I
SiMON FRASER UNIVERSITY
?
-
FOR INFORMATION ?
MEMORANDUM ?
s ?
32
.Ron Heath ?
.From
Vern C. Loewe.
.......he Registrar ?
......
?
...i
s ?
,..
pp
p
Date
?
ia..
?
Subject
.......................................................
Date....
?
.J.9. ?
.............................
Please find attached the report to Senate for its next
meeting of the Senate Committee on Scholarships, Awards and Bursaries.
Vern C. Loewen
VCL/mp
End.
c.c. Dr. H. Weinberg,
Chairman, SCSAB
0
0
REPORT TO SENATE
SENATE COMMITTEE ON SCHOLARSHIPS, AWARDS AND BURSARIES
APRIL 1985
.
.
Dr. Hal Weinberg
Chairman
V.C. (Vern) Loewen
Secretary
TABLE OF CONTENTS
I. Current Committee Structure and Membership
II. Awards Budget 1983-84
III. Awards Budget 1984-85
IV. GRADUATE PROGRAMS
A)
C.D. Nelson Memorial Scholarships
B)
SFU Open Graduate Scholarships
C)
Graduate Research Fellowships
D)
Graduate Research Stipends
E)
Special Graduate Entrance Scholarships
F)
Bursaries
G)
Emergency Loans
H)
Awards
I)
Private Scholarships and Bursaries
V. Graduate Awards by Budget Year or Semester
VI. UNDERGRADUATE PROGRAMS
A) Open Undergraduate Scholarships
Athletic and Centre for the Arts Scholarships
B)
Entrance Scholarships
C)
Awards
D) Private Scholarships and Bursaries
E)
SFU Bursaries
F)
Emergency Bursaries
G)
Emergency Loans
H)
Honour Roll and Honour Roll Designations
VII. Number of Undergraduate Awards Disbursed by Budget Year and Semester
VIII. Work-Study and Work-Study Disbursements, Graduate and Undergraduate
IX. Visa Student Bursary Program, Graduate and Undergraduate
X. Emergency Loan Program Usage, Graduate and Undergraduate
XI. Private Funds, Graduate and Undergraduate
l-2
4
5
5
6
6
6-7
7
7
8
8
9-12 •
13
13
13 - 14
14
15
15
15
15
15
16
17 - 19
19
20
20
S
-1-
I. Current Committee Structure and Membershi
SENATE COMMIfrEE ON SCHOLARSHIPS,
AWARDS AND !3URSAR[E6
(SCEAB)-
Standing
W
(Reporting Category
ItBu)
1embers
Conditions
Term
Expiry Date
?
Name
Chainiin
Faculty Senator
3
yrs
Sep
30/87
H.
Weinberg
elected by and
from Senate
Faculty Member
(Arts)
Elected
2 yrs
Sep
30/85
A.
MacPherson
Faculty
(Business
Member
Admin.)
2 yrs
Sep
30/85
D.
McDonald
Faculty
(Education)
Member.
2 yrs
Sep
30/85
A.C.
Kazepides
Faculty Member
(IDs)
by
2
yrs
Sep
30/85
D.K.
Maclntyre
Faculty
(Science)
Member
2 yrs
Sep
30/85
C.
Y. Shen *
Senator
(Lay Member)
2
yrs
Sep
30/85
V.
Nielsen
Senator
(Lay Member)
Senate
2 yrs
Sep
30/86
M.
Warsh
Faculty
(Arts)
Member
Elected
2 yrs
Sep
30/86
T.
Kirschner
Faculty Member
by and
2 yrs
Sep
30/86
P.
Clarksori
•
(Bustnes Admin.)
Faculty
(Elucat Ion)
Member
trun
2 yrs
Sep
30/86
M.
(Jibhons
Faculty
(IDS)
Member
respective
2
yrs
Sep
30/86
J.
Osborne
Faculty
(Science)
Member
Faculties
2
yrs
Sep
30/86
L.H.
Palmer
Student
(Arts)
Five
selected
Students
by
1 yr
Sep
30/85
T.
Tevlin
Student
(Bus.Admin.)
