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S.92-28

SIMON FRASER UNIVERSITY

Memorandum

TO: ?

Senate

FROM: ?

Senate Committee on Agenda and Rules

DATE: ?

March 20, 1992

SUBJECT: Responsibilities and Terms of Appointment of Faculty Dean

Action undertaken by the Senate Committee on Agenda and Rules gives rise to the

following motion:

MOTION:

"that Senate approve and recommend approval to the Board

of Governors, as set out in S.92-28 the Responsibilities and

Terms of Appointment of Faculty Deans"

SIMON FRASER UNIVERSITY

Office of

the Vice-President, Academic?

Memorandum

To: ?

Senate Committee on Agenda and Rules

From: ?

J.M. Munro, Vice-President, Academic

Subject: ?

Responsibilities and Terms of Appointment of Faculty Deans

Date: ?

24 February 1992

In 1970, Senate approved document S 358 on the Method of Appointment of Deans

of Faculties, the Responsibilities of Deans of Faculties, Search Committees and

Terms of Reference for Search Committees and the Terms of Appointment of

Deans. The original document was approvedafter significant modification, by the

Board of Governors, but it was always referred to as S358 and was never issued as a

policy.

In November 1991, I brought forward revisions of the committee membership and

terms of reference of search committees for Faculty Deans. At that time, I indicated

that revisions on the Responsibilities of Faculty Deans and Terms of Appointment

would be coming forward in due course.

The attached revisions have been developed through the consultation process with

Chairs, Deans and the Faculty Association. The revisions are an effort to update

the documents and reflect the current role of Deans today.

When these documents have been approved by Senate and the Board of

Governors, they will be issued as one of the University's policies along with the

search committee membership and terms of reference.

Statement of Responsibilities for Deans of Faculties

The begn shall be responsible to the Vice-President, Academic for

the administration of the Faculty and shall exercise the

responsibilities of Faculty Dean in accordance with the policies and

procedures of the University.

The Dean shall chair the Faculty in accordance with the powers and

duties laid out in the University Act. The Dean is expected to

maintain the confidence of the Faculty.

The Dean shall chair a committee of Chairs in the Faculty. It is the

Dean's responsibility to consult with the Chairs on the development

of policies and general directions for the University, and to provide

the University Administration with the views of the departments on

issues and plans.

The Dean shall develop a budget for the administration of the

Faculty which conforms with University practices and shall be

responsible for ensuring that the budget is expended in keeping with

the general objectives towards which the budget was developed..

The Dean shall maintain links between the Faculty and other

Faculties and with the Deans of Graduate Studies and Continuing

Studies. The Dean shall also establish and maintain links with other

institutions and academic bodies, both provincial and national.

The Dean shall support curriculum development and the initiation

and development of new undergraduate and graduate programs in

line with the University's overall programming objectivesJ Igh

standards of teaching, methods of evaluating teaching effectiveness

and grading practices shall be encouraged by the Dean.

The Dean shall foster and encourage research within the Faculty.

Chairs includes Directors of Schools and, in non-departmentalized Faculties, Directors of

The Dean's position is a highly responsible one, requiring full-time

attention. Nevertheless, Deans should maintain contact with their

discipline during the term of office.

1.10 .

The Dean shall serve on Senate and other University Committees as

required and shall report to the official bodies of the University and

to University administrative officers on academic and administrative

developments relating to the Faculty. The Dean shall carry out such

other duties as may be assigned by University bodies, the President,

and the Vice-President, Academic.

21 February 1992

Terms of Appointment -. Deans of Faculties

The term of appointment of Deans shall normally be five years. An

individual may be reappointed once as -the Dean of the Faculty.

During the term of office, the Dean shall serve on a year round basis, with

annual vacation of one month which shall be scheduled in consultation

with the 'Vice-President, Academic.

The Dean shall be' subject to recall at any time 'after the first year in office.

A recall ballot shall be arranged by the Vice-President, Academic within a

reasonable period following receipt of a petition requesting such a ballot.

The petition must be signed by at least one-third of the faculty members in

the Faculty involved. If the votes in favour of recall are equal to or

greater than a majority of the faculty eligible to vote, the President shall

recommend to the Board of Governors the termination of the Deans

contract as Dean.

Upon completion of a five year appointment, the Dean shall be entitled to

research leave of one year.

A Dean who intends to resign from the position of Dean shall give as

much notice as possible, preferably two semesters notice.

Unless the Dean's academic salary is at the ceiling, the Dean's academic

salary will be increased one step each year during the term of the

appointment. The Vice-President, Academic may, after reviewing the

performance of the Dean, decide on a higher placement of the Dean's

sal

when the Dean resumes his/her faculty position.

7. Where the position of Dean becomes vacant and no successor has taken

office, the Vice-President, Academic shall consult with the Chairs' in the

Faculty, and shall recommend to the President the name of a person to

serve as Acting Dean.

1 ?

Chairs includes Directors of Schools and, in non-departmentalized Faculties, Directors of Programs

21 February 1992

' ?

ST

ATEMENT 

OF THE

RESPONSIBILITIES 

DEANS OF FACULTIES 

• ? 

A.

1. At 

of

the

serving 

un

iversity 

as (a) an 

level, 

administrative 

the Dean has 

officer 

the dual 

of the 

r

esponsibility 

University 

and (b) as the executive officer of his Faculty. 

a.

