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For Information

S.97-80

Simon Fraser University

SENATE LIBRARY COMMITTEE

Annual Report for FY

1996197

Library Acquisitions Funding:

Budget Category ?

1996/97 1995196 1994/95 1993/94

1,246,768

2.740.932

4,539,567

4,387,700

3,987,700

3,378,700

GRAND TOTAL

O ?

FUNDING

4,814,567 4,487,700

4,077,700 3,468,700

The 1996/97 Library acquisitions budget was designed to maintain

previous levels of collections acquisitions. This enabled the Library to renew all

current subscriptions and to modestly increase the annual letterpress accession

rate to 32,658 volumes.

• During most of this period the Senate Library Committee and the Library

were preoccupied with preparation for the anticipated budget shortfall in

1997/98.

Since recent budgets have been sufficient only to maintain previously

established acquisition levels, the Library has turned to other methods of

augmenting the collection. One of the most promising of these has been an

enhanced gifts program. The Librarians have been delighted with the success of

this approach as more and more donors realize the mutual benefits of giving

books to the Library. This year the program yielded gifts of books donated at

more than $85,000. In many cases these donations consist of books which the

Library has never been able to acquire, much needed additional copies, or, in

some cases, replacements for heavily used titles. This group of donations

included a number of significant gifts from current or retired SFU faculty

members.

Senate Library Committee: Annual Report FY 1995/96

Senate Library Committee Membership, 1996/97

Ex-Officio Members:

B. Clayman, Chair, Vice-President, Research and Dean of Graduate Studies

D. Gagan, Vice-President, Academic

Cowan (Designate for J. Blaney, Vice-President, Harbour Centre and

Continuing Studies)

T. Dobb, University Librarian

P. Baldwin, Associate Librarian (non-voting)

Elected Members:.

R. Cameron (Applied Sciences)

A. Chan (Student Senator)

Howlett (Senator at Large)

G. Mauser (Business Administration)

G. Poirier (Arts)

D. Sen (Science)

K. Giffen (Senator at Large)

1. O'Shea (Education.)

Senate

Library Committee Meetings During FY 1996/97

The Senate Library Committee met four times during fiscal year 1996/97

and did the following things:

• Advised the Library against the establishment of Inter-Library Loans

borrowing

fees

for students and faculty.

• Approved a departmental review and prioritization of journal titles in each

respective discipline to prepare for a possible Library materials budget cut

in 1997/98.

• Considered a number of alternative models for making Library materials

budget cut allocations by discipline and type of material. Also considered

the relationship between book and

serials

expenditures which varies by

discipline.

• Considered a proposal from several members regarding the modification

of library fines depending upon the book's degree of usage or demand.

• Reviewed the Senate Library Committee's terms of reference and clarified

that communications regarding the Committee's business should be

directed to the Secretary of the Senate Library Committee (i.e., the

University Librarian).

Vice-President, Research and Dean of 

Graduate Studies 

Senate Library Committee: Annual Report FY 1995/96

Library Penalties Appeal Committee Report 1996/97

The Library Penalties Appeal Committee met twice during 1996/97 fiscal year to consider patron

fine appeals.

At the November 7, 1996 meeting, the Committee members present included the following:

Albert Chan , Student Senator, Chairperson

Robert Cameron, Computing Science

Peter Cellik, Undergraduate Student Representative

Gary Mauser, Business Admin.

Tom O'Shea, Education

Maria Lantin, Graduate Student Representative

Also

in attendance:

Laurine Harrison, Ombudsperson

- - ?

Luis Duran, Acting Head, Loans Division

Hazel Gale, Public Service Group Leader

Albert Chan was unanimously elected as the new Chair.

Fifteen appeal cases were heard as outlined below:

Category of

Type of Fine

Amount

Decision

Borrower

of Fine

Undergraduate

2 three-week overdue fines and 3

$125.00

Appeal denied & fine reduced

end-of-semester overdue fines

to $60. Allowed to pay $20 in

the Fall' 96 semester and $40

by first month of the Spring

'97 semester

Undergraduate

2 recall fines and two processing

4 three-week overdue fines

$36.00

Appeal denied & fine reduced

to $18.00

Undergraduate

3 replacement charges, 3 end-of-

$232.50

Appeal denied - borrower held

semester overdue fines and 3

responsible for all use made

processing charges

of the card

International

2 three-week overdue fines, 5 end-

$315.00

Appeal denied - fine reduced

Baccalaureate

of-semester fines and 7

to $175.00 as offered by

Student

processing charges

Library Loans Supervisor -

borrower held responsible for

returning materials by the due

date

(continued on next page)

Senate Library Committee: ?

