FOR INFORMATION
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S. 90-61
is ?
SENATE LIBRARY COMMITTEE
ANNUAL REPORT
1989/90
1. COLLECTIONS
We are just completing a five year period during which the
growth of the Library's collections has been, determined by
three factors: the policies implemented as a result of
the 1984 Library Review; fluctuations in the currencies of
major publishing countries; and the effects of fiscal
restraints on university Budgets. The confluence of these
circumstances created a decline in the letterpress
accessions rate from an average of 29,000 - 30,000 per
year to a university low of 21,326 in 1987/88. At that
time the President agreed to provide sufficient financial
support to prevent further erosion to the accessions rate
and since thenthe level of growth has increased to the
present rate of 27,354 for 1989/90.
. At the same time, while the collection was growing at a
modest rate the demands placed upon it were increasing at
a pace far in excess of anything anticipated in the 1984
review. The dramatic rises in enrollment, the rapid
growth of the curriculum, the proliferation of off-campus
sites, including Harbour Centre, Cariboo College (Bachelor
of Business Studies and the Secwepemc Cultural Education
Society) and 'the Fraser Valley, along with a vigorous
distance education program have combined to place
unprecedented demands on an increasingly inadequate
collection. More specifically, during this five ' year
period enrollment has jumped 30% (from 8,669 in 1985 to
11,274 in 1990) and the average accessions rate for
letterpress volumes has declined from the 29,555 per year
of the preceding three years (1982/83 - 1984/85) to an
average of 24,936 volumes per year between 1985/86 and
1989/90 -- a 'drop of 15.6%. In short, we have tried to do
more with less and the consequences are obvious.
A glance at the comparative expenditures per student by
the Library and by the University as a whole, ranked
against comparable 'expenditures by other comparable
Canadian university libraries in Appendix A, reveals the
root cause of the problem. We are 5th of 7 in terms of
ii--
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ntiirs
ner student and other measures also?
show SFU lagging behind.
-2-
As the following chart indicates, the costs of correcting
this imbalance are enormous. For example, in order to
match the UBC expenditure per student rate, the Library's
budget would require an increase of $2,415,351.
UBRARY
UBRARY EXPENDITURES REQUIRED
UNIVERSITY
EXPENDITURE/STUDENT
FOR SFU TO MATCH SPENDING LEVEL
UBC
$740
$2,415,351
VICTORIA
724
2,238,887
CARLETON
601
884,967
GUELPH
599
865,446
SFU
521
-0-
CALGARY
515
-63,196
CONCORDIA
478
-479,210
The internal and external library reviews which will take
place during the current fiscal year provide an
opportunity to reassess the policy statements of the 1984
review and to make recommendations with respect to the
level of growth which should take place during the next
five years.
?
0
Space for student seating in the Library continues to be a
critical problem for the University. The Committee has
recommended that this problem be addressed as part of the
Library Review.
2.
3.
Since its official opening on June 7, 1989, the Samuel and
Frances Belzberg Library has successfully completed its
first full academic year of operation. The first and so
far only branch library to be opened at Simon Fraser
University, Belzberg Library offers a full range of
library services to the students and faculty of S.F.U. at
Harbour Centre. An increasing number of external users
facilitating the interaction between the university and
the downtown community.
..
-3-
.
Belzberg Library offers 58 hours of service per week and
is currently staffed -by three full-time librarians and
three support staff, two downtown and one at Bennett
Library. During fiscal year 1989/90, 92,335 people used
the library and 20,263 requests (including reference
assistance, searches., holds, recalls, etc.) were handled.
In the first six months of the current fiscal year (April-
September 1990), requests have increased by 92% and the
number of users are up by 67%. The current level of
service appears adequate for the present number of courses
and students downtown. However, the completion of Phase 3
of Harbour Centre and the addition of programs such as the
Master of Arts in Liberal Studies may necessitate
additional hours of operation and an attendant increase in
staff.
The aim of Belzberg Library is to offer a complete range
of library public services so that most students downtown
can gain access to the library resources they need without
travelling to Burnaby. To this end the library provided
circulation, reference assistance, database searching,
reserves for Harbour Centre courses and access to
interlibrary loan. A daily courier delivery moves library
• ?
material between the two libraries and facsimile is often
used as a means of .:document transmission. As well as
relying heavily on the Bennett Library collection,
Belzberg Branch depends totally on its support in the area
of acquisitions and technical processing.
Belzberg Library was designed to be an "electronic
library" with few paper indexes or journal backfiles.- The
resources currently available reflect this focus. The
Geac online catalogue allows patrons to easily identify
items in the -S.F.U. collection, whether they are located
at Belzberg or at Bennett. Two indexes on CD-ROM,
InfoTrac and CBCA (Canadian Business and Current Affairs)
provide the bulk of patron access to the journal report
literature. This -is supplemented by the online library
services available through Easymts and searches on
hundreds, of other databases performed by the librarians.
