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S.98-91

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SIMON FRASER UNIVERSITY

Office of the Registrar

MEMORANDUM

To: ?

Senate

From:

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Alison Watt, Secretary, SCAR

Subject

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Senate Policy Committee on Scholarships, Awards and Bursaries SPCSAB

Change in Reporting Date

Date: ?

20 October, 1998

In accordance with the suggestion contained in Mr. Heath's memo of August 26, 1998,

SCAR recommends:

MOTION

that the annual reporting date for SPCSAB be changed in the committee's terms

of reference to October from June.

?

A

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To: ?

SCAR

Simon Fraser University

Dean of Student Services & Registrar

tel 291-4176;

fax

291-5732; email heath@sfu.ca

Memorandum

From: Ron Heath

Dean of Student Services & Registrar

Subject: Reporting Date - SPCSAB

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Date: August 26, 1998

Under the current terms of reference, the Senate Policy Committee on Scholarships,

Awards and Bursaries (SPCSAB) is to report yearly, in June, to Senate. In recent years, the

report has come to Senate early in the fall, usually either at the September or October

meeting. The delay in reporting reflects a number of factors.

First, since the financial year ends on April 1, it does take some time to prepare the final

financial reports for the

'previous year. The Committee also requires some time to review

the draft report before the final report is approved for transmittal to Senate and given the

timing necessary to get the report on the Senate agenda, the timeframe during which this

can occur becomes even more constrained.

Second, the May and June period is a very busy one in terms of entrance scholarships at

both the undergraduate and graduate levels. If the Committee must report in June, the

information specific to entrance scholarships will be, of necessity, from the previous year.

SPCSAB would prefer to provide Senate with information that is more current; this is

accommodated with an October reporting date.

It is the recommendation of SPCSAB that, in its Terms of Reference, the reporting date to

Senate be moved from June to October.

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