'S
FOR INFORMATION
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SIMON FRASER UNIVERSITY
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MEMORANDUM ?
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VICE-PRESIDENT, RESEARCH AND INFORMATION SYSTEMS
TO:
Mr. Ron Heath ?
FROM:
Thomas W. Calvert, Chairman
Registrar and Secretary
?
Senate Library Committee
of Senate
SUBJECT:
LIBRARY LOAN
DATE:
April 16, 1987
At its meeting on Tuesday, March 17, the Senate Library
Committee approved revisions to the Library Loan Policy. The
Committee believes that none of the revisions are substantive and
consequently they have asked me to forward the revised policy to
Senate for information. The old policy is also attached.
The revisions are designed to clarify the policy, procedure and
regulations. The changes in the way in which fines are calculated
(Regulation 7 (a)) should result in procedures which are more
equitable and more workable. The Librarian, Mr. Ted Dobb, is a
member of Senate and will be available to answer any questions.
TWC/bj r
cc: T.C. Dobb
Attachments
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SIMON FRASER UNIVERSITY
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Office of the
LIBRARY LOAN POLICY
?
University Librarian
NEW
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MARCH, 1987
OBJECTIVE
The purpose of this policy is to promote efficiency in all Loans
operations, to minimize inconvenience to library users, and to ensure the
provision of high levels of quality service.
POLICY
1.
Library Cards: The Library shall extend borrowing privileges to any
user holding a valid library card. There shall be two basic
categories of library cards, those authorized by the Registrar's
Office, and those authorized by Library Loans. Library cards are
not transferable and will be honoured only when presented by the
legitimate cardholder.
2.
Borrower's responsibility: The Library will hold the borrower whose
name appears on the card responsible for all use made of the card.
Responsibility shall include: immediate notification of lost,
stolen, or damaged cards; notification of changes of address;
reporting and payment for lost or damaged materials. Borrowers will
also be held responsible for returning all material when due, and
will be expected to access their file to determine the current
status of items on loan.
3.
Loan period: The loan period for materials circulating in the
General Collection shall be one semester, and all materials shall be
due on the end of semester due date. Notwithstanding, all materials
in the General Collection shall be subject to recall after a
guaranteed minimum loan period of two weeks has elapsed. Fines will
be assessed on all overdue materials, and library borrowing
privileges will be suspended until all fines are paid and all
materials have been returned. Borrowers may appeal the suspension
of privileges where there are extenuating circumstances.
4.
Unpaid Accounts: Where charges have not been paid within 60 days of
having been incurred, accounts may be placed in the hands of a
collection agency for recovery.
5.
Renewals: All materials in the General Collection may be renewed
one week prior to the commencement date of the examination period,
and will become due on the end of semester due date. All material
borrowed on or after the renewal date will become due the following
semester. Patrons shall be informed of the due date of all
materials at the time of checkout.
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6.
Borrowing regulations: Patrons shall be subject to the
borrowing regulations which pertain to the General Collection
and all special collections within the Library loan system.
7.
Disruption of service: In the event of system failure or other
disruption of normal services such as public mail or
transportation, the Library will make every reasonable effort
to satisfy all requests. The Library will hold borrowers
responsible for informing themselves regarding the current
status of all materials checked out on their cards, and for
returning materials when due. The Library will attempt to
facilitate in-person return of such materials. If material is
returned by mail during disruption of normal service, the date
of postmark will be considered the official date of return.
8.
Patron conduct: The Library accepts that from time to time
borrowers will express criticism of its Loans policies and
practices. However, if in the process Library staff are
additionally subjected to acts by a borrower which in the
opinion of the Head of the Loans Division, acting reasonably,
are abusive and/or threatening, the Library may, on the
recommendation of the Head of the Loans Division and the
authority of the University Librarian, suspend the borrowing
privileges of that borrower for a specific or indefinite
period. Such action may be appealed through the Library
PenaltesAppeal Committee.
