For Information

S-91-41

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SENATE LIBRARY CMM ITT E E

ANNUAL REPORT

1.

COLLECTIONS

The 1989/90 Annual Report of the Senate Library

Committee noted that after several years of declining

acquisitions "the President [in 1987/88] agreed to provide

sufficient financial support to prevent further erosion to

the accessions rate and since then the level of growth has

increased to the present rate of 27,354 for 1989/90." During

1990/91 this rate was almost exactly duplicated as the.

Library increased its letterpress holdings by 27,447 volumes.

The total operating grant expenditure for materials during

1990/91 was $2,411,461. However, while the rate of

collection growth remained static, enrollment did not. The

Office of Analytical Studies reported an increase of 4.5 % in

full-time equivalent students from 1989/90 to 1990/91.

In preparation for the external review of the Library,

which is now underway in the summer 1991 semester, Library

staff undertook a strategic planning exercise in the fall of

1990. The Collections Management staff participated in that

process and submitted to the Library Review Committee the

following objectives for the three year period beginning in

1991/92:

(1) Assess the collection to determine strengths and

weaknesses, and write a comprehensive collections

policy.

(2)

Co-operate with the Development Office to build the

Library endowment fund to $500,000. On March 31, 1990,

the Library Endowment Funds totalled $189,187.21 with

an outstanding pledge from B.C. Hydro of $120,000 to be

paid in three annual installments.

(3)

Increase the letterpress accessions, rate to reflect

enrollment growth and curriculum development.

(4) Enrich the journals collection with newly published

journals in existing collections areas.

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COLLECTIONS

THREE YEAR COLLECTIONS OBJECTIVES (continued)

(5)

Enrich the journals collection in areas of recent

curriculum development.

(6) Develop and implement policy for weeding and relocation

of materials.

(7)

Replace missing volumes at a rate of 2,400 per year.

(8)

Inventory the collection to determine the extent of

physical deterioration and propose a preservation

program.

In order to help carry out the above objectives, the

library obtained approval to add a librarian to the

Collections Management Division. Interviews to fill the

position were held at the end of the fiscal year. This

position will concentrate on replacement of lost and missing

books; gifts and exchanges; conservation and preservation;

weeding and relocation of materials.

REVIEW OF JOURNAL SUBSCRIPTIONS

The process of reviewing journal subscriptions in

collaboration with individual faculties and departments

continued during the 1990/91 fiscal year. The first exercise

was undertaken by the Faculty of Arts Library Users Committee

which had been formed in 1985 and was initially chaired by

Evan Alderson, then Associate Dean of the Faculty of Arts.

The Committee reviewed existing journal subscriptions in

order to identify titles of lowest priority and to consider

whether or not they should be replaced by more urent1y

needed subscriptions. The process was an exhaustive one and

resulted, under the aegis of the present chair, Richard

Schwindt, in the cancellation of 207 journal titles and the

reallocation of about $23,500 for new journals as requested

by Committee members.

The Science Library Users Committee, which includes

representatives from both the Faculty of Science and the

Faculty of Applied Sciences, has been conducting reviews on a

department-by--department basis. To date, three departments

(Chemistry, Mathematics and Statistics, and Biological

Sciences) have cancelled 47 titles at a total cost of

approximately $55,000. Computing Science has just proposed a

list of possible cancellations which is currently being

circulated to the other Committee members and the Department

of Communication for review. The Faculties of Business

Administration and Education have made minor changes to their

lists, but intensive reviews remain to be done during the

current fiscal year.

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•1.

COLLECTIONS

COLLECTIONS EXPENDITURES BY ACCOUNT

ACCOUNT

1989/90

APPLIED SCIENCES

COMMUNICATIONS

16,663

18,456

COMPUTING SCIENCE

64,010

83,771

ENGINEERING SCIENCE

36,913

50,275

KINESIOLOGY

7,532

7,273

RESOURCE & ENV. MGMT.

6,139

6,145

TOURISM MGMT.

918

3,699

FACULTY TOTALS

132,175

ARTS

ANTHROPOLOGY

13,213

15,707

ARCHAEOLOGY

11,800

14,146

CONTEMPORARY ARTS

51,553

66,831

CRIMINOLOGY

23,302

28,426

ECONOMICS

133,679

122,104

ENGLISH

59,991

69,464

FRENCH

13,142

20,895

GEOGRAPHY

43,263

47,747

GERONTOLOGY (+ BELZBERG)

2,473

5,628

HISTORY

45,461

58,606

LINGUISTICS

18,859

27,046

LITERATURE; MISC.

17,440

17,364

PHILOSOPHY

25,548

31,287

POLITICAL SCIENCE

99,829

119,334

PSYCHOLOGY

50,967

58,848

SOCIOLOGY

55,099

62,849

SPANISH/L.A.S.

4,267

12,459

WOMEN'S STUDIES

4,559

6,465

FACULTY TOTALS

674,445

785,206

BUSINESS ADMINISTRATION

105,336

110,198

(+ BELZBERG)

EDUCATION

44,072

57,048

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P. 4

1.

