is
S.93-33
SIMON FRASER UNIVERSITY
Office of the Vice-President, Academic
?
MEMORANDUM
To: ?
Senate ?
From: ?
J. M. Munro
Chair, Senate Committee
on Academic Planning
Subject: ?
Irregular Admissions ?
Date: ?
April 14, 1993
(SCAP 93- 16)
Action undertaken by the Senate Committee on Academic Planning and the Senate
Undergraduate Admissions Board gives rise to the following motion:
Motion: ?
"that Senate approve and recommend approval to the Board of Governors,
as set forth in S.93 - 33, the proposal for a modification in University
admission policy which allows for irregular admission, as outlined in the
attached documents, SUAB 240 and SUAB 240-A."
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0
SCAP
93:16
.
SIMON FRASER UNIVERSITY
MEMORANDUM
To: ?
Senate Committee on Academic Planning (SCAP)
From:
Nick Heath, Secretary
Senate Undergraduate Admissions Board
Date: ?
19930330
ISubiect: Irregular Admissions
?
I
As a result of action taken at the 26 March 1993 meeting, the Senate
Undergraduate Admissions Board unanimously approved the following motion:
Moved
"that SCAP give consideration and approval to the proposal for a
modification in University admission policy which allows for irregular
admission, as outlined in the attached documents, SUAB 240 and SUAB
240-A, and to forward it to Senate for further consideration."
It should be noted that approval by SUAB was contingent on acceptance by
SOAP and Senate of the three principles outlined on the first page of SUAB
240A.
Isp
S
/
SUAB 24OA
SIMON FRASER UNIVERSITY
?
Office of the Registrar
Memorandum
From:
Nick Heath, Director of Admissions & Liaison
To: ?
see below
Date: 1993 03 02
ISubject: Irregular Admission - feasibility/implementation
SUAB approved in principle the irregular admission proposal (SUAB 240) at its
meeting of 22 October 1992.
There was further discussion at the SUAB meeting of 9 February, and a meeting was
held on 26 February to discuss it. R. Case, C. Hamm, P. Holborn, K. Kirkland and N.
Heath attended. Consensus was reached to amend the proposal and to clarify certain
aspects.
Enrolment Planning
As identified earlier, the chief problem is how to count these students for enrolment
planning purposes.
It was decided that this matter would be best resolved through discussion between
the Dean of Education and the senior administration.
The following
a)
irregular
principles
admissions
are assumed
will
for
not
the
displace
remainder
regular
of
admissions
this document:
?
0
b)
following from a), irregular admissions will be reported separately in
new student counts
c)
following from a), course registrations by irregular admissions will be
reported separately in headcount and FTE statistics.
The separation of irregular admissions from all other admissions is justified by:
• ?
external funding in place for many courses in which they will register;
• ?
absence of a long-term commitment to provide courses or other
services to irregular admissions.
The challenge is to increase flexibility and responsiveness to needs and to facilitate
entrepreneurial activity by faculties, without creating demands and expectations
which cannot be met.
Terms for Irregular Admission
These comments
will refer to the numbering in Dr. Hamm's proposal of 6 October
1992.
I. Calendar minima to apply:
No change.
?
.10
2.
Register only with permission of Faculty
This should be amended as follows;
Irregular admissions shall be blocked from the registration system and the block
may be removed by the faculty official who is responsible for
u/g
programs. They
may then register only in courses offered by that faculty, unless specific permission
is granted by another faculty or department for course registration outside the home
faculty.
3.
May not be in any program, zero RPN
A change. in records policy is required to permit a student to have no program
of study, or a 'dummy' program must be devised. In accord with this principle, no
credential may be granted to an irregular admission. It is also necessary that an
irregular admission not accumulate RPN points, and this will also require a policy
and system change.
4.
Application deadline waived
A new procedure must distinguish between normal and irregular admission,
in order to work to different deadlines. All irregular admission applications must
be received firstly by the faculty, which will then forward the applications to the
Registrar's Office, with clear identification of irregular status.
•
?
5.
Admit on unofficial documents
No change
6.
TOEFL waived for courses
- taught in French
No change
7. Limit
of 12
cr per year, 16 total
This should be amended as follows;
Irregular admissions will be eligible to register only in the semester to which
admission is granted. Irregular admissions will not be eligible for re-admission, but
may request renewal
of
eligibility for up to three further semesters (i.e. 4 semester
limit). They may register in no more than 8 semester hours
of credit in any
semester. ?
Renewal will not be permitted
if
an irregular admission student has
attempted 16 semester hours or more
of
credit at any time. Admission as a regular
student may be requested by any irregular admission, subject to meeting the usual
criteria, including the higher cut-off gpas necessary to limit enrolment.
Further
Terms
8.
Standing and Continuance
Irregular admissions shall be subject to the usual provisions.
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2
3
9. Fees
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S
The normal application, document, admission confirmation, registration
deposit and tuition fee shall apply.
Implementation
It is not known if faculties other than Education will wish to make use of irregular
admission. If approval is received from Senate and its committees, implementation
for the Fall Semester 1993 is desirable and can be achieved, subject to timely
completion of computer system
changes.
Refer proposal back to SUAB
It is proposed that the amended proposal be re-considered by SUAB. A meeting has
been tentatively scheduled in the week 22 - 26 March. Please let me know if you
have comments on this before the meeting papers are prepared.
Distribution: ?
Roland Case
Cornel Hamm
Pat Holborn
Karen Kirkland
Judith Osborne
Ron Heath
Harvey Nagel
Flemming Larsen
nh Mar 93
C
.
3
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4
SUAB 240
SIMON FRASER UNIVERSITY
?
DEAN OF EDUCATION ?
