S.91-42
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SIMON FRASER UNIVERSITY
OFFICE OF THE VICE-PRESIDENT, ACADEMIC
MEMORANDUM
To: Senate
From: J.M. Munro
Vice-President, Academic
Re: Search committees for Deans and the
Date: August 6, 1991
Associate Vice-President, Academic
Over the past several months, the search committees and terms of reference
for several senior academic administrative positions have been reviewed,
updated and revised. The positions are:
Search Committee for Faculty Deans
Search Committee for Dean of Graduate Studies
Search Committee for Dean of Continuing Studies
Search Committee for Associate Vice-President, Academic
Consultation has taken place with the Chairs and Deans, with the Faculty
•
Association and the Student Society.
The proposed revisions are as follows:
Search Committee for Faculty Deans
1.1 The number of deans is reduced from 3 to 2;
1.2 No more than one faculty member can be elected from any
department;
1.3 The two students should represent the students in the Faculty
and it would be preferred to have one undergraduate student
and one graduate student;
1.4 Up to 2 additional faculty members can be appointed by the Vice-
President, Academic to ensure appropriate gender
representation.
2.
Search Committee for Dean of Graduate Studies
2.1 The number of deans is reduced from 3 to 2;
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2.2 Up to 2 additional faculty members can be appointed by the Vice-
President, Academic to ensure appropriate gender
representation.
3.
Search Committee for Dean of Continuing Studies
3.1 The student member would be selected by the Student Society to
make it consistent with other committees (presently the wording
states that the student member would be appointed by the
President from a list of no more than five persons submitted by
the Student Society).
4.
Search Committee for Associate Vice-President. Academic
4.1
The preference for a graduate and an undergraduate student is
stated. Presently the wording states that the student
representatives will be appointed by Student Forum; to make
the wording consistent with the other committees it is proposed
that it state "selected by the Student Society".
4.2 Two Directors who report to the Associate Vice-President,
Academic shall be selected to the committee (presently, none are
on the committee).
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4.3
The President of the Faculty Association is deleted;
4.4 Up to 2 additional faculty members can be appointed by the Vice-
President, Academic to ensure appropriate gender
representation.
I recommend that Senate approve and recommend approval to the Board of
Governors of the membership and terms of reference for the:
Search Committee for Faculty Deans
Search Committee for Dean of Graduate Studies
Search Committee for Dean of Continuing Studies
Search Committee for Associate Vice-President, Academic
as specified on the attached papers.
Members
Conditions
Vice-President, Academic
Chair
Two Deans
Selected by the Deans. (At least one must be a Faculty Dean. The
incumbent Dean is excluded from membership.)
Four Faculty Members
Elected by and from the Faculty involved. No more than one faculty
member from any department may be elected. At least two of the
elected faculty must hold the rank of Associate Professor or Professor.
Two Students
Selected from the Faculty involved by the Student Society, preferably
one undergraduate and one graduate student.
Up To Two Additional Faculty Members Selected by the Vice-President, Academic to ensure appropriate gender
representation.'
A quorum shall be 60% of the membership of the Committee.
No later than 10 months before the expiration of the Dean's term of office, the Vice-President, Academic shall
initiate formation of a Dean's Search Committee. In the event the Dean leaves the position prior to the expiration
of the term of office, a Search Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for Search Committees.
Terms of Reference
1. Responsibilities of the Search Committee for a Faculty Dean shall include:
a)
deciding whether to include in its search persons outside the Faculty involved;
b)
engaging in a search for potential candidates and examining their credentials;
c)
consulting during the search procedure with all available department chairs in the Faculty involved;
d)
receiving expressions, as early as possible in the search process, of opinions and preferences of faculty
and students in the Faculty involved;
e)
consulting with the department(s) most nearly concerned with the academic discipline of any deanship
candidate about the academic standing of the candidate;
f)
obtaining, in the case of a candidate from within the Faculty, ratification by vote of the Faculty
involved of the candidate to be recommended to the President;
g)
bringing to the President of the University within a reasonable period one or more recommendations
for appointment to the position.
2. When an external candidate is being recommended as Dean, an academic appointment under the terms of
AC 1 is required.
3.
if
the President does not find it possible to recommend to the Board of Governors the appointment of a
candidate recommended by the Committee, the President shall so inform the Committee, and shall supply
an explanation of the decision. In such an event the Dean's Search Committee shall undertake once more
the responsibilities outlined above.
4. Any person who is a candidate for the position shall not be a member of the Search Committee.
5.
If a member of the Search Committee leaves the Committee, the Vice-President, Academic may appoint a
replacement.
1
Whjle appropriate gender representation will be expected to vary, search committees should have at least 20% of their members
from each gender.
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r
Members
Conditions
Vice-President, Academic
Chair
Two Deans Selected by the Deans. (At least one must be a Faculty
Dean. The incumbent Dean of Graduate Studies is
excluded from membership.)
Faculty Members (One From Each Faculty) Elected by and from the respective Faculties with at
least two of the members holding the rank of
Associate Professor or Professor.
Two Graduate Students
Selected by the Student Society
Up To Two Additional Faculty Members
Selected by the Vice-President, Academic to ensure
appropriate gender representation.1
A quorum shall be 60 0 1b
of the membership of the Committee.