Student
Society with
1 yr
Sep
30/85
J.
Thani
Student
(Education)
not
than
more
one
1 yr
Sep
30/85
Student
(i.D.S.)
one
from any
1 yr
Sep
30/85
M.
Ruttan
student
(Science)
Faculty
1
yr
Sep
30/85
R.
Shiono
Director
Financial
of
Aid
Non-voting
V.
Loewen
NOTE:
general
?
In the
memberevent
of
no
the
lay
community
member of
toSenate
serve
isin
available
that
position.
to
serve,
Senate may elect a
-2-
I. Current Committee Structure and McrnbersI
?
continued
r1lER45
OF REFERENCE
1. To
award
fellowships, scholarships, exhibitions, bursaries, prizes and other
awards which are sponsored or administered by Simon Fraser University.
2.
To propose, when requested, candidates for the receipt of certain fellowships,
scholarships, exhibitions, bursaries, prizes and other awards which are
ddJfliflhlstered and sponsored by organizations external to Simon Fraser University.
3.
To deal generally, on behalf of Senate, with the establishment or discontinuance
of' any f'ellowships, scholarships, exhibition, bursary, prize, or other award,
including review, modification, and approval of the terms of reference o[
fellowships, scholarships, exhibitions, bursaries, prizes and other awards.
14
To report in April of' each year to Senate on the procedures and criteria
developed
(1), (2) and
to
(3).
implement charges (1), (2) and
(3)
and actions taken under charges
5.
To make recommendations in the preparation of the budget for financial aid to
students.
NON-VOTING MEMBERS
The Director of' Financial Aid shall be a non-voting member of the Committee, as shall
such other individuals who, in the judgement of the Committee will provide
substantial contribution
not
offered by one or more of its members.
QUORUM
The quorum shall consist of five Cnittee members, one of whan must be the Chairman
or his designate.
gir1
approved by Senate April 11,
1966. Hevl.:3ton
of' membership and terms of reference approved by Senate
April 10, 1972. Revision 01 membership March
3,
191',
to include representation of the Faculty
or
Interdis-
ciplinary Studies. Menbership and terms of reference
revised September
8, 1975.
Revision of membership
to include representation of the Faculty of Business
Administration
(S.82-99)
approved by Senate, Oct. 4,
1982
Committee meetings are scheduled at least on a semester basis.
SCSAB reports to Senate in April of each year.
* ?
Elected October 1,
198
1
4
meeting of Senate to replace J.L. Berggren to April 30,
1985.
** Vacancy
0
-3-
AWARDS BUDGET
1983-84
I. Graduate: a) Scholarships, including Research
Fellowships ?
$488,000
b) Stipends ?
364,000
c) Bursaries ?
25,000
d) Work-Study ?
10,000
Graduate Sub Total:
?
$887,000
II. Undergraduate:
a) Scholarships ?
582,000
b)
Bursaries
(Open, Emergency and Day Care)
?
309.312
c) Awards ?
51,700
.
?
d) Work-Study ?
60,000
e)
Youth Employment Program (supplement)
?
30,000
f)
Emergency Loan "write-off"
(Graduate and Undergraduate) ?
12,000
Undergraduate Sub Total:
?
$1,045,012
Operating Budget Total:
?
1,932,012
0
-4-
AWARDS BUDGET
1984-85
I. Graduate: a) Scholarships, including Research
Fellowships
$606,000
b) Stipends
364,000
c) Bursaries
20,000
d) Work-Study
50,000
?
Graduate Sub Total:
?
$1,040,000
II. Undergraduate:
a) Scholarships ?
$ 698,000
b)
Bursaries (Open & Emergency and
Day Care Bursaries at
$11,200) ?
277,620
c)
Awards ?
78,264
d) Work-Study ?
166,000
e)
Youth Employment Program (supplement) ?
28,704
f)
Emergency Loan "write-off"
?
?
(Graduate and Undergraduate) ?
8,000
Undergraduate Sub Total:
?
$1,256,588
Operating Budget Total:
?
2,296,588
g)
President's High School Scholarships
?