PROCEDURES
1.
Cards: The Library will directly authorize the issue of cards
to all Extra-mural borrowers. Ultimate authority resides with
the University Librarian. The Library, on receipt of
confirmation from Registrar's Office, will authorize the use of
all other library cards. All cards will be issued by the
Registrar's Office.
2.
The person to whom a library card is issued must personally
present the card every time material is checked out. No
material will be checked out without a library card. Cards
loaned to other users will not be honoured.
3.
Library users should inform the Recalls/Fines department
immediately a card is lost or stolen, at which point a stop
will be placed on the card. A replacement fee is charged.
4. Address changes may be given in person or in writing to the
Recalls/Fines department.
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5.
When material is lost or damaged it should be reported
immediately to the department from which it was borrowed.
6.
Borrowers wishing to obtain checked-out materials from the
General Collection may do so by placing a recall/hold by
arrangement with the Recalls staff. Requests for material from
all special loans areas should be placed with the department
concerned. Borrowers will be notified of the due date when
material is requested back in the Library. When recalled
material is returned to the Library, the requester will be
notified. Notification will not apply in the special loans
areas, where the predetermined hold period is of short duration.
7.
Materials in the General Collection should be brought to the
checkout counter for renewal. Materials in special loans
collections should be returned for renewal in the appropriate
area. Materials identified as hold requests may not be renewed.
8.
When a recalled item becomes overdue, the Loans Division will
send an overdue notice. Bills will be sent to cover penalties
incurred for outstanding overdue or end of semester items.
9.
If a borrower wishes toappeal assessed penaltiesor -
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suspension, for whatever reason, of library borrowing
privileges, s/he may do so in writing to the Head of the Loans
Division. Decisions made by the Loans Division about penalties
may be appealed to the Senate Library Penalties Appeal
Committee, whose decision shall be final.
10.
During disruptions of normal Library services, public mail or
transporation services, borrowers should check with all library
departments through which they have borrowed material to ensure
that there are no outstanding requests and to obtain
information regarding return procedures.
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REGULATIONS
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1.
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Jurisdiction
These regulations will apply to all users of the W.A.C. Bennett
Library.
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2. ?
General Collection
a.
The General Collection consists of all publications on the
open shelves and in storage with the exception of
1) ?
those on Reserve
ii) ?
those designated as non-circulating or otherwise
covered by special loan regulations
b.
The Library may recall material at any time. Recalled
materials must be returned on or before the date specified
on the recall notice.
C.
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If demand for an item is high (i.e. 3 or more recalls are
requested), it will be transferred to the Reserve
collection until the demand has fallen.
d.
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Failure to return material on time will result in
suspension of Library borrowing privileges and the
assessment of fines. (See Fines/Penalties 7.a.)
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3. ?
Reserve Collection
a.
The Reserve collection consists of all print and phonotape
materials shelved in the Reserve room.
b.
Items may be placed on restricted loan periods by faculty
members. There are currently four Reserve loan periods; 2
hour, 4 hour, 24 hour and 3 day. Different loan periods
may be in effect for copies of the same title. Other loan
periods may be established at the discretion of the Head
of the Loans Division. When the system is down (on
backup), only the shortest period will apply.
2 Hour Loan
Due two hours from time taken out.
Overnight: 2 hours before closing of
Reserves section until 10:00 a.m. next day.
Saturday - Sunday due at 11:00 a.m.
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4 Hour Loan
Due four hours from time taken out. -
Overnight: 4 hours before closing of Reserves
section until 10:00 a.m. next day.
Saturday - Sunday due at 11:00 a.m.
24 Hour Loan
Due 24 hours from time taken out.
Exceptions - Fri: if taken out from
8:00 a.m. to 11:00 a.m.
due Saturday at 11:00 a.m.;
after 5:00 p.m. due 11:00 a.m. Sunday.
3 Day Loan
Due three days from time taken out.
Monday - due same time of day Thursday.
