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S.90-7

SIMON FRASER UNIVERSITY

MEMORANDUM

To: ?

From:

Subject:

Date:

Action undertaken by the Senate Committee on Academic Planning/Senate Graduate

Studies Committee gives rise to the following motion:

Motion:

"That Senate approve and recommend approval to the Board of Governors

as set forth in S. 90-7

that the notation "GN" meaning "Grade Not Submitted"

be added to the graduate grading system."

GS.89.20 

S I M 0 N F R A S E R U N I V E R S IT 

MEMORANDUM ? 

DEAN OF GRADUATE STUDIES 

LIO9tterve

Ofttc

TO:

?

Senate Graduate Studies ? 

FROM: B.P. C1aya 

Committee 

SUBJECT: ? 

"GN" Grade ? 

DATE: 27 June 1989 

I wish to propose the addition, to the graduate grading 

scheme, of the notation "GN," meaning "Grade Not Submitted." 

Senate recently approved the same 

notation

for undergraduates. 

As described in the Senate documentation (for the "NG" grade), it 

provides a CGPA-neutral method of handling situations where an 

instructor does not submit grades in time for inclusion on the 

transcript. 

This matter will be on the agenda of the next Senate Graduate 

Studies Committee meeting. 

B.P. Clayinan 

BPC:pm 

C.C.

M. McGinn (for distribution) 

MJU27SGS 

SCUS WqI\.

SIMON FRASER UNIVERSITY

MEMORANDUM

To: SCUS ?

From: W. R. He

Registrar

Re: Submission of Grades -

Date: April

25/

1989

Introduction of "NG" Notation

From time to time, circumstances arise where it is not possible

fo/

the instructor

in a course to submit the grades by the required deadline for grdes processing.

For example, in the current Spring '89 Semester two faculty members became

seriously ill during the examination period. On other occasions, the illness or

death of an immediate family member has resulted in the late submission of

grades.

At the present time, the only avenue open to this Office to handle these

exceptional situations is to assign grades of "DE" (Deferred grade) to all students

in the course(s) or group(s) taught by that instructor. This action may have

serious implications for those students since the regulations on deferred grades

require that they be considered as "F" grades in the calculation of the Semester

and Cumulative GPA's, and students may find that they have been placed on

academic probation, required to withdraw, cancelled from classes in the

subsequent semester, and/or excluded from scholarship consideration. These

consequences seem quite unfair for a situation over which the student has no

control.

I propose that the University approve a new grade

notation - NG - (No Grade),

with use of that notation subject to the following

conditions:

1) ?

The grade of NG may be applied only

when circumstances beyond the

control of the University make it impossible

for grades to be assigned for a

course or some section of a course.

2) ?

The Dean of the Faculty responsible for

the course shall advise the

Registrar, in writing, that the notation of NG

is approved for a course or for

a particular group of students in a course.

The Dean shall also indicate the

probable date by which the grades will be

submitted.

The notation NG will not be used in the

calculation of the Semester and

Cumulative Grade Point Averages.

4) ?

Students who have been assigned one or

more grades of NG will be

advised that their continuance status has been

deferred pending receipt of

the final grades, and if at that time they have

failed to meet the

University's standard for continuance, they may be required to withdraw

from the University.

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