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SiMON FRASER UNIVERSITY

!S.W3-27

MEMORANDUM

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From

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Date

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QTh.sJ.INjJ.&&Y.,.1.9.3

READMISSION POLICY 

Action undertaken by the Senate Undergraduate 

Admissions Board at its meeting of January 19, 

1983, gives rise to the following motion:-- 

MOTION: 

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"That Senate approve and recommend? 

approval to the Board of Governors, 

as set forth in S.83-27 

The attached revisions to the 

policy on Continuance, Withdrawal 

and Readmission. That these 

revisions become effective with 

the Fall Semester, 1983." 

End. 

ACM:bc 

SiMON FRASER UNIVERSITY

MEMORANDUM

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From

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SECRETARY.,. ? 

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Subject ......

SUAB..1O2A..-.CQNT.INUANCE,..WI.Tii- 

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Date .........

l7IH.d1NL1AR.Y.,..l.98.3 ............... .....

DRAWAL AND READMISSION POLICY 

The following is a summary of the comments raised 

by SCUS and the Faculties regarding anew policy 

on Continuance, Withdrawal and Readmission. 

The consensus on campus is that our current 

regulations are too lenient and need to be revised. 

Many expressed concern that under existing policy, 

students with consistently poor performance are 

allowed to continue at SFU longer than is deemed 

reasonable and are able to manipulate the system 

(because of the extended period between reviews) 

to the disadvantage of themselves and the institu- 

tion. There was a strong feeling that Mature 

Students should be evaluated under the same policy 

as regular students. It was suggested that SUAB 

attempt to refine the existing policy to achieve 

a more appropriate evaluation process, rather than 

introduce a completely new policy at this time. 

-2-

The following is a full statement of our current 

policy and suggested revisions. It is felt that 

these revisions will bring about the required results 

with the least amount of disruption to current 

policies. 

1982/83 CALENDAR STATEMENT 

Standing Required for Continuance

NOTE: 1 he following regulations covering continuance became effective

with the Fell Semester 1979:1 he legulatiolis are not retroactive.

All students who enter Simon Fraser University are expected to maintain

acceptable standards of scholarship. Specifically, they are expected to main-

tain a minimum 2.00 CGPA. A student who does not maintain this minimum

cGPA will be considered to be performing less than satisfactorily in his/her

studies. The following procedures will apply for evaluating student perfor-

mance in accordance with the new policy governing Continuance. Withdrawal

and Re-admission.

The regulations indicate primarily the effect on a student without transfer

credit, but, particularly at the time of admission to the University, are applied

to obtain reasonable equitability across transfer and non-transfer students.

1. Transfer students admitted to the University under the "Special

Entry" category with an admission average below 2.00:-

having attempted 29 or fewer semester hours on transfer credit will

be admitted on

AEMIC WARNING

having atteniptedor more semester hours on transfer credit will

be admitted on

ACADEMIC PROBATION.

The regulations covering Continuance. Withdrawal and Re-admission

will apply to transfer students immediately upon their admission to

SFU.

2. Following admission, no formal assessment for these continuance

purposes will take place until the student has completed a

minimum

of 15 semester hours

at SFU, for which SFU grades have been

assigned.

A student's academic performance will be evaluated ini

, 5

semester-

hour blocks of courses for which SFU grades have been assigned.

("Assigned grades" will include grades A+ through to D. F. DE. and

N, but will exclude P. W. CR, AE. CC. and AU).

Students will be evaluated and placed in a disciplinary category only

after they have been allowed to do a reasonable amount of academic

work for which SFU grades have been assigned. The. following

schedule applies.

POLICY REVISIONS 

(Revision Replaces Underl i ned 

Statement or becomes an addition 

as in //5) 

1983.                         

17

26, General Regulations

For students without transfer credit

ACADEMIC WARNING

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- will be used Only after a student

has received SFU assigned

OCADEMIC

grades for at least ,,,semester

hours.

PROBATION

—grades

be used Only after a student

has received SFU assigned

grades for at least 30 semester

hours.

REQUIRED TO WITHDRAW -

will

be used Only after a student

has received SFU assigned

grades for at least 45 semester

hours.

PERMANENT WITHDRAWAL

- received SFU assigned

grades ?

for at least 60 semester hours.

For students with transfer credit

(1)

On admission see item 1. above.

(2)

Following completion of at least

sem

estér hours of SFU assigned

grades, when the total awarded through transfer credit, or through

transfer credit and assigned grades, or through SFU assigned grades.

