussed
and must include necessary supporting documentation.
4.
The quorum shall be one representative from each participating
Department and must include the Chairman for the Committee.
0
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5.
During consideration of an individual student's case, including
degree recommendation, the Chairman shall require the student:
representative to absent him/herself, unless the student
involved has requested in writing that the student representa-
tive be present.
6.
Recommendations to the FUGCC shall be by majority decision.
The Chairman shall ensure that recommendations are sent
in writing to the Faculty of Science Undergraduate Curriculum
Committee with full supporting dOcumentation. The views of
the dissenting minority, if applicable, shall also be included.
7.
In case of the absence of a voting member at any Committee
meeting it is the responsibility of that member to ensure that
an alternate attends the meeting. Failing this, the Chairman
of the Committee, may, at his discretion, ask another faculty
member from the 'Departxnent in question to serve in place of
the absent member.
V. Responsibilities of the Committee:
1.
It shall be a responsibility of the Curriculum Committee to
develop an undergraduate curriculum in Chemical Physics. It shall
seek' to interdigitate its curriculum with those of existing
Departments and shall depend upon them for service curricula.
The Committee reports to the FUGCC on matters of curricula.
2.
The Committee will have the responsibility for all normal,
non-budgetary matters relating to instruction, e.g. counseling
and evaluation of students, developing seminars, short courses,
lecture series, etc.
VI. Relation of the Committee to Parent Dep
?
nents:
1.
Faculty members of the Curriculum Committee will be members
of the existing parent Departments., or equivalent administrative
units, without prejudice. The parent Departments will be
responsible for all administrative matters relating to a
Faculty committee member, including tenure, promotion, contract
renewal, and salary.
2.
All research matters of the Faculty member will be the responsi-
bility of his Department.
3.
It will be the responsibility of the course instructor's
Department to assist him in budgetary matters relating to
instruction, e.g. the assignment of T.A.'s, purchase of
instructional equipment, allocation of teaching space, etc.
APPROVED BY THE FACULTY OF SCIENCE
?
1979-10-24
TERMS OF REFERENCE
?
MATHEMATICAL PHYSICS COMMITTEE
0 ?
i. Membership:
1.
The Dean or his designate (Chairman).
2.
No representatives from each of the Departments of Mathematics
and Physics named by those Departments. A departmental
representative might also be Chairman.
II.
Terms of Office:
Two years renewable. Memberships to run for two academic years
September - August. Each Department will name, by a method
of its choice, the members to serve on the Committee. Pre-
ferably, the expiry dates of the membership of the representatives
will fall in alternate years.
III.
Terms of Reference:
TO
consider, make recommendations and supply information to the
FUGCC on all matter pertaining to undergraduate studies,
• ?
undergraduate curricula and candidates for graduation in the
Mathematical Physics Program. TO consider matters referred
to the Committee by the Dean or by the FUGCC.
IV.
Operation:
1.
The time, place and agenda of any meeting shall be set by the
Chairman.
2.
Meetings shall be scheduled 4 days in advance, and the agenda
and supporting papers shall be delivered to members at least
48 hours before each meeting.
3.
The Chairman shall be obliged to call a meeting within 10
days at the request of any Committee member. The request
must be in writing, must state the business to be discussed
and must include necessary supporting documentation.
4.
The quorum shall be one representative from each participating
Department and must include the Chairman for the Committee.
5.
During consideration of an individual student's case, including
degree recommendation, the Chairman shall require the student
representative to absent him/herself, unless the student
involved has requested in writing that the student representa-
tive be present.
-2-
6.
The complete deliberations of the Committee shall not be
made public, but minutes of the meetings shall be available
?
is
to any member of the Faculty of Science for perusal.
Further, the Committee is at liberty to invite guests to
attend and participate in meetings when required.
7.
Recommendations to the FUGCC shall be by majority decision.
The Chairman shall ensure that recommendations are sent in
writing to the Faculty of Science Undergraduate Curriculum
Committee with full supporting documentation. The views of
the dissenting minority, if applicable, shall also be in-
cluded.
8.
In case of the absence of a voting member of any Committee
meeting it is the responsibility of that member to ensure that
an alternate attends the meeting. Failing this, the Chairman
of the Committee, may, at his discretion, ask another faculty
member from the Department in question to serve in place of
the absent member.
V. Responsibilities of the Committee:
1.
It shall be a responsibility of the Curriculum Committee to
develop an undergraduate curriculum in Mathematical Physics.
It shall seek to interdigitate its curriculum with those of
existing Departments and shall depend upon them for service
curricula. The committee reports to the FUGCC on matters of
curricula.
2.
The Committee will have the responsibility of all normal,
non-budgetary matters relating to instruction, e.g. counseling
and evaluation of students, developing seminars, short courses,
lecture series, etc.
VI. Relation of the Committee to Parent Departments:
1.
Faculty members of the Curriculum Committee will be members
of the existing parent Departments, or equivalent administrative
units, without prejudice. The parent Departments will be
responsible for all administrative matters relating to a
Faculty committee member, including tenure, promotion, contract
renewal, and salary.
2.
All research matters of the Faculty member will be the res-
. ponsibility of his Department.
3.
It will be the responsibility, of the course instructor's
Department to assist him in budgetary matters relating to
instruction, e.g. the assignment of T.A.'s, purchase of
instructional
equipment, allocation of teaching space, etc.
0
. ?
TERMS OF REFERENCE
FACULTY OF SCIENCE GRADUATE STUDIES COMMITTEE
I. Membership
1. The Dean of Science or his designate.
2. One representative from each of the Departments in the Faculty of
Science to be named by the Department. This representative will
normally be the Chairman of the Departmental Graduate Program
Committee or his designated alternate from among the faculty
members of the Committee.
3. Two átüdensin good standing
to be selected by and from the
grad.
?
4iegtstered in
the Faculty of Science programs
Ntrrb
4bnt.sudent
from any one department will serve on
the same time.
4. The Chairman shall be selected from among the members for a two
year term.
The quorum shall consist of one faculty representative from each of
the Departments in the Faculty.
III. Terms of Reference:
1.
To consider and make recommendations to the Faculty on all submissions
from Departments and program committees pertaining to graduate
studies, taking into consideration the academic standards of the
Faculty and the need to coordinate the graduate programs.
2.
To recommend to Faculty students who have completed the
requirements for the degree. During consideration of an individual
student's case, including degree recommendation, the Chairman shall
require student representatives to absent themselves if the
student concerned has so requested that the representative be
absent. In all cases, students will be notified.prior to
consideration of their case.
3.
To consider such business as the Dean of Science, Dean of Graduate
Studies or the Faculty shall refer to the Committee with respect
to graduate studies.
0
3
APPROVED
BY THE FACULTY OF SCIENCE
1979-10-24
TERMS OF REFERENCE
BIOPHYSICS COMMITTEE
I. Membership:
0
?
