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SIMON FRASER UNIVERSITY

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MEMORANDUM

TO:

Senate

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FROM: Senate Committee on

Agenda and Rules

SUBJECT:

Committee to Review

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DATE: March 24, 1987

Rules of Senate -

Section IV - Elections

During the recent elections of students to the Senate and the Board of Governors,

it was evident that the Rules of Senate do not address in sufficient detail, the

procedures for the conduct of elections. Specifically, there are no guidelines or

policies relating to campaigning and the removal of campaign literature prior or

subsequent to the time of polling. Under the University Act, (Part 9, Section 42),

Senate has responsibility for such elections.

"The senate shall make and publish all rules necessary and not

inconsistent with this Act in respect of nominations, elections

and voting, and the registrar shall conduct all elections as are

required"

In addition, it is the opinion of SCAR that Senate should review the eligibility of

students to either hold office on Senate and the Board, or to vote in those

elections. For example, current eligibility requirements are stated in terms of

registration in credit courses. This would appear to exclude students who

register for two consecutive Co-op work terms. Similarly, the Rules address the

"downtown only" voting, but there is no mention of process for students in the

Prison Education Program. On the faculty side, the Rules of Senate refer

specifically to Academic Policy 20 for eligibility/ineligibility of Faculty

Associates, but the references to specific parts of that Policy no longer pertain.

MOTION: "That Senate approve the establishment of a Committee to

review Section IV, Elections, of the Rules of Senate, and to bring

forward to Senate, for approval, recommendations for changes

to those Rules. Composition of the Committee shall include:

two Faculty Senators, one of whom shall be Chair; one Student

Senator; and the Registrar. Members will be named by the

Senate $iominating Committee"

one L01S'e,c4o"