Tuesday - due same time of day Friday.
Wednesday - due 11:00 a.m. Sunday.
Thursday - due Monday at 10:00 a.m.
Friday - due same time of day Monday.
Saturday - due same time of day Tuesday.
Sunday - due same time of day Wednesday.
C.
Reserve materials are due back at the expiry of specified loan
times.
d.
Holds may be placed on any reserve item that has been checked
out. Only one hold per item and one hold per borrower is
allowed. Hold items will be held for one hour from the due
time; in cases of late return, the item will be held for two
hours from the returned time. Holds cannot be honoured when
the system is on backup; however, every reasonable effort will
be made to fulfill such requests.
e.
Fines will be assessed on overdue materials on which a hold has
been placed and will accrue from the DUE time. When not
returned by the end of the semester due date, general loan
fines will accrue in addition to any fines Incurred in cases
where a hold has been placed. (See 7.a. ii) and 7.b.)
4.
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Special Loans
a.- The following materials are available only on a special
loan:
i)
Periodicals - this includes bound backfiles
as well as unbound current issues
ii)
Reference works
iii)
Special collections
iv)
Microform collections
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V)
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Statistics Canada collection
vi)
Maps, pamphlets and miscellaneous materials
vii)
Equipment
viii)
Fine art materials - this includes records, films
and videotapes, slides, tapes and scores
b. Special loans are governed by the following regulations:
?
1) ?
All loans must be authorized by a librarian or
staff member to whom this authority had been
delegated.
Loan periods are at the discretion of the
authorizing librarian, but are generally for only a
few days, and never exceed the semester end.
Materials in constant demand may be restricted to
library use only. Fine Arts materials are
restricted to specific loan periods as outlined
below:
Records - one week loan
Films. Videota p
es - at the discretion
of the authorizing librarian
Slides - 24 hour and one week loan
Tapes - no loan allowed
Scores - semester loan with guaranteed
2 week loan (subject to recall)
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5.
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Interlibrary Loans
a.
When SFU Library borrows material from another institution
on behalf of a member of the Simon Fraser University
Community, it assumes the responsibility of enforcing the
loan regulations of the lending library. Since, repeated
failure to observe the regulations of the lending
institution may result in its refusal to lend to the SFU
Library, an SFU user who does not observe the due date for
returning an interlibrary loan will not be permitted to
borrow from any collection in the SFU Library or through
Interlibrary loan, until the material is returned.
Readers will be fined for overdue books. (See
Fines/Penalties 7.d.)
b.
Renewals may be requested, but are not necessarily granted
as this incurs an additional charge to SFU:
i)
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One day before the due date if the
material was borrowed from UBC.
Four days before the due date if borrowed
elsewhere.
C. ?
Undergraduate requests will be searched only throughout?
B.C., unless specially authorized by the professor.
d.
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Alumni requests will be sent only to B.C. locations.
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6. ?
Extra-Mural Borrowers
The following specifies the conditions for the issuance of
Extra-mural Borrowers' Cards:
a.
Cards will be issued to individuals only. (No company
cards will be issued.)
b.
Date of issuance will be September 1 of each year and the
date of expiry will be the following August 31.
C.
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Where applicable, the fee will be $30.00 annually or
15.00 after April 1.
d.
Cards will be authorized by the Library Loans Division
with fees collected there. Cards will be issued by the
Registrar's Office.
e.
Access will be to the General Collection. There will be
no access to Interlibrary Loans or the Reserve Collection.
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f. Applicants for extra-mural cards must make application at
the General Loans counter of the Library.
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7. Fines/Penalties
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Failure to return any item by the due date or specified time
will result in the suspension of Library borrowing privileges.
In cases of long overdue material or equipment in which the
borrower does not respond, the Library will declare the
unreturned items lost and the cost of replacement will be
charged to the borrower. Damaged materials will be assessed a
charge corresponding to the extent of the damage.
a.