123,000
III. "Non-Recurring" Funds for 1984/85
a) Graduate Work-Study ? $ 20,000
B) Undergraduate Work-Study ? 130,000
.
0
-5-
I a
IV. GRADUATE PROGRAMS
A)
C.D. Nelson Memorial Scholarships
Up to three scholarships are awarded annually to outstanding scholars
entering a graduate program. Each scholarship isvalued at $10,000
per annum and is renewable to two years for students enrolled in a
Master's program and to three years for those in the Ph.D. program.
Renewal of the scholarship is contingent upon demonstrated progress
toward completion of degree requirements and the maintenance of
exceptional scholarship. ?
The recipient must normally be registered
in a full-time program throughout the period of the award. During
the tenure of the award, the recipient may hold the equivalent of a
teaching assistantship or a research assistantship for one semester
per year.
B) SFU Open Graduate Scholarships
SFU Open Graduate Scholarships, based on academic standing, are
awarded to students who are, or will be, registered in a Master's
or Doctoral program, providing they have achieved a minimum academic
standing equivalent to a cumulative grade point average of 3.50. In
addition to this scholarship recipients may concurrently receive:
a) one T.A.ship or b) one R.A.ship or c) other paid work of an
academic nature.
A recipient is required to reserve one semester of the period covered
by the scholarship exclusively for research. ?
The current value of
this scholarship is $8,500 disbursed over three consecutive semesters.
0
-6-
IV. GRADUATE PROGRAMS continued
C) Graduate Research Fellowships
Graduate Research Fellowships are awarded to students engaged in research
related to their thesis. ?
The value is $3,000, for one semester, for both
Master's and Doctoral level students.
D) Graduate Research Stipends
The intent of the stipend is to permit students to devote full-time to
the writing or completion of a thesis or its equivalent.
?
Stipends are
administered on the basis of the following priorities:
a)
All Ph.D. students who are in the process of writing a thesis, or its
equivalent, and who have no other major scholarships, T.A. or R.A.
support.
b)
All Master's students who are in the process of writing a thesis,
or its equivalent, who have a CGPA of 3.50 or greater and who have
no other major scholarship, T.A. or R.A. support.
c)
All Master's students who have CGPA of 3.2 or greater and who have
no other major scholarship, T.A. or R.A. support.
d)
Other cases that may be considered by SCSAB.
The current value of the stipend is $2,400 for the Master's program
and $2,900 for the Ph.D. program.
E) Special Graduate Entrance Scholarships
During the past several years it became apparent that there was a need
for a special graduate entrance scholarship which could be part of a
total funding package. ?
The SCSAB discussed this matter and agreed to
implement a procedure whereby a department could negotiate the
-7-
. IV. GRADUATE PROGRAMS continue
E) continued
scholarship component of a long or short term commitment to very
exceptional students who departments would like to attract to SFU.
These requests for such funding are initiated by the Chairman of
the Department with an outline of the combinations of support
proposed, durations of the commitments and a brief description of
the student and his or her background.
Upon receipt of such requests the SCSAB determines if additional
documentation is necessary and invites the Chairman of the
Department to a special meeting for the purpose of discussing the
viability and terms of a negotiated scholarship.
?
The Dean of
Graduate Studies is invited to these meetings.
Requests to consider students for these negotiated scholarships
may be initiated by the department at any time by means of a letter
to the Chairman of SCSAB.
F)
Bursaries
Non-repayable bursaries are available through the Financial Aid
Office to graduate students who are encountering financial difficulty.
Value: Variable.
G. Emergency Loans
Short-term interest free loans are available through the Financial
Aid Office to students who require interim funds while they await other
0 ?
sources of financial assistance.
?
Value: Variable.
-8-
IV. GRADUATE PROGRAMS continued
?
L
H) Awards
The Dean's medal is awarded to a top graduating Graduate Student.
The student must be in the top 5% GPA and is designated by the
Dean of Graduate Studies.
The SFU "Disabled Graduate Student Award" provides one or more
awards valued up to $2,000 per semester for disabled, full-time
graduate students who are in good academic standing and demonstrate
financial need.
?
