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To ....... 

SENATE ? 

.

From. .

. C

ON AGENDA AND RULES 

Subject...     

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SADC - AMENDMENTS PROPOSED - 

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Date FEBRUARY 12, 1981 

AtIbN1O'1iAT

....dDIONS 

PROPOSED .. 

At the last meeting of Senate on February 9, 1981, debate 

and action was commenced on the Report, SADC, which consisted of 

S.81-34, S.81-34A, S.81-34B, S.81-34C, to which had been added pro- 

posed amendments through S.81-34D, S.81-34E, S.81-34F. 

The procedure being followed was to deal with three 

separate main motions: 

Motion 1. That Senate approve the proposed Statement 

on Intellectual Honesty 

Motion 2. That Senate approve the Procedures for 

Dealing with Instances of Intellectual 

Dishonesty 

Motion 3. That Senate approve the Terms of 

Reference - Senate Committee on Academic 

Discipline 

Within each motion Senate would proceed seriatim. The 

addition of S.8l-3Ewith amendments relating to S. 81-34B (or 

SADC 87) was being dealt with seriatim, with amendments being 

proposed at the appropriate stages, with vote on the amendment 

(or with amendments to the amendment) being disposed of at that 

stage, and with the final items as amended or without change 

being voted upon at that stage and either approved or defeated. 

Paper S.81-34A 

Paper S.81-34B 

Paper s.81-34C 

Under these procedures Senate had undertaken discussion 

with action on .81-34A (SADC 85), S.81-34B and amendments S.81-34E 

(SADC 87) down to and including item B. 9. 

Discussion had been commenced on SADC 87, section B.lO with 

motions as follows: 

"That Paragraph B.10 be approved." 

Amendment was moved by T. McNabb, seconded by J. Crawley, 

"That the motion be amended by the addition of the following 

at the end of the paragraph, 'The student shall have the right 

of access to his/her permanent file and she/he shall be advised 

when any addition or deletion is made to his/her file." 

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Amendment to the amendment proposed by W. Litwin to specify 

"copy of the student file" was accepted by the mover of the 

amendment. 

"That the balance of Paper S.81-34 be tabled." 

MOTION TO TABLE CARRIED 

The intent is to remove the balance of items from the table, 

with discussion to continue on the remaining parts of SADC 87 (S.81-34B 

and S.81-34E) and through SADC 89 (S.81-34C and S.81-34F). On removal 

from the table and continuation of debate the items will be in the same 

relative position as at the time the tabling motion was accepted. 

MOTION: ? 

"That Senate take from the table and continue debate 

and action on S.81-34B and S.81-34E (SADC 87 from Item B.lO 

and thereafter) and S.81-34C with S.81-34F (SADC 89 fully). 

(Note: Members should bring forward from the previous meeting the papers 

relating to these items.) 

Please find attached a consolidated version of Papers S.81-34A and 

S.81-34B (SADC 85 and SADC 87 respectively) as amended and approved up 

to Paragraph B. 9 inclusive of S.81-34B (SADC 87) at the meeting of 

Senate of February 9, 1981. 

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.

81-34,As

being a 

c

onsolidation of SADC 85 and 

SADC 87 to Paragraph B.9 as amended a 

approved by Senate at its meeting of 

February 9, 1981 

STATEMENT ON INTELLECTUAL HONESTY - SADC 85

The academic standards and reputation of a university are a 

shared 

responsibility of 

the faculty and students. Intellectual honesty is 

a

cornerstone of the development and acquisition of knowledge and is a 

condition of continued membership in the university community. 

Intellectual dishonesty may take many forms. For example, the unacknowledged 

use of the ideas or published material of others constitutes plagiarism. 

While much academic work must Involve the consideration of ideas and material 

originally conceived or made accessible by others, there is a significant 

difference between an acknowledged restatement of such ideas and materials 

after intelligent assimilation, and the intentional, unacknowledged re- 

production of them. Other examples of Intellectual dishonesty are cheating on 

exams, aiding and abetting cheating, the use of essays prepared by other 

persons, a falsification of laboratory results, impersonation of another 

student at an examination, misrepresentation of information on and the 

falsification of academic records. 

Academic Discipline 

Sanctions imposed by the University for Intellectual dishonesty may 

include a simple warning, reassessment of the work, failure on the 

particular assignment, failure in the course, denial of admission or 

readmicsion, forfeiture of university financial aid, and suspension 

or expulsion from the University. 