1. The Dean-or his designate (chairman).
2. One representative from each of the Departments of Biological
Sciences and Physics named by those Departments. A Depart-
mental representative might also be Chairman.
uni
II. Terms of Office:
Two years renewable. Membership to run for two academic years,
September - August. Each Department will name, by a method
of its choice, the members to serve on the Committee, from an
identified subset of faculty with an interest in, and demon-
strated knowledge of, Biophysics. Preferably, the expiry dates
of the membership of the representatives will fall in alternate
years.
iii. Terms of Reference:
TO
consider, make recommendations and supply information to
the
FUGCC
on all matters pertaining to undergraduate studies,
undergraduate curricula and candidates for graduation in the
Biophysics Program. To consider matters referred to the
committee by the Dean or by the FUGCC.
IV. Operation:
1.
The time, place and agenda of any meeting shall be set by
the Chairman.
2.
Meetings shall be scheduled 4 days in advance, and the agenda
and supporting papers shall be delivered to members at least
48 hrs. beforeeaCh meeting.
3.
The Chairman shall be obliged to call a meeting within 10 days
at the request of any Committee member. The request must
be in writing, must state the business to be discussed and
must include necessary supporting documentation.
4.
The complete deliberations of the Committee shall not be made
public, but minutes of the meetings shall be available to
any member of the Faculty of Science for perusal. Further,
the committee is at liberty to invite guests to attend and
participate in meetings when required.
5.
The quorum shall be one representative from each participating
Department and must include the Chairman for the Committee.
-2-
6.
During consideration of an individual student's case, including
degree recommendation, the Chairman shall require the student
representative to absent him/herself, unless the student
involved has requested in writing that the student representa-
tive be present.
7.
Recommendations to the FUGCC shall be by-majority decision.
The Charman shall ensure that reocinmendations are sent in
writing to the Faculty of Science Undergraduate Curriculum
Committee with full supporting documentation. The views of
the dissenting minority, if applicable, shall also be included.
8.
In case of the absence of a voting member at any Committee
meeting it is the responsibility of that member to ensure that
an alternate attends the meeting. Failing this, the Chairman
of the Committee, may, at his discretion, ask another
faculty member from the Department in question to serve in place
of the absent member.
V. Responsibilities of the Committee:
1.
It shall be a responsibility of the Curriculum Committee to
develop an undergraduate curriculum in Biophysics. It shall
seek to interdigitate its curriculum with those of existing
Departments and shall depend upon them for service curricula.
The Committee reports to the FUGCC on matters of curricula.
2.
The Committee will have the responsibility for all normal,
non-budgetary matters relating to instruction, e.g. counseling
and evaluation of students, developing seminars, short courses,
lecture serices, etc.
VI_ Relation of the Committee to Parent Departments:
1.
Faculty members of the Curriculum Committee will be members of
the existing parent Departments, or equivalent administrative
units, without prejudice. The parent Departments will be
responsible for all administrative matters relating to a
Faculty committee member, including tenure, promotion, contract
renewal, and salary.
2.
All research matters of the Faculty member will be the
responsibility of his Department.
3.
It will be the responsibility of the course instructor's
Department to assist him in budgetary matters relating to
instruction, e.g. the assignment of T.A.'s, purchase of
instructional equipment, allocation of teaching space, etc.
0
4.
APPROVED BY THE FACULTY OF SCIENCE
1979-10-24
TERMS OF REFERENCE
FACULTY OFSCIENCE UNDERGRADUATE CURRICULUM COMMITTEE
I.
Membership:
1.
The Dean of Science or his designate.
2.
The Chairman (or designate)of the Undergraduate Curriculum
Committee from each of the Departments in the Faculty of
Science.
3.
One representative from the Department of Geography to be
named by the Department.
One representative from each of the other Faculties will
be invited to participate in the deliberations of the
Committee on a non-voting basis.
6. One representative from the Academic Advice Centre will
be invited to participate in the deliberations of the
Committee on a non-voting basis.
Note: The Dean of Science, after appropriate consultations,
will appoint the Chairman of the Committee, from among the
voting members. The term of office may be 1 or 2 years.
II. Terms of Office:
Variable and dependent upon the Departments' Undergraduate
Curriculum Committee composition.
iii. Terms of Reference:
1.
To consider and make recommendations to the Faculty on
all submissions from Departments and program committees
pertaining to undergraduate studies, taking into consideration
the academic standards of the Faculty and the need to
coordinate the undergraduate programs.
2.
To recommend to Faculty students who have completed the
requirements for the degree. During consideration of an
individual student's case, including degree recommendation,
the Chairman shall require student representatives to
absent themselves, unless the student involved has requested
in writing that the student representatives be present.
5.
0
FUGCC Terms of Reference
?
page 2
III. 3. To consider such business as the Dean or the Faculty shall
refer to the Committee with respect to undergraduate studies.
IV.
Operation
1.
There shall be regular meetings of the Committee and its
subcommittees.
For a regular meeting the time, place and agenda is to be
made known at least 4 days prior to the time of the meeting.
The term "made known" is to mean that Committee or subcommittee
members have the agenda with supporting documents delivered
to their departmental mail boxes.
2. The time, place and agenda of any meeting shall be set
by the Chairman.
The Chairman shall be obliged to call a meeting within 10
days at the request of any Committee member, such request
having been made in writing with the business to be discussed
stated and supporting documents supplied.
3.
The quorum for a regular meeting shall be one member from
each department of the Faculty of Science.
4. The complete deliberations of the Committee shall not be made
public, but minutes of the meetings are available to any
member of the Faculty of Science for perusal. Further,
the Committee is at liberty to invite guests to attend and
participate in meetings when desired.
5. Any faculty member shall not only have the right, but
shall be encouraged to present his views, either by
supplying a written statement of his
?
to the Chairman
or by requesting the Chairman to allow his presence at
a Committee meeting for the purpose of presenting his views
verbally.
6.
Recommendations and reports to the Faculty shall be by
majority decision if they arise out of a regular business
item on the agenda of a regular meeting. The Chairman
shall prepare and deliver the majority report to Faculty
at its next meeting. The dissenting minority shall have
the right to present its own report to ieulty at the same
meeting. The reports should be concise and give the reasons
for the views of the Committee.
They should also make mention of all those viewpoints taken
into consideration by the Committee if there is likelihood
of controversy. They may be presented in writing or orally,
but the latter only if there is no likelihood of either
controversy or of the matter being brought before Senate
at a later date.
?
0
FUGCC Terms of Reference
?
Page 3
IV. 7. In the case of the absence of a voting member at any
Committee meeting it is the responsibility of that member
to ensure that an alternate attends the meeting. Failing
this the Chairman may, at his discretion, ask another faculty
member from the department in question to serve in place
of the absent member.
