SIMON FRASER UNIVERSITY
?
MEMORANDUM
y:sCz m e,
i
ded bcf
Sevce.-
WHI
T?
0
?
To: Senate
From: J. W. G. Ivany
VicePresident, Academic
Subject: Committee Alignment
?
Date: March
25,
1987
Copies of the terms of reference, purpose, etc. of the various committees as they
currently exist are attached to the back of this paper for reference purposes.
"a) that the Senate Committee on Undergraduate Studies (SCUS) become a
subcommittee of the Senate Committee on Academic Planning (SCAP),
thereby having reporting responsibilities to SCAP rather than Senate, and
b)
that the responsibilities previously delegated to SCUS by Senate be
delegated to SCAP, with the understanding that SCAP may further delegate
appropriate responsibilities to SCUS, and
c)
that the composition of SCUS be changed, as follows;
.
?
Associate VicePresident, Academic - Chairman
Registrar - Secretary
All Faculty undergraduate curriculum committee chairs - or designates
One undergraduate student Senator (Elected by Senate)
One undergraduate student (Chosen by the Student Forum)
Librarian - Ex Officio (Nen'otiiig)-
Director of Academic Advice - Ex officio (Non-voting)
d)
that, other than specified above, the responsibilities and terms of
reference for SCUS remain unchanged, and
e)
that the Terms of Reference for the Senate Committee on Graduate
Studies (SCGS) b& revised as follows:
Purpose
Change existing item 4.
from:
To make recommendations to Senate on new course proposals.
to:
To
make recommendations to the Senate Committee on Academic
Planning (SCAP) on new course and program proposals.
Change existing item 5.
from:
To
make recommendations to Senate on all Calendar changes.
to:
To
make recommendations to the Senate Committee on Academic
i
sPlanning (SCAP) on all Calendar changes."
N
SIMON FRASER UNIVERSITY
MEMORANDUM
TO: R.
Heath
?
FROM: B.
Clayman, Dean
Registrar ?
Graduate Studies
SUBJECT: Committee Alignment
?
DATE: Mar.
25,
1987
At its meeting on 23 March 1987, the SGSC considered the proposal to change
the Terms of Reference of the SGSC so that, on matters of academic programming
(i.e. additions and deletions of, and changes to, courses or programs), SGSC would
act as a subcommittee of SCAP. The membership of the Committee and its
reporting to Senate on all matters within its present Terms of Reference would
remain unchanged.
I am pleased to report that the Committee accepted my recommendation that
this proposal be supported. No formal vote was taken, but a straw vote revealed
no opposition to this whatsoever.
I should mention that, despite its unweildy size, the SGSC actually works. It is
able to reach decisions expeditiously and wisely. It is also proven very valuable
to me as a "Graduate Council" where I can get reactions to a variety of proposals
from persons closely involved in graduate studies.
0
I
SIMON FRASER UNIVERSITY
MEMORANDUM
?
.
0
To: J.
W. G.
Ivany ?
From: W. R. Heath
VicePresident, Academic
?
Secretary, S CUS
Subject: Committee Alignment
?
Date: March 24, 1987
At the meeting of SCUS held this afternoon, your memo outlining some
proposed changes to the reporting structure and membership of SCUS was
discussed.
?
A motion to support the proposal, in principle, was approved
with no opposition. There was one abstention.
/
.
C
SIMON FRASER UNIVERSITY
0
-
?
MEMORANDUM
TO: Mr. Ron Heath
?
FROM:
Walt Wattamaniuk
Secretary to Senate
?
Director, Analytical Studies
SUBJECT: Committee Alignment
?
DATE: March 17, 1987
Dr. Ivany's proposal for changing the responsibilities and reporting structure of
SCAP, SCUS and SCGS was discussed at a special meeting of the Senate
Committee on Academic Planning on March 11, 1987.
A motion to approve in-principle the changes in the attached proposal was
approved unanimously by SCAP.
WJW/hc
?
IN
Enclosure
0
Memorandum ?
from the
Vice-President, Academic
?
Simon Fraser University
To: Members of SCAP, SCUS and SCGS
?