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General Loans
i)
End of semester:
- On the 3rd day of the following semester
$1.00 per item.
- On the 25th working day of the following
semester (weekends excluded), additional
processing and replacement charges will be
assessed.
ii)
Recalled items:
- $1.00 per day per item to a maximum
of $25.00 per book.
- After $25.00 maximum has been reached,
additional processing and replacement
charges will be assessed.
b.
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Reserves Loans
i) ?
For print materials and lecture tapes an hour or
more overdue and which have holds placed on them:
- $1.00 per hour, up to $5.00 per day?
to a maximum of $25.00 per item.
For general tapes an hour or more overdue
and which have holds placed on them:
- 251 per hour up to $1.00 per day,?
to a maximum of $25.00 per item.
Lost Materials: Books - lost book replacement
charges plus a $10.00 processing charge. Lost
photocopied items incur a replacement cost of 10
per page plus 251 for the folder, plus a $10.00
processing charge. Lost tapes incur a $3.00
replacement charge, plus a $10.00 processing charge.
iv) ?
When not returned by the semester end due date,
general loan fines pertain. (See 7.a. ii) above.)
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C. ?
Special Loans
- $1.00 per day to a maximum of $25.00 per item.
- After the $25.00 maximum has been reached, additional?
processing and replacement charges may be assessed.
d.
Interlibrary Loans
- $1.00 per day to a maximum of $25.00 per borrower.
- After the $25.00 maximum has been reached, additional?
processing and replacement charges may be assessed.
e.
Replacement Charges
1)
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Book materials: average annual cost of the book within
its particular subject plus $10.00 processing charge.
Microform materials: $10.00 processing charge plus
.00.
iii)
There may be a binding surcharge of $5.78 for paperback
books and scores.
iv)
Equipment: current replacement costs plus $10.00
processing charge.
v)
In all cases, if the patron demonstrates that the
material is actually available below the assessed
costs, the replacement charges will be reduced, and
conversely if the value of the material or subsequent
costs of the Library are greater than the above rates,
there will be an added charge.
Exceptions
to the above charges are:
Fine
Arts Materials:
i)
Slides: $2.50 per item plus $2.00 processing charge.
ii)
Records: $10.00 per disc plus $10.00 processing charge.
iii)
Films and Videos: current replacement cost plus $10.00
rocessing charge.
8. ?
Refunds
a. If material which was declared lost and paid for by the
borrower is subsequently found and returned to the Library in
good condition, the borrower may apply for a refund. A refund
will only apply if the item is returned prior to the
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borrower's account going to the collection agency and at the
discretion of the Collections Management Office. Only the
cost of the material will be refunded. All tines and
rocessing charges are non-refundable.
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b. Penalties imposed will be suspended while an appeal is waiting
to be heard by the Library Penalties Appeal Committee, and
fines which have been paid and which are subsequently deemed
unfair by the Committee will be refunded.
9. ?
Senate Committee
LIBRARY PENALTIES APPEAL COMMITTEE (Standing)
MEMBERS
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CONDITIONS
Five Faculty Members
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Elected by and from the
Senate Library Committee
Two Student Senators
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Elected by and from the
Senate Library Committee
Undergraduate Student)
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Elected by the Student
Graduate Student
?
) ?
Society
Head of Loans Division
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Non-Voting
Chairman ?
Elected by and from voting
members of the Committee
TYPE: Standing Committee reporting to Senate Library Committee.
PURPOSE: To consider cases wherein an individual feels unjustly
penalized for an infraction of the Library Loan Policy and to make
the final decisions.
PROCEDURE: Any individual who is aggrieved by the decision of the
Loans Division of the Library concerning penalties may petition, in
writing, to the head of the Division that the case be considered by
the Library Penalties Appeal Committee. The individual will be
notified by letter/telephone of the date of the meeting and may
speak to the Committee on the grievance. The Loans Division will
provide documentation for the Library and the individual may contest
the evidence or enter any circumstances that may be germane. The
decision of the Committee is final.