B. The Chairmen of the interdepartmental programme committees
shall be sent agendas. The Chairmen of the respective inter-
departmental committees shall be invited to attend any
meeting of the FUGCC at which, in the opinion of the FUGCC
Chairman, items are to be considered which might directly or
indirectly affect the operation of that programme. It
is expected that the Chairmen of these interdepartmental
programme committees be consulted by the departments
before such items are submitted to the FUGCC.
0
2.
if
-J
TERMS OF REFERENCE
BIOCHEMISTRY COI44ITTEE
Membership
1. Members from each of the Departments of Biological Sciences, chemistry,
•Kinesiology, and Physics named by those Departments. Membership on
the
'
Conittee will be open to faculty members whose academic interests
are in', or continguous with, biochemistry.
I
f
.
3.
The Dean of Science or his designate.
4.
The Chairman of the Committee shall be appointed by the Dean of Science
After seeking a specific recommendation from the Biochemistry Committee.
The Chairman shall be a full voting member of the Committee.
1!.
Terms of Office
1.. Chairman: Normally for two years, commencing September 1.
2.
Members: Membership shall be reviewed every two years, prior to
September 1, by the appropriate Departments in
consultation
with the
Dean.
3.
Students: Membership of the two students shall be reviewed annually
during Septether in consultation with the Student Forum.
III. Terms of Reference
1.
To review and amend,as deemed necessary, the biochemistry
oia'rioulwn.
2.
To develop new
curricula
for the Biochemistry Programme.
3.
To consider matters pertaining to the Biochemistry Programme, referred
to the Committee by the Dean or FLIGCC.
4.
To provide the Deai and FUGCC with
?
information pertaining
to the Biochemistry Programme.
S. To be responsible for non-budgetary matters relating to instruction
in Biochemistry, such as counselling, evaluation of students, developing
seminars, short courses, etc.
IV. Operation
1.
The time, place and agenda of any meeting shall be set by the Chairman.
2.
Meetings shall be scheduled at least 4 days in advance, and.the agenda
and supporting papers shall be delivered to members at least 48. hours
. ?
before each meeting.
3.
The Chairman shall be obliged to call a meeting within 10 days at the
reqtst of-any-two Committee members. The request must be in writing,
2/
0 • ?
-.
must state the business to be discussed and must include necessary
supporting documentation.
4. The quorum shall be five, including the Chairman or his designate.
Of these five, at least one must be from each of the Departments of
/
-chemistry and Biological Sciences.
S. The complete deliberations of the Committee shall not be made public,
1ut minutes of the meetings shall be available to any nether of the
• Facu)ty of Science on request. Further, the Committee is at liberty
to invite guests to attend and participate in meetings when required.
6 Recommendations to the FUGCC shall be by majority decision. The
Chairman shall ensure that recommendations are sent in writing to the
PUGCC with full supporting documentation. The views of the dissenting
• ?
minority, if applicable, shall also be included.
7.
Student representatives shall absent themselves when the case of an
• ?
individual student is being discussed, unless the student in question
has specifically requested in writing that the student representatives
be present.
8.
An Executive Committee, composed of the Chairman of the Biochemistry
Committee and four other members of that Committee, one of whom shall
be a student, one a faculty member from. the Department of Biological
Sciences, and one a faculty member of the Department of Chemistry, shall
be elected by the Biochemietry Committee. The role of the Executive
Committee wi&-1 be determined by the Biochemistry C oiwnitte,
V. Relation of the Committee to the Parent Departments
1.
The parent Departments will be
r
e sp
o n
sible for
all administrative and research matters i.tating to the Committee members.
2.
The Committee has no responsibility for budgetary matters relating to
the instruction of Biochemistry courses, e.g., thç assignment ofTA.'s,
purchase of instructional equipment, allocation, of
t
C acIing ,
space, etc.
1980 03 24
0
SIMON FffALIt U1NIVLliiiI
•
?
.
?
. ?
.
?
MEMORANDUM
To..... .......
..Mr....1L..J.:...Evans., ........
........... ............ ....... .. ...
?
..... ...... .......
.From..........:R..
?
C.. ?
Brown.,................................................................
.S
.............ecretary....o.f...Sena.te........................................................ ..........Dean ... o.f.
Arts
................................................................
Subject
REIQRT...O.....S.TUDENT...REP.RESENTATION:
......
...
?
Date .............Januar.y...2.7......1.981
..................................................
PAc.r9
o ?
iQ1r
Attached are the reports of the 11 departments in the Faculty of Arts regarding
student representation at the. departmental level.
The Faculty of Arts itself has two standing committees, with the following
student representation:
(1)
Undergraduate Studies Committee - The Arts. President of the Student
Society or-his/her designate.
?
.
(2)
Graduate Studies Committee - No student representation.
There is no provision for student representation at general meetings of the
Faculty.
?
. ? . ?
.
Motion:
• "That Senate approve that each department in the Faculty
of Arts be authorized to select one student representative
to participate and vote in meetings of the Faculty of Arts
and to vote in Faculty referenda. Each department shall
determine the qualifications, method of selection, and term
Of office of its student representative, but student
representatives must be registered in the current or
• immediately preceding semester."
Please note that the above motion has the unanimous support of the Chairmen
in the Faculty of Arts.
.
RCB/lm
/ ?
Attachs.
R. C. Brown.
N
EC.
OFFIcE
A14
11. DE*
Dec. 12, 1980
D
ate
........................
MEMORANDUM
?
t
.
1.
A graduate.student representative elected
,
by .the.graduate
students sits on the Department Graduate Prbgram'Committee,
and has a vote
,
mall matters relating to graduate students
except admission and evalUation'of graduate students.
2.
The Department has. an'acti've undergraduate asociatioP'
with a faculty representative.
3.
Graduate and undergraduates' have input into any major
curriculum changes.
?
.
A student is on the Summer Youth Employment Program Committee.
5. Graduate students rank prospective full-time faculty, and
collectively have one vote (their decision has always
coincided with that of the faculty).
6.' ' The Department Chairman is óonsiste,ntly available to
graduate and undergraduate students for consultation.
OFFICE OF ThE DEAN
!pls ?
DEC 1SO
FACULTY OF ARTS
0
• .
?
SiMON FRASER UNIVERSITY
MEMORANDUM
TO. ?
t5,• ? .AS-.ST.
From.. .
G.
Chairman
•
Cl
HOyt,
Pqz cf
Arts ?
....
.
Business
A&ni nistration
Subect....P.
Q2Y.REPORT
.........
.
.1
?
Date. ?
..............................
Z.
Students
are represented on the
undergraduate curriculum committee.
There were also student
representatives
on-the curriculum planning
committee (whose work is now complete).
2.
