S.93-8
SIMON FRASER UNIVERSITY
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Office of the Vice-President, Academic
Memorandum
TO: ?
Senate
FROM: ?
J.M. Munro, Chair
Senate Library Committee
DATE: ?
December 22, 1992
SUBJECT: ?
New Library Loan Policy
Action undertaken by the Senate Library Committee gives rise to the following motion:
Motion: ?
"that Senate approve the procedures for a new Library loan policy
as set forth in S.93-8
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I,
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W.A.C. Bennett Library
Simon Fraser University
MEMORANDUM
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TO: Senate Library Committee
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From:
RE: New Library Loan Policy to
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Date:
Increase Book Availability
Ted Dobb
University Librarian
December 4, 1992
MOTION Approved by the Senate Library Committee, December 3, 1992:
THAT the Senate Library Committee recommend to Senate a new loan policy
based on the following principles:
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1. ?
Material is to be classified In two categories:
(a)
low-demand material subject to semester-based loan, and
(b)
higher-demand material, initially not to exceed 10 % of the
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collection, subject to 3-week loan.
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2.
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Highest-demand material is to be temporarily subject to 1-week bàn
during peak usage periods
(as
measured by the number of outstanding
holds).
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3. ?
A hold system (rather than a recall system) is to be used for material out
on 1-week or 3-week loan.
BACKGROUND:
The Senate Library Committee has recently completed its review
of
the
Library's loan period and other policies affecting book availability for SFU faculty
and students. This Senate Library Committee review was undertaken as
recommended by the University Library Review Committee in its Report
of
October 1991.
The purpose of the recommended changes to the Library Loan Policy is to
improve the availability of books which are in high demand by faculty and
students while leaving a large proportion of the general books collection on their
present semester loan period. It is estimated that approximately 10% of the
Library's general collection would need to be placed on a 3-week loan period.
S
New Library Loan Policy to Increase Book Availability
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p.2
IMPLEMENTATION CONSIDERATIONS:
1.
Books on 3-week loan will be marked with a book spine label indicating
that they are available for a 3-week loan period. High demand books will
be placed. on 3-week loan by library staff using computer generated book
usage reports.. In like manner, 3-week loan books will be returned to. a
semester loan period when their usage is reported to have dropped below
the high demand threshold. The formula for determining the high
demand books will be worked out by the Library during implementation
2.
Books with multiple holds will automatically be changed by the computer
system to a 1-week loan. These books will be picked-up at the Library's
Holds/Recalls Pick-up Counter; and the Borrower will be to that the
book is àvailable'on a 1-week loan by the Library Counter Attendant when
it is .,charged-out.
3.
The above changes do not impact the present cOurse book Reserves
system. The Library does not contemplate any changes to the Reserves
system with respect to the proposed new loan periods.
4.
The expected outcoméof this policy change is that the high demand books
will be loaned
'
.more times to more students and faculty during a semester.
This will increase the number of charge-outs, book returns, book
reshelves, etc. In order to cope with this anticipated 'increase in the loan
operations workload, the Library is proposing a number of cost saving
:eaures a follows:
(a)
That the Library modify its OPAC (Online Public Access Catalogue)
software to permit faculty and students to place holds and recalls
from their computer terminals (including via dial-up access)
(b)
That the Library install a computer phone messaging system which
can replace a large proportion of the present Canada Post mail
notices to faculty and students for recalls, holds, overdues, etc.
This system could also be used much like the phone regi,st.ation
system to renew books by using a touch-tone telephone.
(c)
That the Library install a number
.
ofself-sérvë. check-out terminals
which would operate analogously to bank cash machines. It is
anticipated that the book check-out rate could increase
substantially under the new loans policy. Faculty and students
would have the option of continuing to go to the Loan counter to
have library staff check-out books for them just as bank users may
: contiñué to use tellers instead Of the bank cash machines. The
Librar y
anticipates that many faculty and students will wish to use
the sêlf-serve
.
bdOk check out facility. In this case, the Library
would be able to avoid adding additionally budgeted staff to handle
the anticipated increased workload under the proposed new loan
policy.
4. ?
The Senate Library Committee will monitor the experience with the
proposed new loan policy to determine that it does increase book
availability as anticipated.
TED06.DOC[MEMOES(PEB
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