COLLECTIONS

(continued)

COLLECTIONS EXPENDITURES BY ACCOUNT

(continued)

ACCOUNT

1989190

SCIENCES

BIOLOGICAL SCIENCES

293,179

327,246

CHEMISTRY

227,573

237,049

MATH & STATISTICS

99,736

107,692

PHYSICS

194,670

229,097

FACULTY TOTALS

815,158

MISCELLANEOUS

ATHLETICS/RECREATION

3,012

3,225

BELZBERG LIBRARY

60,091

103,191

BINDING

106,788

109,472

FRASER VALLEY

3,453

455

GENERAL.- LIBRARY

79,066

37,816

- HUMANITIES

5,532

5,998

- SCIENCES

33,878

36,180

- SOCIAL SCIENCES

37,761

39,112

MAPS

944

1,355

REPLACEMENTS

7,193

4,070

RESEARCH DATA LIBRARY

21,972

17,205

SCES / SFU

NIL

2,992

SPECIAL COLLECTIONS

19,926

27,235

MISCELLANEOUS TOTALS

379,616

GRAND COLLECTIONS TOTALS

2,150,802

21411,461

2.

LIBRARY STRATEGIC

PLAN,

1990/91 - 1993/94

In anticipation of the University Library Review, the

Library Management Group decided to develop a strategic plan

in lieu of a "self-study" which would have taken more time

and resources than were available in fiscal year 1990/91. The

purpose of the Library Strategic Plan was not to second guess

the University Library Review Committee's findings, but to

communicate to Library staff and to the University Library

Review Committee where the Library thought it should be going

in its planning for collections and services.

As noted in section 1 above, work on the Library's

Strategic Plan was begun in the fall semester of 1990, as a

collaborative effort of the Library Management Group. Another

feature of the Library Management Group's planning process

was that it retained a management consultant, Harriett Leiner

of Ron Einblau and Associates, to conduct a staff

questionnaire prior to its planning session. In December the

Library Management Group met with the consultant to review

staff responses and to write the Library's mission statement,

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P. 5

2.

LIBRARY STRATEGIC PLAN

(continued)

goals, and objectives for the strategic plan. In addition,

the Library conducted a number of Library user surveys during

the 1991 spring semester. The mission and goals for the

Library are as follows:

LIBRARY MISSION STATEMENT

As the heart of the University, the S.F.U. Libraries

are dedicated to the mission of providing access to

collections, services and facilities of the highest possible

quality in support of the teaching, learning and research

goals of the University community.

By fiscal year end 1993/94, S.F.U. Libraries will...

(1)

Improve physical environment.

(2)

Enrich the collection.

(3)

Expand and improve use of appropriate technology.

(4)

Improve staff/management relations.

(5)

Improve external communications.

.

A steering committee and five working groups were

formed to develop the tactical / workplans for accomplishing

the strategic objectives identified for each of the five

broad goals. A number of follow-up reports were worked on

during 1990/91,

as part of the strategic planning process.

These reports include the following:

SPACE NEEDS AUDIT FOR W.A.C. BENNETT LIBRARY,

Prepared by

Paul Baldwin and Peter Highet.

This report projects library space needs for

collections, services, and seating through 2001, using

the enrollment growth estimates in the President's

CHALLENGE 2001

report. The report concludes that the

library has a critical shortage of study seating

according to the Council of Ontario Universities

library space standards and also according to recent

staff and library user surveys. Analysis of projected

growth in student enrollment and the library's

collections indicates that even with the additional

space which the library is scheduled to obtain in

1994,

there will be no amelioration in the library seatin9

crisis. The report identifies a number of alternatives

which would provide additional reader seating needed to

match the anticipated growth in University enrollment.

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P. 6

LIBRARY STRATEGIC PLANNING REPORTS

USER SURVEYS IN THE BFU LIBRARIES CONDUCTED DURING THE SPRING

SEMESTER 1991,

Prepared by Percilla Groves.

These surveys were conducted by the Library

Survey Committee and include the following five

studies: basic measures, general satisfaction,

materials availability, reference satisfaction, and

remote use of the Library.

Some conclusions are as follows: Library users

are overwhelmingly undergraduates. 82% of the

respondents to the General Satisfaction Survey and the

Materials Availablity Survey, and 78% of the

respondents to the Reference Satisfaction Survey

identified themselves as undergraduates. Nearly 80% of

the literature searches reported were for books; but

only 47% were found. The major reason for the

unavailability of owned items was that they were on

loan or on hold for another user; but 25% of the items

reported by users on the survey as being unavailable,

were actually on the book shelves. Another 10% of items

reported on the shelves could not be found by either

the users or Library staff doing follow-up searches due

to the extreme disorder in the book stacks in several

areas. 60% of the searches for journal literature were

found. Nearly 80% of the persons responding to the

survey were using the Library for course work.

WORKPLAN FOR GOAL 2: ENRICH THE COLLECTION,

Prepared by

Sharon Thomas.

