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For Information

S.96-69

Simon Fraser University

SENATE LIBRARY COMMITTEE

Annual Report for FY 1995/96

Library Acquisitions Funding:

Budget Category ?

3,378,700 2,928,700

Subtotal Base

4,387,700 3,987,700

100.000 ?

90.000

GRAND TOTAL

FUNDING

4,487,700 4,077,700 3,468,700 3,085,700

During 1995/96, the Library again received funding sufficient to avoid any

serial cancellations and to maintain normal monograph expenditures. This was

made possible through a combination of an increase in base funding and a one-

time only funding allocation. The monographs accessions rate, at 32,526

volumes, continued the pattern of annual increase experienced since 1984/85,

and was exceeded only by the previous year when the Library was able to

acquire and process an extraordinary number of purchased and donated books.

Continued funding from the Lohn Endowment enabled the Library to increase

access to electronic databases. Expenditure patterns among the faculties

remained relatively constant and the only incremental changes to allocations for

individual disciplines resulted from course assessments for new courses and

programs. It was a year characterized by maintenance rather than growth. The

Senate Library Committee is pleased that the Library has survived the year

without any cuts to the acquisitions budget.

Senate Library Committee: Annual Report FY 1995/96

Senate Library Committee Membership, 1995/96

Ex-Officio Members:

B. Clayman, Chair, Vice-President, Research and Dean of Graduate Studies

D. Gagan, Vice-President, Academic

J. Cowan (Designate for J. Blaney, Vice-President, Harbour Centre and

Continuing Studies)

T. Dobb, University Librarian

P. Baldwin, Associate Librarian (non-voting)

Elected Members:

R. Cameron (Applied Sciences)

M. Howlett (Senator at Large)

R. Jahn (Student Senator)

G. Mauser (Business Administration)

G. Poirier (Arts)

D. Sen (Science)

M. L. Stewart (Senator at Large)

D. Sumara (Education)

Senate Library Committee Meetings During FY 1995/96

The Senate Library Committee met three times during fiscal year 1995/96

and did the following things:

• Reviewed changes to the Library Loans policy which were necessitated

by the implementation of the Library's new computer system.

• Reviewed the proposed SFU Book Robot Project.

• Reviewed the Library Student Survey and the Materials Availability Survey

(1995). The Library is emphasizing the mounting of Library use courses

for specific class topics. Library materials availability increased from 50 %

to 62 % (considered a respectable number) thanks to the changes in the

Library Loans policy.

• Reviewed the Library acquisitions budget for 1994/95. Considered the

relationship between book and journal purchases in the acquisitions

budget.

• Reviewed the Library's proposal for charging a fee for document delivery.

As a result the Library agreed to a moratorium during fiscal year 1996/97,

until more data can be gathered.

Senate Library Committee: Annual Report FY 1995/96

Library Penalties Appeal Committee Report 1995/96

The Library Penalties Appeal Committee met once during 1995/96 fiscal

year to consider patron fine appeals. At the September 21, 1995 meeting, the

Committee members present included the following:

Ralph Jahn, Student Senator, Chairperson

Peter Cellik, Undergraduate Student Representative

Kenneth Chan, Student Senator

Guy Poirier, French

Dennis Sumara, Education

Also in attendance:

Laurine Harrison, Ombudsperson

Gisele Pomerleau, Head, Loans Division

Hazel Gale, Public Service Group Leader

Nine appeal cases were heard as follows:

Category of Borrower ?

Type of Fine ?

Amount of ? Decision

Fine

1. Undergraduate

2

recall fines &

2

processing

$70.00   

Postponement to next meeting due to

charges

court order restriction

#2. Alumni

1 lost book and processing

$73.50   

Appeal denied - book not found after

charge

extensive searches & borrower held

responsible for all use made of the

card

#3. Undergraduate

1 recall fine, 1 three-week

$160.00

Appeal denied - book not found after

overdue, 2 lost book and

extensive searches & borrower held

processing charges

responsible for all use made of the

card

#4. Undergraduate

16 overdue tines of varying

$162.00

Appeal denied & tine reduced to

amounts

$81.00 - borrower held responsible for

all use made of card (lent card to

friend)

#5.

Graduate Student

5

end of semester overdue

$225.00  

Appeal denied - borrower held

fines and

5

processing

responsible for returning materials by

3

end of semester

$470.00  

Appeal denied - borrower held

overdue and 7 three week

responsible for returning materials by

overdue fines and 10

the due date

processing charges

continued on next page

Senate Library Committee: Annual Report FY 1995/96

Library Penalties Appeal Committee Report 1995/96

Nine Appeal Cases (continued):

Category of Borrower ?

Type of Fine

Amount ?

Decision

of Fine

#7. Graduate Student

22 recall & 1 three week

$1,551.22 Appeal denied & fine reduced to

overdue fines, 1 lost book & ?

$595.62. Twenty-two books had been

34 processing charges

recalled. Also reduction formula used

by the Committee for patrons who

were fined during the transition period

of new policy in Spring 1994

#8.

Undergraduate ?

1 reserve overdue fine and

$36.00 ?

Appeal denied - borrower held

processing charge

responsible for returning materials by

due date

#9.

Extra Mural

10 processing charges, ?

$450.00 ?

Appeal denied - borrower held

6 end-of semester and 4

responsible for returning materials by

three-week overdue fines

the due date

The Committee discussed the issue of postponing appellants cases to the

next meeting when special circumstances warranted it. In order to deal with the

appeal at the next meeting, they decided that patrons should be informed that

someone could attend the first scheduled meeting in their place or they could

submit further written documents to support their appeal. If the appellant still

wished their appeal to be deferred to the next meeting, the documents pertaining

to their appeal would be still reviewed by the Committee in case more

information was required from the appellant. The Committee agreed that they

would only delay the appeal one time as the patron's borrowing privileges are

temporarily reinstated while the case is being considered.

The Committee endeavours to meet twice a year in the Fall and Spring

semester, however, a quorum could not be reached in the Spring. As a result, 6

cases have been delayed to the Fall 1996 semester.

Slc'96 (Reports