The Student-Faculty Relations Committee (2 students, 2 faculty members)
handles any student's complaints about classroom performance and, especially,
grading and other appeals.
3.
There is no student representative on Appointments Committee or DTC.
However, students are welcome (through the Student Association) to
provide input to these committees and to attend colloquia given by
candidates for faculty positions.
1. Each MBA class elects a committee which forms a link to the program
director and the MBA Steering Committee.
GCH:ssp
.
LI
MIMORANDUM
\_ J
To
...c.....?w.........................
culyts
.
SubI.ct. .
?
.?MPJAP.°
.
QXc
.scw.mAc
Date..
?
.......................
I am listing below the Committees of the Department and the
number of students on each of them.
COMMITTEES OF THE DEPARTMENT OF ECONOMICS
Total ?
Number of
Members ?
Stüdènts
Departmental Tenure Committee
7
0
Appointments Committee
4
0
Undergraduate Curriculum Committee
6
3
Graduate Curriculum Committee
8
3
Student/Faculty Relations Committee
4
2
Seminar Committee
2
0
Graduate Admissions Committee
4
0
Library
1
0
Canadian Studies Representative
1
0
Latin American Studies Representative
1
0
Seminar
2
0
African/Middle
East Program Represen-
tative
1
0
OFFICE OF THE DEAN
?
DEC 22 19
FACULTY of ARTS
.
KO / dw
SiMON FRASER UNIVERSITY
?
MEMORANDUM
To ......
R, .... B.r.own,,....D.ea.n.. ... ..... ... ... .... ...... ..
?
From ..........
....A.
..Lebowitz.....AssociateChairperson
.........
Faculty...o.f ... Arts ........... ... ...............................................
............ ... ... flepa.r.tent..of
.
... E
.
ng
.
1
.
is
.
h ........ ..............................
...
Subject.......
Student...Representation............................
Date..
.
.
. ......
.
January...23,1.981.....................................................
Students sit on three Department Committees: The Graduate Curriculum Committees
The Undergraduate Curriculum Committee and The Appointments Committee. The
number of students on each committee is:
GraduateCurriculurnConiiiittee: ?
three students of whom two must
bi
rduàtèstudebts.
?
third student.may be a graduate student
- . - -
?
or an Honors undergraduate.
Undergraduate Curriculum Committee: four students of whom three must
be inderg'àduates.'
Appointments Committee: one student.
The student representatives on Department Committees are elected by the
English Student Union.
A4
1^^
Andrea Lebowitz
ALl
rj
OFFICE OF THE DEAN
?
JAN 27 1981
FACULTY OF ARTS
.
0
MEMORANDUM
From
Dean
?
Chairman
eography
Subject ?
.
Members on Dept'al. Committes
?
Date......
OFFICE OF THE flEAN
JAN -7 1981
FACULTY OF ARTS
Listed belowis abreakdown of the graduates and
undergraduates on our departmental committees:
Undergraduate Studies Committee:
Graduate Studies Committee:
(5 faculty)
5 undergraduates
Plus. Chairman a D.A.
(5 faculty)
5 graduates
Plus Chairman a Secretary
Resources Committee:
?
(3 faculty)
(2 Staff)
2 graduates
• ?
1 undergraduates
Plus Chairman a D.A.
Budget Committee:
• ??
(3
Plus
faculty)
Chairman a.D.A.
Library Committee: ?
• ?
(2 faculty)
1 graduate
1 undergraduate
Appointments a Guest Lecturers Comm.:
?
(2 faculty)
1 graduate
1 undergraduate
Plus Chairman 6 Secretary
Promotions 6 Tenure Committee: ?
• (6 faculty)
Plus Chairman
Departmental Meeting Representatives:
?
1 graduate
2 undergraduates
These two committees have no undergraduates or graduates as
members.
E.J. Hickin
/mgb
?
.
SiMON FRASER UNIVERSITY
a ?
.
?
-
MEMORANDUM
Dr.
?
P.-,'C, Brown,
?
.................................
From
?
De.par.tment...
?
f .
H•i8tory .......... .............
.............
WDean of Arts ? .
Subjct.S tuen
. tRep.res
?
.ta,t1.on:. History....................
?
Date ........
..... .. January ... .26,1.9.81................... ............
Tis is to indicate that the Department of History Constitution provides for
tie following student representation:
i. Departmental Meetings
Six students, including one graduate student, two History majors, one
honors student and two lower level History students, duly elected by the
History student body.
?
.
2.
Grievance Committee
In special cases, where staff or TA's are involved, and on an ad hoc basis,
one staff member or one TA, chosen by lottery, will be given full voting
membership.
3.
Library Committee
To consist of one member from each stream, plus one student, member, the
chairman to be elected by the committee.
4.
Faculty-Student Liaison Committee
Four students and three faculty members.
5.
Undergraduate Studies Committee
Three faculty and three students. -
urn
?
7 ?
-
?
-
MIMORANDUM
?
.'
........................................................
?
..LAzg;4aggs,. -Liter.ature.9,. Linguistics.10
Subj.ct. .
?
i
•
4çpt ?
pifltpt ?
Date..
1at
p .ary. .23,.1981
..............................
With reference to our.telephone conversation today, this is to' confirm that
the student representation in my Department is asfollows:.
1.
Plenary - student representative from each division
1
1 grad student
2.
Divisions
?
1 upper level student, 1 grad student if available
3.
.
Ap
pointment Committees - I senior, student from t1e division' concerned
4.
Salary and Tenure Committees -. None
?
' . ?
•. '.
The representatives at the Divisions and Plenary 'are not allowed to be present
when individual students are being discused.
r
OFFIrf'3F THE DEAN
2'26198l,
?
'.
IA
?
. F ARTS
NJL/ef
S
• ?
SiMON FRASER UNIVERSITY
? -
•
?
I
MEMORANDUM
..•.".. ?
.
....From
...........
00, ?
Chairman
of................................ ?
p.
Subject
?
•Dep......
Date ........ ?
4 . 198
..................
TTtJtteeS
This DeparbTEnt has the following student representation on its various.
Ccaiinittees:
Deparnt as a Whole Cntiittee: One undergraduate student; one graduate
student
-
Dept. Curriculum. Cantitthe: ?
One undergraduate student.
Dept. Graduate Studies Oxiinittee: One graduate student. .
DeptAppointments CcErnittee:
?
One undergraduate student; one graduate - student.
FOJng ?
F.Q.Q.
-- ?
.. ?
I...'.
S
MEMO
R A N D
UM
.
? .
To ........
r
.
R.C.Brown ?
From
Marilyn ?
.
S
............... .............. ....... .............. . ....
?
....................Psychology.
DePartmenFFlCE
'OF'THE•0
Subject... ?
Repre tat ion in Psychology ?
.
Date December
23,
1980
JAN
-91981
FACULTY OF ARTS
I
?