From: J.W. George Ivany
Re: Committee Alignment ? Date: March 11, 1987
The responsibilities, and reporting line of the three
committees of Senate with primary accountability in the area of
academic -planning lead too frequently to a confusion of roles.
Indeed it can be claimed that, from time to time, poor planning has
been the result.
In theory the divisions of responsibility seem clear. The
separation of the. graduate jurisdiction from the undergraduate
presents no critical problem (though even here the boundary
conditions are not impermeable). The separation of the "academic"
valuing and adjudication of curricular change from the "administra-
tive" costing and priority setting, however, is complicated.
Frequently, questions raised in SCUS concerning priorities and costs
are waived as properly the jurisdiction of SCAP. Conversely, when
members of the Academic Planning Committee query the structure of
a program, the quality of faculty, etc., they are reminded that such
questions belong at the table of the Undergraduate Studies
Committee. There are even occasions when what seem to be
appropriate decisions regarding question propriety cause particular
issues to-go unaddressed in either committee. A much more common
phenomenon is the ratification of major academic planning ventures
presented as curriculum refinement to SCUS but not to SCAP.
But seriously, can a proper decision regarding academic plans
be made at all without consideration of the quality of the curric-
ulum, the competence of the program staff, the effect of the
particular decision upon other departments? Can a proper decision
regarding curriculum be made with no thought to resource needs?
2...
Members: SCAP, SCUS, SGGS
Page 2
March 11, 1987
Senate is poorly served
by such academic
planning homework.
.'
I expect to propose the following steps to Senate with the
belief that academic planning and priority setting would be improved
if these suggestions are accepted.
1.
The Senate Committee on Academic Planning, unchanged, become
the single route to Senate for all matters pertaining to academic
programming.
2.
That the Senate Committee on Undergraduate Studies become a
subcommittee of SCAP and that the Senate Committee on
Graduate Studies act as a subcommittee of SCAP insofar as its
terms' of reference include attention to academic programming.
For other, non-program responsibilities, such as those pertaining
to graduate students, SCGS will continue to report directly to
Senate.
3.
That the membership of the Senate Committee on Undergraduate
Studies be changed as follows:
Associate Vice President, Academic - Chair.
Registrar as secretary, non-voting.
All Faculty undergraduate curriculum committee chairs.
Two undergraduate student senators.
Librarian and Director of Academic Advice or their designates
- (ex officio).
4.
?
That the membership of the Senate Committee on Graduate
Studies be unchanged.
/ J.W. George Ivany
LI
Senate Committees - December 1986
?
Page
5
2. SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP)
- Standing (Reporting Category "B")
Members ?
Conditions Term
?
Expiry Date
Vice-President,
?
Ex-officio,
Academic ?
Chair
Associate Vice-
?
Ex-officio,
Pres., Academic
?
Vice-Chairman
Executive Director
?
Ex-officio, (non-voting)
Administrative Services
.
Name
J.W.G. Ivany
R. Saunders
W. DeVries
Dean
of Applied
Sciences
D.A. George
?
-
Dean of Arts
R.C. Brown
Dean of Bus.Admin.
C. LeBon
Dean of Education
J. Tuinman
Dean of Science
G. Geen
Dean of Cont.Studies
J.L. Hoegg
Dean of Grad.Studies
B.P. Clayman
Senator
Elected
2
yrs
Sep
30/88
W. Cleveland
Senator
2
yrs
Sep 30/88
J.M. D'Auria
Senator
by
2
yrs
Sep
30/87
D. Goodman
Senator
2
yrs
Sep
30/87
S.Verdun-Jones
Senator
and
2
yrs
Sep 30/87
K.E. Rieckhoff
Senator (Lay Memb
r)
2
yrs
Sep
30/88
B.A. Hoiweg
Senator (Lay Memb
r)
2
yrs
Sep
30/87
V. Nielsen
Senator (Student)
from
2
yrs
Sep
30/88
-T ?
Hancock-s. Ccr
Senator ?
