S.92-39

SIMON FRASER UNIVERSITY

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OFFICE OF THE VICE-PRESIDENT, ACADEMIC

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MEMORANDUM

To: Senate

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From: Alison J

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Watt, Secretary,

Senate Committee on

Academic Planning

Re: Admission and Registration ?

Date: ?

May 12, 1992

Procedures for partnership

between SFU and UCFV

Action taken at the meeting of the Senate Committee on Academic

Planning on 6 May, 1992 gives rise to the following motion:

Motion

"That Senate approve and recommend approval to the Board of

Governors, the proposed admission and registration procedures which

are contained in paper S 92-39"

S.

Is

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[1

Memorandum of Agreement

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between ?

Fraser Valley College and Simon Fraser University

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Appendix 2

ADMISSION AND REGISTRATION PROCEDURES

General Overriding Principles

All students registered in the University College degree programs offered in association with the

University will be considered to be students of the University College. The two institutions are

considered to be separate institutions even though the University is offering its degree at the

University College. A student of one institution who wishes to apply for transfer to the other

will be considered to be an external applicant. The University will determine the courses that

may be applied towards the degree program and their associated credit value.

This agreement may be altered by consent of both parties.

Definitions

Student ?

unless specified otherwise "student" refers to a student registered in a

University College degree program offered at the University College in

association with the University

Degree program ?

the University degree program offered at the University College in

association with the University.

University courses ?

those courses in the upper division (i.e. with numbers in the 300's and

400's) that are offered as part of the degree program.

GPA ?

the Grade Point average

Credit, credit hours ?

these are synonymous terms used to describe the relative "value" of

courses. The credit value of courses used in GPA calculations or to

meet program requirements will be that defined on transfer to the

University and not that of the sending institution. For this purpose

the University College is considered a 'sending institution' - only

those courses that have been articulated with the University may be

used.

ADMISSIONS

1) ?

The University College will receive and process

all

applications to the degree program in

accordance with the University's admissions policies.

Pertinent University admission policies are

- the admission GPA will be calculated from

all

courses that are considered by the

University to be transferable to the University.

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- the minimum CPA for admission is 2.0.

2)

The

College,

University

especially

will

in

assist

the assessment

in the training

of international

of admissions

and

personnel

external applicants.

at the University

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3)

Admissions appeals will be heard by the University College Admissions and Standards

Committee. The University may have representation on that committee when appeals

are considered.

REGISTRATION AND RELATED MATTERS

Records

1)

All registration and student records will be maintained at the University College.

2)

The University College will administer all requests for official transcripts of academic

record.

3)

The official and unofficial records will contain a notation that the programs operated in

association with the University. The official records will contain a notation that the

degree was "awarded by Simon Fraser University at the University College of the Fraser

Valley".

4)

Tuition and other fees (and policies for refunds) shall be set by the University College.

5)

The University College will, upon request, provide to the University management repo

relating to the students in the degree programs. These may include:

- grade reports for each University course.

- unofficial transcripts or reports at the end of each semester for each student in the

degree program in a format satisfactory to the University.

Continuance in Program

1)

A student's performance in a degree program will be measured by calculating a

Cumulative Grade Point Average (CGPA). This will be based on all courses taken at the

University College which may apply towards the degree. It includes those courses with

an "NC" (failing) grade, but excludes duplicated courses.

Courses taken at an external institution are not included in the CGPA calculation.

2)

Students are expected to maintain a CGPA of at least 2.0.

3)

Students who do not maintain the minimum CGPA will be placed on Academic Warning

(probation) for the next semester.

4)

Students who do not achieve a semester CPA of at least 2.0 while they are on Academic

Warning will be Required to Withdraw from the program.

A student on Academic Warning who achieves a semester CPA of at least 2.0 will

continue on Academic Warning until the CGPA equals or exceeds 2.0.

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5)

Students who have been Required to Withdraw from the program may apply for

admission to the University College as Academic General Studies (University Transfer)

students. They may not register for any upper division courses offered at the University

College.

6)

Students who have been Required to Withdraw from the program may apply for

readmission to the program. The application will be treated as an admissions appeal by

the University College Admissions and Standards Committee.

Students who have been Required to Withdraw and who wish to apply for readmission

will be advised to complete a further nine credits of academic work or repeat a similar

amount of academic work taken previously in order to demonstrate their academic

abilities. Readmission to the degree program is not automatic at the end of the period of

rustication.

Students who are readmitted will be placed on Academic Warning and will be subject to

the conditions of Academic Warning as set out above.

7)

Students

will

not be readmitted more than twice.

8)

Students may not repeat courses in which they previously earned a grade of "C" or better.

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Graduation

1)

A minimum of one hundred and twenty credits are required for the degree. At least 60

credits must be completed at the University College, including at least 45 credits in the

upper division.

Courses may be transferred in from an external institution, although only those courses

with a grade determined to be equal to "C" or better will be given transfer credit towards

the program. In this case the University is considered to be an external institution.

Courses taken at an external institution are not included in any GPA or CGPA calculation.

2)

In order to qualify for graduation from the Extended Minor degree program the student

must:

a)

complete a minimum of 120 credits, including a minimum of 45 upper division

credits, and

b)

complete the credit requirements for two Extended Minors, including at least 15

upper division credits in each of the Extended Minor programs, and

c)

achieve a minimum CGPA of 2.0, and

d)

achieve a minimum GPA of 2.0 in each of the Extended Minors, and

e)

achieve a minimum overall GPA of 2.0 in upper division courses.

3. ?

The University College will receive

all applications for graduation from degree programs

and collect any related fees.

The University College will recommend candidates for the degree to the University. At

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the same time it will provide a copy of the recommended candidates' academic records

and any other supporting documentation as required by the University.

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All degree candidates must be approved by the appropriate University Faculty and the

University Senate.

4) The degree parchment will be similar to that issued to graduates from the University but

it will include a notation that the program was offered in association with the University

College.

Academic Regulations

1)

The University College will use its own grading system, subject to any agreed additions or

changes necessary to conform to University policy.

Grading practices at the University College, including standards of performance required

for a particular grade, will conform to University standards.

2)

The length of each semester and related breaks will be determined by the University

College, taking into account the hours of instruction judged by the University as necessary

for the assigned credit value for the University courses.

3)

The withdrawal policies for students in University courses will be

during the first three (3) weeks of a semester, courses may be dropped without a

notation on the transcript

during weeks four (4) and five(5) courses may be dropped with a "W" notation on

the transcript

courses may be dropped after five (5) weeks only in extenuating circumstances, with

the notation "WE" on the transcript. Extenuating circumstances are defined as

unusual circumstances beyond the student's control which make it impossible for

the student to complete the course.

Determination of the extenuating circumstances will be made by the appropriate

University College dean or designate.

4)

Final examinations will be scheduled by the University College with appropriate

consultation with the University.

5)

The University's policies on advanced credit and course challenge as described in the

1992/93 University Calendar will apply to University courses.

6)

Grade appeals will be processed under procedures established by the University College.

There may be consultation with the University.

7)

A student who is registered in a University course may change to "audit" status in the

course only during the first three weeks of the semester. Students may register as "audit"

students only during the first three weeks of the semester.