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FOR INFORMATION

SIMON FRASER UNIVERSITY

Senate relative to the election of students to the Senate and the Board of Governors were

approved. During the discussion, question was raised as to whether the suggested

revisions might serve to define "fulitime" status at the University for other purposes,

and the Chair agreed with the suggestion that, if the motions were approved by Senate,

advice would be sought from the University solicitor. I subsequently raised these

concerns with the University solicitor, and the response has been reviewed with the

Chair of the Standin g Committee on Elections. Senator Swartz.

The University Act specifies that a student must be "fulitime" in order to be eligible to

hold office on either Senate or The Board of Governors. We are advised that the

statement regarding eligibility for the purposes of nominating, voting and standing for

election within the Rules of Senate should limit the application of that eligibility to those

purposes.

The solicitor also was requested to review the changes as approved by the Senate to

ensure that language and format were appropriate and consistent with the existing

Rules. He prepared a revised draft version of Section IV (F) which he suggested was

consistent with the intention of the Committee and the document as approved by Senate.

I have reviewed this draft revision with Senator Swartz, and we are satisfied that the

changes suggested are purely editorial in nature. On a related matter, Senators will

recall that changes were approved to Section IV (G) relating to the eligibility of Program

Coordinators and Faculty Associates in the Faculty of Education. These changes were

required only because the Rules referenced sections of a particular Academic Policy (AC

20), and that Policy had been changed. It was the advice of the solicitor that, when

referring in standing documents like the Rules of Senate to specific policies of the

University, it may be sufficient and more flexible to simply refer to the policy by its

reference number without referring to the specific section, date or particular revision,

thus avoiding the necessity and uncertainty which arises in the event that the policy is

revised. For example, at the meeting of January 11, 1988, the following change was

approved:

IV(G)(2)(h) It shall not include Faculty Associates in the Faculty of Education appointed

under Academic Policy 20, Section A [May 27, 1986, rev.F].

The suggestion would have the effect of revising the statement to:

IV(G)(2)(h) It shall not include Faculty Associates in the Faculty of Education appointed

under Academic Policy 20.

isOn the understanding that these are editorial changes that do not alter the intent or fact

of the approved, amended Rules, I would concur with the suggestion of the solicitor that

these editorial changes be made to the Rules of Senate.

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