SiMON FRASER UNIVERSITY
?
MEMORANDUM
S
.......
From.
OUIT.TE .ON .A.GNP& ANT).
.EJJLES.L..
SENATE LIBRARY COMMITTEE
PROPOSED CHANGES IN MEMBERSHIP AND
Sub j
ect. . ST.RUCTURE. - . LIBRARY. .PENALTIES. APPEAL..
COMMITTEE (LPAC)
Date. NOVEMBER. .17.,. . 19.80.............................
.
The Senate Committee on Agenda and Rules, in its role as
Senate Committee on Committees, considered the report from the Senate
Library Committee and the further data provided by the former
chairman of that Committee, and the data provided by the Secretary of
SCAR. It recommends change of membership on the Library Penalties
Appeal Committee and on procedure and quorum as shown.
MOTION: "That Senate approve the terms of membership, purpose,
procedure and quorum for the Library Penalties Appeal
Committee as shown in Attachment IA."
S
(PROPOSED)
ATTACHMENT lA
as approved by SCAR
November 17, 1980
December , 1980
LIBRARY PENALTIES APPEAL COMMITTEE (LPAC) - standing
(Reporting Category "B")
Members ?
Conditions ?
Term ?
Expiry Date
Faculty Member
As on the
(Arts)
Faculty Member
Senate
I
(Education)
Faculty Member
I ?
Library
(Int. Studies)
Faculty Member
Committee
(Science)
Student Senator
As on the Senate
Library Committee,
but both Student
Student Senator
l
Senators shall
have full member-
ship privileges
Undergraduate
Selected by
Student
the
Student
Graduate Student
Society
Head of Loans
Division ?
Non-voting
Chairman (elected by and from voting members of the Committee):
2 years Sep 30/82
2 years Sep 30/82
2 years Sep 30/81
2 years Sep 30/81
Name
C. L. Hamilton
B.Y.L. Wong
P.N.S. Bawa
L. K. Peterson
2 years Sep 30/82
?
L. R. Hale
2 years Sep 30/82 ?
S. K. Anderson
P. L. Palmer
R. Malinski
.
TYPE: ?
Standing Committee reporting to Senate Library Committee.
PURPOSE: ?
To consider cases wherein an individual feels that he is
unjustly penalized for an infraction of the Library Loan Policy
and to make the final decision.
PROCEDURE: Any individual who is aggrieved by the decision of the Loans
Division of the Library concerning penalities may petition, in
writing, to the Head of the Division that his case be considered
by the Library Penalties Appeal Committee. The individual or
his designated representative will be notified by letter/telephone
of the date of the meeting and may speak to the Committee on his
grievance. The Loans Division will provide documentation for the
Library and the individual or his designated representative may
contest the evidence or enter any circumstances that may be
germane. The decision of the Committee is final.
-2-
QUORUM: A quorum shall include the chairman (or Acting Chairman)
plus three other members at least one of whom must be a
faculty member and one must be a student.
Penalties imposed will be suspended while an appeal is waiting to be
heard by the Committee. The fines which have been paid and which are
subsequently deemed unfair by the Committee will be refunded.
Approved by Senate January 10, 1972.
Procedure revised by Senate January 14,
1974. Membership revised September 8,
1975. Membership revised, Procedure
revised, Quorum added, December , 1980.
.
0
SiMON FRASER UNIVERSITY
MEMORANDUM
. ?
From..
?
H. M. .Evans
,...Se.cre.tary.,
?
.
SCAR
? .
Proposed changes in Membership and
Subject ........
S.truc.ture..-... Library ... Penalties ............
Date
...........November...1,2.,...l980. .....................................
Appeal Committee (LPAC)
In the Annual Report of the Senate Library Committee 1979/80 which was
presented to Senate as paper S.80-133 for the November 3, 1980 meeting of
Senate there were recommendations concerning a possible restructuring of
the Library Penalties Appeal Committee.
At the last meeting of SCAR it was agreed that further data would be sought
in more specific form to permit SCAR, in its role as Committee on Corn mittees,
to make appropriate recommendations to Senate.
MOTION: "That the Senate Committee on Agenda and Rules recommend to
Senate approval of terms of membership on the Library Penalties
Appeal Committee, with result as shown in Attachment #1.
RATIONALE
The recommendations are those submitted by the former Chairman of the Senate
S ?
Library Committee who was also a member on many occasions on the Library Penalties
Appeal Committee. The changes would make certain members of the Senate Library
Committee automatically the members of the Library Penalties Appeal Committee
whereas the present procedures call for election of some members from the SLC to
the LPAC. The Ombudsperson is added and is non-voting (further comment will be made).
Although the recommendations lead to some increase in size of the LPAC, they
would also lead to increased flexibility and to increased potential for the
committee to be able to meet more effectively than occurs under current
arrangements. A quorum rule is established.