This report lays out the strategy, tasks, and

time frame for achieving the five specific collection

objectives listed in above section 1, q.v.

WORKPLAN FOR GOAL 3: EXPAND AND IMPROVE USE OF APPROPRIATE

TECHNOLOGY,

Prepared by Paul Baldwin and Mary Harris.

It notes that the life expectancy of the present

Geac computer system is 1996, and recommends a number

of projects to be funded before that date and in

anticipation

of a new replacement system, including:

implementation of a thesaurus and cross-references in

the online catalogue (i.e., authorities system) and

clean-up of the catalogue database; mounting a number

of reference databases on BRS software on a Vax 8530 in

the computing centre (as a replacement for SPIRES

running under MTS); the implementation of CD-ROM

mounted databases with remote access via SFULAN; the

replacement of dumb ascii terminals used by library

staff and users with microcomputers attached to SFULAN;

and a number of Geac computer system enhancements.

.

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SENATE LIBRARY COMMITTEE ANNUAL REPORT FOR 1990/91

P.

7

STRATEGIC PLAN REPORTS IN 1990/91

JOURNAL CONTENTS DATABASE AND DOCUMENT DELIVERY PILOT

IMPLEMENTATION STUDY.

Prepared by Paul Baldwin

for the B.C. Electronic Library Network.

The significant feature of this project, which

was approved to be implemented pending funding in

1991/92, is that journal article citations in the pilot

database will be linked to library journal holdings

information. Software will be used which will support

generation of document delivery requests by students

and faculty as an integral function of the search

retrieval session at the computer workstation or

terminal. The project will experiment with campus

document delivery. This project will utilize the BRS

software resident on the Vax 8530 computer mentioned

above.

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3.

LIBRARY APPOINTMENTS 1990/91

ASSOCIATE LIBRARIAN:

HEAD OF MONOGRAPHS DIVISION:

HEAD OF REFERENCE DIVISION:

.

MANAGER OF COMPUTER OPERATIONS:

REFERENCE / MAPS LIBRARIAN:

Paul Baldwin

Mary Harris

Percilla Groves

Neal Baldwin

Poh Yu Chan

4.

W.A.C. BENNETT LIBRARY: SELECTED STATISTICS

1989/90

1990/91

MISCELLANEOUS

Building Usage

1,848,679

1,784,760

Public Photocopying

2,708,477

3,009,768

Book Loans

501,650

-546,921

Book Recalls

19,643

20,443

Continuing

Staff

128

136

REFERENCE

Ref Queries

78,667

63,891

Database Searches

25,427

26,830

INTERLIBRARY LOANS

Books Borrowed

3,409

2,973

Journal Article Copies

6,153

6,715

COLLECTIONS

New Volumes

27,354

27,447

Classed volumes

921,271

942,776

Journal volumes

159,081

166,641

Microform items

818,443

840,779

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5. BELZBERG LIBRARY: SELECTED STATISTICS

1989/90

1990/91

Library Usage

92,335

118,821

Queries

20,326

30,957

Loans

N/A

4,525

6.

LIBRARY FINANCIAL STATEMENT:

OPERATING FUND EXPENDITURES

(extracted from the University Financial

Statements)

1989/90

1990/91

TOTAL SALARIES

$3,584,000

$4,062,000

EMPLOYEE BENEFITS

$432,000

$518,000

TRAVEL & PERSONNEL COSTS

$17,000

$33,000

SUPPLIES & EXPENSES

$530,0090

$509,000

$59,000

$90,000

EQUIPMENT & FURNISHINGS

EQUIPMENT & FACILITY RENTALS

$131,000

$100,000

LIBRARY ACQUISITIONS

$2,149,000

$2,569,000

(SEE note below RE:

Library

Acquisitions)

UTILITIES

$26,000

$33,000

PROFESSIONAL FEES

NIL

$2,000

RENOVATIONS & ALTERATIONS

$34,000

$54,000

INTERNAL COST ALLOCATIONS

$141,000

NIL

EXTERNAL COST RECOVERIES

($286,000)

($352,000)

T 0 T A L

**RE: LIBRARY ACQUISITIONS

The 1990/91 acquisitions

figure includes, per

CAUBO requirements: $123,000

value of gifts-in-kind,

and $35,000 in Access

funding for Infotrac

service to

the SFU program at Cariboo

College.

end:

SLC90/91 (LMG [PEB

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MEMORANDUM

To ............

T

ED

.PB...................................

From.......GISELEPOMERLEA.

W

UNIVERSITY LIBRARIAN

HEAD, LIBRARY LOANS

Subject

BRARY PENALTIES

APPEAL

Date........

The Library Penalties Appeal Committee met once during the 1990/91

fiscal year to consider patron appeals.

November 29, 1990 Meeting

8 appeal cases were reviewed:

8 denied

.

,^4

? 40^^- t/(- -

c.c. Scott Bukovac, Chairman

Library Penalties Appeal Committee

GP/jc

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