Policy
?
.
?
.
?
. . ?
..
.1 enclose two departmental policy documents concerning student represen-
tation in psychology, as needed
,
by your office for January 10.
(a)
Dated October 26, 1972 (2 pages) concerns'Undergraduate'Student
representation, outlining
3
representatives on the Undergraduate
Studies Committee and one 'on Space &'Equipment Committee, providing
that the students are elected using certain procedures to ensure a
reasonable level of experieflce and involvement in the concerns of
the department. Student representatives have full votes in the
Committee and in department'Tneetin
*
gs'on issues from that Committee.
(b)
Dated September, 1.968 concerns. Graduate Students. Essentially, they
are given parity on the Gra4uate Studies Commttfee, one seat each
on Space & Equipment Committee and Undergraduate Studies Committee.
Procedures for the election of these student committee members are
similarly spelled out, as a voting prve1eges. These documents
comprise the official deparrnentäl 'policy, which in fact is not
closely adhered to in practice.
II Practice
Because the Undergraduate students have persistently failed to
..
organize
elections in the manner spelled out, and.in
many years have not had students
interested in departmental.couimittee work, a much more informal system is
currently in place. The Psychology Students Assqciatio is urged each fall
to select two students for the USC. When they areselected: (even if not through
a. proper election) we have permitted them to sit
aS
committee members with full
voting rights. . Should there be any mqve to increase, undergraduate membership
to 3 on the committee will call for proper elections. Therehas been no
undergraduate student member on the Space & Equipment Committee during my four
years at Simon Fraser, basically due
p
lack of' stu4ent interest.
At the Graduate level we currently have three student members on theGSC
which is
,
short of the parity allowed by departmental p
o
licy
.
These students
were not elected in accordance with th policy requirements. I actively
solicited graduate student elections i
p
the fall an4 to date have never been
informed of the outcome by the students; I know t-'t students, were elected
using casual procedures, for the-Applied/Clinical program (which was invented
after the department policy), and do not believe graduate 'students have taken
on any tasks in either Space & Equipment or in the Undergraduate Committee.
Summary
We have active, voting student members on a number of departmental
committees, but these placements are riot an accurate reprsentation of depart-
ment policy which allows for fuller representation while requiring more
stringent election 'procedures.
?
,
?
,
:
•1
?
-
?
rn
?
C -
Lj
- ?
Appericuix "H"
flevin Ian //3
26
October
1972.
Department of Psycholo
iry
Policy Statement on Undergraduate LrAtmlent3preSer1tatt
I. The Department ngrces to recognize undergraduate student representatives on
the following major standing departmental committees, in the following numbers:
A.
Undergraduate Studies Committee - 3 representatives.
B.
Space & Equipment Committee - 1 representative.
II. Terms of reference of student representatives.
A.
Each student. representative ;hsll be a 1'ul,1 vottrig, member, both in te
committee on which he sits und In the dipartmenta.L meeLing, wi i.i reiipeat
to all matters within the terms of rtCerence in his
eoinmLtte with th
exception of matters pertaining to Lu1 vt'luu) s.
B.
Students shall not normsliy be present. during dinouoslonn of 1::;uc on
which they are not eligible to vote.
C.
The term of office for a ctudent representative shall be on year from
the date of his election. The student mu;t name
H.
proxy to serve on his
behalf if he does not register in ony one seincter.
TIT .Elections
A. Student representatives shall be eLictel by serri:t ballot.
P. The returning officers for
?
h cct Lou ui r
U, be one faculty merrb:r and
one student, both chosen by the outgoiTigII. G. i.
Committee.
C. Names and student numbers of all studut.n vtlng in each eiect,101 shall
be made available to the Department.
IV. Electorate
A. A student may vote
in
an election for student representativc
hr
virLu
of belongilig to at least one of the following cate,.oi'h:
].. Al]. PyehoI.ogy honors ntudeuts.
2. All Psychology majors
.y ho have taken or are currcnt.iy
regiMtt.r011
in
a 200-, 300-, or
l
00_ level. P;ychoLoy cour1e
C,t •
.
her
t.h
r
Lrl
l'.,yeho Lrs
1
ij ;?(L.
e
?
3. All utudtnta current)
?
ffl'(tt
Jn
it'fl
1 ?
I
Psye
io
1 oty course other t
' 1 1
1111
Tnv _) 1
ci
y ?
() I
.
B. The three requirements listed
in
N.A.
r
ibove s
j
alj he the only require-
ments
for
eligibility to
vote for student
rtpremntat..
'4
V. Eligibility
to
stand for election
A. A student niy
stand
for tection to ?
oftJco of tucnt repre3er1atIvf
?
by virtue of belonging to both of the i'ol.thwlng cnt.ri'•s:
1.
All
L . t l
tdent s
with fifth,
sixth,
ieveuiLh,
or e
Ihtb ?
rI.-$ter itar1 ir
who ure Psychology major (Including, hrrors) and vito have been
reistercd
at SFU
for at leant ,
tw
2.
All students
vho
are
not on ac44eniic' probation.
B. The two
rqnLrements listed
in V.A.
ah.'/L
siuil
'br
th only requ1r:cnt
to stand for election to
the otflcq of itud(ot
?
pr'ertrive.
VI. Olthud6m&I
A. The Dc
?
'tnt
agrees
to recognize e. t.u'J'nt t! he
kno'.rn r
?
.}':
"0mb uthnij' ,
?
who will repre':enf. to
?
I
?
.ti:ii 1. faculty ?
r; unt t..;
of comp.La ¶ it, l.y individual ?
t.uc1unt
?
:huI
?
ay inttr 1-1
1
'J!,
b'
thu: ?
re:Lvzblr' tI'e Ombudsman rRny,
, tiroij;h the thu rzri
attentici
;i the Depart.inerit.
B • The Ombudinuin shall
be
elected 'by ?
ert 'ballot. , with ni''er
ind staidc-rit.
?
numbers
of those
voting
to he made !LVL1iLabltj to the Dpa:'trnt.
The
returninw, officers shall be the onme
? Lhe & ect n fec
representatives. The
term
of Of1it: for
thq
Ombudsman h,L1.1. 1A, ?
rn
interim meau.re, for One serriester. The U. G.S. Committee
Is
directed t
make reeoimendations to the Deprtent icnrd1g the term of oIfLee o
the Ombudsntn.
C. A student shall
he eligible
to both
3t.!i
for eJtion a
r
il vt.e
for
Ombudarnnn by
virtue
of natinrying ?
tIer ?
the 1o1:Lcwin crite'ii
1.
Be eligible to vote for student rpset.at1v'3;
2.
Be currently registered in any Jnyciilogy
çourco.
VII.Any ambiguities arising
with respect to th I erpr ?