This award is tenable for one year and may be
renewable to a maximum of six semesters over a two year period.
I)
Private Scholarships and Bursaries
Various private scholarships and bursaries are administered by
SFU for its Graduate students.
0
-9-
V. ?
GRADUATE AWARDS by Budget Year or Semester
.
.
0
- 10 -
V. A) C.D. Nelson Memorial Scholarships
?
.
Departments
1983-84
?
Mathematics
I
?
3 scholarships offered
?
Psychology
Archaeology
1984-85
?
Psychology
Education
3 scholarships offered
?
Education
B)
Op
i
en Graduate ScholarshiDs
1983-84
.1984-85
2
2
Archaeology
3
6
Bio-Sciences
-
1
Business Administration
2
3
Chemistry
2
2
Communications
2
2
Computing Science
1
2
Criminology
2
3
Economics
2
1'
Education
2
2
English
2
2
Geography
2
2
History
2
2
Kinesiology
1
2
Languages, Literatures and Linguistics
2
4
Mathematics
1
2
Natural Resources Management
-
1
M.B.A. (Business Administration)
1
. ?
2
Physics
4
4
Psychology
2
Sociology and Anthropology
1
-
Special Arrangements
36
47
0
V. C) Graduate Research Fellowships
1984-1
1984-3
1985-1
3
1
1
3
2
4
3
2
2
3
3
2
3
3
2
2
3
2
3
1
2
3
2
2
3
2
3
1
-
-
3
.2
2
3
2
•2
3
2
2
1
1
2
3
2
2
2
3
2
3
3
2
1
-
-1
1
2
1
3
3
2.
2
2
2
-
-
1
52
41
41
.
.
- 11 -
Department
Archaeology
Bio-Sciences
Chemistry
Communications
Computing Science
Criminology
Economics
Education
English
Executive MBA
Geography
History
Kines iology
Languages
Mathematics
Natural Resources Management
Physics
Philosophy
Political Science
Psychology
Sociology & Anthropology
Special Arrangements
D) Graduate Stioends
1983/84
83-2
83-3
84-1
1984/85
84-2
84-3
85-1
Total
Master's
Ph.D.
66
51
15
37
28
9
32
29
3
66
58
8
62
52
10
66'
45
21
0
Tenure Commencjn
84-3
84-3
85-1
85-2
85-3
85-3
85-3
85-3
85-3
85-3
85-3
85-3
[J
- 12 -
V. E) Special Graduate Entrance Scholarships offered:
?
r
L
Date Adjudicated
August 13, 1984
October 4, 1984
December 11, 1984
January 24, 1985
February 14, 1985
U ?
U ?
II
5I
?
,5 ?
II
March 19, 1985
It ?
It ?
It
II ?
II ?
5?
II ?
5? ?
II
It ?
II ?
I
Department
Chemistry
History
Mathematics
Kinesiology
Mathematics
Physics
Physics
Physics
Computing Science
Computing Science
Psychology
Psychology
F) Graduate Bursaries
1983/84
?
83-2
?
14
?
83-3
?
4
?
84-1
?
16
TOTAL
?
34
1984/85
?
84-2
?
19
?
84-3
?
20
?
85-1
?
13
TOTAL
?
52
- 13 -
VI. UNDERGRADUATE PROGRAMS
• ?
A) (1) Open Undergraduate Scholarships
To be eligible for the SFU Undergraduate Scholarship program, students
must have completed 30 credit hours of graded course work with a minimum
cumulative grade point average of 3.50.
?
The tenure of these scholarships
is normally for three semesters.
?
To receive the second or third
disbursement, students must maintain a CGPA of at least 3.50.
(2) Two new scholarships have been established for Athletics and the
Centre for the Arts.
?
These scholarships are valued at $2,000 for
?
two consecutive semesters of study.
B) Entrance Scholarships
(1) (a) Gordon M. Shrum Entrance Scholarshi
Up to 14 scholarships per year, each valued at $10,000, are
disbursed over a maximum of nine semesters of full-time study
at SFU. ?
Nominations are submitted through the office of the
?
secondary school principal.
