FOR INFORMATiON 

?

D.

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J. . 

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.O.F..T. 

SI1AT. 

LIBRARY COMMITTEE-1979/80 

.J.9li0.................. 

Attached please find the 

1979/80 

Annual. Report of 

the Senate Library Committee for presentation to Senate. 

P.Stigger 

PS/cmfd 

at

cc: Members, Senate Library 

Committee ? 

.

Registrar's Note: - The Senate Committee on Agenda 

Rules, in its role 

December Agenda 

.

ANNUAL REPORT OF THE 

?

SENATE LIBRARY COMMITTEE 

1979/80 

The Committee met on three occasions during the year, 

when it considered, among other matters, revisions to the Loans 

Policy, evaluation of the collections, low-use storage, the 

B.C. Union Catalogue, undesignated gift funds and Library hours 

over public holidays. 

Four issues attracted particular attention: 

The ? 

first.was 

the

?

composition ? 

of ? 

the

?

Library 

Penalties' 

Appeal ? 

Committee. 

This 

Committee 

?

at ? 

present 

?

consists 

of

?

some 

members elected by and from the Senate Library Committee and 

others nominated by and from the Student Society. 

?

Since the 

terms of office vary, and since S.L.C. and student members also 

tend to leave Vancouver for extended periods, extreme difficulty 

has been experienced in gathering a representative group to 

hear appeals. ? 

Also, although the Ombudsperson has been invited 

to attend over the last five years, and the occupant of that 

office has consistently assisted the Committee, the Ombudsperson 

is currently present only by invitation. 

?

In the view of the 

Senate Library Committee, appeals might be heard more expedit- 

iously if the members elected to the Senate Library Committee 

from Senate and from the four Faculties were all automatically 

continued/2 

-2-

members of the Library Penalties' Appeal Committee, and it 

would be advantageous to the latter committee if the Ombudsperson 

was a non-voting ex-officio member. 

The S.L.C. therefore strongly supports the views of the L.P.A.C. 

The second was the Serials Survey. 

?

As Library budgets 

have contracted, attempts have been made to ensure that the 

Serials' collections reflect University needs. 

?

This involved 

consultations with faculty over serials' cancellations initially, 

and then the introduction of a quid pro quo system requiring 

cancellations to the value of new orders. 

?

Both approaches were 

not entirely satisfactory, so the decision was made to survey 

the collections by disciplines in association with the faculty 

involved. ? 

Although this latter system appeared likely to be 

fruitful 

in

the first stages of a pilot project, it has become• 

apparent that no worthwhile results can be achieved, partly 

because not all faculty are prepared to participate and partly 

because the results do not justify the costs involved. 

These surveys are therefore being discontinued. 

The third was 'out-of'house', or informal, Library 

collections not under the controi of the University Librarian. 

As a result of enquiries made over the last year, it has become 

apparent, in the view of the Committee, that funds are being 

diverted to the detriment of the University collections and 

the maintenance of the quality of those collections and to the 

.continued/3 

17^

.

detriment, also, of those entitled to use the University 

Library. 

?

This matter has been referred to the Vice President 

(Academic). 

This is related to the fourth and vital issue, namely: 

the adequacy of the funding available to the University Library. 

This was the subject of a special meeting of the Committee on 

December 13, 

which is reflected in Senate Paper S80-12B. 

This and other discussions led to additional funds being made 

available to the Library which could not be spent in 1979/80. 

Funds have therefore been carried over into 

that 

the monographs' purchases in the current year should achieve 

the minimum level necessary to maintain the quality of those 

collections for the first time in several years. 

?

However, 

unless the budget is maintained in 

and thereafter, 

quality overall can be expected to deteriorate rapidly, 

especially in view of the attrition in the 

P. Stigger, Chairman 

Senate Library Committee 

PS/cmfd 

September 

LIBRARY PENALTIES' APPEALS COMMITTEE: REPORT 

The Committee met on December 

February .11, 

and

Its business consisted of hearing patrons who wished 

to appeal Library Fines and deciding whether to allow or reject their 

appeals. 

Heard 

?

Allowed 

?

Rejected 

?

Postponed 

December 

February Il, 

Fifteen cases are now pending. 

Cases are not being heard as expeditiously as they ought 

to be because it has proved difficult to assemble a representative group 

to hear appeals, partly because terms of office of those elected and 

those nominated do not coincide and partly because members all tend .to 

leave Vancouver for extended periods. 

The Committee considered this matter on 

and

concluded that the position would be eased if all elected members of 

the Senate Library Committee were automatically members of this Committee. 

This would mean that it would not be necessary for the Senate Library 

Committee to meet and elect some of its members to the Library Penalties' 

Appeal Comrhittee before appellants could be notified of 

the

date upon 

which any appeal would be heard. 

Student members agreed that they would refer the question of 

expediting the nomination of members to the Student Society for its 

consideration. 

All members present also agreed that, whether or not it was 

possible to adjust the membership of the Committee, it was desirable 

LIBRARY PENALTIES' APPEALS COMMITTEE: - 2 - REPORT 

that the Ombudsperson, whose comments over the last five years have been 

extremely useful to the Committee, should be an ex-officio non-voting 

member of the Committee. 

The questions of the elected voting membership of the Committee 

and of non-voting membership by the Ombudsperson are accordingly respect- 

fully referred to Senate. 

P. Stigger, 

Member 

Library Penalties Appeal Committee 

30 September, 