U

As

in

shall 

niversity. 

an

accordance 

administrative 

be responsible 

The

with 

Dean 

the

should 

for

officer 

policies 

the

advise 

of

a

dministration 

and

the

and

p

Unrocedures 

iversity, 

consult, 

of

of

the

when 

the

the

Faculty 

Dean 

by

Possible, 

the administrative 

with his Faculty 

officers 

on

p

of

olicies 

the University. 

under 

con

sideration 

and

for

executive 

students 

r

epresenting 

officer 

of his 

the

Faculty 

of

i

nterests 

his Faculty 

and

of

Presenting 

the

the

d

Dean 

epartments 

their 

is responsible 

views 

faculty 

to

the official bodies of the 

U

niversity and to 

U

niversity 

administrative officers. He shall attempt to obtain the 

resources to fulfill the needs of his Faculty and to 

implement its programs. 

C

.

The Dean shall report to the official bodies of the 

U

niversity and to University administrative officers on 

the academic and administrative developments and work 

of

his Faculty and shall carry out such duties as may be 

Academic. 

assigned to him by the 

P

resident and the 

Vice 

-President, 

B. ? 

At the faculty level: 

1.

The Dean shall develop an annual budget for his Faculty in 

equitable 

accordance 

budget 

with University 

di stribution 

p

olicies. 

within

his

He is 

Faculty. 

responsible 

He shall 

for

be responsible for ensuring that budgets within his 

Faculty 

are expended in accordance with University policies. 

2.

Uniapp 

The

versity 

ointments, 

Dean shall 

policy. 

promotions 

make 

recommenand 

dations 

tenure as 

with 

specified 

respect 

by

to salaries, 

3.

The Dean shall ensure that high academic standards are 

maintained in his Faculty. He shall also take an active 

departments 

role in coordinating curriculum and program 

d

evelopment amongst 

4.

academic 

The

in his 

Dean 

Faculty 

priorities. 

shall be 

g

enerates 

re

sponsible 

an academic 

for

ensuring

plan and 

that 

e stablishes 

each 

department 

its

5.

students, 

The Dean shall 

as may 

have 

be

such 

a

ssigned 

resp 

to

o

n

sibilities 

him. 

for

counselling

of

...2

- 2.- 

6.

The Dean shall be responsible for ensuring that the 

Faculty is represented on university bodies and before 

external agencies. He shall also ensure that the 

F4cu].ty is represented in those instances where coordination 

is required amongst other Faculties in the University. 

7.

The Dean should regard his position as a highly responsible 

he

one

should 

normally 

maintain 

requiring 

some 

his

contact 

full-time 

with the 

attention; 

teaching 

ne

and

vertheless, 

research activities of his discipline during his term of 

office as Dean. 

• 8.

Final 

r

esponsibility for the function of his position may 

not

to the 

be

Academic 

delegated 

Vice- 

by the 

p

resident 

Dean However, 

the creation 

a Dean 

of either 

may

r ecommend 

or

'both of the following positions to assist him in the carrying 

shall 

Positions. 

The

out

Dean 

of

be

his

subject 

shall 

The

duties: 

.ppøit 

app

£. ? 

to

s.i_-', 

?

ratification 

Aociate 

'

t

?

heperson 

F?of 

Dean 

an

by

or

Associate 

,

a

persons 

Assistant 

vote of 

Dean, 

to

the

to

serve 

the

faculty 

however, 

Dean. 

in such 

?

members in the Faculty involved. 

9. Subject to the foregoing, the Dean is expected to maintain 

the confidence of his Faculty. Though many of the day to 

day

,

administrative decisions must be left to the Dean's 

discretion, the basic policy of the Faculty should be 

acceptable to his Faculty. In matters which are properly 

under Faculty 

ju

risdiction, the Dean should consult with and 

be guided by the Faculty meeting, the 

a

ppropriate Faculty 

Committee or with his Advisory Committee, as may be 

applicable The Dean shall be obliged to observe such 

procedures concerning the exercise of his responsibilities 

as may have been determined by his Faculty as long as such 

procedures are compatible with the Universities Act, the 

university-wide 

procedures, and this statement of responsibilities. 

December 14, 1970 

.

/

•

?

.

DEANS OF FACULTIES: TERMS OF APPOINThENT 

A. ? 

Term of Office of Deans: 

1.

Deansshall be selected to serve for a term of not 

less than three nor more than five years, as the 

President and the nominee may mutually agree. 

2.

An individual may be reappointed to the office of 

Dean. 

3.

During his term of office a Dean shall serve on a 

three-semester-a-year basis, with one month annual 

vacation. 

4.

Upon completion of his term of office, whether three, 

four or five years, a Dean shall be entitled to research 

leave of at least one year. 

• ? 

5. A Dean shall be subject to recall at any time after his 

first year in office. A recall election shall be 

scheduled by the Academic Vice-President within a 

reasonable period following his receipt of a petition 

so requesting, signed by at least one-third of the 

faculty members of the Faculty involved. If the votes 

in favor of recall are equal to or greater than a 

majority of the faculty eligible to vote the President 

shall recommend to the Board of Governors the termination 

.

?

of the Dean's contract as Dean. 

6. Where the position of Dean becomes vacant, for any 

reason,. and no successor has taken office, the Academic 

Vice-President, in consultation with the Chairmen of 

Departments in the Faculty involved, shall recommend 

to the President the name of a person to serve as 

Acting Dean. The Acting Dean shall have all powers and 

responsibilities pertaining to the office of Dean. 

B. ? 

Related Matters: 

1.

Expenses associated with the academic activities 

engaged in by a Dean during his period of office shall 

not be a charge against any individual department. 

2.

Only those persons holding faculty status within the 

Faculty involved (as determined by Senate and as 

recorded in the Registrar's Office) shall be 

eligible 

to vote under section A.5. and under section 8.8 of the 

policy statement on the Responsibilities of Deans of 

Faculties. 

3.

In the policies relating to Deans of Faculties, unless 

otherwise specified, the applicable election rules and 

procedures shall be those prevailing in elections to 

Senate, with the elections to be conducted by the 

Registrar. 

December 14, 1970 