PENALTIES IMPOSED WILL BE SUSPENDED WHILE AN APPEAL IS WAITING TO BE
HEARD BY THE COMMITTEE, AND FINES WHICH HAVE BEEN PAID AND WHICH ARE
SUBSEQUENTLY DEEMED UNFAIR BY THE COMMITTEE WILL BE REFUNDED.
Approved by Senate Jan. 10, 1972.
Procedure revised by Senate Jan. 14, 1974 and Sept. 8, 1975.
Further revisions approved by Senate Dec. 1/80, Oct. 4/82
and May 13/85.
SIMON FRASER UNIVERSITY
LIBRARY LOAN POLICY
..sFu
Office
of
the
-[University Librarian
OLD
NOVEMBER 19 1982
LIBRARY CARDS
Any member of the public may use materials in the Library
during regular library hours. However, users must have a valid
library card in order to borrow materials and to have access to
special services. This card is not transferrable and must be
presented when borrowing materials.
The borrower whose name appears on the card is responsible
for all use made of that card until the Library is notified of its
loss or theft. Replacement cards for those lost, stolen or
damaged will be made available for a fee at the Registrar's office.
A change of address must be reported to the Library Loans Department
as soon as possible.
There are two basic categories of Library cards. SFU or
SFU-related people will be issued a card automatically by the
Registrar's office. All others will beauthorized by Library Loans.
A complete breakdown of categories and costs is given in Appendix
C,-Extra-Mural Readers.
All borrowers, when issued library cards, are subject to the
same regulations and have the same privileges with the exception
of Interlibrary Loans and the Reserve Collection.
BORROWER RESPONSIBILITIES
Borrowers are responsible for all materials and equipment
taken out on their cards and must comply with the regulations.
In the event of a disruption of normal library services, or
of a disruption of public mail or transportation services, the
borrower remains responsible for adhering to these regulations,
and the penalties in this policy will continue to apply.
In these situations, the Library may not be able to notify
readers about material that has been recalled; therefore the
borrower is responsible for enquiring weekly at the Loans
.
N
LID. 5008-2/70
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Division
onthe Burnaby campus, or the appropriate office of a
non-Burnaby campus, to determine if any material borrowed has
been recalled.
Also, in the above abnormal situations, the borrower is
responsible for returning all materials to the Library on the
dates they would normally come due in accordance with the terms
of this policy. The Library will attempt to facilitate the
in-person return of materials, and, if they are returned by mail,
the date of the postmark will be considered the official date of
return for the purposes of calculating penalties.
The borrower must present a doctor's certificate in order to
be excused for overdue materials because of illness.
BORROWING REGULATIONS
1)
General Collection
The general èollection consists of all publications on the
open shelves and in storage with the exception of
i)
those in Reserve
ii)
those designated as non-circulating or otherwise
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covered by special loan regulations.
The Loan period for all materials in the general collection
is one semester. All materials become due on the seventh day of
the examination period and should be returned to the Library on or
before that day. All material borrowed thirteen days prior to
this àemester's due date will be due on the seventh day of the
examination period of the following semester. Renewal of
materials may be made at this time as well. The due date will
always be stamped on the date label located in the front of the
book.
Each borrower Is entitled to keep circulating material for a
minimum of two weeks. The holder of the material is obliged to
return recalled items on or before the date Indicated on the
recall notice.
?
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If demand for an item is high (i.e. more than two recalls are
requested), it will be transferred to the Reserve collection until
demand has fallen.
The Library may recall material at any time.
Failure to return recalled materials will result in suspension
of borrowing privileges for all collections and will incur fines
or fees as described in Appendix A.
2) Reserve Collection
The Reserve collection consists of all print and phonotape
materials shelved in the Reserve room.
a) ?