(Student)
2
yrs
Sep
30/87
S.Custodinho*
Senator (Student)
Senate
2
yrs
Sep 30/88
C. Saran
Librarian
C. MacDonald
(or designate)
Registrar
Non-voting
W.R. Heath
Director of
Secretary -
Non-voting
W.Wattamaniuk
Analytical Studies
Terms of Reference
1. To be responsible
for the implementation
of a
system of
academic planning
based on S.80-98.
Specifically, the Committee
will undertake the following
responsibilities:
Senate Committees - December 1986
?
Page 6
•
?
a) to provide periodic assessments of the present and probable future
environments of the University, its students, and its community;
b)
to identify priorities for the development of new academic programs and
emerging research areas;
c)
to gather information concerning initiatives in the development of
programs at all levels in the University;
d)
to ensure coordination of academic planning with the provision of
facilities and services, with financial resources, and with planning for the
total post-secondary education system in British Columbia.
2.
To review and recommend to Senate all proposals involving new programs,
or major modifications to existing programs, according to the
Y
criteria
specified in S.80-98.
3.
To review existing programs according to the criteria set out in S.80-98 for
the purpose of assessment and, in some cases, possible expansion,
curtailment, or discontinuance.
4.
In carrying out its responsibilities, the Senate Committee on Academic
Planning may establish task forces or sub-committees to deal with particular
tasks.
Approved by Senate at its meeting of October 6, 1975 to
replace the former Presidential Committee - Academic
S ?
Planning Committee. Changes in membership and changes in
terms of reference approved by Senate, December 1, 1980.
Revision in membership approved by Senate, October 4,
1982 (S.82-99). Revision in membership to reflect
University reorganization approved by Senate, May 13, 1985
(S.85-33).
Committee meetings normally are scheduled monthly on Wednesdays, two days
after the scheduled meeting date of Senate, at 2:00 p.m., with adjournment not
later than 5:00 p.m.
SCAP reports to Senate in May of each year.
* Elected June 2, 1986 meeting of Senate to replace A. Steele for balance term
of office.
S
Alternate
Student
Alternate
Senators
Alternate
elected by
Alternate
and from
Alternate
Senate
(Vacant)
E Almassy
T. Arnold
S. Pattison
R. Rainey
.
Senate Committees - December 1986
?
Page 33
15. SENATE COMMITTEE ON UNDERGRADUATE STUDIES (SCUS)
- Standing (Reporting Category "B")
Members
?
Conditions ?
Term
?
Expiry Date
?
Name
Vice-President, ?
Chair
?
R. Saunders
Academic (or designate)
Registrar
Director of
Analytical Studies
University Librarian,
(or designate)
Secretary (Non-voting)
Non-voting
W.R. Heath
W.Wattamaniuk
S. Thomas
Applied Sciences
?
Chairs of
Arts ?
Faculty
Business Admin.
?
Undergraduate
Education ?
Curriculum
Science ?
Committees
Dean
of
Applied Sciences
Dean
of
Arts
Dean
of
Business Admin.
Dean
of
Education
Dean
of
Science
Senator ?
Elected by
(Lay Member)
?
I
and from Senate
Student-Applied Sc. One member
Student-Arts
?
from each
Student-Bus.Admin. ?
Faculty to be
Student-Education ?
chosen by
Student-Science ?
Student Forum
C. -Bhakthan r. J
E. Alderson
C. Smart
M.Manley-Casimir
R.F. Frindt
D.A. George
R.C. Brown
C. LeBon
J. Tuinman
G. Geen
G.D. Basham
T. Welsh
J. McPeanne
-4Vaeant3
-(Vacant)
S. Carr
1
p /
?
Senate Committees - December 1986
/
Page 34
Chair: The Chair of the Committee will be designated by the
/ ?
Vice-President, Academic
( ?
Quorum:
A majority of voting members, including one student.
Purpose
A.
To consider and make recommendations to Senate on all existing and proposed
courses, taking into consideration: (1) the University's academic standards; (2)
the need for coordination of all undergraduate academic activities within the
University.
B.
To review the results of current evaluation processess and bring significant
discrepancies to the attention of Senate, the Faculties and the Departments
concerned.
C.