FOR INFORMATION
Attached is a copy of the present terms of reference of the Senate Library
Committee (SLC) for which no changes are proposed; a copy of the membership and
terms of reference for the present Library Penalties Appeal Committee (LPAC)
for which change is proposed.
The changed document is labelled Attachment #1.
HME/lm
.
-
FOR
?
4 p7
*4i
SENATE COMMITTEES ?
13.
October 15, 1980
9.
?
SENATE LIBRARY COMMITTEE (SLC)
- standing
(Reporting Category "B")
Members ?
Conditions Term
Expiry Date
Name
Academic Vice-
President or his
designate ?
Ex-officio
R.
C. Brown
Librarian ?
Ex-officio -
Secretary
T.
C. Dobb
Deputy
Librarian
?
Ex-officio)
Bibliographical ?
)
Control LibrarianEx officio)
Non-voting
C.
W. MacDonald
Collections ?
)
Librarian ?
Ex-officio)
Dean of Continuing
Studies ?
Ex-officio
J.
P. Blaney
Dean of Graduate
Studies
Ex-officio
B. P. Beirne
Senator
Elected ?
T ?
2 years ?
Sep 30/81
M. D. Trainer
Senator
2 years ?
Sep 30/81
J. J. Tuinman
Senator
by and from
(Student)
2 years
?
Sep 30/82
L. R. Hale
Alternate Student
?
Senate ?
I
Senator
2 years ?
Sep 30/82
S. K. Anderson
Faculty Member
Elected ?
2 years ?
Sep 30/82
C. L. Hamilton
(Arts)
Faculty Member
by and
?
2 years ?
Sep 30/82
B.Y.L. Wong
(Education)
Faculty Member
from
(Interdisciplinary
Studies)
respective ?
2 years ?
Sep 30/81
P.N.S. Bawa
Faculty Member
(Science)
Faculties ?
2 years ?
Sep 30/81
L. K. Peterson*
Chairman:
?
Elected by and from voting members of the Committee:
PURPOSE: ?
1.
To advise the University Librarian in:
a) ?
formulating policy in regard to the development of
library resources for instruction and
research
b) ?
allocating funds to the various fields
of instruction
and research
c)
?
applying Senate policy concerning rules
and regulations
for the operation of the Library
2.
To report to Senate on matters of policy under discussion by
the Committee and to make recommendations
to Senate concern-
ing changes in, and additions to, existing
rules and regulations
for the operation of the Library.
3.
To report to Senate annually, in June, on
the activities of the
Senate Library Committee and generally on
thern operation of the
Library.
S
.
14.
SENATE LIBRARY COMMITTEE (SLC) - continued
OPERATING PROCEDURES:
1.
The quorum shall consist of five voting members.
2.
The Committee shall meet at least once each semester at the
call of the Chairman. Special meetings may be called by
the Chairman or five voting members of the Committee.
Approved by Senate March 7, 1966; terms of
office revised January 10, 1972. Member-
ship, terms of reference and operating
procedures revised September 8, 1975.
Membership revised September 13, 1976 by
adding the Dean of Continuing Studies.
SLC reports to Senate in September of each year.
* Elected July 30, 1980 to replace E. Kiehltnann for balance term of
office.
I
El
F 6
# ? 4174
i
k'
15.
SENATE COMMITTEES
JLLobcr
15, 1980
10. LIBRARY PENALTIES APPEAL COMMITTEE (LPAC) - standing
(Reporting Category "B")
Members
?
Conditions ?
Term
?
Expiry Date
?
Name
Faculty Member l'
?
Elected by
EJ
and from
Faculty Member
?
the Senate
?
B.Y.L. Wong
I
?
Library
Faculty Member
—
?
Committee ?
P.N.S. Bawa
Student Senator
?
Elected by and from the
Senate Library Committee
Undergraduate ?
Selected by the
Student
Graduate Student Student Society
?
P. L. Palmer
Head of Loans
Division
?
Non-voting
?
R. Malinski
Chairman: Elected by and from voting members of the Committee.
TYPE ?
Standing Committee reporting to Senate Library Committee.
PURPOSE To consider cases wherein an individual feels that he is
unjustly penalized for an infraction of the Library Loan
Policy and to make the final decision.
PROCEDURE Any individual who is aggrieved by the decision of the Loans
Division of the Library concerning penalties may petition,
in writing, to the Head of the Division that his case be
considered by the Library Penalties Appeal Committee. The
individual will be notified by letter/telephone of the date
of the meeting and may speak to the Committee on
his
grievance.
The Loans Division will provide documentation for the Library
and the individual may contest the evidence or enter any
circumstances that may be germane. The decision of the
Committee is final.
Penalties imposed will be suspended while an appeal is waiting to be heard
by the Committee, the fines which have been paid and which are subsequently
deemed unfair by the Committee will be refunded.
Approved by Senate January 10, 1972.
Procedure revised by Senate January 14,
1974. Membership revised September 8,
1975.
LPAC reports to Senate in September of each year.
?
S