MEMORANDUM
To: Nick Heath, Director
?
From: Robin Barrow
Subject:
Irregular Admission Policy ?
Date:
1992-10-09
Thank you for your memorandum of 21st August 1992 in which you comment upon our
proposal for an Irregular Admissions policy and for your invitation to submit a revised
proposal to SUAB. The attached is our revised proposal, representing consideration of
your helpful comments and approval by our Undergraduate Programs Committee and the
Executive Committee of our Faculty. Please consider at the next SUAB meeting.
RB:nr
Enclosure
C
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2 Q
SIMON FRASER UNIVERSITY
Faculty of Education
HOW
?
.
Memorandum
TO:
FROM:
RE:
DATE:
Nick Health, Director
Admissions and Liaison
Cornel Hamm, Director
Undergraduate Programs
IRREGULAR ADMISSION POLICY
6 October 1992
The following is a proposal for a modification in University admission policy
which allows for irregular admission.
The need for such special consideration in the Faculty of Education arises out of
the following observations:
1.
Some of our course offerings are arranged in conjunction with School
Districts who have a special interest in having selected teachers take our
courses on site for purposes of addressing their concerns with implementing
current educational initiatives. Some of these teachers (potential students)
do not qualify for admission under the operative g.p.a. requirements limiting
admission within the semester quotas but do nevertheless qualify within the
minimum calendar requirements.
2. The Faculty of Education (Professional Development Program) offers tuition
fee certificates to School Associates (supervisors of our P.D.P. students in
the school) should they wish to take credit courses. Some of these teachers
also may not qualify under the present quota-driven operative g.p.a. system,
though qualifying at the calendar minimum. In order for the Faculty to be
able to honour the certificates, these students need to be given access to the
University by special admission.
3. In most instances the courses and programs taken by these "special
admission students are offered off-campus and therefore do not represent a
strain on the physical resources of the University.
4.
Most of the courses and programs concerned are specially funded, i.e.
outside base budget.
5. A number of the courses and programs concerned are offered
collaboratively with School Districts in response to urgent needs in the field
and hence are not scheduled early enough to meet University calendar
aamission ceaclines. t-ceguiar admission policies, in other words, are not
flexible enough for some of our purposes.
?
6
.
.
Nick Heath
?
-2-
?
6
October 1992.
S
6. The terms of "irregular admission" to follow generally provide opportunity for
specially arranged and funded professional programs to proceed and to
enable students to participate in them without jeopardizing opportunity for
students with regular admission.
Other faculties may have additional reason to support such a policy.
1.
That regular academic acceptability for admission (i.e. calendar minimum
g.p.a.) be observed. (This should not exclude the "mature student"
admission formula.)
2.
That students granted "irregular admission" may register for a course or
program only with the permission of the Faculty.
3.
That students granted "irregular admission" may not be enrolled in a degree
or certificate program and should be be assigned a "0" Registration Priority
Number, not guaranteeing them the ability to register for any course offered.
4.
That the regular deadline for admission for students entering late scheduled
• ?
courses be waived and normally set for one month prior to course
commencement. (Faculty shall regularly inform the Admissions office of late
scheduled courses and suggest an appropriate admission deadline, which
shall be agreed upon by the Admissions office.)
5.
That irregular admission be granted in the first instance on the basis of
"unofficial" (e.g., xeroxed) documentation, provided that official
documentation be forthcoming at a stated date to be determined by the
Admissions office. Such admissions shall highlight a "subject to..." clause in
the letter of admission, final admission pending adequate documentation
and other admission requirements.
6.
That in the special case of French program students taking courses in which
French is the language of instruction, the English proficiency requirements
(TOEFL) be waived temporarily, provided that the requirement is met before
registering in courses in which English is the language of instruction.
7.
That students granted irregular admission not be allowed to take more than
12 semester hours credit in any one year and not more than 16 semester
hours in total. If further credit is wanted then further admission shall be on
the regular basis.
1
Proposal for Irregular Admissions in Education
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S
Proposal
The Faculty of Education is seeking the flexibility of an irregular admissions policy and
procedures that would apply to off-campus inservice courses. The aim of such a policy
would be to admit inservice teachers to the university to take designated courses within the
Faculty of Education only. We intend that it
would limit these individuals to certain courses
up to a credit limit such that they would not put undue pressures on campus resources or
interfere with the overall quota system. It is understood that these students would be
subject to minimum calendar CPA requirements.
Background
Increasing numbers of experienced teachers throughout British Columbia are seeking
educational opportunities that help them understand and implement changes in public
school policies and programs. Retraining of these teachers is a high priority for both school
districts and the Ministry of Education. Many of the teachers seeking these opportunities
are not current or past SFU students.
For example, in 92-3 and 93-1:
New ?
Re-Admit ?
Re-Reg.
?
Current
Education 384
?
21 ?
2 ?
10 ?
27
Education
385 ?
1 ?
2 ?
0
?
5
Education 386
?
40 ?
4 ?
16 ?
27
The Faculty of Education has developed several models for off-campus inservice course
delivery that allow teachers to investigate new programs in cohort groups with instructional
and supervisory support from school district personnel. These courses provide the
advantages of greater relevance to the local context and ongoing interaction among teachers
who work together.
Benefits of off-campus inservice courses for the university
Some advantages of these kinds of courses for the university are:
a.
School districts contribute both personnel and financial resources, thus extending the
Faculty's capacity to serve its inservice clientele;
b.
Courses are offered in school district facilities, relieving some of the stress on campus
resources;
c.
Ministry of Education funds for teacher-
'
nservice are funnelled through school districts
to the university for these course offerings;
d.
The Ministry of Education is presently considering a large-scale pilot project that could
bring additional resources to the university for these types of courses.
.