No later than 10 months before the expiration of the Dean's term of office, the Vice-President,
Academic shall initiate formation of the Search Committee for the Dean of Graduate Studies. In the
event the Dean leaves the position prior to the expiration of the term of office, a Search Committee
shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for the Search Committee.
Terms of Reference
1. Responsibilities of the Search Committee for the Dean of Graduate Studies shall include:
a)
deciding whether to include in its search persons outside the University;
b)
engaging in a search for potential candidates and examining their credentials;
c)
consulting during the search procedure with all available department chairs and chairs
of graduate program committees;
d)
receiving expressions, as early as possible in the search process, of opinions and
preferences of faculty and students;
e)
consulting with the department(s) most nearly concerned with the academic discipline
of any candidate about the academic standing of the candidate;
f)
bringing to the President of the University within a reasonable period one or more
recommendations for appointment to the position.
2. When an external candidate is being recommended as Dean, an academic appointment under
the terms
of
AC 1 is required.
3. If the President does not find it possible to recommend to the Board of Governors the
appointment of a candidate recommended by the Committee, the President shall so inform the
Committee, and shall supply an explanation of the decision. In such an event, the Search
Committee for the Dean of Graduate Studies shall undertake once more the responsibilities
outlined above.
4. Any person who is a candidate for the position shall not be a member of the Search
Committee.
5.
If a member of the Search Committee leaves the Committee, the Vice-President Academic may
appoint a replacement.
iWbile appropriate gender representation will be expected to vary, search committees should have at least 20% of their
members from each gender.
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Conditions
Chair
Selected by the Deans
Elected by and from the Program
Directors, Continuing Studies
Appointed by the President
Selected by the Student Society
Appointed by the President from a list
of not more than five persons submitted
by the executive of the Alumni Association.
. Membership
Vice-President, Academic
Two Faculty Deans
Two Program Directors,
Continuing Studies
Three Faculty Members
Student
Community Person
A quorum shall be 60
0 1b
of the membership of the Committee.
In making appointments to the Committee, the President shall ensure appropriate gender
representation.'
No later than 10 months before the expiration of the Dean's term of office, the Vice-President,
Academic shall initiate formation of the Search Committee for the Dean of Continuing Studies. In
.
the event the Dean leaves the position prior to the expiration of the term of office, a Search
Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for the Search Committee.
Terms of Reference
1. Responsibilities of the Search Committee for the Dean of Continuing Studies shall include:
a)
deciding whether to include in its search persons outside the University;
b)
engaging in a search for potential candidates and examining their credentials;
c)
consulting during the search procedure with all available Program Directors in
Continuing Studies;
d)
bringing to the President of the University within a reasonable time one or more
recommendations for appointment as Dean of Continuing Studies.
2. If the President does not find it possible to recommend to the Board of Governors the
appointment of a candidate recommended by the Committee, the President shall so inform the
Committee, and shall supply an explanation of the decision. In such an event, the Search
Committee for the Dean of Continuing Studies shall undertake once more the responsibilities
outlined above.
3. Any person who is a candidate for the position shall not be a member of the Search
Committee.
4. If a member of the Search Committee leaves the Committee, the Vice-President, Academic may
appoint a replacement.
•
1
Je appropriate gender representation will be expected to vary, search committees should have at least 20% of
their members from each gender.
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SEARCH COMMITTEE FOR ASSOCIATE VICE-PRESIDENT, ACADEMIC
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Two Deans
Selected by the Deans
(At least one must be a Faculty Dean)
Three Faculty Members
Elected by and from faculty members jointly
Two Students
Selected by the Student Society, preferably one
undergraduate and one graduate student
Two Directors Who Report To The
Selected by and from the Directors
Associate Vice-President, Academic
reporting to the Associate Vice-President, Academic
Up To Two Additional Faculty Members
Selected by the Vice-President, Academic
to ensure appropriate gender representation'
A quorum shall be 60 0 10
of the membership of the Committee.
No later than 10 months before the expiration of the Associate Vice-President's term of office, the Vice-
President, Academic shall initiate formation of the Search Committee for the Associate Vice-President,
Academic. In the event the Associate Vice-President, Academic leaves the position prior to the
expiration of the term of office, a Search Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for the Search Committee.
Terms of Reference
1. Responsibilities of the Search Committee for the Associate Vice-President, Academic shall include:
a)
deciding whether to include in its search persons outside the University;
b)
engaging in a search for potential candidates and examining the credentials;
c)
bringing to the President of the University within a reasonable time one or more
recommendations for appointment as Associate Vice-President, Academic.
2. When an external candidate is being recommended as Associate Vice-President, Academic, an
academic appointment under the terms of AC 1 is required.
3. If the President does not find it possible to recommend to the Board of Governors the appointment
of a candidate recommended by the Committee, the President shall so inform the Committee, and
shall supply an explanation of the decision. In such an event, the Search Committee for the
Associate Vice-President, Academic shall undertake once more the responsibilities outlined above.
4. Any person who is a candidate for the position shall not be a member of the Search Committee.
5.
If a member of the Search Committee leaves the Committee, the Vice-President, Academic may
appoint a replacement
1
Whjle appropriate gender representation will be expected to vary, search committees should have at least 20% of their
members from each gender.
91-07-25