In deciding on the appropriate sanction to be imposed for an act 

violating intellectual honesty, consideration will be given to all 

relevant matters including the'extent of the dishonesty, the 

inadvertent or the deliberate character of the dishonesty, the 

importance of the work in question as 

a course component, whether the 

act in question is an isolated incident or part of repeated acts of 

academic dishonesty, and to any mitigating or aggravating circumstances. 

Procedures, to be followed by university authorities or by .a student 

wishing to initiate an appeal in a case of academic discipline are detailed 

in the University's Policies and Procedures Manual. Copies of the 

procedures are available from the Office of the Registrar. 

n

LUAL uLbrIu s

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SADC 87 

A. 1. 

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Course instructors are expected to inform students at the beginning 

of the semester of any. special criteria of intellectual honesty 

pertinent to the course. Such special criteria shall be consistent 

with the University's "Statement on Intellectual Honesty." Failure 

of a course instructor to provide special information pertinent to 

the course does not in any way exempt a student from penalties that 

may be imposed under these procedures. 

2. When a course instructor suspects that a student 

is,

or has been 

involved in academic misconduct, the course instructor shall inform 

the-student of that suspicion, andYallow the student to present his/ 

her defence. This shall occur before either the imposition of -a 

penalty (under Section A. 2(a) or referral to the Department Chair 

(under A. 2(b), or to the President (under A.2(c). 

When a course instructor finds that a student in one of his or her 

courses has been intellectually dishonest, the course instructor shall 

take one or more of the following courses of action: 

(a)

require the student to redo the work or impose a failing mark 

for the work, or both; 

(b)

with the approval of the Department Chairman, give the student a 

grade of "F" for the course; 

(c)

recommend to the Department Chairman that the student's status 

as a member of the University community be reviewed by the 

President. 

. .

The student shall be informed of the action taken and may be restricted 

by the University from withdrawing from a course once the course in- 

structor initiates action to invoke penalties under paragraph 2(b) or 

paragraph 2(c), or..both. 

In deciding on the appropriate Santionto be imposed for an act violat- 

ing intellectual honesty, consideration will be given to all relevant 

matters including the extent of the dishonesty, the inadvertent or the 

deliberate character of the dishonesty, the importance of the work in 

question as a course component, whether the act in question is an 

isolated incident or part of repeated acts of academic dishonesty, and 

to any mitigating or aggravating circumstances. 

3. The Department Chairman will investigate the facts relating to the 

incident of alleged intellectual dishonesty before approving a penalty 

under paragraph A. 

2(b) or initiating 

action under paragaph 

A. 2(c). 

4. Each Department shall establish a standing committee called the Commit- 

tee on Academic Discipline Appeals to hear appeals from the decisions 

made under paragraphs A. 2(a) and 2(b). This committee's membership 

must include an equal number of faculty and student members and a chair- 

man from the Department who may be either a student or a faculty member 

and who may not vote except in the case of a tie. Neither the President 

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nor the Department Chairman may be a member of this Committee. 

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Each 

Department shall determine the committee's size, method of selecting 

members, and procedures. 

5. ? 

Penalties imposed by a course instructor under paragraph A. 2(a) 

require no further action. 

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However, the, student may appeal the 

judgment of gui'i.tand/or the imposition of the penalty to the 

Departmental Committee in writing within 14 days after the student is 

notified of the course instructor's decision (see paragraph B. 8). 

6. ? 

A student may appeal a penalty imposed pursuant to paragraph A. 2(b) 

to the Departmental Committee. 

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Notice of the appeal must be given 

in writing within 28 days after the student 

is

notified of the 

Department Chairman's decision ( see paragraph B. 8). 

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A Departmental 

Committee shall have the power to relieve against a failure to meet 

such time limit, by a vote of 3/4ths (or more) of the Committee. 

7. ? 

If the course instructor and Department Chairman believe the serious- 

ness of the conduct warrants action under paragraph A. 2(c), they 

will forward the case to the President to be dealt with at his or her 

discretion. 

8. ? 

When the Registrar believes that any document has been falsified or 

a

misrepresentation has been made, that 

in

any case may create 

an

incorrect perception of. a student's academic position or 

credentials,                                         

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the Registrar may, after full 

investigation 

and allowing the student 

to present his/her defence, either 

issue 

a reprimand or recommend 

that the President review the case for ,a possible application of 

penalties involving the individual's status as a member of the 

•

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university community. 

9.

The President shall delay implementing 

a

penalty under paragraphs 7 

and 8 until 14 days after the student has been notified of the 

President's decision (see paragraph B. 8), and, where notice of an 

appeal has been properly given, until the 

,

Senate Committee on Academic 

Discipline has made its decision. 

