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To: ? 

Senate 

Memorandum

Subject: 1999/2000 Schedule of Dates

Date: November 18, 1998

istrar

Simon Fraser University

Dean of Student Services & Remstrar

-10

I!!'1

S.98-99

During the discussions at the last meeting of Senate regarding S.98-93 (attached), there was a

request that I prepare an alternative schedule for the Summer Semester that added a Monday

at the end of the semester to somewhat compensate for the loss of teaching days because of the

Victoria Day and Canada Day holidays which, in 2000, both fall on Monday. The attached

Schedule

1 follows the pattern that has been in place for several years for scheduling during

the Summer Semester. Classes conclude on Friday with examinations starting on the

following Monday. Schedule 2 provides for classes ending on Monday with a one-day break

before the start of examinations on Wednesday. Note that this accommodation will not always

be possible since in some years, depending on the start date of the summer semester and that

year's calendar, this Monday may itself be a holiday - B. C. Day. In 2000, B. C. Day falls in the

middle of examinations; in the recently concluded 1998-2 semester, classes concluded on

Friday July 31, and examinations commenced on Tuesday, August 4 following the Monday,

August 3 B. C. Day holiday.

The net effect of adding the Monday as the last teaching day is to extend the examination and

grades submission dates from Tuesday, August 15 (Schedule 1) to Friday, August 18. This

affects the break available to faculty and students between the end of the summer semester

and the start of the fall semester.

I have not shortened the length of the examination period during the summer semester and I

strongly advise against doing so. The current regulation designating 10 days for examinations

was set in 1984, at a time when the fall and spring enrolment for the University was somewhat

comparable to our current summer semester enrolment. (Actual headcounts - Fall 84-3: 11,198;

Spring 85-1:10,676; and Summer 98-2: 10,111.) Reducing the number of examination days will

inevitably lead to more consecutive examinations for students since the number of available

timeslots would be reduced by 10%.

Action undertaken by the Senate Committee on Agenda and Rules, gives rise to the 

following motion: 

MOTION: 

?

"that Senate adopt the Schedule of Dates for 

1999/2000 as set out in Schedule 2" 

S.98-93

SIMON FRASER UNIVERSITY ?

Office of the Registrar

MEMORANDUM

To:

Senate

From:

Alison Watt, Secretary, SCAR

Subject:

Calendar Committee - progress report and Recommendation on

Schedule of Dates for 1999/2000

Date: ?

21 October, 1998

SCAR received a report from the Registrar and Dean of Student Services, Mr. Ron

Heath on the establishment of a Calendar Committee. Mr. Heath supported the

establishment of such a Committee and the proposed membership was tentatively

approved by SCAR. It was agreed that the proposal should be developed in more

detail, and to that end, Mr. Heath was asked to prepare Terms of Reference and

reporting structure for the Committee that will be considered at the next meeting of

SCAR. The intent is to have this included as an agenda item for the December

meeting of Senate and thereafter, to establish the Committee as quickly as possible.

It seems clear that it was the wish of Senate that matters relating to the scheduling

for the academic year should be referred to this Committee. However, there is a

pressing need to identify the schedule of dates for the 1999/2000 academic year (99-3,

2000-1 and 2000-2) and make them widely available to the University community.

SCAR supported the recommendation to forward the proposed schedule of dates for

1999/2000 to Senate for approval at this time. The schedule for 2000/2001 will be

held until it can be presented to the (proposed - subject to approval) calendar

committee.

Mr. Heath reported that the schedule of dates proposed for 1999/2000 conforms to

Senate policies in the Fall Semester. The 2000-1 Semester includes a two day reading

break at the end of week six of the semester but the two days are added to the start of

the semester so there is no reduction in class time resulting from the reading break.

In both cases, the days involved are Thursday and Friday. The Summer 2000-2

Semester is typical of Summer Semester schedules.

