ti.

?

S.97-11

SIMON FRASER UNIVERSITY

OFFICE OF THE VICE-PRESIDENT, ACADEMIC

?

MEMORANDUM

To: ?

Senate

From:

?

D. Gagan, Chair

i-----

Senate Committee on Academic Planning

Subject

?

Graduate Regulation 1.3.6 -

Admission as a Special Student

(Reference: GS.96.19

Reference: SCAP 96-64)

Date: ?

December 9, 1996

Action undertaken by the Senate Graduate Studies Committee and the Senate Committee

on Academic Planning gives rise to the following motion:

Motion:

"that Senate approve and recommend approval to the Board of Governors,

as set forth in S.97 -

11,

the revisions to Graduate Regulation 1.3.6 -

Admission as a Special Student."

40

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SCAP 96 - 64

is ?

SIMON FRASER UNIVERSITY

MEMORANDUM

To: Alison Watt, Secretary ?

From: B.P. Clayman

Senate Committee on Academic

?

Vice-President Research!

Planning ?

Dean of Graduate Studies

Subject: Special Student Status

?

Date: November 21, 1996

** ** * **** ** ** ** *** ************* ******** *** ****** * ** * * * * * * ** *

Present:

1 .3.5 Admission as a Special Student

Normally, a Special Student at the graduate level is a person who has at least a Bachelors

degree, or the equivalent, who wishes to take specified courses but is not seeking a degree

from this University.

Transcripts of previous university work (or proof of obtaining a degree) will be required

at the time of application, but letters of reference will not necessarily be required. App-

lication may be through the Graduate Program Committee in the department in which the

student wishes to work or through the Dean of Graduate Studies. Permission is required

from the instructor in each course.

No credit will be given towards any degree offered by the University for courses taken

as a Special Student except, under unusual circumstances, on petition to the Senate

Graduate Studies Committee.

Proposed:

1.3.6 Admission as a Special Student

Normally, a Special Student at the graduate level is a person who has at least a Bachelors

degree, or the equivalent, who wishes to take specified courses, but is not seeking a degree

from this University. A Special Student will not be permitted to enroll only in under-

graduate courses.

Transcripts of previous university work (or proof of obtaining a degree) will be required

at the time of application, but letters of reference will not necessarily be required. App-

lication may be through the Graduate Program Committee in the department in which the

student wishes to work. Permission is required from the instructor in each course.

No credit will be given towards any degree offered by the University for courses taken as

a Special Student except, under unusual circumstances, on petition to the Senate

Graduate Studies Committee.

?

t-- ?

-

.

B.P. Clayman

Vice-President Research!

Dean of Graduate Studies

.

mm/end

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SIMON FRASER UNIVERSITY

?

GS. 96.19

OFFICE OF THE DEAN OF GRADUATE STUDIES

Memorandum

?

S

TO: Graduate Program Chairs

?

FROV

druce P. Clayman

Dean of Graduate Studies

SUBJECT:

Special Student Status ?

DATE: September 29, 1996

I have copied below the graduate regulation defining Special Student status:

1. 3.6 Admission as a Special Student

Normally, a Special Student at the graduate level is a person who has at least a Bachelors de-

gree, or the equivalent, who wishes to take specified courses but is not seeking a degree from

this University.

Transcripts ofprevious university work (or proof of obtaining a degree) will be required at the

time of application, but letters of reference will not necessarily be required. Application may

be through the Graduate Program Committee in the department in which the student wishes to

work or through the Dean of Graduate Studies. Permission is requiredfrom the instructor in

each course.

No credit will be given towards any degree offered by the University for courses taken as a

Special Student except, under unusual circumstances, on petition to the Senate Graduate

Studies Committee.

To my considerable surprise, recently there have been cases where students attempted to register as

Special Graduate Students in order to enroll in only undçgraduate courses. I had thought that the

presence of this regulation in the graduate section of the Calendar would have been sufficiently clear

as to the intent. I have also noted that no students have applied through my office in the last 11

years, so inclusion of this route of application is clearly unnecessary.

To remedy these (admittedly minor) problems, I am taking the following actions:

1.

Effectively immediately, Special Graduate Students may normally enroll only in graduate courses.

Consideration of requests for exceptions to the 'normally' will require explicit justification.

In no

case

will they be permitted to enroll only in undergraduate courses.

2.

1 shall.bring to the Senate Graduate Studies Committee at the next meeting the following mo-

tion to clarify the intent of the calendar language and to remove ambiguity about the locus of

application.

That paragraph one of graduate regulation 1.3.6. be changed to read: 'Normally, a Spe-

cial Student at the graduate level is a person who has at least a Bachelors degree, or the

equivalent, who wishes to take specified graduate courses, but is not seeking a degree

from this University. In no case will a Special Student be permitted to enroll only in un-

dergraduate courses.' And that the second sentence of paragraph two of graduate

regulation 1.3.6. be modified to end with the word 'work.'

I look forward to discussion at the next meeting of the Senate Graduate Studies Committee.

c. M. McGinn (for immediate distribution)

P.M. Wrenn

.