To recommend to Senate grading and examination practices appropriate to the
University's education process to ensure: (1) reasonably consistent and
equitable evaluation practices within and across courses; (2) the continued
maintenance of high academic standards.
Delegation of Senate Authority to SCUS:
& ?
1. Senate delegated authority concerning waiver of the two semester time lag
requirement before first offering of undergraduate courses (S.75-189).
2. On June
5,
1978, Senate delegated to SCUS the authority and responsibility to
approve practicum courses (which have been formally approved by Senate) for
use on Co-operative Education Programs. SCUS will periodically report to
Senate its actions on those matters (S.78-73).
3. Senate approved, effective January 1, 1978 (S.78-10) the following motions,
and revision to. section (ii) on December 4, 1978
(S.78-159):
i)
That the Senate Committee on Undergraduate Studies be authorized to
conclude all matters dealing with proposed revision of an existing course
unless such revision is undertaken in the context of a major program
revision or entails the need for the allocation of additional resources.
ii)
That such actions be reported in a summary form to Senate for
information at its next meeting and the Board for ratification.
iii)
Notwithstanding the authority granted to it, the Senate Committee on
Undergraduate. Studies retains the right to forward for consideration by
Senate and the Board any matter which, in the judgement of the
Committee or. its Chair, requires such consideration.
4. Senate approved on October 1,1979 delegation to SCUS of responsibility to
&.
?
receive, on a semester basis, reports from Deans of Faculties on topics covered
under Special topics (S.79-90).
5.
Senate delegated to SCUS (July 7, 1980, S.80-96) authority to approve
revisions in the list of courses recognized for inclusion in an area studies
program.
Senate Committees - December 1986 ?
Page
35
6. Senate delegated to SCUS (December 2,
1985)
responsibility to approve and
review practices and procedures with respect to the University's registration
priority system as set out in Senate paper
S.85-59-
Original approved by Senate March 1, 1971. Membership and quorum
revised January 8,
1973. Restructured August 12, 1974. Membership
and quorum further revised September 8, 1975. Changes in student
membership and quorum rule October 3, 1977. Revision of
membership to include Faculty of Business Administration approved
by Senate October 4, 1982 (S.82-99). Revision in membership to
reflect University reorganization approved by Senate May
13, 1985
(S.85-33).
Committee meetings normally are scheduled bi-weekly on Tuesdays at
1:30 p.m.,
with adjournment not later than 3:30 p.m.
SCUS reports to Senate in September of each year.
.
Senate Committees - December 1986
?
Page 12
6. SENATE GRADUATE STUDIES COMMU flEE (SGSC)
- Standing (Reporting Category "B")
Members
?
Conditions ?
Term
?
Expiry Date
Name
Dean of Graduate
?
Chairman
B.P. Clayman
Studies
Dean
.
of Applied Sciences
M. Savage
(or designate)
M. Roberts
Dean of Arts
(or designate)
C. LeBon
Dean of Business Admin.
(or designate)
J. Tuinman
Dean of Education
(or designate)
G. Geen
Dean of Science
(or designate)
University
?
Librarian
S. Thomas
(or designate)
Registrar ?
Ex-officio (non-voting)
H. Nagel
(or designate)
Supervisor, ?
Secretary
M.A. McGinn
Graduate Studies
?
Ex-officio (non-voting)
Chairs of Departmental Graduate Studies Committees
Applied Sciences
Computing Science
?
B.Bhattacharya
Communication
?
M. Laba
Engineering Science
?
J. Cavers
Kinesiology
?
M. Savage
MRM Program ?
R. Peterman
Arts
Archaeology
P.M. Hobler
Criminology
R. Menzies
Economics
J. Chant
English
C. Banerjee
Geography
I. Hutchinson
History
J. Little
Languages, Literatures & Linguistics
T. Perry
Philosophy
R. Jennings
. -L Cohen- fri.
Political Science
Psychology
'
M. Bowman
Sociology and Anthropology
H Sharma
Women's ?
Studies
?
.
A. Lebowitz
Expiry Date
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Sep 30/87
Name
S.
Jenks
P.
Cook
D.