There are currently four Reserve loan periods:
2 hour, 4 hour, 24 hour and 3 day. The period is marked
on each loan card. Different loan periods may be in
effect for copies of the same title. It Is the borrower's
responsibility 'to check these cards carefully. Other
loan periods may be established at the discretIon of the
.
?
Head of the Loans Division.
2 Hour Loan
Due two hours from time taken out.
Overnight: 2 hours befor closing of Reserves
section until 10:00 am next day.
4 Hour Loan
Due four hours from time taken out.
Overnight: 4 hours before closing of Reserves
section until 10:00 am next day
Sat - Sun due at 11:00 am
24 Hour Loan
Due 24 hours from time taken out.
Sat - Thur: due 24 hours after check-out
Fri: from 5:00 pm Friday to 11:00 am Sunday.
3 Day Loan
Due three days from time taken out.'
Monday - due same time of day Thursday.
Tuesday - due same time of day Friday.
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Wednesday - due 11:00 am Sunday.
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Thursday
?
...
- due same time of day Monday.
Friday
Saturday - due same time of day Tuesday.
b) ?
Failure to return materials when they are due will
incur a fine upon items that are an hour or more overdue
and that have holds placed on them or that are not
returned by the semester end due date.
?
Borrowers who
have incurred a fine will be suspended from borrowing
from all collections until the fine is paid and the
material returned (see Appendix A for schedule).
3) ?
Special Loans
The following materials are available only on special loan:
a) ?
Periodicals - this includes bound backfiles as
well as unbound current issues
b)
?
Reference works
c)
?
Special collections
d) ?
Microform collections
e) ?
Statistics Canada collection
.f) ?
Maps, pamphlets andmiscellaneous materials
g) ?
Equipment
Special loans are governed by the following regulations:
(a)
?
All loans must be authorized by a librarian or staff
member to whom this authority has been delegated.
(b) ?
Loan periods, though at the discretion of the
authorizing librarian, are generally for only a few days
and never exceed the semester end.
?
Materials in constant
demand may be restricted to library use only.
(c) ?
The Library reserves the right to hold the user's
Library card while the material is out on Loan.
(d) ?
An overdue notice will be sent when material
becomes overdue.
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O(e) Failure to return materials on time will result in
suspension of borrowing privileges for all collections
and will incur fines and fees as described in Appendix A.
4) Interlibrary Loans
When SFU Library borrows material from another institution on
behalf of a member of the Simon Fraser University Community, it
assumes the responsibility of enforcing the loan regulations of
the lending library. Since repeated failure to observe the
regulations of the lending institution may result in its refusal
to lend to the SFU Library, an SFU. user who does not observe the
due date for returning an
interlibrary
loan will not be permitted
to borrow from any collections in the SFU Library or through
Interlibrary loan, until the material is returned. Readers will
be fined for overdue books as in Appendix A.
Renewals may be requested, but are not necessarily granted as
this incurs an additional charge to SFU:
(a)
One day before the due date if the material was
borrowed from UBC.
(b)
Four days before the due date if borrowed elsewhere.
Undergraduate requests will be searched only throughout B.C.,
unless specially authorized by the professor. Alumni requests
will be sent only to B.C. locations.
LOST OR DAMAGED MATERIALS AND EQUIPMENT
Borrowers will be charged for lost or damaged materials and
equipment, including items borrowed through interlibrary loan.
Failure to pay such charges will result in a suspension of
borrowing privileges for all collections until payment is made.
After materials or equipment have been reported lost, no further
fines will accrue.
In cases of long overdue material or equipment
in
which the
borrower does not respond, the Library will declare the unreturned
items lost and the cost of replacement will be charged to the
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borrower.
APPEALS
Decisions made by the Loan Division about penalties may be
appealed through the Senate Library Penalties Appeal Committee
(see
Appendix B).
PLEASE NOTE:
THE RECALL SYSTEM WORKS ONLY AS WELL AS THE COOPERATION BETWEEN
THE LOAN DIVISION AND OUR PATRONS.
