S

S.96-24

$1$ Simon Fraser University

Office of the Registrar

Memorandum

To: ?

SENATE ?

From: Ron Heath

Registrar/ Secretary of Senate

Subject: Terms of Reference - SNC ?

Date: February 14, 1996

At the last meeting of SCAR, we discussed a proposal presented by a member of

SCAR that the composition of the membership of committees of Senate charged

with responsibilities relating to students should reflect the composition of the

campus community. During the discussion it was suggested that indeed this would

be a laudible objective for all Senate committees and that, rather than amending

quorum and composition requirements for every committee, the preferred method

for addressing the issue would be to ask the Senate Nominating Committee to have

due regard to this principle when seeking nominations for Senate Committees. I

was asked to bring back a proposed wording for an amendment to the terms of

reference for the Senate Nominating Committee.

Motion: ?

"That Senate approve the following be added to the Terms of Reference

for the Senate Nominating Committee:

7. ?

In bringing forward nominees for vacancies on Senate

committees, the Nominating Committee should give

consideration to the composition of the campus community."

S

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SENATE NOMINATING COMMITTEE (SNC)

- Standing (Reporting Category "An)

Members

Senator

Senator

Senator

Senator

Senator (Student)

Senator (Student Alternate)

Conditions ?

Term

Elected

1 yr

by

1 y

and

1 y

from

1 yr

Senate

1 yr

1 yr

Chair: Elected by and from members.

Terms of Reference

1.

To present Senate as required with the name of candidates to fill vacancies however occurring on all

Senate committees or sub-committees to which election or appointment is required. It shall be the

responsibility of the Registrar, as Secretary of Senate, to inform the Chair of the Nominating

Committee as early as possible, and in any case not less than thirty days prior to a vacancy of such

vacancies as may occur on Senate committees or sub-committees.

2.

All nominations must reach the Registrar from the Nominating Committee at least fifteen days before

the appropriate meeting of Senate, and will then be sent out to Senators at least thirteen days

before the meeting of Senate, along with a note pointing out to members of Senate that further

nominations may be made by individual members of Senate. Any such nominations must reach the

Registrar 72 hours before the meeting of Senate, and no further nominations will be accepted after

this time. The Registrar will provide members of Senate at the beginning of a Senate meeting with

such further nominations as may have been received. Oral nominations during the meeting of

Senate will not then be allowed.

3.

It is the responsibility of the Nominating Committee to satisfy itself as to the availability of all

nominees.

4.

The Nominating Committee should attempt to bring forward more than the minimum number of

names required to fill any vacancy.

5.

Persons nominated by the Nominating Committee need not themselves be members of Senate,

unless this is required by the University Act or by Senate's own rules.

6.

Members of the Nominating Committee are not themselves disbarred in any way from being

presented as nominees.