(b) Shrum "2 Semesters" Scholarships
The university may offer additional entrance scholarships on a
selective basis, to students who are nominated for the Shrum
scholarship.
?
Normally, these scholarships are valued at
$2,000,disbursed over the first two semesters of study.
(2) President's High School Entrance Scholarships
At least one scholarship may be awarded to each qualifying B.C.
secondary school on the basis of nominations received from secondary
school principals throughout the province.
?
These entrance scholarships
are valued at $2,000.
?
Nominees must be one of the top three graduates
of their
school and must
have
an average of at least 80% in courses
utilized
for admission to
the
university.
- 14 -
VI. UNDERGRADUATE PROGRAMS
B. (3) P.D. McTaggart-Cowan Entrance Scholarships
These scholarships currently are valued at $2,000. One scholarship
is available in each of Physics, Chemistry, Biological Sciences,
Mathematics, Business Administration and English. Other disciplines
will probably be included in the future.
(4)
Jack Diamond Scholarships
Up to three scholarships, valued at $2,000, are awarded each year.
These scholarships are disbursed over the first two semesters, in
two equal instalments. ?
The purpose of these scholarships is to
recognize scholastic and athletic excellence.
(5)
Chancellor's Entrance ScholarshiDs
A number of scholarships are available annually to highly qualified
students who plan to enter SFU from Secondary Schools, from Colleges
and from other Universities.
?
These scholarships are valued at $1,000
each and are disbursed over the first two semesters of study.
C. Awards
(1)
Awards are usually monetary, in nature, but may also be issued in the
form of prizes or medals.
?
They are awarded in recognition of
extraordinary intellectual, cultural, social of aesthetic contributions
to the university community at large.
?
Awards are given in the areas
of Athletics, Recreation, the Arts and for service at large.
?
These
awards range in value, as determined by the terms of reference of each
award.
(2)
A new medal has been introduced. The "Deans Medal" for excellence.
This medal is awarded to the top graduating student in each faculty,
upon the nomination of the respective Dean, and is presented at
convocation.
- 15 -
VI. UNDERGRADUATE PROGRAMS continued
D)
Private Scholarships and Bursaries
A variety of private scholarships and bursaries are administered by
the Financial Aid Office.
E)
SFU Bursaries
Bursaries are available to students demonstrating financial need.
The purpose of the bursary is to provide students with a supplemental
source of income, which when added to other sources of income, will
help provide the funds required to defray educational expenses. Bursaries
normally will not be considered until eligibility for Government assistance
has first been determined.
?
Bursaries are normally awarded up to $500 and
are subject to satisfactory academic standing.
F) Emergency Bursaries
Emergency Bursaries are available to students who, due to unforeseen
circumstances, are in financial difficulty.
?
Value: Variable.
G)
Emergency Loans
Small, short-term,interest-free loans are available to students who require
some interim funds, while awaiting funding from other sources.
Value: Variable.
H)
Honour Roll
A limited number of students are admitted each semester to the University
Honour Roll, on the basis of excellent work completed in the previous
semester. Students must have a minimum semester GPA of 4.00 and a CGPA
of 3.60. ?
This award is recorded on the student's permanent record.
Honour Roll Designations
Number Awarded
?
83-2 ?
33
?
83-3 ?
59
?
84-1 ?
56
W ?
84-2 ?
35
?
84-3
?
57
?
85-1 ?
To be determined in May 1985
-16-
VII. Number of Undergraduate Awards' Disbursed by Budget Year and Semester
1983/84 ?
1984/85
83-2 ?
83-3 ?
84-1
1
TOTAL
1
84-2
?
84-3
?
85-1
?
TOTAL
A. A. Scholarships
1. Open
?
301 ?
338 ?
317 ?
956
?
228 ?
330
?
299 ?
857
2. Entrance
?
9
?
175 ?
168 ?
352 ?
8
?
206
?
200 ?
414
Sub Total
?
1,308 ?
1,371
B. Bursaries
1. Open and
Emergency
2.
Daycare
3. Visa
Sub Total
229 ?
226 ?
382
1
837
837
?
228
?
233
?
428 ?
889
?
15 ?
14
?