IT IS THE FULL RESPONSIBILITY OF OUR PATRONS TO INFORM THE LIBRARY
OF ANY ADDRESS CHANCES. FACILITIES FOR ADDRESS CHANGES ARE
AVAILABLE AT THE RECALL COUNTER.
FINES COULD ACCRUE BECAUSE OF A WRONG ADDRESS IN OUR FILES.
WE GREATLY APPRECIATE YOUR
COOPERATION.
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APPENDIX A
PENALTIES
1. GENERAL LOANS
(a)
Failure to return a recalled item by the due date:
- Suspension of borrowing privileges
- $1.00 per day per item to a maximum of $25.00 per
book.
(b)
Failure to return all materials by the due date:
- Suspension of borrowing privileges when books become
overdue.
- After 21 days, $5.00 fine irrespective of the number
of unreturned items.
- After 14 more days, the fine will be increased $1.00
per day toa maximum of $25.00 per borrower.
(c)
After the $25.00 maximum has been reached, lost book
processing charges will be, and lost book replacement
charges, may be assessed.
2.
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RESERVE LOANS
(a)
For print materials and lecture tapes an hour or more
overdue and which have holds placed on them:
- $1.00 per hour, up to $5.00 per day, to a maximum of
$25.00 per item.
(b)
For music tapes an hour or more overdue and which have
holds placed on them:
- 25 per hour up to $1.00 per day, to a maximum of
$25.00 per item.
(c)
Lost tapes incur a $3.00 replacement charge, plus a
$10.00 processing charge. Lost photocopied items Incur
a replacement cost of lO per page plus 25C for the
folder, plus a $10.00 processing charge.
(d)
When not returned by the semester end due date and when
0 ?
no holds have been placed, general loan fines
pertain (see 1(b) above).
3. ?
SPECIAL LOANS
Failure to return materials by the due date:
- Suspension of borrowing privileges.
- $1.06 per day to a maximum of $25.00 per item.
4. ?
INTERLIBRARY LOANS
Failure to return materials by the due date:
- Suspension of borrowing privileges.
- $1.00 per day to a maximum of $25.00 per borrower.
5.
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REPLACEMENT CHARGES
(a) Suspension of borrowing privileges until fees are paid.
(b)
Book materials: average annual cost of the book within its
particular subject plus $10.00 processing charge.
(c)
Microform materials: $10.00 processing charge plus $10.00.
(d)
There may be a binding surcharge of $4.85 for paperback books.
(e)
Equipment: current replacement costs plus $10.00 processing
charge.
(f) In all cases, if the patron demonstrates that the material
is actually available below the assessed costs, the replacement
charges will be reduced, and conversely if the value of the
material or subsequent costs to the Library are greater than
the above rates, there will be an added charge.
6.
?
UNPAID ACCOUNTS
Where charges have not been paid within 60 days of having beenincurred,
accounts maybe placed in the hands of a collection agency for recovery.
Passed by the Board of Govenors in August 1971.
0
APPENDIX B
SENATE COMMITTEES
LIBRARY PENALTIES APPEAL COMMITTEE (Standing)
MEMBERS ?
CONDITIONS.
Faculty Member
Elected by and from the
Faculty Member
?
Senate Library Committee
Faculty Member
C
Student Senator
?
Elected by and from the
-
Senate Library Committee
Undergraduate Student
Elected by the Student Society
Graduate Student
Head of Loans Division .
?
Non-Voting
Chairman
Elected by and from voting
members of the committee
TYPE: ?
Standing Committee reporting to Senate Library
Committee.
S _
PURPOSE: To consider cases wherein an individual feels unjustly
penalized for an infraction of.the Library
.
Loan Policyand
to make the final decisions.
PROCEDURE: Any individual who is aggrieved by the decision of the
Loan Division of the Library concerning penalties may
petition, in writing, to the head of the Division that the
case be considered by the Library Penalties.Appeal
Committee. The individual will be notified by letter/
telephone of the date of the meeting and may speak to the
Committee on the grievance. The Loan Division will provide
documentation for the Library and the individual may contest
the evidence or enter any circumstances that may be germane.