1995196 ?

Appeal denied & fine reduced

to $252.50 - borrower held

responsible for returnir

materials by the due date

Undergraduate

6 three-week overdue fines and

$117.00

Appeal denied - borrower held

processing charge

responsible for returning

materials by due date

Graduate Student

2 lost book charges, 2 end-of

$129.50

Appeal denied & fine reduced

semester overdue fines and 2

to $107.50- books not found

processing charges

after extensive searches &

borrower held responsible for

all use made of the card

Undergraduate

5 overdue fihes

$47.00

Appeal accepted - Committee

accepted patron's evidence

that books Were returned on

time.

Uhdergraduate

2 three-week overdUe fines, 1 lost

$108.50

Appeal denied - book not

& Staff

book and processing charge

foUnd after extensive

searches & borrower held

responsible for all Use made

Of the card

Undergraduate

3 three-week overdue fines and

$227.00

Appeal denied & fine reduced

8 end-of semester fines

to $100.00 and time

payments of $20 per month

allowed - borrower held

responsible for returning

materials by the due date

Undergraduate

1 lost book, 7 processing charges,

$364.50

Appeal denied - book not

3 three-week overdue fines and 4

found after extensive

end-of-semester fines

searches & borrower held

responsible for all use made

of the card

Undergraduate

1 reserve overdue fine

$50.00

Appeal denied - borrower held

responsible for returning

materials by due date

Undergraduate

7 end-of-semester overdue fines

$175.00

Appeal denied & fine reduced

to $75 - borrower held

responsible for returning

materials by the due date

Undergraduate

4 lost books, 4 processing

$232.00

Postponement to next

charges, 3 three-week overdue

meeting as 2 members had to

fines and 1 end-Of-semester

leave and there was no longer

overdue fine.

quorum

Senate Library Committee: Annual Report FY 1995/96

The Committee requested that the Loan Policy be revised to include a statement on the

fact that patrons must submit address changes. This change will be made at the next revision

expected in 1997.

At the March 13, 1997 meeting, the Committee members present included the following:

Albert Chan , Student Senator, Chairperson ?

Gary Mauser, Business Admin.

Peter Cellik, Undergraduate Student Rep.

Tom O'Shea, Education

Also in attendance: ?

Tracy McCabe, Ombudsperson

Gisele Pomerleau, Head, Loans Division

Anvar Rahemtula, Public Service Group Leader

Six appeal cases were heard as outlined below:

Category of

Type of Fine

Amount

Decision

Borrower -

of Fine

Undergraduate

9 end-of-semester overdue fines

$362.00

Appeal denied & fine reduced

and 9 processing charges

to processing charge of $160

- borrower held responsible

for returning materials by the

due date

Undergraduate

8 end-of-semester overdue fines

$360.00

Appeal denied & fine reduced

and 8 processing charges

to processing charge of $160

- borrower held responsible

•

for returning materials by the

due date

Undergraduate

2 three-week overdue fines, 1 lost

$108.50

Appeal denied - the decision

& Staff

book and processing charge

of the November 7 meeting

stands - book not found after

extensive searches &

borrower held responsible for

all use made of the card

Faculty

19 semester loan fines

$114.00

Appeal denied & fine reduced

to $19- borrower held

responsible for returning

materials by the due date

Alumni

4 lost books, 4 processing

$232.00

Appeal denied & fine reduced

charges, 3 three-week overdue

to replacement and

fines and 1 end-of-semester

processing charge of $132.00

overdue fine.

- 4 books not found after

extensive searches &

borrower held responsible for

all use made of the card

Alumni

2 end-of-semester overdue fines

$90.00

Appeal denied - borrower held

and 2 processing charges

responsible for returning

materials by the due date