10.

The Senate Committee on Academic Discipline ál1 hear appeals by 

studentéadi1rt'acordaflCeW1th paragraph B. 3 from decisions of: 

(a)

A departmental committee on Academic Discipline Appeals in 

cases upholding penalties imposed under paragraph A. 2(a) 

and A. 2(b); 

(b)

The Registrar to issue a reprimand under Section A. 8; and 

(c)

The President imposing a penalty in cases forwarded under 

paragraphs A. 7 and A. 8. 

Decisions of the Senate Committee on Academic Discipline shall be 

final except as provided 'for in Section B. 11. 

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B. ? 

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_____ 

General Procedures ? 

.

1. The procedures described in this document has been developed with 

regard to appropriate, principles of natural justice in order to ensure 

that a student subject to disciplinary proceedings is treated fairly, 

while recognizing that such proceedings will not normally be con- 

ducted in the same manner as those of a court of law. 

2.

A person, or a departmental committee, making a recommendation or a 

decision or imposing a penalty shall adopt appropriate procedures 

and Shall, if the student so requests, give the student an opportunity 

to make representations concerning the matter. Such person shall also 

hold all documentary evidence submitted to him or her in connection 

with the matter until the time for appeal under these procedures has 

elapsed, and shall deliver such evidence to the Registrar if 

it is 

requested. 

3.

Each notice of appeal under these procedures shall be given in writing, 

in the case of an appeal to a departmental committee to the Department 

Chairman, and in the case of an appeal to the Senate Committee on 

Academic Discipline to the Registrar, in each case within the relevant 

time limit after the student has been notified of the decision being 

appealed from 

(see 

paragraph B. .8). The notice of appeal shall state 

the student's reasons for the appeal. 

4.

A student who appeals to the Senate Committee on Academic Discipline 

pursuant to these procedures shailbe entitled to a copy of the full 

record of the case under appeal.. The "full record" of the case con- 

sists of all available documentary evidence submitted to, and the decision 

of, each prior decision maker. The Senate Committee may withhold that 

portion of any evidence which does not relate to the appeal of the 

student, or that identifies a person whose privacy might be unfairly 

invaded by the disclosure provided that the Committee is of the opinion 

that non-disclosure would not prejudice the right of the student to 

have a fair hearing. 

5.

The Senate Committee on Academic Discipline shall hold a hearing in 

respect of each appeal made to it pursuant to these procedures to hear 

such evidence as it considers appropriate and such representations as 

the student wishes to make. The student shall have the right to attend 

and have a representative 

of his choice attend each hearing in respect 

of his or her appeal, but not during the Committee's deliberations. 

The Chairman of the Department Committee on Academic. Discipline may be 

present and permitted to testify at any appeal hearing of the Senate 

Committee on Academic Discipline, but iaytot be present during the 

committee's deliberations. 

Similarly the course instructor may be 

present and permitted to testify, but may not be present during the 

committee's deliberations. 

6.

.A person or committee determining any matter pursuant to these pro- 

cedures may 

receive 

and act upon such evidence and information as he, 

she, or it, considers to be reliable, whether such evidence or infor- 

mation would be admissible in a court of law. Every reasonable effort 

shall be made to adjudge the accuracy of such evidence or information. 

7.

Each decision to impose a penalty on a student (except under paragraph 

A. 2(a)) and each decision on appeal therefrom shall be communicated to 

the student with reasons In writing. Notice of the decisions shall 

include a statement of the student's right of appeal under these procedures 

if any, as well as information concerning the services of the Student 

Society Ombudsperson's Office and of the Student Society's legal 

services. 

8.

A decision sent by registered or certified mail to the student 

at his or her current address as shown on the records of the 

• Registrar shall be deemed to have been received by the student on 

the fourth day of mail service after the date of mailing if it was 

not earlier delivered to that address. 

9.

If an appeal is successful, every reasonable effort shall be made to 

return the student to the position he or she would have been in if 

the decision appealed from had not been taken. 

More specifically, in the case of penalties imposed under paragraph 

A. 2(a) or A. 2(b), the student shall be given the opportunity either 

to complete the course, including objective grading of the mark 

originally submitted or to withdraw from the course without academic 

penalty. Extra time may be permitted to complete the course. If on 

appeal all penalties are removed and course completion is not feasible, 

then the course tuition fees and costs of course materials will be 

refunded and the student may receive a grade of AE for the course. 

The Senate Committee on Academic Discipline may recommend to the 

President that other forms of dispensation be granted. 