SCAR therefore recommends to Senate:

Motion

that the Schedule of Dates for the academic year 1999/2000 (99-3, 2000-1 and

2000-2) as recommended by the Registrar and set out in the attached

is ?

documentation be approved by Senate.

Attachments

I4A

Schedule 1

SCHEDULE OF DATES 1999-3/2000-2

Fall Semester 1999-3

Monday, September 6

Tuesday, September 7

Monday, October 11

Thursday, November 11

Monday, December 6

Wednesday, December 8

Saturday, December 18

Wednesday, December 22

Thursday, December 23

2000-1

Thursday, February 17

Summer Semester 2000-2

Office of the Registrar

Simon Fraser University

October, 1998

Labour Day. Offices closed

Classes commence

Thanksgiving Day. Classes cancelled, offices closed

Remembrance Day. Classes cancelled, offices closed

Classes end

Examination period commences

Examination period ends

Final grade submission deadline

Semester end evaluation

All grades released

In lieu of Christmas Day. Offices closed

In lieu of Boxing Day. Offices closed

In lieu of New Year's Day. Offices closed.

Classes commence

Reading Break. Classes cancelled.

Classes end

Examination period commences

Examination period ends

Good Friday. Offices closed

Easter Monday. Offices closed

Final grade submission deadline

Semester end evaluation

All grades released

Summer Semester classes commence

Victoria Day. Classes cancelled, offices closed

Spring Convocation

In lieu of Canada Day. Classes cancelled, offices closed

Summer Semester classes end

Summer Semester Examination period commences

BC Day. No examinations scheduled, offices closed

Summer Semester Examination period ends

Final grade submission deadline

Semester end evaluation

All grades released

Schedule 2

(Revision in 2000-2)

SCHEDULE OF DATES 1999-3/2000-2

Fall Semester 1999-3

Monday, September 6

Labour Day. Offices closed

Classes cancelled, offices closed

Thursday, November 11

Remembrance Day. Classes cancelled, offices closed

Monday, December 6

Classes end

Wednesday, December 8

Examination period commences

Saturday, December 18

Examination period ends

Wednesday, December 22

Final grade submission deadline

Thursday, December 23

Semester end evaluation

Friday, December 24

All grades released

Monday, December 27

In lieu of Christmas Day. Offices closed

Tuesday, December 28

In lieu of Boxing Day. Offices closed

Spring Semester

2000-1

Monday, January 3

Thursday, January 6

Thursday, February 17

2000-2

In lieu of New Year's Day. Offices closed.

Classes commence

Reading Break. Classes cancelled.

Classes end

Examination period commences

Examination period ends

Good Friday. Offices closed

Easter Monday. Offices closed

Final grade submission deadline

Semester end evaluation

All grades released

Monday, May 1 ?

Summer Semester classes commence

Monday, May 22 ?

Victoria Day. Classes cancelled, offices closed

In lieu of Canada Day. Classes cancelled, offices closed

Monday, July 31 ?

Summer Semester classes end

Wednesday, August 2

Summer Semester Examination period commences

Monday, August 7

BC Day. No examinations scheduled, offices closed

Monday, August 14 ?

Summer Semester Examination period ends

Friday, August 18 ?

Final grade submission deadline

Monday, August 21

Semester end evaluation

Tuesday, August 22 ?

All grades released

Office of the Registrar

Simon Fraser University

October, 1998 ?

03.

[_September 1999

Fall 1999

Observes Current Rules

Sunday

Monday

TuesdayJ

Wednesday

Thursday

Friday

Saturday

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Labor Day

Classes

Commence-Wee

Week

Week

Week

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November 1999

December ?

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Spring 2000

induding a 2 day

break

Ljanuary 2000

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday ?

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Holiday in lieu

Classes

of New years

Commence-Wee

Week

Week

Week

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[_April 2000

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July 2000

August 2000

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Schedule 2 

July ?

2000

(Revision in 2000-2) 

August

2000 ?

Exams - Day 5 Exams - Day 6

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by CE Software, 515-224-1995

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