10 01 : nt.'nt ol
?
this document shall
be
resolved by facp I ty
lit
tho
depurtTr.ora'I act. ni'.
S
S.,'-'
?
S
•
?
--
-
f1.iZ ?
C -
'I
j3
40
O? CrtWt ?
S tDZI
?
C'ra. 24TZT• ?
1y01
?
r:
rpjrc'
as ru&olvd in DcparVaantal ?
eiti ?
Of 7.
auI
13
196
I
1
?
(rajd:4. Sti ?
oLCteet
')cVC
to Co
bt sa
ormnl vorin ?
'h•r o.
?
c-t.h.,' r.•
•
;i ci4
a ?
S
itJi* ?
( y;
•
( tt. ?
i ?
ça diss t.c
?
:':.
,i i.;; •
i11 act on thc co.itte&
oulj
i r
l Zl
tv t ,; r j
?
tit:
?
direC1y
pro&rizi 4rd
curriculva. They viii. flflC,
be prctir ?
u1i ?
t.u;r,jc,-'jr
inv•)ivit4 IUVLCttU1IV,
b. ?
&ic
r
e
prcs
tncaVivej on
Chi.j co itCe wilt bu ulc':ud
40rj
Uss budy of all tiotcrod
Payct'ioy ?
ückn ?
or a or
vtth
at
th
tho
ac
e
1ot
rdniinn
bgicnirij
chair
*
of
average
third
each
stater
Octobca.
in their
at
prcviouu
Only
7L73
i
tt-oze
?
3tQr,
iit
atdi-.ci
y1oy
i-Li
?
Lu
er
?
Tj..j:d
nLi.
on tha committee.
2.Space
and gttnt ôtttee
'x'.'
,
xra viii be o
?
voting
?
Zr
toro ?
i
thu
spilcu
.
n;]
C1tt&e
?
will be e1cctd in
the a: ?
1n
Zrs4
,InVC
rpavtatvt
.
m on
the
CrawtQ $ti.dica ?
rinitte.
3.
?
4cui
to
cwri
1uia ctt
o
will b oci
?
du ?
rur.
X71.010
tic
tuda
I3 at
r.e3d4,o
?
0rrict1ji
tudt represuutatives
Coiuittc,, vI'o
OU
Lll
the
be
?
(4rLtdz:?t
cccl ut i!
4, ct,
?
tole
?
Mao
art.
voclup, ?
CL tc.
?
Ct
?
av full uQL teri of
th
Lo:itiu o.
are Co be re:ictd
at
th
GOtzzittea lcvuL
0
Subject .
STUDENT REPRESENTATION
?
I
Date .
anuaryl6 1.9.8.1
Until recently the department has followed a policy of informal consultation
with members of its student body rather than of institutionalized representa-
tion. This policy has proved satisfactory not only to us but also to the
Philosophy Student Union.
Nevertheless we are about to change it. I expect the department at its next
meeting to give formal approval to student representation:
a)
at meetings of the Committee of the Whole;
and
b)
on those of its subcommittees which deal with matters
other than hiring, renewal, promotion, tenure and
salaries (i.e. matters currently dealt with by the
Recruiting Committee and the DTC).
I shall advise you in due course of the details of our new policy.
S
1(1
t2L._1
Ray Brad1y
Chairman of Philosophy
RB:MA
0
SIIYIOIN IKASLIt
I
?
MEMORANDUM
To.
Robert
•..
9 ?
From
.
.
?
.......
Façy
... 1ty
. oArs ?
..................................sQc.IQ1.Qgy..&Antbrjwp.logy.............
.....
Subject......
?
PYth11QI1
?
.
ate
Jfl!*rY.
.5g. .1 91.......................
nni OF
l
fljE OA'I
JM4 —7 98
?
FACULIY OF AR1
At the present time, student representation in this department takes
the following form:
1)
2 undergraduates in Department Meetings with voice and vote.
2)
1 undergraduate in Curriculum Committee with voice and vote.
3)
1 undergraduate
in
Appointments Committee with voice and vote.
4)
1 graduate student in Department Meetings with voice and vote.
5)
1 graduate student in Graduate Studies Committee with voice and vote.
Early in the Spring '81 semester the department will discuss and
vote on a proposal to amend the Department Constitution; if passed,
this motion would give student representatives the right to partici-
pate in secret ballots (referenda) conducted in the department.
.
9
L)I.1V.L.J1 ?
I 1tILJIJt t)
i
4 .L V i_41LI)i -I.
,
I.
MEMORANDUM
To
?
DEANS OF FACULTIES
?
From...
...
H. .. EVAN.
..
SECRETARY OF SENATE
Subject ......... STUD
?
. ?
PN ?
.
?
Date..: DECE ER 1.
At its meeting of December 1, 1980 in debate of Paper
S.8O-lf4 - Report - Senate Committee on Student' Representation, the
Senate passed motion as follows:
"That each Faculty be directed to discharge its responsibilities
'under Section 39(b) of the University Act and to report back to
the Chairman/Secretary of Senate by February 10, 1981,-
and
that this report contain a description of the amount and type of
student representation on each of the several decision making
and/or advisory bodies within the Faculty and with any associated
academic program of the Faculty as well as a description of the
method(s) used to select the student representation for these
decision making and/or advisory bodies,
or shall indicate that the Faculty and its associated academic
programs have accepted the recommendations of the Senate Committee
on Student Representation and-shall give a definite date for the
full implementation of these recommendations."
The draft minutes of 'Senate indicate the following:-
"Reports from Faculties are to come forward to the Chairman of Senate or
to the Secretary of Senate in order that they can beappropriatelycom-
piled before transmission to Senate; that if there
is'
to be reference in
the report from any
Faculty
for inclusion of any specific recommendation
from the Committee's report it will be necessary that the specific recoin-
mentation now being made be clearly stated and not 'merely noted through
cross reference to the earlier report; that the Item refers to a definite
date for full implementation but any regulatory submissions require,
approval by Senate, and some likely by the Board, 'before Implementation
could be entertained."
The following sections of the University Act pertain:'
39.
The powers and duties of a faculty are
(b) to provide for student representation in the meetings and
proceedings of the faculty-.
40.
A general rule or regulation made by a faculty is not effective, or
enforceable until a copy has been 'sent to the senate and the senate
has given its approval.
S
I
Each Dean of Faculy is requested to initiate action and to
ensure that any response(s) is coordinated to provide clarity and
facilitate discussion, later at Senate.
If further information is required., please inform me.
Distributed to:
Brown, Dean of Arts ? .
J.W.G. Ivany, Dean of Education
T. W. Calvert, Dean of Interdisciplinary Studies
B. P. Clayman, Acting Dean of Science
lIME/rn
?
.
? .
'cc K. G. Pedersen ? .
?
. ? . ?
... .. ?
- -
• ?
.
?
.
?
