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SIMON FRASER UNIVERSITY ?

MEMORANDUM

To:

Senate ?

From: Ron Heath

Senate Secretary

Subject: Proposed Changes

Search Committee Date: March 3, 1994

for Vice-President, Research

As noted in the attached memorandum from Louise Morgan, Secretary to the Board

of Governors, at its meeting of February 23, 1994, the Board approved changes to the

membership of the Search Committee for the Vice-President, Research. These

changes must now be considered by Senate since, under the University Act,

procedures for the recommendation and selection of candidates to this position must

be approved by both Senate and the Board. [27.(e)]

The term of Bruce Clayman as Acting Vice-President, Research will end on August

• ?

31, 1994 and consequently there is some urgency in finalizing the membership of the

search committee.

In order for this to be considered at the March 7, 1994 meeting of Senate, it will be

necessary to pass a motion to suspend the rules to allow this to be added to the

agenda. The motion to suspend the rules requires an affirmative vote by two-thirds

of the voting members present to carry.

Motion: "that the Rules of Senate be suspended to allow consideration of the

motion to change the composition of the Search Committee for the

Vice-President, Research with the attached paper (S.94-24) to be

added under item 6. - Other Business."

SIMON FRASER UNIVERSITY

Subject: Membership - Search Committee

Date: March 3, 1994

Vice-President, Research

Action undertaken at the Board of Governors gives rise to the following motion:

Motion:

"That the composition of the membership of the search committee for the

Vice-President, Research as set out in S.94-24 be approved".

Secretary's Note: The following is a summary of the proposed changes to the current

membership as approved by the Board. Rationale for these changes is included in the

attached memorandum from Louise Morgan, Secretary to the Board of Governors.

The Director, Computing Services has been removed as this position no longer

reports to the Vice-President, Research.

The proposed composition includes 'one employee elected by and from full-

time employees who are not faculty members'.

The proposed composition includes 'the President of the Alumni Association,

or designate'.

•

TERMS OF REFERENCE FOR THE

VICE PRESIDENT, RESEARCH, SEARCH COMMITTEE

1. ?

A Search Committee shall be established and shall be composed of the following

members:

(a)

the President as Chair;

(b)

the Provost and Vice President, Academic;

(c)

three Deans selected by the Deans;

(d)

five faculty members, one elected by and from the respective faculties of

Applied Sciences, Arts, Business Administration, Education and Science;

(e)

one undergraduate student, elected by and from the undergraduate

student body; one graduate student, elected by and from the graduate

student body;

the President of the Faculty Association, or designate;

(g)

the President of the Student Society, or designate;

(h)

the University Librarian, or designate;

(i)

The President of the Alumni Association, or designate;

(j)

One employee elected by and from full-time employees who are not

faculty members.

The Search Committee shall establish its operating procedures.

BOARD OF GOVERNORS ?

MEMORANDUM

To: ?

Ron Heath, Registrar ?

From: Louise Morgan

and Secretary of Senate ?

Secretary of Board

Subject: Vice-President, Research,

Date: March 1, 1994

Search Committee.

In 1990 the Board of Governors and Senate approved the composition and terms

of reference for a Search Committee for the position of Vice-President, Research

and Information Systems. Effective September 1, 1990, the position was retitled

Vice-President, Research and the "Information Systems" portions of the portfolio

were transferred to the Vice-President, Academic. This position has been filled

on an acting basis by Dr. Bruce Clayman since September 1, 1993.

At its meeting of February 23, 1994, the Board considered the composition of the

Search Committee and approved the deletion of the Director, Computing

Services (Computing Services reports to the Vice-President,. Academic) to adjust

the composition to match the set of reporting responsibilities.

The Board noted that membership of the Search Committee as presented

included representation from all constituencies of the University except the

employee group and the Alumni Association. The Board was of the opinion that

this overlooked valuable and important contributions that could be made by

employees and the Alumni Association and that the committee should be an

inclusive representative committee. The Board passed the following motion:

That the composition of the Vice-President, Research, Search Committee be

amended to delete the Director, Computing Services, and to add the President of

the Alumni Association or designate and one employee elected by and from full

time employees who are not faculty members.

The composition of the Vice-President, Research, Search Committee, as amended

is shown on the attached page. This motion is now forwarded to Senate for its

approval so that the search to fill the position on a continuing basis may

commence.

/lm

Attach.