S.94-46
SIMON FRASER UNIVERSITY
MEMORANDUM
To: ?
Senate ?
From: ?
Ron Heath
Secretary of Senate
Subject
?
Change in Membership
?
Date:
?
May 10, 1994
The recent announcements relating to the discontinuance of some senior management
positions and the re-alignment of administrative units require changes to the structure
and membership of some Senate committees. These changes are noted in the attached.
Motion:
"that Senate approve the membership changes to SCAP,
SCCS, and SLC as detailed in the attached paper S.94 - 46."
S
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SENATE COMMITTEE ON ACADEMIC PLANNING (SCAP)
- Standing (Reporting Category "B")
Members ?
Conditions ?
Term ?
Expirv Date
?
Name
Vice-President,
?
Chair,
Ex-officio,
Academic
?
(Voting)
Associate Vice-
?
Vice-Chair, Ex-officio,
President, Academic
?
(Voting)
Vice President ?
Ex officio (Non voting)
Administration
Vice-President Finance ?
Ex-officio (Non-voting)
and Administration
Dean of Applied Sciences
Dean of Arts
Dean of Business Administration
Dean of Education
Dean of Science
Dean of Graduate Studies
Dean of Continuing Studies
Vice-President Harbour Centre
and Continuing Studies
10
L
Senator
Senator
Senator
Senator
Senator
Senator
(Lay Member)
Senator
(Lay Member)
Senator
(Student)
Senator
(Student)
Senator
(Student)
Elected
2 yrs
2 yrs
by
2yrs
2 yrs
and
2yrs
2 yrs
2 yrs
from
2 yrs
2 yrs
Senate
2 yrs
Librarian
(or designate)
Registrar
Director
Analytical Studies
Director
Academic Planning
Services
Terms
of
Reference
Ex-officio
(Voting)
Ex-officio
(Non-voting)
Ex-officio
(Non-voting)
Secretary, Ex-officio
(Non-voting)
S
1. To be responsible for the implementation of a system of academic planning based on S.80-98.
Specifically, the Committee will undertake the following responsibilities:
a)
to provide periodic assessments of the present and probable future environments of the
University, its students, and its community;
b)
to identify priorities for the development of new academic programs and emerging research
areas;
c)
to gather information concerning initiatives in the development of programs at all levels in
the University;
d)
to ensure coordination of academic planning with the provision of facilities and services,
with financial resources, and with planning for the total post-secondary education system in
British Columbia.
2. To consider and make recommendations to Senate on all proposals involving new
undergraduate and graduate programs and courses, or major modifications to existing
programs and courses, according to the criteria specified in S.80-98, and to report to Senate for
information and the Board for ratification, in a summary form, all proposed revisions to an
existing course or program for which SCUS or SGSC, acting under delegated authority, has
concluded all matters.
3. To review existing programs according to the criteria set out in S.80-98 for the purpose of
assessment and, in some cases, possible expansion, curtailment, or discontinuance.
4. To receive and review recommendations for the establishment of centres and institutes under
AC
35
and forward recommendations to Senate and the Board of Governors.
5. In carrying out its responsibilities, the Senate Committee on Academic Planning may establish
task forces or sub-committees to deal with particular tasks.
Delegation of Senate Authorit
y
to SCAP:
Senate approved on April 6, 1987 that SCUS become a subcommittee of SCAP (S.87-8), thereby
having reporting responsibilities to SCAP rather than Senate, and that responsibilities previously
delegated to SCUS by Senate be delegated to SCAP with the understanding that SCAP might
At
further
the
delegate
meeting
appropriate
of SCAP on
responsibilities
September 16,
to SCUS.
1987,
?
SCAP approved the delegation of those
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responsibilities to SCUS, with appropriate amendments to require that such items be reported to
SCAP in a timely manner.
Notwithstanding this authority, SCAP retains the right to forward for consideration by Senate any
matter which, in the judgement of the Committee or its Chair, requires such consideration.
Approved by Senate at its meeting of October 6, 1975 to replace the
former Presidential Committee - Academic Planning Committee. Changes
in membership and changes in terms of reference approved by Senate,
December 1, 1980. Revision in membership approved by Senate,
October 4, 1982 (S.82-99). Revision in membership to reflect University
reorganization approved by Senate, May 13, 1985
(S.85-33).
Senate
approved that the delegation of Senate authority previously granted to
SCUS, be transferred to SCAP with the understanding that SCAP may
further delegate appropriate responsibilities to SCUS - April 6, 1987
(S.87-8). Responsibilities delegated to SCUS at the meeting of SCAP on
September 16, 1987 (SCAP 87-4). Revision in membership approved by
Senate October 1, 1990 (S.90-41). Revision in terms of reference
approved by Senate July 6, 1992
(S.92-52)
Committee meetings normally are scheduled monthly on Wednesdays, two days after the
scheduled meeting date of Senate, at 2:00 p.m., with adjournment not later than 5:00 p.m.