J. M. Munro. ?
•
?
.
?
:
J. M. Webster ?
.
MEMORANDUM
To
?
...................
J
41L
U
?
I ?
From.
?
R
..
.C.BROWN
.................................. ..................
FACULTY OF ARTS
?
p..o....................................................................
Subject
....................................................................................................
?
Date .....
.......... EEBRUARY. ...?
; ....
198L..................................................
By now most of you will have received
a
copy
,
of a letter addressed to the
President from three student union representatives .who were invitédtó attend
the recent meeting of the Faculty of Arts. .
The authors of the
letter complain
that the agenda-was stacked against them, that I. acted in "bad faith", and
that
my comments at the meeting included "glaring
inaccuracies".
Because
I believe
these claims
to be gross distortions, I feel obliged to set the record straigb:
especially
for those of you who did not attend the meeting.
The first four items on the agenda were those that are normally dealt with
aL
the start of a meeting (minutes of last
meeting, committee reports, etc.). The
two items of concern
to the students
(Course Drop
Period and
Student Represetatn
followed immediately. That there was
iusuff:ic:i..ent time to a
.
...lor them to addrc
the second of these issues is regrettable-- but is not evidence of "bad .faIth.
In fact, I invited
the student representatives to address the Arts chairmen on
this issue at
their next meeting, should they chose to do so.
The alleged "glaring
inaccuracies"
refer
to comments of mine
near
the end of
meeting
regarding
the Faculty of Arts report to Senate on student. representation
which 1
was to make on February 9. I stated my intention to request that the
motion of the •}acu1ty he reintrodu&.:ad to Sc.nat:c
"That Senate approve that
each
department in the Faculty of Arts be
authorized.to
select one student representative to
participate and vote
in meetings of the Faculty of Arts and to vote in Faculty referenda,
Each department shall determine the qualifications, method, of selection,
and term. of office of its student representative, but student represen:nt
must be registered in the current or immediately preceding sèmester.'
This mot-Loa wa .zppo-ad
by
he faculty
Of
Arts in 19Th a.nd.was
presented to
Senate by Dean ±=ro
?
After censiderabie debate, it was def.erred and the Sen:e
Committee on ?
}.np:.enLaLion was£riited to report: on the general issur
of student representation.
The Corrit.t ce ;;c) it.
?
.j.)L
L .
?
1980
Lijt ?
JiLr
ChOSS
?
ct
consider it. instead, it approved
th2 motion
that follows:
2-.
FACULTY OF ARTS
?
FEBRUARY 11,
1981
"That each Faculty be directed to discharge-its responsibilities under
Section 39(b) of the University Act and to report back to the Chairman!
Secretary of Senate by February 10, 1981, and that this report contain, a
?
-
description of the amount and type of student representation on each of
the several decision making and/or advisory bodies within
the Faculty and
within any associated academic program of the Faculty as well, as a descripUon
of the method(s) used to select the student representatives for these decision
making and/or advisory bodies;
or shall indicate that the Faculty and its associated academic programs
have accepted the recommendations of the Senate Committee on Student
Representation and shall give.a definite date for. the full implementation
of these. recommendations."
discussions
In
the
short,
Faculty
the
with,
level
Faculty
representation,
many
more
of
of
than
you
Arts'established
two
and all
years
of
ago.
your
its
As
chairmen
view
for de
on
have-
p
artmental
student
convinced
representation
me that
at:
there is very little support for "full implementation of (the Committee's)
Senate
re
commendations".
motion.
Hence my intention to
choose
the first: option in the December 1980
I
find
it regrettable that three
students chose to circulate an ill-judged ).etl:er
of complaint to you when they could have used the money to circulate their brief
that time limitations preempted at the Faculty
meeting. In
any event,
you still.,
.
?
have the opportunity to convince me that my perception of your wishes regarding
departmental student representation is wrong. Unless and until I am so eonvi.ncwj,,
I will. proceed in the manner indicated above.
The "Drop Date" Issue
While I have your attention, I should comment brit-fly on the drop date issue.
A number of you have encouraged me to attempt to .horten the 9-week drop period,.
This concern stas from a perception that sevcxal problems are created by the
opinion
probleu,.
present
Later in
on
system.
vi
the
the
ti.
, ?
semester,
issue.
I
urx.-:y-
agree
I
.:
with
will
I Lh
that
circulate
argutueu'Ls
perception,
P
br
paper
and
r,iv:Lrig
but
against,
obviously
i
full
and
not
,
dIinit:jo)i
will
everyone
soli ci,t
of
does,
yo
the
RCB/lm
?
R.
C.
C.
Brawn
30 January
1981
Dr. George Pedersen
Chairperson
SFU Senate
•OF10E OF ThE C
, r -
J1,
NO
FEB- 2 1981
Dear Dr. Pedersen,
'FACULTY OFJthi
IJ
de SIMON FRASER
?
STUDENT SOCIETY
On behalf of the council of student. -: unions in the Faculty of Arts we wish
to register this protest against the recent actions of the present Dean of Arts,
Mr. Robert Brown, at the Faculty's general meeting of 29 January 1981.
Prior to this meeting the members of our council received a commitment from
Dean Brown that we would be permitted an opportunity to address the faculty at
the general meeting on two issues: the Dean's proposal for a three-week drop
period, and the Faculty's decision in response to the Senate direction of December,
1980, regarding student representation in the Faculty and Departments.
We attended the Faculty general meeting'as visitors. Asa result of the way
the Dean had structured- the agenda, and because of his failure to manage the
meeting, we were not given
,
an o
opportunity
?
to address
s
the members fo the Faculty
on the question o studentrepresentation, and the -
Facul .
ty -were•prevented from
considering the decisionof Senate of 1 December 1980. The relevant sections of
the motion include:
this report contain a description of
the
amount: and type of student
representation on each of the several decision making and/or advisory bodies within
the Faculty and within any-associated academic program of theFaculty,,...
and
or shall indicate that the Faculty and its associated academic programs
have accepted the recommendations of the Senate Committee on Student Representi;)on
and shall give a definite date' for the full implementation of these recommendations."
Although the Senate resolution clearly asks the Faculties to choose from between
two alternative courses of action, the Dean reported to the-Faculty who were present
at that meeting that the Senate had simply asked the Faculty to submi-tt a report on
their current prar ices. H ;ide no mention
c-f
ic
::ecorid al icrnat: I
y
e pre y
ded
Furthermore, he failed to report that the 'reporting requirements' applied to each of
the Faculty's departments, and not simply the procedures followed by a few Faculty-
wide decision--making bodies.
The-Dean offered his
-brief verbal report right before the adjournment of the
meeting. When a member of our delegation attempted to correct
i
hese glaring
Inaccuracies, the Dean responded by saying that he had met with his department-heads,
andthey
had
already decided on the'reporting• requirements' (and without any
reference to the Faculty's departments). He then quickly declared the fleeting
adjourned.