Jelinski
J.
McPeanne
No
Nomin.Rec'd.
No
Nomin.Rec'd.
No
Nomin.Rec'd.
No
Nomin.Rec'd.
P.
Nonacs
No
Nomin.Rec'd.
.
Senate Committees • December 1986
?
Page 13
Business Administration
?
E. Love
?
S
Education
R. Marx
A. Horvath
Science
Biological Sciences
Chemistry
Mathematics & Statistics
Physics
Graduate Student Represenatives
Member
Term
Applied Sciences
Regular Member 1
yr
Alternate
?
1
yr
Arts
Regular Member 1
yr
Alternate
?
1
yr
Business Admin.
Regular Member 1
yr
Alternate
?
1
yr
Education
Regular Member 1
yr
Alternate
?
1
yr
Science
Regular Member 1
yr
Alternate
?
1
yr
R. Brooke
F. Einstein
G. Bojadziev
R. Enns
P1LrPQ1
I. To ensure that the standards approved by Senate are maintained.
2.
To consider matters of policy related to Graduate Studies and to make
appropriate
re
commendations to Senate.
3.
To consider matters referred to it by Departments and Faculties or by the
body(ies).
Dean of Graduate Studies and to make
r
ecommendations to the appropriate
5.4.
To
To
make
make
recommendations
re
commendations
to
to
Senate
Senate
on
on
all
new
Calendar
course proposals.
changes.
6.
To decide on admission or degree
r
ecommendations in those cases where
the Dean of Graduate Studies is not able to approve.
Composition
5.
4.3.2.
1.
Two
TheTheTheThe
members
Dean
Chair
Dean
University
ofofof
Graduate
each
each
Librarian
Faculty
Departmental
Studies
(or(or
designate).
-
designate).
Chair.
Graduate Studies Committee.
in the Faculty
elected by and
of Education.
from the Faculty Graduate Studies Committee
0
Senate Committees - December 1986
?
Page 14
0 ?
6. Two members elected by and from the Faculty Graduate Studies Committee
in the Faculty of Business Administration.
7.
A graduate student representative (or alternate) from each Faculty to be
elected by and from the graduate students in the Faculty by in-person
secret ballot at the Office of the Registrar.
8.
The Registrar (or designate) (non-voting).
9.
The Assistant Registrar - Graduate Studies (non-voting).
Duties
1.
The Committee quorum shall be the Chair and six members of faculty
2.
A voting member of the Committee, who cannot attend a particular meeting,
may send a qualified alternate.
?
A 'qualified alternate' for a member of
faculty shall be a member of a faculty who is qualified to Chair his/her
Departmental Graduate Studies Committee under S.294 as amended.
?
A
'qualified alternate'
?
for a graduate student shall be a graduate student so
elected at Simon Fraser University.
3.
Elections for graduate
?
student representatives and alternates
?
shall be held
once a year in the Fall semester.
?
A sitting member is eligible for re-election
at the end of a term of office.
4.
Replacement elections for elected members who resign from or cease to
qualify for the Committee will be held as soon as practicable.
?
A member
elected in this way will serve for the remainder of the term of the member
0
replaced.
This Committee was formerly called the Senate Committee on
Graduate Studies. Change of name and terms of reference approved
by Senate January 18, 1971. Committee composition revised by
Senate March 6, 1972. Minor revision approved by Senate
September 8, 1975 in membership of Librarian, membership again
revised in December 8, 1976. Revision to election procedures for
graduate student representatives approved by Senate June 7, 1982
(S.82-66). Revision of membership to include Business
Administration approved by Senate October 4, 1982 (S.82-99).
Revision of membership to include MRM representative approved
by Senate February 6, 1984 (S.84-16). Revision of membership to
include Women's Studies representative approved by Senate May
13, 1985
(S.85-29).
Revision in membership to reflect University
reorganization approved by Senate May 13, 1985 (S.85-33).
Purpose revised to include responsibilities from the Executive
Committee, Senate Graduate Studies Committee following its
dissolution as approved by Senate December 1, 1986 (S.86-80).
SGSC reports to Senate in March of each year.