(a)

is 30 hours or more; the student may be placed on ACADEMIC

PRATION.

(b)

is Aahours or more, the student may be plaéed on ACADEMIC

PROBATION or REQUIRED TO WITHDRAW, as applicable

(c)

is hours or more, the student may be placed on ACADEMIC

PROBATION or REQUIRED TO WITHDRAW or PERMANENT WITH-

DRAWAL, as applicable.

Students who are on ACADEMIC WARNING or on ACADEMIC PROBA-

TION will be required to maintain a Grade Point Average of 2.00, or high-

er, on all courses taken during the warning or probation period in order to

be allowed to continue until the CGPA reaches 2.00, at which time they

will

be in good academic standing (reference items

and 3. above).

tudents who have Only "N" or "F" grades in two consecutive

semesters may be required to apply for re-admission to the University;

the application is reviewed by the Senate Undergraduate Admissions

Board before re-admission is considered.

Students who withdraw from all courses in three consecutive semesters

iay be required to app

for re-admission to the Universit

y : the

annhin%

Ton is reviewed by the Senate Undergraduate Admissions Board.

Students 'i''-e er

bote

n ro.io..,, a.-, whose Grade Point Average for

the semester falls below 2.00 even though the CGPA is 2:00 or high

will be advised to seek counselIg at the Academic Advice Centre

A student on academic warning or on academic probation may not

tions, although there is no minimum number of course hours required.

Students placed on REQUIRED TO WITHDRAW status may not register

for a period of one full calendar year and students plaàed on PERMA-

NENT WITHDRAWAL may notregister for a period of three full caIendr

years other than under exceptiinaI circumstances.

10.

Transfer credit for work undertaken at an

other post-secondary institu-

tion while absent frorri SFU during the twelve-month period for

REQUIRED TO WITHDRAW status, or the three-year period for PERMA-

NENT WITHDRAWAL status, will be assessed on the basis of existing

transfer policy. Normally, such transfer credits will be allowed only if the

student has received the express prior approval of the Chairman of his!

her Major department and the Dean of the faculty.

11.

The calculation of the CGPA for the current semester

will

exclude the

semester

)nor semesters. it applies to a course

course is repeated in 1979-3 or later

or for any semester prior to

5. Students who have a cumulative Grade

Point Average of 1e.s than 1,0 on two

consecutive

';i'iiii'':ters will be ineligi-

ble to re-rig '. ter for lint' full

c:aloridar year.

Also sfuk,.fs

6, Will be ineligible to re-register for

one full calendar year.

7. Will he placed on Academic Al

ert

and

9, appeal for readmission until three full

calendar years have expired.

11, The Duplicate Cour,c policy

allow,

for the exclij',ion of the lower grade of

duplicated (repeated) course in the cal-

culation of the cumulative grade point

average for the semester in which the

course is repeated and for subsequent

semesters. This policy does not apply

to records where the degree or diploma

has already been granted. Reference is

made to the policy on Limitation on

Duplication of Courses, (see pane

-4-

12. Academic Warning - Terms and Conditions

(1)

A student who has not attempted transfer credit who has received

grades for at least 15 but fewer than QSFU semester hours of

9 ?

assigned grades and has a CGPA of less than 2.00 will be placed

on ACADEMIC WARNING.

During the warning period, the student must complete a minimum

1.FU

semester hours of assigned grades before reassessment

will occur. A student on ACADEMIC WARNING may not repeat a

course for which a grade of C. or higher, has been assigned. If, at

the end of the warning period, the CGPA is 2.00, or higher, the stu-

dent will be considered to be in good academic standing. Other-

wise, the student will be placed on ACADEMIC PROBATION.

(2)

A student (excluding a "Special Entry" as described above) who

has been awarded fewer thanjhours of transfer credit, and who

has received assigned grades for at least 15

, but fewer than

SFU semester hours, and who has a CGPA of less than 2.00, will

be placed on ACADEMIC WARNING provided that the total

semester hours granted on transfer, together with hours for SFU

assigned grades is less than 30. If the total is

Qor more, the stu-

dent will be placed on ACArMIC PROBATION. The conditions

noted under (1) above apply to the warning period.

(3)

For "Special Entry' admitted under ACADEMIC WARNING, see

above. The conditions noted under (1) above apply to the warning

period.

13.' Academic Probation - Terms and Conditions

A student who has received assigned grades for at least iSFU semester

hours and is not subject to ACADEMIC WARNING, will be placed on

ACADEMIC PROBATION if the CGPA is less than 2.00.