24
?
53
?
8 ?
12 1 ?
20
962
25
C. Awards
1.
Athletic
2.
University
3.
Recreation
Sub Total
?
18
?
27 ?
45
28 ?
5 ?
20 ?
53
?
2 ?
7 ?
9
107
?
18 ?
34
?
6 ?
28
?
22 ?
19
52
59
41
152
- 17 -
VIII. Work-Study and Work-Study Disbursements, Graduate and Undergraduate
• ?
A) Terms of Reference and Policy
Work-Study provides on campus employment as a form of financial aid:
- to reduce student debt load
- to meet a lack of expected resources (e.g. parental contribution)
- to cover exceptional expenses
- to recognize financial need which exceeds loan maximums
- provides student employment which also benefits the university
- provides career-related professional training, where possible
- enhances the educational development and growth of students by
• providing work related learning experience.
Administrative Guidelines:
To be eligible students must be:
- a Canadian citizen or landed immigrant
0 ?
-
a full-time student (9 credits or more) or a registered graduate
- able to demonstrate financial need on the appropriate application
form
- in satisfactory academic standing
Student selection:
- priority is given to three general groupsof applicants:
1)
students who have applied for BCSAP, preferably by the early
deadline, and need additional funding
2)
students who are recommended by Work-Study project supervisors
3)
students who have applied directly to the Work-Study program.
Applicants must meet minimum financial need criteria which is
established through the assessment of the Work-Study application
budget or each applicant.
- 18 -
VIII. continued
B)
Range of Awards
Undergraduate students
?
$600 - $1,000 over 1 semester
$600 - $1,200 over 2 semesters
- Maximum allocation in exceptional cases is $1,800 over 2 semesters
Graduate students
?
$600 - $1,000 over 1 semester
$600 - $1,200 over 2 semesters
- Maximum allocation in exceptional cases is $1,800 over 2 semesters
C)
Projects
- project submissions are invited from faculty members and
administrative staff
- preference is given to projects of a research nature
- existing employment positions within the university must not
be replaced by work-study positions
- projects are approved in principle subject to the hiring of an
eligible student.
D)
Student Allocations
For 84-1 work-study allocations were as follows:
Number ?
Budget
?
Average Award
Undergraduates
Graduates
?
93
?
$88,900 ?
$956 ?
For 84-2 work-study allocations were as follows:
UndergraduatesGraduates
??
33
3
?
$32,600 ?
$906
S
- 19 -
VIII. continued
D) Student Allocations continued
The following are either 1 semester only or 2 semester
work-study offers for 84-3 and/or 85-1:
Number ?
Budget ?
Average Award
Undergraduates
?
230
?
$221,347
?
$
?
962
Graduates ?
40
?
43,700 ?
1,092
The following are one semester only offers for 85-1:
Undergraduates
130
$ 69,900
$
?
538
Graduates
13
9,200
708
(N.B. Generally, about 90%
of offers made
result in student
placement.)
IX.
Visa Student Bursary Program, Graduates and Undergraduates
Effective September 1984 the university introduced a bursary program
specifically for visa students.
?
This program resulted from discussions
surrounding the introduction of differential fees for visa students at
SFU.
?
Students needing assistance apply on bursary applications through
the Financial Aid and Awards Office.
?
The program is for both graduate
visa students and undergraduate visa students.
Value: Variable
See Section VII, B for disbursement figures.
0
- 20 -
.
X.
Emergency Loan Program and Usage, Graduate and Undergraduate
?
Year ?
No. of Loans
?
Total Amount
?
Issued
?
Disbursed
?
1983/84
?
1,502 ?
$333,406
?
1984/85 ? 1,255 ?
386,560
[J
XI.
Private Funds, Graduate and Undergraduate
1983/84
83-2
83-3
84-1
TOTAL
Bursaries
61
96
90
247
Scholarships
13
47
26
86
Awards, Medals
17
8
6
31
and Prizes
1984/85
84-2
84-3
85-1
TOTAL
Bursaries
59
169
172
400
Scholarships
16
56
43
115
Awards, Medals
21
17
15
53
and Prizes