A collection of over 800 journals on microcassette
referenced to the InfoTrac index offers users the full
text of' many of the articles they require. Others are
sent or faxed from the Bennett Library. Belzberg Library
also provides a -link to the variety of other information
resources available downtown through public libraries,
corporations, government offices, and community associa-
tions.
0
-4- ?
S
The book collection at Belzberg is developing gradually in
response to the programs offered at Harbour Centre. An
approval plan in the areas of Business Administration and
Gerontology should add 500-1,000. monographs this fiscal
year. A basic reference collection, some print journal
subscriptions, and reserve materials for downtown courses
are already in place.
The prime focus of future expansion at Belzberg is in the
area of enhanced database access in conjunction with
initiatives at Bennett Library. Possibilities include
more locally mounted databases, LANS, increased use of CD-
ROM5, or a combination of approaches. Another major
activity will be the continued monitoring of collection
use and services at Belzberg to ensure good library
support for Harbour Centre without negative impact on
Bennett Library. The success of Belzberg Library in its
first year is due in large part to steady support from
Bennett Library and from the administration at Harbour
Centre. We are confident that the services and resources
of Belzberg library will continue to develop through the
coming years.
4. UPGRADE OF THE LIBRARY COMPUTER
The Library upgraded its Geac computer in late 1989 and
summer 1990. Six new CPU's were installed to accommodate
increased faculty, student, and staff usage of the system.
An additional 23 public terminals were installed in the
Library over Labour Day weekend. The number of
simultaneous dial-in terminals was increased from 9 to 18.
Sixteen additional microcomputer workstations were
installed for Library staff use. The transition to the
new system was six months late due to the vendor's (Geac)
failure to meet software installation deadlines. In
addition to being late, the vendor's installation
performance was quite poor. Many technical problems were
caused by poor software installation by Geac staff. Most
of the technical problems visible to the OPAC (Online
Public Access Catalogue) user have been solved or soon
will be. Despite these problems, system response time has
been good. A new version of the OPAC software which will
allow keyword searching combinations will be installed in
December. In addition, a catalogue report generator will
be installed that can be used by Library staff.
40
S
?
-5-
The Electronic Library Network is a project funded by the
B.C. Ministry of Advanced Education and managed by the
Open Learning Agency. The University Librarian sits on
the ELN Management Advisory Committee. The Associate
Librarian has been selected to do a research/ consulting
study for conducting a pilot project to create a journal
issues table of contents database and document delivery
service. This is one of three studies mounted for the
Shared Reference Databases /Documents Delivery Advisory
Committee. The Library hopes to be in a position to offer
a journal articles catalogue database service to SFU and
Cariboo College students and faculty in fall 1991, as a
pilot demonstration project for the ELN. This will depend
upon the study's recommendations and funding.
6. INTERNAL LIBRARY REVIE
Prior to the Library's External Review to be conducted
during spring semester 1991, the Library Management Group
will conduct an "internal review" or "self-study" that
W ?
will see the development of a strategic plan for the
Library. The consulting services of Ron Einblau and
Associates is being retained to aid the Library Management
Group in doing a staff survey and providing a strategic
planning process. The Library will also be conducting a
number of user surveys as part of this process.
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Work has begun as scheduled on this first floor facility.
Although there are insufficient funds to purchase all of
the required electrically driven compact shelving,
renovations to the area will be otherwise complete and
ready for use by May, 1991. Thus the Library will be able
to realize its long-term plan to provide open, but
assisted, access to its less frequently used research
material. Approximately fifty study seats will substitute
temporarily for the unpurchased shelving. The capacity of
the Centre, when completed, is estimated to be three
hundred thousand volumes.
I*
-6-
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17J
In cooperation with the University Gallery the foyer of
the Library and other selected areas in the building, have
been designated as extensions of the Gallery. Senators
will also notice that recently completed renovations have
greatly improved the appearance and comfort of the entry
area. A long-standing plan to locate a centralized
reference service in this third floor space has been
abandoned in the face of unexpected community growth and
the expanded needs of reference services itself.
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APPENDIX A
SELECTED COMPARATIVE 1988/89 DATA AND RANKING OF
SEVEN UNIVERSITY LIBRARIES EXTRACTED FROM THE
CANADIAN ASSOCIATION OF RESEARCH LIBRARIES
1]
0
0 ?
APPENDIX A .... PG. 1
CANADIAN ASSOCIATION OF RESEARCH LIBRARIES
SELECTED
**********************************************
COMPARATIVE 1988/89 DATA AND RANKING OF SEVEN
***
MEMBERS
*********** *******
RANKING BY PRINT VOLUMES HELD PER STUDENT FTE
UNIVERSITY
#VOL. PER
STUDENT FTE
1.
GUELPH
157
2.
UBC
145
3.
VICTORIA
138
4.
CARLETON
95
5.