?
--
simon fraser university I burnaby, b.c. v5a ls& telephone-291-3181
?
. .
?
0
université
simon fraser
I
burnaby, c.-b.
v5a 1s6
I
téléfori 291-3181
--
'.---..--,-.---'--',-.---.-,'.-'--.--------- -------- -
?
ASSOCIATION des
ETUDIANTS ?
SIMON FRASER
• ?
de SIMON FRASER
?
STUDENT SOCIETY
. ?
.•
By his actions the Dean-has prevented the members of the faculty from
giving consideration to Senate's decision of 1 December.
By
his actions, Dean
Brown has also denied student representatives an important opportunity to make
our views known to the faculty on this issue.
The .
Dean's actions in this matter constitute
.
a rather blatant act of bad
faith in relatron to the legitimate position of students. We believe his actions
also must call into question any report the Dean may attempt to make to the Senate
In response to its 1 December decision.
We are bringing this matter to your attention as the chairperson of Senate
(and of the Senate's standing committee on agenda. and rules - SCAR) in the hope
that you will take all appropriate steps to Insure that the students and the
instructional staff in the Faculty of Arts are provided an opportunity to fairly
and openly address the 1 December decision of Senate.
Thank you for you prompt attention to this matter.
Respectfully submitted on behalf of the
Arts Student Unions,
. . ..
?
.
£%/I/L/.
Uheryl Ann 1iwson.
Peter Armitage
Nick Withcfo
cc: Al)
Arts
Faculty Members
All
Senators
CD-PA-NW/edb
Cupe Local 2396
.
simon fraser university
I
burnaby, b.c. v5a 1s6
I
telephone 291-3181
2tn1vAr
,
,
q
ifiA
?
frc.sAr I
h,,rnhv. r!.-h uSi IcR
?
fMMri
9a 1 - 14
04
.1
SIMON FRASER UNIVERSITY, BURNABY, B.C., CANADA VSA 1S6
OFFICE OF THE PRESIDENT 291.4641
February 5, 1981
Ms. Cheryl Ann Dawson
Mr. Peter Armitage ?
.
Mr. Nick Witheford
for Arts Student Unions
This will acknowledge receipt of your letter'of.
January 30, 1981 concerning Dr. R. Brown's alleged
actions at the Faculty's general meeting held on
January 29, 1981. I have read carefully the concerns
you have expressed in your letter and will ensure, that
a copy of it is circulated to all members of Senate.
I have also discussed the contents of your letter
with Dr. Brown, who has indicated that, from his.per-
spective, your remarks misrepresent the events that took
place at that meeting.
?
.
Dr. Brown will, be writing to the members of the
Faculty of Arts with regard to your concerns.
Yours sincerely1
).'
- rge Pedersen,
President,
Imp
cc Dr. ,R. Brown, Dean of Arts',
Mr. H. Evans,' Secretary of Senate
U ?
L..
¼J
FED 9 L1
EG:S1RIt1'S Orhct
?
MAIL DESK
?
ASSOCIATION des ETUDIANTS
?
SIMON FRASER
?
de SIMON FRASER
?
STUDENT SOCIETY
30 January 1981
Dr. George .Pedersen
Chairperson
SRi Senate
Dear Dr. Pedersen,
On behalf of the council of student unions in the Faculty of Arts we wish
to register this protest against the recent actions of the present Dean of Arts,
Mr. Robert Brown, at the Faculty's general meeting of 29 January 1981.
Prior to thismeeting the members of our council received a commitment from
Dean Brown that we would be permitted an opportunity to address the faculty at
the general meeting on two issues: the Dean's proposal for a three-week drop
period, and the Faculty's decision in response to the Senate direction of December,
1980, regarding student representation In the Faculty and Departments.
We attended the Faculty general meeting as visitors. As a result of the way
the Deanhad structured the agenda, and because ofhis failure to manage the
meeting, we were not'given
•
an opportunity to address the members fo the Faculty
on the question of student representation, and the Faculty were prevented from
considering the decision of Senate of'] December 1980. The relevant sections of
the motion include:
"this report contain a description Of the amount and type of student
representation on each Of the several decision making and/or advisory bodies within
the Faculty and within any associated academic program of the Faculty .....
and
"or shall indicate that the Faculty and its associated academic programs
have accepted the recommendations of the Senate Committee on Student Representation
and shall give a definite date for the full implementation of these recommendations."
Although the Senate resolution clearly asks the Faculties to choose from between
two, alternative courses of action,, the Dean reported to the Faculty who were present
at that meeting that the Senate had simply asked the Faculty to subm'itt a report on
their current practices. 'He made no mention of the second alternative provided.
Furthermore, he failed to report that the 'reporting requirements' applied to each of
the Faculty's departments, and not simply the procedures followed by a few Faculty-
wide decision-making bodies.
The Dean offered his brief verbal report right before the adjournment of the
meeting. When a member of our delegation attempted to correct these glaring
inaccuracies 1
, the Dean' responded by 'saying that he had met with his department heads,
andthey had already decided on the'reporting requirements' (and without any
reference to the Faculty's department's). He then quickly declared the meeting
d'journed •.
simon fraser university burnab, b.c. v5a 1s6 telephone 291-3181
université simon fraser
I
burnaby, c.-b.v5a 1s6'.I téléfon 291-3181
ASSOCIATIONdesETUDIANTS' SIMON FRASER
de SIMON FRASER
?
STUDENT SOCIETY
By his actions the Dean has prevented the members of, the faculty 'from
giving consideration to Senate's decision of 1 December. By his actions, Dean
Brown has also denied student representatives an important opportunity to make
our views known to the faculty on this issue.
The Dean's actions in this matter constitute a rather blatant act of bad
faith in relation to the legitimate position of students. We believe his actions
also must call into question any'.report the Dean may attempt to make to, the Senate
in response to its 1 December decision.
We are bringing this matter to your attention as the chairperson of Senate
(and of the Senate's standing committee on agenda and rules - SCAR) in the hope
that you will take all appropriate steps toinsure that the students and the
instructional staff in the Faculty of Arts are provided an opportunity to fairly
and openly address the 1 December decisio•n,of Senate..
Thank you for you prompt, attention to this matter.
Respectfully submitted on behalf of the
'Arts Student Unions.
.
6V
?
S
Qheryl Ann 'wson
'Peter .Armitage ?
.
Ni.ckWithefo'" ?
.
cc:. All Arts Faculty Members.'
All Senators
CD-PA-NW/edb
Cupe Local 2396
simon fraser university
I
burnaby,'b.c. v5a 1s6
I telephone 291-3181
?
univerefté simon fraser
I
burnaby, c.-b. v5a I s6
I
téléfon 291-3181