The decision of the Committee is final.
PENALTIES IMPOSED-WILL BE SUSPENDED WHILE AN APPEAL IS WAITING TO BE
HEARD BY THE COMMITTEE, AND FINES WHICH HAVE BEEN PAIl) AND WHICH ARE
.
?
SUBSEQUENTLY DEEMED. UNIAIR BY THE COMMITTEE WILL BE ,REFUNDED.
Approved by Senale Jan.10, 1972.
Procedure revised by Senate Jan 14, 1.974 and Sept.8,
1975.
EXTRA-MURAL BORROWER'S POLICY
?
November, 1986
A. There are two basic categories of library card. They are:
1.
?
?
Library Cards - These are issued by Registrar's to SFU or SFU related people
?
Ti
named below:
.
SFU STUDENTS ?
SFU FACULTY/STAFF
Undergraduates Full -time
Graduates ?
Retired
Alumni
?
Part-time (Continuing)
Audit Visiting Faculty (paid)
Temporary Staff
0
yr.)
Senators 8 Board of
Governors
SFU RELATED
Daycare
Cleaners
Student Society Employees CUPE Loc.2396
Food Services (SFU)
Bank of Nova Scotia (SFU)
School & Faculty Associates (SFU)
Microtel employees in Discovery Park
University Club (SFU)
Security Personnel (SFU)
Chaplaincy (SFU)
Physiotherapists (SFU)
Travel Desk (SFU)
B.C. PIRG
2. ?
Extra-Mural Library Cards - These are authorized by Library Loans prior to
being issued by Registrar's:
a.
Non-Paying Group:
- S.F.U. special audit students (this includes the Institute
of Canadian Bankers Fellows Program)
- *Currently registered Graduate students of B.C. Universities
(this does not include people who have left a University or
are Alumni of other Universities)
- *Faculty of B.C. and non-B.C. Universities
- *Faculty of B.C. Government-funded Colleges
- *Mentor/Enrichment Program
- Visiting Faculty and renowned scholars (non-paid)
- Research Assistants associated with SFU Faculty
- Conference/Workshop conveners (SFU)
- *Senior Citizens
- * "The Librarian" authorized
- Visiting Scholar Inst. of Fisheries Analysis working at SFU
- SFU Student with department authorized deferral
b.
Pavina Grou
-
*Business connected individuals
- *B.C. and Canada Government staff
-
*Canadian Federation of Students
- *General Public
- *Teachers at Primary and Secondary Schools
- *Teachers at Private and Non-Government funded colleges
-
*Private Researchers
- *International Baccalaureate Students
(unless permission has been granted by division head to be
included in non-paying category)
- *Graduates from Government funded colleges
*To be checked u
FOR LIBRARY USE ONLY": This means that privileges are
only for the Library - not for Gym, Theatre, Pub, etc.
B. The following specifies the conditions for the issuance of Extra-Mural Borrowers'
Cards:
1.
Cards will be issued to individuals only. (No company cards will be issued.)
2.
Date of issuance will be September 1 of each year and the date of expiry
will be the following August 31.
3.
Where applicable, the fee will be $30.00 annually or $15.00 after April 1.
4.
Cards will be authorized by the Library Loans Division with fees.collected
there. Cards will be issued by the Registrar's Office.
5.
Access will be to the General Collection. There will be no access to
Interlibrary Loans or the Reserve Collection. Applicants are allowed to use
database search but must pay full charges.
6.
Applicants for extra-mural cards must make applications at the General Loans
counter of the Library.
[I
.
Nu
SIMON FRASER UNIVERSITY
?
Office
of the
LIBRARY LOAN POLICY: ADDENDUM
?
I University Librarianj
NOVEMBER 19, 1986