CALGARY
89
6.
SFU
81
7.
CONCORDIA
66
RANKING BY MICROFORMS HELD PER STUDENT FTE
#MICROFORMS
UNIVERSITY
PER STUDENT FTE
1.
VICTORIA
124
2.:
CALGARY
85
3.
UBC
80
4.
GUELPH
72
5.
SFU
52
6.
CARLETON
36
7.
CONCORDIA
20
RANKING BY LIBRARY EXPENDITURES PER STUDENT
$
LIBRARY EXPEND
UNIVERSITY
PER STUDENT FTE
1.
UBC
740
2.
VICTORIA
724
3.
CARLETON
601
4.
GUELPH
599
5.
SFU
521
6.
CALGARY
515
7.
CONCORDIA
478
APPENDIX A ... PG. 2
CANADIAN ASSOCIATION OF RESEARCH LIBRARIES
SELECTED
* * * * * * * *
COMPARATIVE
*.* * * * * * * * * *
1988/89
* * * * *
DATA
* * * *
AND
* *.* *
RANKING
* * * * * *
OF
* * *
SEVEN
* * *.* *
•*
MEMBERS.
?
* * * * * * * * * * * * * * * * * * *
RANKING BY EXPENDITURES FOR SERIALS ACQUISITIONS
UNIVERSITY
$ ON
SERIALS
SERIALS AS % OF
ACQUISITIONS EXPEND.
1.
UBC
2,705,000
49.45%
2.
CALGARY
2,073,000
59.06%
3.
VICTORIA
1,675,000
66.21%
4.
SFU
1,263,000
62.22%
5.
GUELPH
1,236,000
53.72%
6.
CARLETON
1,036,000
42.25%
7.
CONCORDIA
980,000
50.28%
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$
ON
MONOGRAPHS AS % OF
UNIVERSITY
MONOGRAPHS
ACQUISITIONS EXPEND.
1.
UBC
2,556,000
46.73%
2.
CARLETON
1,259,000
51.35%
3.
GUELPH
950,000
:41.29%
4.
CALGARY
888,000
25.30%
5.
CONCORDIA
726,000
37.25%
6.
SFU
651,000
32.07%
7.
VICTORIA
583,000
. ?
23.04%
RANKING
BY BINDING
EXPENDITURES
BINDING AS % OF
UNIVERSITY
.
ACQUISITIONS EXPEND.
1.
UBC
209,000'
'
?
3.82%
2.
VICTORIA
169,000
.'.
?
6.68%
3.
CARLETON
157,000
6.40%
4.
SFU
107,000
2.46%
5.
CALGARY
98,000
. ?
2.79%
6.
GUELPH
82,000
3.56%
7.
CONCORDIA
80,000
-
?
4.10%
APPENDIX A .... PG. 3
0
?
CANADIAN ASSOCIATION OF RESEARCH LIBRARIES
SELECTED COMPARATIVE 1988/89 DATA AND RANKING OF SEVEN MEMBERS
RANKING BY LIBRARY AS % OF UNIVERSITY EXPENDITURES
LIBRARY EXPEND.
UNIVERSITY
AS % OF UNIV, EXPEND.
1.
VICTORIA
8.48%
2.
CARLETON
8.15%
3.
UBC
7.20%
4.
SFU
6.27%
5.
CALGARY
6.21%
6.
CONCORDIA
6.16%
7. GUELPH
5.94%
STUDENT
UNIVERSITY
?
FTE PER STAFF
1.
UBC
59
2.
VICTORIA
75
3.
GUELPH
76
4.
CALGARY
81
5.
SFU
82
6.
CARLETON
85
7.
CONCORDIA
92
RANKING BY NUMBER OF STAFF IN LIBRARY
?
TOTAL STAFF
?
PROFESS.
?
UNIVERSITY
?
(FTE) ?
AS % OF STAFF
1. UBC
415
26.02%
2.
CALGARY
246
16.67%
3.
CONCORDIA
187
25.83%
4.
CARLETON
168
20.24%
5.
GUELPH
155
19.35%
6.
SFU
135
27.41%
7.
VICTORIA
130
25.38%
0
SiMON FRASER UNIVERSITY
MEMORANDUM
4
.DQ.B
.
UNIVERSITY LIBRARIAN
Subject.......
?
PENALTIES APPEAL COMMITTEE
ANOAt
REPORT
From ...........
.
!
S
.
ELE
.
.?P.IU....................
P,. .MY.
.9NS................
Date .............
..
C
TPP. R
. 26
4 ?
.
The Library Penalties Appeal Committee met twice during the 1989/90
fiscal year to consider patron appeals.
November
27,
1989 IPAC Meeting.
5 appeal cases were reviewed:
4 denied
1 granted
March
26,
1990 LPAC Meeting
4 appeal cases were reviewed:
.
?
3 denied
1 granted
GP/jc