SCAP reports to Senate in May of each year. ?
0
. SENATE COMMITTEE ON CONTINUING STUDIES (SCCS)
- Standing (Reporting Category "B")
Members ?
Conditions ?
Term ?
Expirv Date
?
Name
Dean of Continuing
?
Chair ?
DELETE
Studies
Vice-President Harbour Chair, Ex-officio
?
ADD
Centre and Continuing (Voting)
Studies
Librarian (or designate) Ex-officio
(Voting)
L
Senator
(Faculty Member)
Senator
(Faculty Member)
Senator
(Faculty Member)
Senator
(Faculty Member)
Senator
(At-large)
Senator
(At-large)
Senator
(Lay Member)
Senator
(Student)
Senator
(Student Alternate)
Elected ?
2 yrs
2yrs
by ?
2yrs
2yrs
and ?
2yrs
2 yrs
from ?
2 yrs
2 yrs
Senate ?
2 yrs
Secretary
?
(Non-voting)
Terms of Reference
1.
To advise Senate on policy with respect to the overall development of the University's
continuing education credit and credit-free programs.
2.
In respect of credit-free programs, to review at regular intervals existing and proposed
programs in terms of their need, objectives, clientele served and other relevant factors.
3.
To develop procedures for the approval of various categories of credit-free instruction.
4.
To report to Senate at least once annually with respect to its above noted responsibilities.
5.
To report to Senate as requested by Senate.
Note: In the event no lay member of Senate is available to serve, Senate may elect a general
member of the community to serve in that position.
Original approved by Senate April 2, 1973. Committee name, terms of reference and
membership revised Dec. 2, 1974. Restructured Sept. 8, 1975. Terms of reference again
revised Feb.
5,
1979. Non-voting Secretary added October 6, 1980.
Committee meetings are convened semesterly at the call of the Chair.
SCCS reports to Senate in November of each year.
SENATE LIBRARY COMMT1TEE (SLC)
- Standing (Reporting Category "B")
Members ?
Conditions ?
Term ?
Expirv Date ?
Name
Vice President, ?
Ex officio
?
DELETE
Research
Vice-President Research Chair, Ex-officio ?
ADD
and Dean of Graduate ?
(Voting)
Studies
Vice-President,
Ex-officio
Academic
(Voting)
University
Secretary, Ex-officio
Librarian
(Voting)
Associate
Ex-officio
Librarian
(Non-voting)
Dean of Continuing
Ex officio
?
DELETE
Studies (or designate)
Vice-President Harbour
Ex-officio ?
ADD
Centre and Continuing
(Voting)
Studies (or designate)
Dean of Graduate
Studies (or designate)
Ex officio ?
DELETE
Senator
Elected
2 yrs
Senator
by
2 yrs
Senator (Student)
and
2 yrs
Senator (Student
from
2 yrs
Alternate)
Senate
Faculty Member
Elected
2 yrs
(Applied Sciences)
Faculty Member
by
2 yrs
(Arts)
Faculty Member
and from
2 yrs
(Business Admin.)
Faculty Member
respective
2 yrs
(Education)
Faculty Member
Faculties
2 yrs
(Science)
Terms of Reference
1. Advises the University Librarian on matters relating to the operation of the Library and the
liaison between the Library and academic departments and programs. The areas of advice
include the following:
0
•
??
• monitoring the continuing response to the Library Review Report recommendations and
?
organizing subsequent reveiews every five years
• liaison between the Library and academic programs
• establishing collections priorities
• review of Library performance data
• review of major changes in Library systems or operations
2.
Advises the Vice President, Academic on matters relating to the size of the Library budget.
3. Approves guidelines for the allocation of the Library materials budget between various fields of
instruction and research.
4. Recommends changes in rules and regulations for the operation of the Library, such as the
Loan Policy.
5.
Reports to Senate annually concerning its activities and the operation of the Library.
The Senate Library Committee meets at least twice each semester at fixed meeting times. Special
meetings may be called by the Chair or by three members of the Committee. The quorum is five
members.
Approved by Senate March 7, 1966; terms of office revised January 10, 1972.
Membership, terms of reference and operating procedures revised Sept. 8, 1975.
•
?
?
Membership revised Sept. 13, 1976 by adding the Dean of Continuing Studies. ?
Delegation of Senate authority approved May 17, 1982. Revision of membership
to include the Faculty of Business Administration approved by Senate October 4,
1982 (S.82-99). Revision of membership to reflect University reorganization
approved by Senate May 13, 1985
(S.85-33).
Membership revised to add the Vice-
President, Research & Information Systems as ex-officio member and Chair
approved by Senate March 10, 1986
(S.86-25).
Revision to membership approved
by Senate October 1, 1990 (S.90-42). Terms of reference and operating
procedures revised July 26, 1993 (S.93-39)
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