During the probation period, the student must complete a minimum of 15

SFU semester hours of assigned grades before reassessment will occuT'

student on ACADEMIC PROBATIQN may not repeat a course for which a

grade of C. or higher, has been assigned.

If at the end of the probation period.

(1)

the Grade Point Average on assigned grades during the probation

period and the CGPA are 2.00 or higher, the student will be con-

sidered to be in good academic standing.

(2)

the CGPA is less than 2.00. but the Grade Point Average on

assigned grades during the probation period is 2.00, or higher, the

student will cointinue on ACADEMIC PROBATION.

(3)

the Grade Point Average on assigned grades during the probation

period is less than 2.00, but the CGPA is 2.00, or higher, the stu-

dent will continue on ACADEMIC PROBATION. (This would apply

to students repeating courses during the probation period.)

(4)

both the CGPA and the Grade Point Average on assigned grades

during the probation period are less than 2.00, the student will be

REQUIRED TO WITHDRAW from the University for twelve (1)

calendar months.

14.

Required to Withdraw - Terms and Conditions

A student who is REQUIRED TO WITHDRAW may appeal for re-admission

at the end of the twelve-month period, and if re-admitted, will be placed on

ACADEMIC PROBATION once again, subject to the conditions for ACADEMIC

PROBATION, as described earlier.

However, at the end of the probation period, if both the CGPA and the

Grade Point Average on assigned grades during the probation period are

below 2.00, the student will be placed on PERMANENT WITHDRAWAL and

will not be considered for re-admission for a period of three (3) calendar

years.

A student whose total semester hours based on transfer credits awarded

and'or SFU assigned grades totalsr more may be placed on PROBATION

or oin REQUIRED 10 WITHDRAW or on PERMANENT WITHDRAWAL, as

applicable.

15.

Permanent Withdrawal - Terms and Conditions

A student who is on PERMANENT WITHDRAWAL may appeal for re-

admission at the end of the three (3) year period. If, at the end of three (3)

years, the student is re-admitted, it will be on ACADEMIC PROBATION under

the terms of ACADEMIC PROBATION, as described earlier.

However, if, at the end of the probation period, both the CGPA and the

Grade Point Average on assigned grades during the probation period are

below 2.00, the student will again be placed on PERMANENT WITHDRAWAL.

18 ?

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-5-

IMPLEMENTATION PROCESS 

It is recommended that this policy become effective 

with the Fall Semester, 1983, and that these regula- 

tions not be retroactive. 

The transition from our current policy to the new 

policy will have no effect on the majority (appro- 

ximately 90%) of our undergraduate student population 

as they are maintaining an acceptable level of perfor- 

mance. The remaining 10% (approximately 1,000) 

includes those in the four disciplinary categories 

(OAW, OAP, RTW and PW), as well as those on "Academic 

Alert" and "Between Reviews". 

Students who return in the Fall, 1983, or subsequently, 

whose last assessment was OAW or OAP (or are eligible 

for readmission on OAP), will he assessed following 

their next 9 semester hours of SFU graded coursework. 

This will be consistent with the new policy and will 

not have a detrimental effect on these students; who 

make up approximately 40% of those in difficulty. 

The remaining group (approximately 600) includes 

students on "Academic Alert" and "Between Reviews", 

many of whom will meet an acceptable standard 

of

per- 

formance in the 1983 Fall Semester, or subsequently. 

Those who fail to achieve an acceptable standard of 

performance could be assessed earlier than under the 

current policy. 

a

-6-

In implementing the new regulations, the following 

factors will allow for a smooth transition for those 

individuals whose assessment period has been reduced:- 

a)

The disciplinary categories will continue to 

be applied in progression. Accordingly, no 

student will be placed in an academic discipli- 

nary category without the appropriate 'Warning", 

or "Probation", regardless of the number of 

credit hours attempted. 

b)

The SUAB review process, which occurs at the end 

of each semester, will be able to identify and 

take appropriate action on those cases where the 

implementation process is unfair. 

c)

If approval by Senate occurs in February, there 

will be sufficient time to issue advance notice 

of the pending change in the 1983/84 Calendar. 

d)

Students placed in one of the disciplinary 

categories on "Academic Alert", or "Between 

Reviews", will be advised of the new policy 

with their grade statements following 1983-1 and 

1983-2. 

e)

Former students will be notified of the new 

regulations when they apply for readmission. 

ACM:bc 

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